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HomeMy WebLinkAbout12/4/2017 - Minutese&mty- Cf jqo"o& PLANNING COMMISSION PUBLIC HEARING MINUTES DECEMBER 4, 2017 Commissioners Present: Mr. Wayne Bower Mr. Rick James Mr. Paul Mahoney Commissioners Present: Mr., Troy Henderson Mr. Jim Woltz Staff Present: Mr. Philip 'Thompson, Secretary Mr. Peter Lubeck, Senior Assistant County Attorney Mr. Butch Workman Mr. John Mluirphy Ms. Becky James Ms. 'Tara Pattisall Ms. Bailey DuBois, Ms. Cecile Newcomb Mr. Alex Jones Ms. Susan McCoy, Recording Secretary Work Session Mr, Bower called the meeting to order at 4:00 p.m. A1122royal 2LAgenda Mr. Mahoney made a motion to approve the agenda, which passed 3-0. Approval of Minutes Mr. James made a motion to approve the minutes of October 3, 2017, which passed 3-0. Mr. Bower noted the October 17, 2.017 Planning Commission Work Session Mlinutes could not be approved since there is not a quorum of Commissioners which were present at that meeting. Consent Agend Mr. Thompson provided an overview of the Kimberly J. Bolden, Charlotte W. Johnston, and Triple J Farm Events, LLC, including current zoning, future land use, and concept plan. Mr. Thompson and the Commissioners reviewed the current petition, Mr. Lubeck provided an update regarding the lawsuit. Mr. Mahoney made a motion to approve the consent agenda, which passed 3-0. Page 1 of 5 ROANOKE COUNTY PLANNING COMMISSION MINUTES DECEMBER 4, 2017 2017 Planning Commission Meeting Schedule Mr. Thompson and the Commissioners discussed the proposed 2018 Planning Commission Meeting Schedule. Mr. Mahoney made a motion to approve the 2018 Planning Commission Meeting Schedule with the following changes: move the July 3rd meeting to July 10th; and delete the July 17th and August 21st meetings. The motion passed 3-0. Zoning Ordinance Amendments (Floodplain Overlay) Mr. Thompson provided an update regarding the Floodplain Overlay, including comments received during a conference call with the Department of Conservation and Recreation (DCR). Mr. Thompson and the Commissioners discussed procedural issues regarding the public hearing. He also stated the previous draft was based on DCR's May 2017 Model Ordinance which has been updated by DCR. Mr. Thompson provided a list of the comments made by DCR regarding the amendments and proposed ordinance changes based on comments. Mr. Thompson reviewed DCR's comments. Mr. Thompson and the Commissioners discussed Federal and State requirements, including DCR's recommendations and suggestions. Mr. Thompson discussed DCR comments including issues regarding duties of Floodplain Administrator and Zoning Administrator. He discussed definitions, including basement, encroachment, existing construction, manufactured home, manufactured home park, new construction, post -firm structures, pre -firm structures, repetitive loss structure, and violation. He discussed the Flood Hazard maps and standards, Floodplain Zones, and Floodway Regulations. He discussed floodplain construction standards, and accessory structure regulations. Mr. Thompson, Mr. Workman, and the Commissioners discussed issues regarding these recommendations. Mr. Thompson reviewed staff comments and recommendations including Board of Zoning Appeals variance procedure, use of the term county instead of community, and penalty for violations. Mr. Thompson, Mr. Workman, and the Commissioners discussed continue to work with DCR regarding revisions and clarifications. Mr. Thompson stated staff will provide a revised draft of the amendments to the Planning Commission for review at a future meeting. Student Advisory Council Mr. Jones conducted a trivia game with the Commissioners regarding the County. Staff and the Commissioners discussed the results of the game. Mr. Thompson provided an overview regarding increasing young engagement in planning studies, including the meeting of the Student Advisory Council (SAC), ideas to engage students, teachers, and administrative staff in County planning efforts, and an update on Oak Grove and Hollins Planning Studies. He stated they encouraged the group to look at the County areas and considered possibilities in the next 1020 years. He discussed the November 1, 2017 meeting, noting twenty-five SAC members participated with four County Planners and one Roanoke City Planner. He stated the goals were to show the students planning can be "fun" and "cool" and to determine how to best engage the group and their peers in planning the community. He discussed the Kahoot.it exercises, including a trivia activity, visual preference survey, and a mapping activity. He reviewed Page 2 of 5 ROANOKE COUNTY PLANNING COMMISSION MINUTES DECEMBER '4, 2047 the Visual Preferences Survey results and how the groups adjusted their maps, including frequent visits, desired establishments, desired infrastructure, and public amenities. Mr. Jones reviewed Oak Grove redevelopment concept plans and maps. Mr. Thompson discussed the feedback received from Survey Monkey survey regarding the meeting. He discussed suggestions made by the students, including holding Saturday morning meetings for families, assemblies at the