HomeMy WebLinkAboutFY 2020 - 2021 - Annual Town Budget-ProposedTOWN OF VINTON
FY 2020-2021
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TABLE OF CONTENTS
GFOA Award .........................................................................................................1
Town Council ........................................................................................................2
Town Department Staff .........................................................................................3
Finance/Budget Committee ...................................................................................4
Organizational Chart .............................................................................................5
Department Position Summary .............................................................................6
Town of Vinton General Information ......................................................................7
Town Manager’s Letter of Transmittal ................................................................ 10
The Budget Overview .......................................................................................... 22
Budget Calendar ................................................................................................. 26
Functional Units .................................................................................................. 27
Revenue and Expenditure Summary................................................................... 28
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General Fund Revenues Source Summary ......................................................... 31
General Fund Revenues Total and Graph .......................................................... 32
General Fund Revenues Details ......................................................................... 33
General Fund Expenditures Total and Graph ...................................................... 36
General Fund Expenditures Breakdown by Department and Function ............... 37
General Fund - Contributions Listing ................................................................... 38
General Fund – Town Council ............................................................................ 39
General Fund – Town Manager .......................................................................... 41
General Fund – Human Resources/Risk Management Department ................... 44
General Fund – Legal Services .......................................................................... 47
General Fund – Treasurer/Finance Department ................................................. 49
General Fund – Public Works Department .......................................................... 52
General Fund – Public Works Administration ..................................................... 53
General Fund – Police Department .................................................................... 55
General Fund – Communication Services ........................................................... 58
General Fund – Fire and EMS Department ........................................................ 60
General Fund – Police Community Services/Animal Control .............................. 62
General Fund – Maintenance/Highways/Streets/Bridges .................................... 64
General Fund – Snow & Ice Removal ................................................................. 66
General Fund – Traffic Signs & Street Lights ..................................................... 68
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General Fund – Refuse Collection ..................................................................... 70
General Fund – Recycling Collection .................................................................. 72
General Fund – Building & Grounds Maintenance .............................................. 74
General Fund – Health Department Building ....................................................... 76
General Fund – Special Programs Department .................................................. 78
General Fund – War Memorial Interdepartmental Rental ................................... 81
General Fund – Vinton War Memorial ................................................................ 83
General Fund – Vinton Veterans Monument ...................................................... 86
General Fund – Swimming Pool & Parks ............................................................ 88
General Fund – Senior Program Department ...................................................... 90
General Fund – Town Museum ........................................................................... 93
General Fund – Planning & Zoning Department ................................................ 95
General Fund – Economic Development ............................................................. 98
General Fund – Public Transportation............................................................... 101
General Fund – Vinton Business Center .......................................................... 103
General Fund – Performance Agreements ........................................................ 105
General Fund – Retiree Insurance .................................................................... 107
General Fund – Debt Retirement ...................................................................... 109
General Fund – Travel & Training General Fund .............................................. 111
General Fund – Transfers ................................................................................. 114
Grant Fund Revenues Totals and Graph .......................................................... 117
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Grant Fund Expenditures Total and Graph ...................................................... 119
Utility/Enterprise Fund Revenues Totals and Graph ......................................... 121
Utility Fund/Enterprise Expenditures Total and Graph ..................................... 123
Utility Fund/Enterprise – Water & Wastewater Administration ........................... 124
Utility Fund/Enterprise – Customer Accounts .................................................... 126
Utility Fund/Enterprise – Water System Maintenance ...................................... 128
Utility Fund/Enterprise – Purchased Water ...................................................... 130
Utility Fund/Enterprise – Wastewater Maintenance .......................................... 132
Utility Fund/Enterprise – Debt Retirement ........................................................ 134
Utility Fund/Enterprise – Performance Agreements .......................................... 136
