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Home My WebLink About3/3/2009 - MinutesCommissioners Present: Mr. Steve Azar (arrived after Work Session) MS. Martha Hooker Mr. Gary Jarrell Mr. Rodney McNeil M[. [)8Vid Radford Staff Present: Mr. Philip Thompson, Secretary Mr. Joe (]benSh8iO. Senior Assistant County Attorney Mr. T8FekMODei[ M[. David Holladay (Work Session OD|y\ M[. Chris P8iri8[Ca K4S. K8fi NOfliO 0/VVrk GeSSi0O OO|V\ N1S. Amanda MiCWOvV (Work Session OD|y) Ms. Tara Lambert (Work Session only) Mr. Tim Beard K4S. Megan C[oDiS8 (VVD[k Session OO|y) Ms. Susan Carter, Recording Secretary WORK SESSION: Ms. Hooker called the work session to order at 4:00 p.m. Approval of Agenda Mr. McNeil made a motion to approve the agenda, which passed 4-0. Approval of Minutes Ms. Hooker moved to approve the minutes as amended of January 8. 2009. and January 20, 2OO9. which passed 4-O. Approval of Consent Agenda Mr. McNeil made a motion to approve the consent agenda. The motion passed 4-0. Commissioner and Staff Comments Mr. Thompson announced that the Board of Supervisors and Planning Commission will have 8 JOiDtVVD[kSe8SiDD OD March 17 2008. at 6:00 p.m. to di8CUSS the proposed Wolf Creek, Inc. PR[}amendments. He reviewed the timeline for the design handbook revisions. With no further comments, Ms. Hooker adjourned the work session at4:41p.m. for site viewing. EVENING SESSION: Ms. Hooker called the Public Hearing to order Ed7:O1 p.m. Mr. McNeil gave the invocation and led the pledge of allegiance. K4[ Tim Beard presented the staff report hJthe CO00iSSiDDeng reviewing pn3pDS8d dBDSib\ utilities, and zoning d8SigO8bOOG. MG. Hooker inquired about amenities and fencing ODUODr. K8[. E}88[d explained these options. K4S. Hooker inquired about Us88 within the commercial Page 1 of 5 RD4NOKE COUNTY PLANNING COMMISSION MINUTES March 3.20O9 portion of the property. K4[. Beard di3CVSS8d by right US88 and US8G which VYoU|d require 8 special use permit. H8 explained the procedure required b} acquire 8 special use permit. K4S. Hooker inquired about the traffic analysis. M[. B88Rj deferred the question tO the consulting traffic engineer. M[ Azar inquired about the level of service [8UDg of the intenGSCt)OD Of Cove Road and Route 419. M[. /\ndH[GOO explained the /eV8| of service ratings are from "A through "F." OOUDg this iDtH[S8CtiOO CO[[eDt|y has an "F" rating. Mr. Azar inquired about GigD8ge noting renderings were not iDC|Ud8d with the application. He stated CODdiUOD8 restricting SigD8ge ShOU|d be proffered in ORje[ to protect the citizens in the 8[8@. eSp8Ci8||y Oe8[ the C|-2 designation. K8[. J8r[F8|| inquired about fire and F8sCUe COV8[8g8. M[ Beard stated units from both Hollins and Masons Cove would provide coverage tOthe area since the boundary for these districts divides the property. yW[. Jarrell expressed concern regarding length Of the response time. M[ Beard discussed requirements for emergency services 8CCe8S to the property. K4[ J8[[8|| inquired about FO8d St8DdGndS. Mr. Beard briefly discussed the 8t8Dd8[dS. Mr. McNeil requested prnCSdU[8| c|8[ifiC8UOO regarding Us8G for the COOUDlGFCia| portion of the property. Mr. Beard affirmed 8 special use permit would require 8 separate application. Mr. Dan Layman, Esquire, spoke representing the petitioner. He introduced Mr. John HouchiO EUVV8nd ROS8 Properties, Inc., and K4[. P8U| /\DdenSOD, QoDSU|tiOA engineer from /\EC{}M. M[ Layman provided a brief history of the petition. He St@1Bd the f8rDi|V OVVOed bUSiD8GS. which began iD1021 also owns GUDSC@peApartments. K4[. HOUChiO provided 8 powerpoint p[8SeOt8tk}O of the proposed development. He stated the topography of the site is desirable for the QOn6t[VCtiDO of the 8p3dDleOt complex. He discussed the B0eDiUeS and 8CC8SSibi|ih/ of the proposed development. He discussed property vistas, maintenance, public utilities, bUffB[iDg and lighting. He discussed incorporating natural GtO[OOVV3ter d[8iD8gH with detention @Fe8S. He stated 8 hOrD8OVVDg[8' B8SOCi@UOD will be developed after CO0p|etiOD of the CO0p|eX. Ms. Hooker lDqUi[8d about use of the C|UbhOU88. Mr. HOUChiD stated the clubhouse will not be |g8S8d to DDO-|88SehD|deF8. MG. HOOk8[ inquired about maintenance staffing. K4[. HOUChiO discussed proposed hOU[S, DoUDQ 24 hour on-call service VVOU/d be 8V8i|8b|H. He stated the C8f6 VVDU|d be self-service. MG. HODk8[ inquired about SOoVY [eDlDV8| from iOt8rD8| roads. M[ HoUChiD stated nO8d8 VVOU|d