HomeMy WebLinkAbout9/17/2017 - MinutesCommissioners Present:
Mr. Wayne Bower
Mr. Troy Henderson,
Mr. Rick James
Mr. Paul Mahoney
Commissioners Absent:
Mr. Jim Woltz
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Staff Present:
Mr. Philip Thompson, Secretary
Mr. Peter Lubeck, Senior Assistant County Attorney
Ms. Megan Croni'se
Ms. Becky James
Ms., Tara Pattisafl
Ms. Bailey DuBois
Mr. Alex Jones
Ms. Susan McCoy, Recording Secretary
Guest:
Ms. Karen Thomas, Human Resources,
Work Session
Mr. Bower called the meeting to order at 6:,03 p.m.
Approval of Agenda
Mr. James made a motion to approve the agenda, which passed 4-0.
Approval of Minutes
Mr. Mahoney made a motion to approve the minutes of May, 2, 2017, May 5, 2017, and
June 20, 2017, which passed 4-0.
Mr. Mahoney made a motion to approve the minutes of June 20, 20,17, which passed 3-
0-1, with Mr.Henderson abstaining.
Mr. Thompson introduced Ms. Karen Thomas, Human Resources and Mr. Alex Jones,
Planner 11.
Draft 419 Town Center Plan
Mr. Thompson discussed staff comments and proposed revisions to the plan. He
discussed revisions to the Keys to Success, Urban Design Framework, and Circulation.
He discussed the Implementation and Introduction section, noting phases were reworked
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ROANOKE COUNTY PLANNING COMMISSION MINUTES SEPTEMBER 19, 2017
to insure sections are consistent. He discussed changing the Sustainability section to
Green Infrastructure section. He discussed Catalyst Projects, noting these projects would
be tied to Keys to Success. He stated charts and diagrams included in this section need
to be consistent, noting some of the maps need to be refined. He discussed deleting the
Implementation Matrix from the document. Mr. Thompson and the Commissioners
discussed the implementation design. Mr. Thompson discussed Branding for the County.
He discussed funding sources and opportunities for transportation improvements. Mr.
Thompson stated he will forward revisions to Stantec Consulting Services. The
Commissioners discussed moving forward with the plan. Mr. Thompson and the
Commissioners discussed procedural issues. Mr. Thompson and the Commissioners
discussed the incorporating of community plans into the Comprehensive Plan, noting the
Route 419 area would likely be developed into a community plan area.
Mr. Henderson made a motion to recommend approval of the Draft Route 419 Town
Center Plan with revisions as presented to the Board of Supervisors. The motion passed
4-0.
Commercial Matchinci Grant Pro ram
Ms. James provided a PowerPoint presentation, including an overview and history of the
Corridor Matching Grant Program. She discussed the purpose of the program, including
encouraging improvements above and beyond current building and zoning requirements
of commercially zoned properties along the Hollins/Williamson Road and Route 111460
corridors. She stated potential improvements would include facade renovation,
landscaping, lighting, parking, signage, and site accessories. She reviewed funding
levels, including minimum and maximum grant amounts. She reviewed program
guidelines, noting taxes must be paid on the property and improvements must meet
requirements of applicable guidelines for the area.
Ms. James provided an example of the matching grant process, including proposed
improvements, quotes, costs, and program compliance. She provided a summary of the
process, including selection process, matching grant approval, construction, and
reimbursement. Ms. James, Mr. Thompson, and the Commissioners discussed the
process and next steps for the program. The Commissioners and staff discussed
outreach methods to encourage businesses to utilize the program, including highlighting
those which have improved their properties using the program.
Invocation Statement
Mr. Lubeck discussed invocation guidelines and options. Mr. Lubeck, Mr. Thompson,
and the Commissioners discussed procedural options available regarding this issue.
Mr. Mahoney made a motion to recommend modifying agenda, which passed 3-1, with
Mr. Bower being the dissenting vote.
Upcoming Meetings
Mr. Thompson and the Commissioners discussed future meetings. Mr. Thompson stated
since there are no public hearings for October 3, 2017, a Planning Commission Work
Session will be held beginning at 6:00 p.m.
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ROANOKE COUNTY PLANNING COMMISSION MINUTES SEPTEMBER 19, 2017
Citizen Comments
There were none.
Commissioners' and Staff Comments
Ms. Thomas thanked the Commissioners and staff for allowing her to attend the meeting.
Mr. Thompson noted Ms. Thomas was instrumental in implementing the LEAN program
for the County.
Mr. Thompson, Mr. Lubeck, and the Commissioners discussed reviewing the wireless
communication regulations within the Zoning Ordinance.
Mr. Thompson and the Commissioners discussed various scheduling options and issues
regarding future Planning Commission meetings.
With no further business or comments, Mr. Bower adjourned the meeting at 7:42 p.m.
Respectfully Submitted:
Susan McCoy
Recording Secretary, Roanoke County Planning Commission
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Philip T mpson
Secret , Roanoke County Planning Commission
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Wayne Bower
Chairman, Roanoke County Planning Commission
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