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Home My WebLink About2/1/2022 - Joint1 MINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 6:00 P.M. ON TUESDAY, FEBRUARY 1, 2022, IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA MEMBERS PRESENT: Bradley E. Grose, Mayor Sabrina McCarty, Vice Mayor Keith N. Liles Laurie J. Mullins Michael W. Stovall STAFF PRESENT: Pete Peters, Town Manager Cody Sexton, Assistant Town Manager Susan N. Johnson, Executive Assistant/Town Clerk Jeremy Carroll, Town Attorney Mike Lockaby, Town Attorney Anne Cantrell, Finance Director/Treasurer Fabricio Drumond, Police Chief Anita McMillan, Planning & Zoning Director Nathan McClung Assistant Planning & Zoning Director Fayula Gordon, Associate Planner Chasity Barbour, Community Programs & Facilities Director PLANNING COMMISSION MEMBERS PRESENT: Keith N. Liles, Chair Dave Jones, Vice-Chair Bob Benninger Sarah Reid The Mayor called the Work Session to order at 6:00 p.m Nathan McClung for continuation of a briefing on Zoning Ordinance for the Town of Vinton. Mr. McClung began a review of presentation and Factsheets, which were a part of the agenda package and will be on file in the record. commented he would like feedback from the Planning Commission and Council Accessory Dwelling Units (ADUs) to be used as h surveys, it would seem that most are in favor of ADUs being used in this format and they would fall into the Council Member Liles responded that if someone is going to spend the money to have an ADU and it is no longer needed for that purpose it could be used as a homestay 2 Under Off-Street Parking Regulations, Mr. McClung commented the Parking Schedule has been modernized and refined to be based more seating/assembly area. With the more initiatives for forms of transportation, the greater trend in most local governments is to reduce the off-street parking requirements. Mr. McClung next commented that originally staff had proposed a maximum motor vehicle parking of Based on feedback and looking more at the scale of the Town, it has been changed to 150 percent. reduction for on- public trans responded they could. commented that currently any form of multi- family development would require a Special Use Permit (SUP). The R-3 District is a high density State most all reco apartment housing in their high density districts by right in various ways. Staff’s recommendation acre. institutions, the recommendation is not to allow them in the Central Business District. Mr. McClung next commented on the definition of a massage parlor versus a massage clinic. The Virginia General Assembly has established its on classification for massage parlor licenses. After adoption of the zoning ordinance, we will have to process for massage parlor licensure. We would look at adjoining localities currently The overall goal would be to discourage that type of use in the Town. permitted by right as an office use, Dave Jones protection it gave to the Town. responded if someone got a zoning permit based on the definition of office and they veered away 3 If any medical procedures are being performed or the they would no longer meet this definition. The current zoning ordinance under Mixed-use Building Requirements has a cap of a one to one ratio on the amount of residential mix you could have with a commercial residential property. We are recommending removing the ratio and allow for someone with a commercial format on the first floor to have two or three stories. Outdoor Storage & Display, Mr. Jones asked if it would apply to the McClung responded the definition would have to be tailored t agriculture in nature or community facilities and he would look into that further. Mr. McClung next commented the Landscaping Ordinance was a new section. Some of the requirements would be canopy coverage by district, parking lot landscaping right-of-way/street plantings having more pervious surfaces on a property. Also, there are more the buffer yard and screening to include that all dumpsters and suggestions for different types of buffers. current dumpsters in the Town, commented that and it would only apply to new dumpsters. After additional scheduled for February 24, 2022 and the Council Public Hearing will be scheduled in March. The Work Session adjourned at 7:14 p.m. After a brief recess, the Mayor called the regular meeting to order at 7:20 p.m. The Town Clerk called the roll with Council Member Liles, Stovall, Vice Mayor McCarty and present. After a Moment of Silence, Cody Sexton led the Pledge of Allegiance to the