Utility Fund/Enterprise – Contingency .............................................................. 138
Utility Fund/Enterprise – Transfers .................................................................... 140
Capital Fund Revenues Totals and Graph ....................................................... 142
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Capital Fund Expenditures Totals and Graph .................................................. 144
Stormwater Fund/Enterprise Revenues Totals and Graph ............................... 146
Stormwater Fund/Enterprise Expenditures Total and Graph ............................. 148
Stormwater Fund/Enterprise – Administration .................................................. 149
Stormwater Fund/Enterprise – Street & Road Cleaning ................................... 151
Stormwater Fund/Enterprise – Operations ....................................................... 153
Stormwater Fund/Enterprise – Debt Retirement ............................................... 155
Debt Schedule ................................................................................................... 157
Town Manager’s CIP Funding Listing................................................................ 158
Capital Improvement Program ......................................................................... 159
Capital Improvement Program Impact Summary .............................................. 163
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Pay and Classification Plan .............................................................................. 167
Taxes, Licenses and Fees Schedule................................................................. 169
Rates & Charges Schedules for Water and Wastewater Service ...................... 175
Principal Water and Wastewater Customers ..................................................... 179
Public Hearing Legal Notice – Real Estate Taxes ............................................. 180
Ordinance – Real Estate Taxes ........................................................................ 181
Public Hearing Legal Notice – Personal Property Taxes ................................... 182
Ordinance – Personal Property Taxes .............................................................. 183
Public Hearing Legal Notice – Budget Adoption ................................................ 184
Proposed Ordinance - Budget Adoption ............................................................ 187
Ordinance – Thirty Day Grace Period for Personal Property Taxes .................. 190
Financial Guidelines & Policies ......................................................................... 193
Glossary ............................................................................................................ 209
Pay and Classification Plan
Appendix
®
GOVERNMENT FINANCE OFFICERS ASSOCIATION
Dis tin gu ished
Budget Pres en ta tion
Award
PRESENTED TO
Town of Vinton
Virginia
For the Fiscal Year Beginning
July 1, 2019
Executive Director
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VINTON TOWN COUNCIL
Bradley E. Grose Mayor Vice Mayor
Sabrina McCarty
Council Member Council Member
Michael W. Stovall
Council Member
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TOWN DEPARTMENT STAFF
Barry W. Thompson
Town Manager Richard W. Peters
Assistant Town Manager
Director of Economic Development
Susan N. Johnson
Executive Assistant
to the Town Manager
Town Clerk
Police Chief
Anne W. Cantrell
Finance Director
Treasurer Planning & Zoning Director
Joey M. Hiner Public Works Director Human Resources Director
Risk Manager
Chasity N. Barbour
Community Programs &
Facilities Director
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FINANCE/BUDGET COMMITTEE
Bradley E. Grose Mayor Janet Scheid Council Member
Barry W. Thompson
Town Manager Finance Director
Treasurer
Richard W. Peters
Assistant Town Manager
Director of Economic
Development
Brandon W. Gann Financial Services Analyst
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Organizational Chart
* Town Manager, Town Attorney, Executive Assistant/Town Clerk, Chief of Police, and the Treasurer are positions within the department
appointed by Town Council bi-annually.
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Department Time
Positions
Time
Positions
Time
Positions
Time
Administration 3.00 3.00 3.00 3.00
Finance 5.00 5.00 5.00 5.00
Fire/EMS 12.00 11.00 - -
HR & Risk Management 1.00 1.00 1.00 1.00
Planning & Zoning 3.00 3.00 3.00 3.00
Police Department 27.00 26.00 27.00 26.00 *
Public Works 34.00 33.00 33.00 30.00
Special Programs 1.00 1.00 -1.00
War Memorial 2.00 2.00 -2.00
**
* 1 Position in the Police Department is funded fully by the DMV Taskforce Grant.
** Several vacant positions frozen due to COVID19 revenue losses. See detailed list in the Classification Plan.
Department
Administration
Finance
HR & Risk Management
Planning & Zoning
Police Department
Public Works
Community Programs
*Employees in certain departments are allocated to different funds based on work assignments.
DEPARTMENT POSITION SUMMARY
Department Fund Allocation*
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TOWN OF VINTON
GENERAL INFORMATION
The Town of Vinton provides small town character with urban services and
amenities located nearby. The small-town atmosphere is characterized by a low
crime rate, small locally and regionally owned businesses, and moderately priced
homes. Views of the mountains and Blue Ridge Parkway abound. Vinton represents
the ideal type of community, small enough to provide a feeling of “belonging”, yet
progressive enough to provide the facilities, services, and conveniences that are
necessary to make a community “home” to its citizens.
The Town of Vinton has a rich history beginning before its charter on March 17,
1884. As far back as the mid-1700’s those
moving into the Roanoke Valley settled here to
take advantage of the fertile land and abundant
water supply. Early settlers played a vital part in
the establishment of the community, such as the
first official name for the area as “Gish’s Mill” and
ultimately the name Vinton. Perhaps one of the
greatest mysteries about Vinton is the unknown
origin of the name of Vinton. Many credit B. A.
Jones, a local merchant, with deriving the name
from two prominent families’ in the area, the
Vinyard’s and the Preston’s. Following incorporation, Vinton experienced continued
development, much of which resulted from the spin-off of economic growth occurring
in Roanoke County. The economic and social linkage formed between Roanoke
and Vinton in the late 1800’s has continued through to the present.