be p[iV818|y Dl3iOt@iD8d by iO-hOUS8 staff. MS. Hooker inquired @hDUt g[88nSp@Ce and [eC[e8tiOD8| 808Oiti8G. W1[. HOUChiD stated approximately 65% of the area will be d8SigD8i8d greeDSp8CS, which iDC|Ud8G CODlDlOD areas for passive recreation. He stated the stO[DlVV8te[pOOd8 may be stocked with fish. M[ Azar inquired about trash CO||8CtiOn. Mr. HOUChiD stated although centralized trash compactors are preferred, trash FeC8pt8d8S have not been added tn the site plan. He diGCUSS8d p|8DS to iDSt@|| 3 centralized nO8i| kiosk for residents. Mr. Azar inquired about conference rOODl use and short term use Dfapartments. M[. HOUChiD stated they p|8O to have COrpOn8tg leasing of some units which would be [8DLed by 3 rd party temporary residents. He stated corporate units VVDUld house employees while they are in the area for training. He also stated they may provide 8 C0DVeOi8Oc8 unit for F8Sid8OtS to lease for out of town QU8StS. K4[ F<8dfOnd inquired about build-out OO the pnDp8dv. K4[ HOUchiO stated the p8UUOD8[ specializes in multi-family developments. HB stated the C00DlerCi8| area would be dependent UpOD the market. M[. Radford COOOOleDted on the 8b8eOCH Of environmentally friendly lighting. K4[. HOUChiD stated his company iS sensitive tOthe environment and Op8D to suggestions. He stated they p|@D to meet or exceed requirements regarding lighting iS8U8S VVhi|8 providing 8 S@f8 and cODlfOrt8b|8 environment for the [8Sid8DtS. M[. J8[[e|| inquired about the OUOObe[ of CO[pO[Bte 8padrD8DtG which will be 8V8i|8b|e. M[ HOuChiO stated Bpp[DXiOl8t8|y 10% Of the apartments would be COrpO[8t8 leases. He discussed the details of corporate |88SiOg. M[. Pau! AOd8[SVO reviewed the Traffic |Dlp8Ct AO3|yGiG (T|/\). He Gt8[8d the study iOVO|V8d eight iDt8cSediOn3 which were rated from /\— F based OD the delay of traffic at the intersection. Page 2 of 5 ROANOKE COUNTY PLANNING COMMISSION MINUTES March 3, 2009 He stated the left turn lane at intersection 3, westbound Route 419 and Cove Road, received a grade of D. He suggested providing a right turn lane separate from the left turning movement onto Route 419 from Cove Road. Ms. Hooker noted the absence of a proffered condition for the addition of a turn lane. Mr. Azar inquired about impacts to traffic when commercial property is developed. Mr. Anderson discussed VDOT requirements. He suggested establishing the Cove Road to Route 419 right turn lane early in the construction process. Mr. Radford expressed concern regarding increased traffic and the close proximity to the 1-81 exit ramp. Mr. Anderson stated that although more distance between intersections would be preferable, on this project they will need to work with existing roads. Mr. Jarrell asked if the turn lanes would improve the T" rating. Mr. Anderson stated the rating would remain the same with the improvement. Ms. Hooker inquired about the adequacy of other turning lanes. Mr. Anderson stated they are barely adequate. Mr. Layman discussed VDCIT's procedures and construction requirements. He stated it was critical to keep costs down. He discussed fire & rescue coverage. He stated the petitioner does not want to limit signage within the commercial portion of the property. Mr. Azar expressed concern the commercial signage would impact apartment residents. Ms. Hooker inquired about the construction of the turning lane. Mr. Layman stated the petitioner will need budget parameters. Mr. Azar inquired about improvements to other intersections. Mr. Layman stated they do not plan to provide improvements to other intersections within the traffic impact analysis. Ms. Cindee Garst Hensley, 6043 Cove Road, expressed concern regarding stormwater runoff, damage to existing wells, septic systems, and excessive traffic and accidents. She stated her father owns adjoining property. Mr. R. Gary Ronk, 6247 Cove Road, stated he has lived in his current residence 30 years. He expressed concern regarding increased traffic interfering with 1-81 traffic entering and exiting nearby ramps. He expressed concern the project is on a blind curve, He stated emergency vehicles currently travel at a high rate of speed on Cove Road. Mr. Pete Bain, 5626 Plain View Avenue, expressed concern regarding increased traffic, especially near Greenridge Baptist Church. He also discussed vehicle stacking and decreased sight distance at intersections. Mr. Greg Rhodes, 3361 Green Ridge Road, expressed concern regarding safety, noting traffic