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HomeMy WebLinkAbout3/17/2009 - MinutesBoard of Supervisors Present: Mr. Mike Altizer Mr. Joe McNamara Mr. Joe "Butch" Church Ms. Charlotte Moore Mr. Richard Flora Commissioners Present: Ms. Martha Hooker Mr. Rodney McNeil Mr. David Radford Commissioners Absent: Mr. Steve Azar Mr. Gary Jarrell Staff Present for Joint Work Session only: Mr. Clay Goodman, County Administrator Mr. Paul Mahoney, County Attorney Mr. John Chambliss, Assistant County Administrator Mr. Dan O'Donnell, Assistant County Administrator Ms. Jill Loope Ms. Teresa Hall Ms. Brenda Holton, Board of Supervisors Recording Secretary Staff Present: Mr. Philip Thompson, Secretary Mr. Tarek Moneir Mr. David Holladay Ms. Megan Cronise Mr. Tim Beard Ms. Lindsay Blankenship Mr. Chris Patriarca Ms. Becky Mahoney Ms. Amanda Micklow Ms. Tara Lambert Ms. Susan Carter, Recording Secretary CALL TO ORDER: Ms. Hooker called the meeting to order at 6:03 p.m. Page 1 of 4 ROANOKE COUNTY PLANNING COMMISSION MINUTES MARCH 17, 2009 Board Roll Call: Ms. Holton called the roll for Board of Supervisors. All members were present. Approval of Agenda Mr. McNeil moved to approve the agenda. Motion passed 3-0. Wolf Creek, Inc. Ms. Megan Cronise conducted a powerpoint presentation during which she provided a brief history, timeline, and overview of the proposed amendments to the Planned Residential Development (PRD). She stated Wolf Creek was the county's first approved PRD. She briefly discussed the complaint and settlement agreements. She stated an updated amendment proposal was submitted on February 6, 2009, regarding additional changes to amenities. Mr. Radford commented on various paver options and maintenance of the surfaces. Mr. McNeil stated cost of materials and installation will need to be considered. Ms. Moore discussed landscaping maintenance. Ms. Cronise discussed the development of a homeowners' association to maintain the landscaping in perpetuity. She discussed open space amenity plans. She reviewed the proposed deletions of the original plan. She reviewed the 2001 and 2009 design guidelines. Mr. Altizer discussed the importance of development timelines and insuring proffers would be enforceable. Mr. Flora stated enforcement by staff is critically important. Mr. McNeil discussed the responsibility of the county to incorporate standards and regulations into the ordinance; however, the developers have a responsibility to follow the standards. Mr. Mahoney discussed the importance of implementing and enforcing proffers. He discussed measures available which would better guarantee compliance. Mr. Covey discussed the implementation of maintenance and performance bonds. Mr. McNamara noted both the application and enforcement of proffers have improved over the years. Mr. Mahoney stated the proposed amendments are a compromise between the developers, residents, and staff. Mr. McNeil inquired about governing the design guidelines. Ms. Cronise explained the review process. Mr. Covey stated the county currently requires the submission of a plot plan and a performance bond to insure compliance. Mr. McNeil inquired about construction of private roads. Mr. Covey discussed using VDOT standards to build these roads. Mr. Radford discussed homeowners' associations reserving funds to maintain the private roads. Mr. McNeil inquired about the process of transferring responsibility of maintenance over to the residents after completion of the development. Mr. Covey discussed this process. Ms. Cronise discussed the timeline regarding the transfer of the maintenance of each area to the homeowners' associations. Mr. Thompson discussed the PRD process and enforceability proffers. Mr. Radford noted DEQ regulations govern stream-side development. Mr. Holladay and Mr. Covey discussed private road construction and regulations. The Board of Supervisors and Planning Commission members all thanked staff for their work on this project. The joint meeting was adjourned at 6:58 p.m. Page 2 of 4 ROANOKE COUNTY PLANNING COMMISSION MINUTES MARCH 17, 2009 The Planning Commission reconvened at 7:04 p.m. Vinton Area Corridors Study Ms. Lindsay Blankenship provided a powerpoint presentation. She reviewed input received from the community meeting and survey which was conducted. She discussed results including bicycling and pedestrian amenities. She reviewed each corridor of the study and the improvements desired from the citizens. She reviewed transportation improvements, business and services, signage, streetscape features, and community facilities and services. She noted many citizens throughout the corridor expressed interest in improved library services. She stated a joint tour for both the Vinton Planning Commission and Roanoke County Planning Commission has been planned for 9:00 a.m. on March 28, 2009. Mr. McNeil made the motion to approve the meeting for March 28, 2009, at 9:00 a.m. The motion passed 3-0. Advisory Committee for Peters Creek Communitv Plan Mr. Chris Patriarca gave a powperpoint presentation, noting the large corridor is part of both Hollins and Catawba Magisterial Districts. He discussed proposed methods for gathering information would include surveys, interviews, and developing an advisory committee. He requested the commission provide representation on this committee. He discussed the boundaries of this corridor. Ms. Hooker inquired about census geography. Mr. Patriarca explained the census bureau subdivides the area into different units. He suggested adjusting the corridor boundaries to better match the census bureau. He provided a timeline of development of the study. He discussed the diversity of the area. Mr. Thompson suggested reviewing each area separately due to the diverse uses within the corridor. Mr. Patriarca stated staff plans to solicit input from experts in various fields to assist with the study in addition to the citizens. Other Comments Mr. Beard announced that there will be a public meeting on the Route 419 Multi-modal study on April 21, 2009. Ms. Gilkeson announced the Housing Symposium will take place on May 8, 2009. Mr. Moneir stated the Home Show will take place from March 27, 2009, through March 29, 2009, at the Salem Civic Center. He stated Roanoke County will have an informational booth at the show. With no further business or comments, Ms. Hooker adjourned the meeting at 8:17 p.m. Page 3 of 4 ROANOKE COUNTY PLANNING COMMISSION MINUTES Respectfully Submitted: Susan Carter Recording Secretary, Roanoke County Planning Commission - 7 - Philip T pson Secretary, Roanoke County Planning Commission WOMM" M-4 Martha Hooker Chairman, Roanoke County Planning Commission MARCH 17, 2009 Page 4 of 4