Vinton is a town in Roanoke County,
Virginia, United States. The population
was 8,098 at the 2010 census. Vinton is
part of the Roanoke Metropolitan
Statistical Area and the Roanoke Region
of Virginia.
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According to the United States Census Bureau, the town has a total area of
3.2 square miles (8.2 km²), all of it land.
The southern border of Vinton consists of 1.5 miles of lakefront in the Roanoke River
Gorge. This lake, however, which was created by the 1904 construction of the
hydroelectric Niagara (so-called) dam, is not visible from any inhabited part of the
town, is difficult to reach, and is little used.
Vinton has varied topography, considering
its small size. The above-mentioned lake
is at an elevation of 890'. The Vinton side
of the lake consists of a steep, wooded
cliff 150' in vertical height. Vinton's highest
point is on Olney Rd., at an elevation of
1265', which affords spectacular views of
the adjacent City of Roanoke, at least for
people with houses favorably positioned.
As of the census of 2010, there were 8,098 people, 3,494 households, and 2,174
families residing in the town. The population density was 2,451.4 people per square
mile (947.8/km²). There were 3,774 housing units at an average density of
1,093.4/sq mi (422.8/km²). The racial makeup of the town was 88.8% White, 5.4%
African American, 0.10% Native American, 1.0% Asian, 0.05% Pacific Islander,
0.59% from other races, and 0.91% from two or more races. Hispanic or Latino of
any race was 1.11% of the population.
There were 3,494 households out of which 29% had children under the age of 18
living with them, 40.8% were married couples living together, 16.3% had a female
householder with no husband present, and 37.8% were non-families. 32% of all
households were made up of individuals and 25.9% had someone living alone who
was 65 years of age or older. The average household size was 2.27 and the
average family size was 2.85.
In the town the population is spread out with 25.7% under the age of 19, 6.0% from
20 to 24, 26.7% from 25 to 44, 25.8% from 45 to 64, and 15.9% who were 65 years
of age or older. The median age was 39 years. For every 100 females there were
86.3 males. For every 100 females age 19 and over, there were 81.9 males.
The median income for a household in the town was $42,427, and the median
income for a family was $60,172. The per capita income for the town was $21,711.
About 9.0% of families and 15.2% of the population were below the poverty line,
including 27.3% of those under age 18 and 8.3% of those ages 65 or over.
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In Vinton, the largest employers include Berkshire Health & Rehabilitation Center
(204), Kroger Food Center (193), Precision Fabrics Group, Inc. (around 190),
Roanoke County Schools (132), The Town of Vinton (97) and Aramark Uniform
Services (97).
In Roanoke County, the Roanoke County School System is the largest provider of
jobs, with more than 2,000 employees. Other major employers include Wells Fargo
Operations Center, Roanoke County Government, Kroger, Friendship Retirement
Community and Richfield Recovery & Care Center. The Town and County have
invested in several business parks that are looking for tenants, including the Vinton
Business Center, home to Cardinal Glass.
As of one year ago there were more than 14,121 students enrolled in Roanoke
County schools from grades kindergarten through High School. With approximately
1,070 students, William Byrd High School is one of the largest in Roanoke County.
Attendance levels in the Vinton school zone are as follows: William Byrd Middle
School 818, Herman L Horn 441 and W. E. Cundiff 531.
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May 19, 2020
Honorable Mayor and Members of Town Council:
After very difficult deliberation and review, Staff and I are submitting the FY2020/2021
Proposed Budget to Town Council and our Town of Vinton citizens for consideration. This
year’s proposed budget represents a balanced budget, despite large revenue decreases with the
uncertainty of the impact of the COVID-19 pandemic on our locality. The purpose of this
proposed budget is to plan necessary operating and capital expenditures for the next fiscal year
within our current revenue forecasts with expenditure reductions to lessen the impact on our
citizens who are also experiencing the impacts of this pandemic in their personal lives. Quality
services such as Police, Public Works, Planning and Zoning, Financial services and Community
Services, which includes our Community Programs and War Memorial facility, will continue to
be offered with minimal service reductions.