U.S. Flag. 4 Under upcoming community events/ announcements, Vice Mayor McCarty announced the following: February 4 - 7:30 p.m. - VT Hockey v. Richmond and February 5 – 4:30 p.m. – VT Hockey v .UNC, every Saturday in February – 2:00 p.m. and 7:30 p.m. – open skating – Lancerlot; live music – February 4 – 8:00 p.m. - 5 Dollar Shake, February 5 – 8:00 p.m. - The Thrillbillyz, February 11 – 8:00 p.m. - Full Circle and February 12 – 7:00 p.m. and 9:00 p.m. - Michael Winslow – Rosie’s and February 15-March 1 – Roanoke Restaurant Week 2022. The soliciting vendors 21st @ the Vinton War Memorial from 10:00 a.m. flags ($12) and house flags ($20). Chief Drumond announced that the premier of the movie “Princess Cut 3: Beauty from Ashes” will be playing on February 10th Vinton including the Vinton Police Department. Council Member Liles made a motion to approve the motion was seconded by Vice Mayor McCarty and voting: Vote 5-0; Yeas (5) – Liles, Mullins, Stovall, McCarty, Grose; Nays (0) – None. Approved January 18, 2022 Under awards, introductions, presentations and proclamations, comments on the Latinas Network Government/ Municipality Recognition 2021 recognized for hosting meetings of t War Memorial. The next item on the agenda was the proposed amendment to the Town of Vinton’s FY 2021-2022 budget to appropriate funding from the FY21 Virginia Stormwater Local Assistance Fund (SLAF) for The Woodland Place Stream Restoration Project in the amount of $570,000.00. The Mayor opened the Public Hearing at 7:32 p.m. awarded this grant and it is a reimbursable program. Pursuant to Section 15.2- Public Hearing Opened 5 to hold a Public Hearing in order to amend the budget if an amount exceeds one percent (1%) of the total expenditures. The grant is $285,000 with a 50% match The main goal of the project is sediment run- meet the TMDL Sediment allocation. Hearing no public comments, the Public Hearing was closed at 7:35 p.m. Council Member Mullins made a motion to adopt the Resolution seconded by Council Member Liles and carried by the following vote, with all members voting: Vote 5-0; Yeas (5) – Grose; Nays (0) – None. Public Hearing Closed Adopted Resolution No. 2473 to amend the Town of Vinton’s FY 2021- appropriate funding from the FY21 Virginia for The Woodland Place Stream Restoration Project in the amount of $570,000.00 The next item on the agenda was a briefing on County and the Town of Vinton. The Town Manager first commented that in 2019 we negotiated a agreement with Roanoke County. This agreement agreement. The Town, Roanoke County Virginia Water Authority (Water Authority) are in negotiations to transfer our water and wastewater negotiation, we requested some assistance from Roanoke County on some other public services that we jointly provide to our citizens. The 2019 MOU has been updated to reflect these additional cost sharing measures. The MOU changes to be made notifications to potentially extend the MOU. The Town Manager next commented main sections in the MOU. Since the Town has The MOU provides for a reduction in that annual amount to $150,000. 6 MOU provides that Roanoke County will pay the Town’s full tipping fees estimated at $225,000 with a true-up at the end of the fiscal year. Roanoke County currently has three members on the Water Authority Board and the MOU provides that Town Council and the Board of Supervisors will mutually agree on one of those members to represent the Vinton residents. The Town Attorney commented there are also some memorialization in the MOU of items that have been accomplished 2019 agreement. The Town Manager next expressed appreciation to Roanoke County and the Board of Supervisors for their assistance. Council will consider approval of the MOU at their February 15, 2022 meeting. Roanoke County and commented how they have been great partners on a lot of projects. This is certainly a move for the Town that probably would Roanoke County. The next item on the agenda was to consider Treasurer/Finance Director to remove outstanding License Fees over five years old from the active records to a permanent file. commented They have collected 98.43% of the 2016 taxes in comparison to 99.02% of the 2015 taxes, slightly Vehicle License Fees, they have collected 92.85% compared to 91.57% in period they have taken less aggressive actions than normal due to the COVID-19 pandemic. Council Member Stovall made a motion to adopt the Resolution seconded by Council Member Mullins and carried by the following roll call voting: Vote 5-0; Yeas (5) – Liles, Mullins, Stovall, McCarty, Grose; Nays (0) – None. Adopted Resolution No. 2474 Town Treasurer/Finance Director to remove taxes and Vehicle License Fees over five permanent file The next item on the agenda was to consider Treasurer/Finance Director to remove outstanding water and sewer delinquent bills over five years old from the active records to a permanent file. Anne Cantrell commented these are accounts that are inactive and 7 but the auditors recommend that we do as a best practice so that we have a more reasonable accounts receivable on our books. The amount to be written off for 2016 is $14, collection rate was 99.58% compared to 99.59% in 2015. meals tax is a trust tax, we always make sure we collect them. Real estate taxes are for 20 years and she has never brought a real estate write-off to Council before because typically they go to tax sale before they get to that point. McCarty made a motion to adopt the Resolution as presented; t Member Mullins and carried by the following roll call vote, with all members voting: Vote 5-0; Yeas (5) – Liles, Mullins, Stovall, McCarty, Grose; Nays (0) – None. Adopted Resolution No. 2475 Town Treasurer/Finance Director to remove outstanding water and sewer delinquent bills over five years old from the active records to a permanent file. The Town Manager acknowledged Cody Sexton’s contributions last week in preparation of the Water Authority meetings and that the videos, website and other items are still available for our citizens and commercial customers. recognized Anita McMillan, Cody Sexton, Council Member Stovall and Council Member Liles for their work in preparing for the Transportation Planning Organization (TPO) meeting last week to ask for additional funding for the Walnut Avenue project ordinance. Council Members commented on the TPO, Restaurant Week and Richard Caywood as Administrator. The Mayor commented on the recent ribbon cutting at BoomTown Crossfit, the Water Authority meeting on the utility transfer and the teamwork of Council and Staff. The next item on the agenda was a request to Convene in Closed Meeting, Pursuant to § 2.2- 3711 (A) (1 amended, for discussion of the annual performance of the Town Manager. Council Member Liles made a motion to convene in Closed Session; the motion was seconded by Vice Mayor 8 members voting: Vote 5-0; Yeas (5) – Liles, Mullins Stovall, McCarty, Grose; Nays (0) – Council went into Closed Session at 8:01 p.m. At 9:16 p.m., the regular meeting reconvened and the Certification that the Closed Meeting was held in accordance with State Code requirements was approved on motion by Vice Mayor McCarty; seconded by Council Member Stovall and carried voting: Vote 5-0; Yeas (5) – Liles, Mullins, Stovall, McCarty, Grose; Nays (0) – None. Certification of Closed Meeting Council Member Mullins made a motion to adopt a Resolution approving a new Employment Agreement for following revisions: Section 3: Compensation and Benefits, Item A, Base Salary shall be $135,000.00 retroactive back to January 10, 2022 and removing Item B under Section 4. Residency Requirement, Relocation and Moving Expenses; the motion was seconded by Vice Mayor McCarty and carried by the following vote, with all members voting: Vote 5-0; Yeas (5) – Grose; Nays (0) – None. new Employment Agreement for the Town Manager Council Member Liles made a motion to the meeting; the motion was seconded by Council Member Stovall and carried by the following vote, with all members voting: Vote 5-0; Yeas (5) – Liles, Mullins, Stovall, McCarty, Grose; Nays (0) – None. The meeting was adjourned at 9:20 p.m. APPROVED: Bradley E. Grose, Mayor ATTEST: _________________________________ Susan N. Johnson, CMC, Town Clerk AT A CLOSED MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, FEBRUARY 1, 2022 AT 6:00 P.M. IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA. CERTIFICATION THAT A CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Town Council of the Town of Vinton, Virginia has convened a closed meeting on this date, pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and, WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Vinton Town Council that such closed meeting was conducted in conformity with Virginia Law. NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council hereby certifies that to the best of each member's knowledge: 1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Town Council. Motion made by Vice Mayor McCarty and seconded by Council Member Stovall with all in favor. ___________________________________ Clerk of Council