will double in volume within five years due to increased development. He stated Cove Road is primarily residential and not commercial. Mr. Larry Conner, Jr., 5990 Cove Road, stated impacts from increased traffic should be assessed. He expressed concern regarding the low ratings of the surrounding intersections with increased traffic. Robert Hardy, 5710 Cove Road, stated the intersection at Greenridge Baptist Church is congested. He expressed concern regarding the pedestrian and vehicle safety along Cove Road. Robin Louthen, 6120 Roberta Road, stated the proposed use is inappropriate for this property. He stated it will change the feel of the area. Page 3 of 5 ROAwOKE COUNTY PLANNING COMMISSION MINUTES March 3, 2009 K48h8 B@U@[d, 5618 Plain View Avenue, 8Xp[8SGed QJOceDl regarding b8CkoK}UDd investigations of potential renters. '" M[ /tz8[ asked if VO(]T was in agreement with the traffic 8O8 �SiS. Mr. . Woodrum rev his findings included in his letter Of December 23 2008. to the Pla Department. K8[. u0d8[GDn S18t8d other turn |8D8G may be Deeded as the VD|UDle of traffic iDCnB888S. K4[ Azar inquired about commercial entrance permits. Mr. Woodrum discussed \/[)C}T standards for commercial 8Dt[8DCeS eSpeCi8//V zoning and sight distances. K4[. McNeil inquired if this area was scheduled for /DlpFVV8DleOtG On the Six Year Road Plan. M[. VVOUd[UDl indicated the iOt8[S8C1iOO8 are not CU[n8Dt|y included in the plan. M[. McNeil discussed the [O|8 Of the CODlDliGGiOO. M[. McNeil inquired about funding Of PD8d iDlpn3V8DleDtS. M[. VVnDd[UDl discussed project p[/oFitizingGDdfUOdiDg. K4[ Jarrell inquired about stO00VV8L8[ management and protection of ex VVeUS and S8ohC systems. Mr. HOUChiD discussed grading p|8DS and management OfSt00OVV8ter nUDOff. '— Ms MVOk8r inquired about grading Of Cove Road slope. Mr. H0UChiD stated grading of this S|o) would improve safety De8[ the intersection. Ms. Hooker inquired about both lighting and - buffering and their effects OO adjoining homeowners. yMr. HOUChiO stated they will mee - exceed standards for lighting. He stated they are trying to be sensitive to neighbors rega buffering and fencing. Mr. Jarrell expressed CODC8[D regarding difficulty screening subleasi CO[pOr8ie tenants. Mr. HOUChiO noted the petitioner has an obligation the residents. K/ -- Hooker expressed concern F808[diOg the unsigned proffered condition for the right turn la from Cove Road tO Route 419. Mr. McNeil concurred but stated other issues regarding |ighU 8tO[DlYV8t8[, and SigD@ge are covered within the O[diO8DCe. K8[. Azar expressed conce regarding impacts Of adding more traffic to @ CVF[8Dt|y failing intersection. He GUQQe8Led decreasing proposed density to reduce impacts to @[e@. He e:p[8SS8d COOCe[O that 0/---y issues regarding the development have not been addressed by the petitioner. [. K4[. Rad ` discussed difficulty marketing residential property which is located O88[ 1-81. He noted county currently has regulations regarding erosion and sediment control, Mr. Jarrell expressed COOCerO [8g8ndiDQ iDlp8CtS of additional traffic without proffering road iD1pFDV8[OeDtS GigO8| 8 ` and buffering. Ms. . Hooker 8XpF8GSed concern regarding unanswered questions and t raff i c MS. Hooker moved tO deny the petition, including proffers with an UOf8VO[8b|8 [eCODlDl8nd8UOD to the Board of Supervisors. Mr. Thompson called the roll and the motion passed with the following vote: AYES: HOOk8[J8[nel|./\za[ N/\YEG: Radford, McNeil ABSTA NOO8 M[ Azar stated the petitioner has not prov sufficient iOfO0O8tiOO regarding SigO8Qe OD the commercial portion of the property. Ms. Hooker stated the petitioner has not committed to traffic issues. - M[ Thompson stated that the public hearing for this case by the Board of Supervisors will be held on March 24, 2009, at 5:30 p.m. due to items already on the current agenda. Page 4 of 5 ROANOKE COUNTY PLANNING COMMISSION MINUTES March 3, 2008 Final Orders There were no ne. Commissioners' Comments There were none. Staff Comments Mr. Thompson an nounced the Wolf Creek Inc., C00DlUDitv K48�tOg V�U b� held 8tVViUi�[D Byrd yW/dU|8��Ch0]/OD�N8nCh4.2OOQ'@t7:OOp.Dl. - -'�- With no further business or comments, Ms. Hooker adjourned the meeting at 9:58 p.m. Respectfully Submitted: a"" Susan Carter ry, Roanoke County Planning Commission 0 -OXAIZ� SecretaKj, Roanoke Coun 4planning Commission Approved: ,,�_.__ Martha Hooker Chairman, Roanoke County Planning Commission Page 5 of 5