The FY2020/2021 Proposed Budget for all funds totals $11,663,773. Allocation by fund, as well
as a comparison to the FY2019/2020 budget, is as follows:
Adopted FY20 FY21 $ Variance % Variance
Total $12,214,592 11,663,773 (550,819) (4.51)
RECOMMENDED BUDGET ALLOCATION BY FUND
This document represents the dedication staff has to delivering customer centered services to its
Town citizens and continuing to be fiscally responsible and transparent. The Proposed Budget as
presented supports a high level of services that are delivered by the two operating departments
and four administrative offices. We encourage you to focus your attention on the objectives in
each department that are supported with the funding for FY2020/2021 Proposed Budget. With
the continuing partnership between Town employees and individual and corporate citizens alike,
we will continue to search for ways to be innovative in delivering services to the deserving
citizens of the Town of Vinton.
Barry W. Thompson Town Manager
Town of Vinton
311 S. Pollard Street Vinton, VA 24179 Phone (540) 983-0607 Fax (540) 983-0626
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BUDGET FOCUS
The review and adoption of the Annual Operating and Capital Budget represents one of the most
important policy-making responsibilities of the Mayor and Town Council. The proposed budget
is more than just the legal document appropriating funds; it establishes priorities among
competing governmental services, all of which have dedicated constituencies. The Town Council
must also establish service levels based on the priorities and within the fiscal capacity of the
Town.
Preparation of this Proposed Budget was guided by these five guiding principles:
1. Quality of life for residents
2. Quality of services provided
3. Continual evaluation of cost effectiveness to provide services
4. Effective replacement of equipment and vehicles
5. Identify and apply for alternative revenue sources
Long-Range Planning
Council members and staff worked together to set mid to long-term goals for the future of the
Town of Vinton, which goals will be reevaluated during future Council Retreats. Town staff will
also work with Council Members to review mid and long-term goals to be addressed in
upcoming budgets.
• Enhance the Town’s infrastructure and livability
• Maintain an efficient and high-performing government
• Ensure the Town’s continued financial viability by actively pursuing quality economic
development (Gish’s Mill, Vinton Motors, River Park, Potential Hotel)
• Provide High Quality Water to Town and East Roanoke County Residents
• Replace Town Gateway Entrance Signs
•
• Stormwater Management Program with required funding
BUDGET OVERVIEW
Town Council’s commitment to sound fiscal decision-making is again reflected in this proposed
budget as in previous years. The citizens of Vinton expect quality services, prompt snow
removal, professional law enforcement, professional land use and development guidance, quality
community and recreation facilities, clean and well-maintained streets, quality neighborhoods,
dependable water and wastewater service, responsive solid waste and recycling collection and
many other quality municipal services. Our citizens expect that these services be provided with
minimal reliance on real estate taxes. Real estate tax revenue only accounts for 4.5% of the
Town’s total general fund revenues with a tax rate of $0.07/$100 of assessment value. The town
did see real estate assessments increase by approximately 3%, about $13,000, in the tax levy with
the 2020 reassessment.
Revenues:
Before the COVID19 event, the Town was beginning to see recovery in several key areas of
economic growth. For several years after the Great Recession, the growth of revenue in the
Town of Vinton was less than 1.0%, which led to difficulty in keeping up with increased
personnel and supply costs. Due to the Town’s dependence on economy driven revenue sources,
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the Town is forecasting a significant decrease in revenue into the next fiscal year as a
conservative measure to protect the services provided to citizens and the employees of the Town.
The impact of the COVID19 pandemic is unknown, and staff projections are the best guess on a
worst-case scenario at this moment in time. As more information becomes available, additional
budget appropriations or reductions may be made quarterly or semi-annually.
Sales Tax:
Prior to July 1, 2019, the Town of Vinton and County of Roanoke had a fixed Sales Tax sharing
amount of 11.77% in the Gainsharing Agreement. This agreement expired on June 30, 2019 and
was replaced by a Service Agreement. The Town receives a percentage of the Roanoke County
Sales Tax from the State based on the percentage of the Town residents to the County residents.
Due to COVID19, Sales Tax is estimated to have a significant decrease into next fiscal year.
Staff from the Town and County worked together on this revenue projection.
-
200.00
400.00
600.00
800.00
1,000.00
1,200.00
1,400.00
1,600.00
FY17 FY18 FY19 FY20 FY21 Forecast
Th
o
u
s
a
n
d
s
Sales Tax Revenue
FY17 –FY21
Budget Actual
Real Estate and Personal Property Tax:
The current rate of $0.07 per $100 on real estate tax and $1.00 per $100 on personal property tax
is unchanged. The assessment on both categories has been steadily increasing, although
collection rate is less certain going into the next fiscal year and an allowance has been made for
possible delay in collections.
