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HomeMy WebLinkAbout4/17/2018 - MinutesV le"mtq af Jq"moke PLANNING COMMISSION APRIL 17, 2018 Commissioners Present: Mr. Wayne, Bower Mr. Troy Henderson Mr. Rick James Mr. Paul Mahoney Mr. Jim Woltz Staff Present: Mr. Philip Thompson, Secretary Mr. Peter Lubeck, Senior Assistant County Attorney Mr. John Murphy Ms. Megan Cronise Ms. Bailey DuBois Ms., Cecile Newcomb Ms. Becky James Ms. Susan McCoy, Recording Secretary Work Session Mr. Mahoney called the meeting to order at 6:00 p.m. Approval of Agenda Mr. Woltz made a motion to approve the agenda, which passed 5-0. 'Approval of Minutes Mr. James made a motion to approve the minutes of March 6, 2018, which passed 3-0- 2, with Mr. Mahoney and Mr. Woltz abstaining. Mr. Mahoney made a motion to approve the minutes of March 20, 2018, which passed 5- 0. Zoning Ordinance Amendments (Signs) Mr. Thompson provided a brief overview of the sign ordinance amendment process. Ms. James reviewed definition changes. Ms. James and the Commissioners discussed basing the size and number of permitted signs on road frontage or by zoning district. They discussed calculations to determine the maximum amount of permitted signage. They discussed signage regulations when more than one business is, located within a building. They discussed the importance of making the amendments business friendly. They reviewed the regulations of other localities. Mr. Thompson, Ms. James, and the Commissioners discussed various options which could be used to calculate the maximum signage permitted, including road frontage, zoning, and percentage of business facade. They discussed issues regarding each method. Mr. Murphy and the Commissioners discussed issues regarding unusually shaped parcels or pipestem lots. Ms. Cronise 1�� ROANOKE COUNTY PLANNING COMMISSION MINUTES APRIL 17, 2018 discussed the difficulty of new businesses when calculating permitted signage. Mr. Thompson noted permitted signage size could be varied within different zoning districts. Mr. Murphy stated that existing non -conforming signs are grandfathered in with the property. Mr. Thompson and the Commissioners discussed standard sizes of manufactured signs. Mr. Thompson and Ms. James discussed developing charts, examples, and calculations for review and discussion with the Commission at a future work session. Zoning -Ordinance Amendments A ritourism Mr. Thompson provided a brief history of the agritourism amendment, noting staff has reviewed other localities regulations regarding this issue, including Albemarle County, Rockingham County, and Culpeper. He discussed definitions, including the definition of substantial impact in agricultural districts. Mr. Thompson and the Commissioners discussed examples and issues, including noise, traffic, lighting, access, parking, and hours of operation. They discussed regulating and enforcement of these issues. Mr. Thompson noted agritourism is included in the State Code. He discussed the importance of determining substantial impact. Mr. Thompson and the Commissioners discussed tying this use to the land use program or size of acreage. They discussed issues regarding regulation and enforcement of noise levels in rural areas. They also discussed the appeals process for applicants. They discussed issues regarding restricting the use of property, noting 78% of property in Roanoke County is zoned agricultural. They discussed economic development advantages of agritourism. Mr. Thompson stated staff will continue to conduct more research to bring back for discussion with the Commission. Hollins Center and Oak Grove Center Planning Studies Ms. Cronise provided a PowerPoint presentation, including an overview of the community meetings, survey results, stakeholder interviews, Roanoke County Public Schools outreach, and outreach to other organizations. She discussed the community meetings, noting the Hollins Community Meeting had 100 attendees and the Oak Grove Community Meeting had 106 attendees. She stated the surveys were provided in both English and Spanish. She stated Hollins completed 393 in English and 2 in Spanish and Oak Grove completed 595 in English and 32 in Spanish. Ms. DuBois provided summaries of survey results for both areas, including preferences regarding transportation and streetscape improvements, additional features needed for future success of the study area, issues related to economic conditions, and the best features about the study area. She stated they want to make sure to meet the needs of existing businesses. Ms. Cronise stated staff has been conducting stakeholder interviews, noting sixty participants have been interviewed to date. She stated stakeholders include participants interested in economic development, planning, environmental advocates, public safety, utilities, transportation, and key property owners/tenants. She discussed the stakeholder interview results summary from each section, including development/businesses, transportation, public safety, and infrastructure. Ms. Cronise discussed outreach to Roanoke County Public Schools outreach in order to introduce the concept of community planning to students and faculty. She discussed the various exercises which were performed with the groups, including a Kahoot quiz, Kahoot visual preference survey, mapping exercise, story map, concepts for the future of the Page 2of4 ROANOKE COUNTY PLANNING COMMISSION MINUTES APRIL 17, 2618 area, and discussion regarding engaging youth and young adults in community planning. Ms. Cronise and the Commissioners discussed the results of the exercises. Mr. Thompson and Commissioners discussed incorporating students in additional County planning activities. Ms. Cronise discussed additional outreach, including general outreach, employee events, and presentations to various organizations. She reviewed major themes for Hollins and Oak Grove areas. She reviewed the next planning studies and tentative timeline. She stated Hollins Planning Area Community Meetings will be held on Thursday, May 10, 2018, from 4:00 p.m. - 7:00 p.m. and Saturday, May 19, 2018, from 9:00 a.m. — 12:00 p.m. at the Hollins Library. She stated the Oak Grove Planning Area Community Meetings will be held on Saturday, May 19, 2018 from 9:00 a.m. — 12:00 p.m. and Thursday, May 24, 2018, from 4:00 p.m. — 7:00 p.m. at Oak Grove Church of the Brethren. Citizen Comments There were none. Commissioners' and Staff Comments Mr. Thompson stated that the Town of Vinton will be holding an open house to receive public input regarding the Zoning and Subdivision Code Assessment and the Urban Design Audit and on ideas for potential changes to the Vinton Zoning and Subdivision Ordinances. He stated the meeting will be held on Monday, April 30, 2018, from 7:00 p.m. — 8:30 p.m., including a brief presentation at 7:30 p.m., at the Vinton War Memorial, 814 Washington Avenue. Mr. Thompson stated the Roanoke Valley Greenway Commission will be conducting a community meeting to review the draft 2018 Roanoke Valley Greenway Plan on April 19, 2018, from 4:00 p.m. — 7:00 p.m. at the Berglund Center, 710 Williamson Road. Mr. Thompson provided a status update regarding the Western Virginia Regional Industrial Facility Authority (WVRIFA) Wood Haven Road project. Mr. Thompson provided a status update regarding Route 419 Town Center and Tanglewood Mall area. Mr. Thompson and the Commissioners discussed the timeline for the Zoning Ordinance Amendments regarding signs and floodplain. Mr. Thompson and the Commissioners discussed the area plans which are incorporated into the Comprehensive Plan after they are adopted by the Board of Supervisors. Mr. Thompson reviewed the progress and implementation of the plans. With no further business or comments, Mr. Mahoney adjourned the meeting at 8:41 p.m. Respectfully Submitted: Page 3 of 4 ROANOKE COUNTY PLANNING COMMISSION MINUTES c Susan McCoy Recording Secretary, Roanoke County Planning Commission Philip Th mpson Secreta , Roanoke County Planning Commission Paul Mahoney Chairman, Roanoke Count lanning Commission Page 4of4 APRIL 77, 2078