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HomeMy WebLinkAbout2/4/2020 - MinutesUAN ROANOKE COUNTY PLANNING COMMISSION FEBRUARY 4,, 2020 Commissioners Present: Mr. Wayne Bower Mr. Troy Henderson Mr. Rick James Mr. Kelly McMurray Mr. Jim Woltz Staff Present: Mr. Philip Thompson, Secretary Ms. Mary Beth Nash, Senior Assistant County Attorney Ms. Becky James Ms. Alyssa Dunbar Ms. Susan McCoy, Recording Secretary Call to Order Mr. James called the meeting to order at 7:00 p.m. He gave the invocation and led the pledge of allegiance, Approval of Agenda Mr. Bower made a motion to approve the agenda, which passed 4-0. Approval of Minutes Mr. Woltz made a motion to approve the January 21, 2020 minutes, which passed 3-0-1, with Mr. Bower abstaining!. Approval of Consent Agenda Mr. Thompson reviewed the revisions to the draft Floodplain Ordinance including the definitions. Mr. Thompson and the Commissioners discussed procedural issues. Mr. Thompson discussed the floodway restrictions are in accordance with the Environmental Protection Agency (EPA) regulations. He also noted some formatting changes have also been made to the document. Mr. Thompson and the Commissioners discussed notifying local agencies about the ordinance. Mr. Henderson made a emotion to approve the consent agenda, which passed 4-0. Public Hearing 1. The petition of Michele Meinhart to rezone property to remove the proffered conditions on approximately 1.24 acres zoned C -1C, Low Intensity Commercial, District with conditions, located at 5681 Starkey Road, Cave Spring Magisterial District. Ms. James provided the staff report, including current zoning, permitted uses, surrounding zoning, and future land use designation. She reviewed the concept plan and proffered conditions. Mr. James inquired about the history and Page 1 of 4 ROANOKE COUNTY PLANNING COMMISSION MINUTES FEBRUARY 4, 2020 previous rezonings of the property. Ms. James discussed this issue, noting the petitioner's plan in 2008 was to expand her business at that location. Mr. James inquired about signage. Ms. James discussed the existing signage proffer and signage regulations in C-1 zoning. Mr. McMurray inquired about floodway issues. Ms. James discussed options for the floodway portion of the property, noting that any development in the area would have to go through the site plan review process. She noted traffic issues on Starkey Road and Buck Run Drive are currently being studied by VDOT. Ms. Michele Meinhart, 1486 Hollybrook Road, stated the property is currently listed for sale. She stated long term the property will be passed down to her children. She discussed the possibly of developing a language club for immigrants at the facility. Mr. James inquired about building code changes. Mr. Thompson discussed this issue, including regulations regarding change of use on the property. Mr. James inquired about events and parking. Mr. Thompson stated the project would have to go through the site plan review process, noting special events facility is allowed in AG zoning but not in C-1 zoning. Mr. Woltz inquired if the property would be leased out or if the petitioner would run the facility. Ms. Meinhart stated she would be donating the use of the facility for the club. She stated she plans to pass the property down to her children. Mr. Bower asked the petitioner if she understood the floodplain regulations. Ms. Meinhart stated she did understand the regulations. Mr. James opened the public hearing for public comment. With no citizens requesting to speak, Mr. James closed the public hearing. The Commissioners discussed how removing the proffers would affect the property use. Mr. Thompson stated the proposed use would be evaluated by the Zoning Administrator and he would make a determination. Mr. James discussed concerns regarding removing the signage and lighting proffers. Mr. Henderson made a motion to recommend approval of the request to remove the proffered conditions. Mr. Thompson called the roll and the motion passed (4-0) with the following vote: AYES: Bower, James, Henderson, Woltz NAYES: None ABSTAIN: None Mr. Thompson stated the Board of Supervisors Public Hearing regarding this petition will be held on Tuesday, February 25, 2020 at 3:00 p.m. 2019 Annual Report Mr. Thompson provided an overview of the report, including some minor modifications which have been made. He discussed the proposed timeline for the report, noting after approval by the Commission it would be forwarded to the Board of Supervisors. Mr. Page 2 of 4 ROANOKE COUNTY PLANNING COMMISSION MINUTES FEBRUARY 4, 2020 James inquired about the statistics in Zoning Review section. Ms. James and Mr. Thompson, and the Commissioners discussed how statistics were computed. Ms. James stated some packets are not complete when they are submitted for review and require additional submissions. Mr. James suggested providing the number of projects staff reviews. Mr. Thompson noted some projects began in 2019 but were not approved until 2020. Mr. James inquired about streamlining the review process. Ms. James stated new software is being implemented to assist with the process. Mr. Thompson noted some issues may need to be addressed by other departments and resubmitted. Ms. James discussed the review process regarding the redevelopment of a site and other departments involved in the process. Mr. Woltz suggested getting feedback from developers regarding the permitting process. Mr. Henderson stated if marketing the County it would be useful to show the timeframe for the process. Mr. James noted timing could be deciding factor for some development. Mr. Bower made a motion to forward the 2019 Annual Report to the Board of Supervisors. Mr. Thompson called the roll and the motion passed (4-0) with the following vote: AYES: Bower, James, Henderson, Woltz NAYES: None ABSTAIN: None Mr. Thompson stated the report would be forwarded to the Board of Supervisors. 2024 Work Plan Mr. Thompson provided an overview of the plan. He discussed the Planning Studies, including status updates on the 419 Town Center Plan, Hollins Center Plan, Oak Grove Center Pian, Route 460 Access Plan, and Route 221 Plan Amendment. Mr. Thompson and the Commissioners discussed Route 460 corridor, including traffic issues, landuse issues, and the importance of public outreach during the process. Mr. James noted there is potential for economic development in the Route 460 area but the traffic flow is an issue. He discussed the Zoning Ordinance/Code Amendments, including Explore Park District, Floodplain Overlay, Wireless Communications Facilities, and Miscellaneous amendments. He discussed Other Projects/items, including Rezonings/Special Use Permits, Joint City -County Planning Commission Meetings, and Presentations. Mr. Thompson and the Commissioners discussed interests for presentations. Mr. Thompson reviewed the proposed Work Plan Timetable for each item. Mr. Thompson and the Commissioners discussed the future revision of the Comprehensive Plan. Mr. Thompson discussed revisiting parking standards. He stated Mr. Woltz has requested to add review private road subdivision standards to the plan. Mr. James stated the Roanoke City has a lot of development on Franklin Road which could be an economic generator along the Route 419 corridor. Mr. Thompson and the Commissioners discussed potential presentations which would be of interest. They discussed reaching out to officials from adjoining localities. Citizen Comments There were none. Page 3 of 4 ROANOKE COUNTY PLANNING COMMISSION MINUTES FEBRUARY 4, 2020 Commissioners' and Staff Comments Mr. Thompson and the Commissioners discussed the interview process for the position of Zoning Administrator. Mr. Thompson stated an Acting Zoning Administrator will be appointed until the position is filled. Mr. Thompson, Ms. James, and the Commissioners discussed the status of the Lewis Gale Medical Center facility. Mr. Thompson provided a status update on Tanglewood Mail signage. Mr. Thompson provided updates on various transportation projects. Mr. Thompson and the Commissioners discussed topics for future meetings. With no further business or comments, Mr. James adjourned the meeting at 8:41 p.m. Respectfully Submitted: A'Sl4 c Susan McCoy Recording Secretary, Roanoke County Planning Commission Philip Thq&pson Secret , RogdookCount Planning Commission 1-t 16z g � V -\V1 Rick James Chairman, Roanoke County Planning Commission Page 4 of 4