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Real Estate and Personal Property Tax (continued):
-
100.00
200.00
300.00
400.00
500.00
600.00
FY17 FY18 FY19 FY20 FY21 Forecast
Th
o
u
s
a
n
d
s
Personal Property Tax & VLF Revenue
FY17 –FY21
Budget Actual
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Meals Tax:
The meals tax continues to be a top revenue source for the Town. In order to fund ongoing
capital needs, the Council adopted an Ordinance to increase the Meals Tax rate from 5.0% to
6.0%, effective August 1, 2019, and estimated to provide an additional $243,000 in the current
proposed budget and approximately $260,000 for a full budget year. However, the COVID19
pandemic has greatly impacted our restaurants and revenue from meals as shown on our graph
below. In order to maintain services, the Town Council is re-allocating the 1.0% meals tax
increase from capital to public safety. This will allow the Town to continue to keep current
services, and delay the capital improvement program until a time that revenues have improved.
-
200.00
400.00
600.00
800.00
1,000.00
1,200.00
1,400.00
FY17 FY18 FY19 FY20 FY21 Forecast
Th
o
u
s
a
n
d
s
Meals Tax Revenue
FY17 –FY21
Budget Actual Net Performance Agreement
Business License Tax:
The Town’s business license tax has been a significant source of revenue for the Town of
Vinton. Prior to the pandemic, the Town was seeing a large increase in the business performed in
the Town, thus showing an improvement in the local economy. The impact of the pandemic will
not be fully realized until business license returns are filed in January 2021. As a conservative
approach, the Town kept the budget on these revenue sources level instead of increasing the
budget forecast to match the trending data.
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Business License Tax (continued):
Cigarette Tax:
The cigarette tax rate of $.25 per carton is unchanged with the FY2020/2021 Proposed Budget.
The Town is estimating this revenue source to generate approximately $160,000 for the next
fiscal year. Due to the movement of cigarette stores outside of Vinton and a change in the market
with electronic cigarettes and vapor products, the Town is anticipating a continued slow
decrease.
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Cigarette Tax (continued):
Para-mutuel Tax:
The previous Colonial Downs facility shut down in the Town of Vinton approximately 6 years
ago. Last year, the Virginia General Assembly approved legislation to allow historical horse
racing terminals. The Rosie’s franchise purchased the vacant property in Vinton and made
significant improvements. The facility opened in May 2019, and was outperforming all revenue
expectations for the first three quarters of fiscal year 2020. During the COVID19 pandemic, the
facility has been closed to the public. As part of the Governor’s Executive Orders, we are unsure
when the facility will be allowed to open again. Due to this uncertainty, staff has budgeted an
amount less than what we received on the first year of operation.
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Para-mutuel Tax (continued):
Expenditures:
Each department was asked to critically evaluate their budget and identify budget reductions
while maintaining the core government functions of their respective departments, which was
successfully completed to generate the FY2020/2021 Proposed Budget. These budget reductions
have resulted in a General Fund Budget that is balanced. These reductions were a difficult
process, and include freezing three positions for the fiscal year, eliminating one position entirely,
and freezing another position for six months. Programs and services have been evaluated and
frequency has been changed to reduce costs. Employee events and travel have been greatly
reduced to balance the increase in the VRS rate and the health insurance premium. The Town
facilities and equipment are aging and our buildings not only need to be maintained but are going
to require significant investment over the next 5-10 years. Although these capital needs are
critical, the significant reduction to Town revenue resulted in a pause of the CIP program for
FY2021. The Town hopes to re-instate the frozen positions and capital expenditures as the
economy and local revenues improve.
Personnel:
The Town has an excellent reputation for being a desired employer as well as having outstanding
employees who are committed to providing the best possible service to the community on a day-
in and day-out basis. In the current proposed budget, the changes in Personnel include the
elimination of one position due to a change of service frequency in our bulk pick-up program,
freezing of three positions for the duration of the fiscal year, and freezing of one position for six
months of the fiscal year. The Town was unable to implement a pay plan prepared by Virginia
Tech or provide any increases to gross pay. The Town did absorb the health insurance increase,
which kept the employee premiums at the same level.
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Personnel (continued):
Funding is included in the FY2020/2021 Proposed Budget to provide the following:
• The Town significantly reduced travel, training, and employee events to absorb increases
in VRS and Health Insurance premiums.
• The Town’s insurance premiums received a 4.8% renewal increase effective July 1, 2020.
• The Town’s VRS contribution rate increased from 11.70% to 12.46%.
• The Town’s VRS group life insurance rate increased from 1.31% to 1.34%.
• The Town has provided cost of living increases in the past, but was unable to implement
any increases in pay for the current fiscal year. When funding allows, the Town would
like to implement a new pay plan prepared by Virginia Tech for the Town.
