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HomeMy WebLinkAbout12/19/2016 - MinutesCommissioners Present: Mr. Wayne Bower Mr. Don Butzer Mr. Rick James Mr. Paul Mahoney Commissioners Absent: Mr. Jim Woltz Staff Present: Mr. Philip Thompson, Secretary Mr. Peter Lubeck, Senior Assistant County Attorney Mr. John Murphy Ms. Megan Cronise Ms. Tara Pattisall Mr. Tori Williams Ms. Bailey DuBois Ms. Susan McCoy, Recording Secretary Work Session Mr. James called the meeting to order at 6:04 p.m. 'Approval of Agenda Mr. Butzer made a motion to, approve the agenda, which passed 4-0. Consent Agenda Mr. Thompson provided an overview of the Property Catalyst Group petition,, including a brief history of the petition, noting staff requested more information which was quickly provided by the petitioner. He review the surrounding zoning, future land use designation, and proposed concept plan. Mr. Thompson and the Commissioners discussed landscaping, signage, and property access, and surrounding businesses. Mr. Mahoney made a motion to approve the consent agenda, which passed 4-01. Mr. Thompson and the Commissioners discussed the order of the petitions on the agenda for the January 3, 2017 Planning Commission Public Hearing. Site Plan Review Process, Ms. Pattisall provided a PowerPoint presentation regarding an overview of the site plan review process. She discussed when a site plan review is required, including any construction with a change of use, land disturbance regulations, and stormwater quantity and quality treatment requirements. She reviewed the process, including Page 1 of 4 ROANOKE COUNTY PLANNING COMMISSION MINUTES DECEMBER 19, 2016 concept meeting, reviews, approval, and preconstruction meeting. Ms. Pattisall, Mr. Thompson, and the Commissioners discussed the length of the process. She stated all review meetings are between the developer, designer, County engineering staff, County zoning staff, County Fire Marshal, Western Virginia Water Authority (WVWA), and VDOT. She stated the concept meeting is usually a very basic review to determine the viability of the project, noting that this is the point in the process which generates a rezoning action. Ms. Pattisall and the Commissioners reviewed a typical concept plan. Ms. Pattisall stated the subsequent step is a post concept meeting which is when the developer determines the course of action, including having plans revised as necessary, submitting a rezoning application, or withdrawing the project. She stated if the developer chooses to move forward with the plan, the next step would be the first review at which time formal plans are submitted and all entities review and comment on the plans based on their specific codes. Ms. Pattisall provided a sample of a first review grading layout, which includes landscaping, demolitions, and stormwater calculations. She stated County engineering reviews stormwater quantity and quality, stormwater facilities, storm conveyance, erosion and sediment control, site grading, and environmentally sensitive areas. She stated County zoning reviews appropriate zoning for the use, parking, setbacks, landscaping, buffering, loft coverage, and subdivision requirement issues. She stated the Fire Marshal reviews fire truck circulation and access, fire lane marking, fire flow, Knox box requirements, parking for building access, and hydrant location. She stated the WVWA reviews access to existing utilities, appropriate flow based on use, easements for access, and sizing requirements for new access. She stated VDOT reviews include intersection and stopping sight distance, access spacing requirements, traffic impact analysis based on use, entrances, drainage improvements in the right-of-way, pavement design, and traffic management during construction. Ms. Pattisall stated the next step would be to conduct a post first review meeting, noting the designer would need to revise plans to satisfy each comment. She stated revisions are submitted during subsequent review meetings until every comment is resolved. She stated that after all reviews are complete the designer submits a signature set of plans signed by all reviewers, noting the signature set will be used for construction. She stated at this time a preconstruction meeting is schedule with the owner. Ms. Pattisall stated all reviewers inspect the site for compliance during and after construction. Ms. Pattisall and the Commissioners discussed the County's entire review process. They discussed processes which are cost prohibitive for the developer unless approval from the County is acquired, including stormwater and engineered site plans. Ms. Cronise and the Commissioners discussed providing site plan process information on the website. The Commissioners and staff discussed the importance of having a good process since many counties are now competing for development. Route 419 Town Center Plan Mr. Thompson provided a status update regarding the Route 419 Town Center Study, including timeline of events held to engage the public in the process. He stated the next event will be a community meeting to discuss transportation scenarios, noting the presentation will begin at 6:30 p.m. on January 4, 2017, at the Hilton Garden Inn, 4500 Page 2 of 4 ROANOKE COUNTY PLANNING COMMISSION MINUTES DECEMBER 19, 2016 South Peak Boulevard. He provided a timeline for future events, noting the tentative date for the Planning Gommission Public Hearing regarding the draft document is March, 2017. Mr. Thompson and the Commissioners discussed the importance of citizen and stakeholder involvement in the process. Citizen Comments There were none. Commissioners' and Staff Comments Mr. Thompson provided an update on the petition of TAS Design, Inc., noting the petition has been postponed indefinitely at the request of the petitioner. Mr. Thompson and the Commissioners discussed the status of the petition of State Central Bank. Mr. Thompson and the Commissioners also discussed the status of IYS XXII, L.C. Mr. Thompson provided an update on the Valley Management Co., Inc. and Friendship Health and Rehab Center South, Inc. petition, noting the petitioner has met with the County Fire Marshall, County stormwater management staff, and VDOT representative. Mr. Thompson and the Commissioners reviewed issues and information requested from the petitioner at the public hearing. Mr. Thompson stated the petitioner will be submitting additional information this week. Mr. Thompson stated Ms. Cronise and other LEAN Initiative members will be attending the January 17, 2017 Planning Commission Work Session to acquire input from the Commission regarding the landuse application process. Mr. Thompson provided an update on the Woodhaven Road project. Mr. Thompson and the Commissioners discussed potential topics for future meetings. Mr. Thompson stated Mr. Butzer is resigning his position as Planning Commissioner, noting he has agreed to remain on the Commission through the January 3, 2017 Planning Commission Public Hearing. Mr. Thompson thanked him for his service. With no further business or comments, Mr. James adjourned the meeting at 7:37 p.m. Respectfully Submitted: Susan McCoy Recording Secretary, Roanoke County Planning Commission Philip Th pson Secretar, Roanoke County Planning Commission Page 3of4 ROANOKE COUNTY PLANNING COMMISSION MINUTES Rick James Chairman, Roanoke County Planning Commission Page 4 of 4 DECEMBER 99, 2016