school, facilitate activities in classes at the school, hold Board of Supervisors/Planning Commission meeting "youth night" presentations, and utilize social media such as Instagram. He discussed ideas to engage the students, teachers, and administration staff, including adding to the curriculum of nearby schools, reach out and create active groups, utilize social media, and incorporating students into local government activities. He discussed Planning Study boundaries in Hollins and Oak Grove. He provided a timeline regarding the next steps for the Planning Study. Mr. Thompson and the Commissioners the importance of involving the youth in County government. Citizen Comments There were none. Commissioners' and Staff Comments Mr. Mahoney stated it is unfortunate they discontinued government day for the youth. He stated the new initiative is more focused and may create more possibilities for changes. Mr. Thompson and the Commissioners discussed the status of a construction site in the Hollins area. Mr. Bower adjourned the meeting for dinner at 5:46 p.m. EVENING SESSION Mr. Bower called the Public Hearing to order at 7:00 p.m. Mr. James gave the invocation and led the pledge of allegiance. Proposed amendments to Article II (Definitions and Use Types) and Article III (District Regulations) of the Roanoke County Zoning Ordinance. Amendments to Article II, Sections 30-28 & 29 would add, amend, and delete definitions associated with floodplain management; and amendments to Article 111, Section 30-74 Floodplain Overlay District, would add or amend regulatory sections dealing with floodplain management. The proposed amendments are consistent with the Virginia Department of Conservation and Recreation's model ordinance which complies with the requirements of the Federal Emergency Management Agency's (FEMA) National Flood Insurance Program (NFIP) regulations. (Continued from November 6, 2017) Mr. Thompson provided an overview of the Floodplain Amendments, including complying with DCR and NFIP guidelines. He provided a brief history of the amendment process, noting the public hearing was continued from the November 6, 2017 Planning Commission Public Hearing. He stated staff has been waiting for comments from DCR and engineers regarding the amendments. He reviewed the changes to the proposed amendments, noting they have been highlighted in Page 3of5 ROANOKE COUNTY PLANNING COMMISSION MINUTES DECEMBER 4, 2017 the draft document. He stated the draft document will be brought back to the Commissioners with additional changes at a future work session. Mr. Bower stated the public hearing is open for public comment. With no citizens requesting to speak, Mr. Bower closed the public hearing. Ms. Ms. Kathy Chandler, Bent Mountain, stated she is interested in the Floodplain Ordinance because she lives in the pipeline area and is concerned about this issue. She stated there is no GIS mapping for floodplain maps for Bent Mountain. She discussed flood safety concerns. Mr. Thompson and Commissioners discussed the timeline regarding incorporating the information gathered from DCR and FEMA into the draft ordinance. Mr. James made a motion to direct staff to finalize the Zoning Ordinance amendments with information from DCR: Mr. Thompson called the roll and the motion passed (3-0) with the following vote: AYES: Bower, James, Mahoney NAYES: None ABSTAIN: None Citizens' Comments Ms. Roberta Bondurant stated it heartening to hear of the work being done by the County with the Community. Comments of Planning Commissioners and Planning Staff Mr. Thompson and the Commissioners discussed future meetings, including a special meeting with Roanoke County Planning Commission and Roanoke City Planning Commission on January 5, 2018, to discuss areas of interest to both localities. Mr. Bower made a motion to cancel the December 18, 2017 Planning Commission Work Session and to add a special meeting with Roanoke County Planning Commission and Roanoke City Planning Commission on January 5, 2018, which passed 3-0. Mr. Thompson invited the Commissioners to the County luncheon which will be held on December 20, 2017. Ms. DuBois provided an update regarding County staff's participation in Career Day at both Cave Spring Middle School and Gienvar Middle School. She stated they discussed local conditions and things which could happen in the future in Roanoke Valley, including planning trends and environmental concerns. Mr. Thompson stated they are speaking with students about pursuing planning as a profession. Staff and the Commissioners discussed this opportunity for the students to learn about County government. Mr. Page 4 of 5 ROANOKE COUNTY PLANNING COMMISSION MINUTES DECEMBER 4, 2017 Thompson discussed the advantage of gaining feedback from the younger population during these meetings. Final Orders There were none. With no further business or comments, Mr. Bower adjourned the meeting at 7:30 p.m. Respectfully Submitted: Susan McCoy Recording Secretary, Roanoke County Planning Commission (�z /✓- A, P06p Th pson Secretary, Roanoke County Planning Commission lNA V- N " 1 - z I ?, Wayne Bower Chairman, Roanoke County Planning Commission Page 5 of 5