Community Development
The Planning and Zoning Department continues to ensure that any development and
redevelopment activities meet the Town's adopted zoning requirements and land use policies to
enhance the quality of life of Town's residents, increase homeownership, and attract private
developers and businesses to invest in the community. The department is in the process of
revising the zoning and subdivision ordinances to be more aligned with the changing landscape
of the land use development. Also, in addition to implementing the Town's Comprehensive Plan
goals and objectives, the department is obtaining and administering transportation grants to
provide connections to the valley-wide greenway system by constructing additional greenway
trails and adding sidewalks and bike lanes. In addition to transportation grants, the department is
also assisting with the planning and administration of grant programs that will provide funding
for comprehensive neighborhood rehabilitation, public and private infrastructural improvements,
and the preservation and redevelopment of the historic Gish Mill site.
Staff in the Planning and Zoning Department are also responsible for managing and overseeing
the Town of Vinton’s website and social media accounts. These platforms are used to keep
citizens informed of the day-to-day news and operations in the Town. During COVID-19, the
website and social media were extensively used to keep people apprised of the Town’s status and
also used to help small businesses in the Town drive customers to their business during the stay
at home orders. Additionally, the website and social media platforms will be used by the
Planning and Zoning Department to receive citizens’ comments and input on the Zoning
Ordinance update as it was for the UDA code revisions.
Community Revitalization
The Town continues to focus revitalization efforts to facilitate housing rehabilitation, improve
the community’s walkability, enhance our transportation corridors and encourage the
redevelopment of targeted underutilized commercial properties.
Housing: The Town has completed a $1.5M Community Development Block Grant
(CBDG) submittal to DHCD (Department of Housing and Community Development) to
implement a Comprehensive Neighborhood Housing and Community Infrastructure
Rehabilitation Program for the greater West Cleveland and Cedar Avenue neighborhood.
The Town has worked with a grant management team and other community stakeholders
for two years to develop the program goals and desired outcomes for the project. If
awarded, the funds will be matched with an additional $1.3M of Hazard Mitigation Grant
Program (HMGP) and Southeast Rural Community Assistance Project (SERCAP) funds
for the following program activities: (1) Housing Rehabilitation, (2) Acquisition,
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demolition and relocation of residents occupying flood prone properties, (3) Water,
wastewater and storm water improvements, (4) Sidewalk connections and improvements,
and (5) Voluntary property blight removal.
Transportation: The Town continues to partner with the Greater Roanoke
Transportation Corporation (GRTC) to maintain and enhance public transit routes within
the Town to key commercial, public services and residential activity centers, such as
Lake Drive Plaza, Washington Avenue and South Pollard Street. In addition, the Town
has been awarded over $3M in transportation related grants from the Virginia Department
of Transportation (VDOT) to enhance walkability by adding signalized pedestrian
crosswalks at the key intersections of South Pollard Street and Washington Avenue and
Hardy and Vinyard Roads; and by also the continued development our sidewalk and
greenway connectivity with the Glade Creek Greenway Phase II and developing bike/ped
accommodations along Walnut Avenue.
Commercial: The Town has received over $90,000 from the Virginia Brownfields
Restoration and Economic Redevelopment Assistance Fund (VABF) and the Department
of Environmental Equality (DEQ) to conduct a Phase I and Phase II Environmental Study
at Gish Mill and the South Pollard West Gateway. In addition, the Town was awarded a
$300,000 Community-wide Brownfields Assessment Grant from the Environmental
Protection Agency (EPA), and has already begun with assessment of the environmental
conditions at other “brownfield” sites throughout the community for future targeted
redevelopment.
Economic Development
The Town of Vinton continues to work independently and collectively with other local and
regional partners to pursue a variety of economic development activities to expand and diversify
the local economy.
Key areas of focus for the Town are to place continued emphasis on “In-Fill” and “Up-Fill”
development by targeting underutilized properties to market for new business ventures. While
this approach primarily addresses the issue of the Town being essentially landlocked and with
few large parcels of undeveloped space to actively market, this approach also can prove to be
financially beneficial to the prospective developer or business owner looking to expand.
Due to many underutilized properties already having utilities, necessary zoning and existing
infrastructure needs, those assets coupled with attractive local and historic tax incentives can
often be a more affordable solution. These options also provide a quicker turn-around for being
open for business as opposed to an entirely new construction build.
In partnership with Roanoke County, Vinton has realized immense success with this
“redevelopment” strategy. The recent conversion of the former Roland E. Cook School and
former William Byrd High School as apartments, the redevelopment of the former Vinton
Library as a full service Macado’s Restaurant, the redevelopment of the former Vinton Motors
Dealership as Vinyard Station, the restoration of an ice-rink and renovation of the fitness center
at the Lancerlot Sports Complex, the return of Off-Track Horse Wagering as Rosie’s Gaming
Emporium, and the rehabilitation of the Gish Mill Property into a mixed-use commercial
property that will feature a restaurant, seasonal market and an Air-B&B type hospitality
component, are examples that this approach is working and provides additional growth
opportunity for the Town’s economic potential into the foreseeable future.
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Grant Fund:
The Town elected to separate the grant funding and expenditures into a separate fund due to the
volume and dollar value of the grants being awarded to the Town over the past three years. This
fund will assist the Finance Department with tracking to ensure that grant funds are being used to
the greatest benefit of the Town. For reporting purposes, this will be a component of the General
Fund.
Water and Wastewater Fund:
The maintenance, operations, and investment in our water and wastewater system is a
fundamental government service. We have recognized the significant needs in our aging utility
system and diligently work to keep it functioning. However, in the upcoming 10-15 years,
significant investment will be required to replace water and wastewater lines, pump stations, and
equipment. The FY2020/2021 Proposed Budget as presented is balanced. In the FY2020/2021
Proposed Budget, there is no rate increase.
Early in 2019, Council approved a contract with Davenport & Company to perform a rate study
for the Town system. The study provided data that the Town needed to implement several rate
increases over the next four years to fund major projects and increased costs. The Town
approved a multi-year rate increase in November 2019, a detailed copy of the rates is included in
the budget appendix. Due to an 80% consumption reduction of the Town’s third highest user,
Davenport & Company was consulted again in March 2020 to review if further changes in rates
need to be made from the loss of revenue. A schedule of the top water and wastewater users for
the Town is also included in the budget appendix for your review.
Capital Fund:
The Town elected to re-open the Capital Improvement Fund last fiscal year. During the
economic recession, the fund was closed and was not utilized. However, the Town has seen
continued increases in maintenance costs and emergency purchases on equipment that was
unable to be extended. Due to the COVID19 pandemic, the Town had to reduce the funding for
the capital program to minimal levels and hopes to re-open this fund to address critical needs as
the local economy and revenue streams improve. For the proposed budget, the only funding
allocated in the Capital Fund is a $175,000 match for the Mountain View Road VDOT Revenue
Sharing Program.
Stormwater Fund:
In the FY2020/2021 Proposed Budget expenditures have been identified in the general fund and
utility fund relating to stormwater and transferred to this fund. Since FY2016-2017, this fund
has assisted staff and Council in knowing the dollar amounts associated with the costs of
stormwater management in order to make a sound decision on a future stormwater utility fee in
the Town. Funding is needed to ensure that Town will continue to stay in compliance with the
stormwater permits requirements and the additional Total Maximum Daily Loads (TMDL)
Action Plans requirements. The FY2020/2021 Proposed Budget has funding to provide analysis
and recommendations to Council to implement a stormwater fee, which has been a discussion of
the Town for several years. Unfortunately, with the significant revenue loses in the General
Fund, finding a funding structure for the fund has become more important for future reliability.
20
CONCLUSION
This document represents my 30th and most difficult budget to prepare in my public service
career. I am very proud and appreciative of my staff who have supported me through the process
in making very hard and necessary decisions to create a balanced budget during such uncertain
times. Although the COVID-19 pandemic was not of our own doing, I am confident that the
Town will bounce back, be stronger than before and will continue to make Vinton the “IN” place
to live, eat, work and play.
Members of the Town staff will be available to assist and support the Town Council during your
deliberation on this Proposed Budget. We will provide any additional information or data you
may need during your review of the objectives and proposals included in this document. Copies
of the FY2020/2021 Proposed Budget are available in the Town Manager’s Office, as well as the
Treasurer’s Office and on the Town’s web site at www.vintonva.gov. Finally, a document of
this size and magnitude is a product of many individuals. This Proposed Budget would not be
possible without the contributions of our Town Council, the Council Finance Committee,
Finance Director/Treasurer Anne Cantrell, Executive Assistant/Town Clerk Susan Johnson,
Assistant Town Manager Richard Peters, Director of Human Resources/Risk Manager Donna
Collins, Financial Services Analyst Brandon Gann, the Town Leadership Team, and supporting
staff throughout our organization.
Very truly yours,
Barry W. Thompson
Town Manager
/bwt
21
The Budget Overview
The budget document is the means of communicating to citizens the activities and goals for
the Town in the upcoming fiscal year. It identifies the resources required to meet these goals
and details how those requirements will be met. The budget is used as a working plan to assist
Town management in ensuring that decisions made as part of day-to-day operations are
consistent with the Town’s short- and long-term goals. Considering that the budget is a plan, it
may be amended during the year by the Town Council to reflect revised priorities or a
changing financial environment.
There are five different budgets presented in this document; the general fund budget, the grant
fund budget, the utility fund budget, the capital fund budget and the stormwater fund budget.
The general fund budget provides for the administration of the Town and the delivery of goods
and services to the community and the Town departments. The grant fund budget is a
component of the General Fund and is used to track grant expenditures and revenue to ensure
that grant funds are being used to the greatest benefit of the Town. The utility fund budget
provides for the operation of the Town’s water system and regional sewer treatment plant
participation. The capital fund budget is a component of the General Fund and will be used to
track large capital expenditures funded by a transfer of funds. The stormwater budget will be
utilized to track costs relating to stormwater expenses that have previously been paid for from
the general fund and the utility fund. These budgets cover a 12-month period beginning July 1st
and ending June 30th.
The general fund budget portion of the document is structured in increasing levels of detail,
starting with budget summaries that state the budget in the broadest of terms. Expenditures
and revenues are presented for each Fund in total dollars by source and use. The definition of
a Fund and the different Funds utilized by the Town are found in the Budgetary Accounting
section of this narrative. Following this break down is a Revenue Summary listing each
revenue item for the Town. The revenue detail summaries are followed by a full-time
personnel summary count by department. Prior year actual amounts, current year revised
budget amounts and the upcoming fiscal year approved budget are represented for each level
of detail. Finally, the document provides a narrative for each department indicating the
function, activities and resources of each department and any changes that are being made to
the department for the budgeted fiscal year.
The operating budget process begins with the distribution of Capital Improvement Request
Forms to each Department Head during the fall which is due by the end of the calendar year
22
so they can be reviewed and scheduled for a presentation to the Planning Commission
Meeting. Later in the year, budget forms for personnel and operating budgets and distributed
to departments with a due date of January 31st. Letters to Community Organizations are
mailed in December indicating that their request for funding are due back to the Town
Manager’s Office by February 15th so they can be reviewed and these organizations may be
invited to make a presentation to Town Council during the March Council Meetings.
Department submissions are reviewed and analyzed by the Council Finance Committee
consisting of two members of Council, the Finance Director/Treasurer and the Town Manager.
A process is created at these meetings to balance the revenue and expenditure requests. Mid-
March the public hearing notices are advertised for the Real Property tax rates in order to set
the rates for the new tax year. Beginning in late March to early April the budget is presented to
Council in a budget work session. The Town Manager and Treasurer/Finance Director make a
detailed presentation of the proposed budget to Council. After these presentations, Council
holds additional work sessions, if needed, to discuss the budget and makes changes.
After careful consideration and deliberation on staff and citizen input, the preliminary budget,
as modified for additions and deletions, is advertised for adoption by the Town Council. At a
Regular Council Meeting during May or early June, Town Council approves the Budget
through an ordinance. The ordinance places legal restrictions on expenditures at the
departmental level. A department total or budget category can only be revised by the official
action of Town Council. The authority of the Town Manager to transfer certain budgeted
amounts is provided in the Intradepartmental and Interdepartmental Transfer Policy, approved
by Council. Per this Policy, the Council Finance Committee is also allowed to approve budget
fund transfers not to exceed $10,000. Request to amend the budget are presented to Council
formally through a written report outlining in detail the purpose of the request. A resolution is
adopted in a regular Council Meeting for the actual dollar amount appropriating the amount to
the line item in the budget from the revenue source.
Once Council has approved a resolution for a budget amendment, the Town Clerk provides a
copy of the signed resolution to the Finance Department and the budget amendment is made
in the accounting system.
The Town’s financial operations are budgeted and accounted for by “funds.” A fund is a
separate and self-balancing accounting unit with its own specific revenues and expenditures.
Separate funds established by the Town include:
• General Fund - used to account for general operating expenditures and revenues;
• Grant Fund - a component of the General Funds used to track expenditures and revenue of
grant funds received from state, federal or other agencies and organizations;
23
• Utility Fund - used to account for operations of the public water and sewer system financed
through user charges and other system revenues.
• Capital Fund – used to account for financial resources for the acquisition or construction of
major capital purchases.
• Stormwater Fund – used to track expenses on stormwater during the year, currently funded
by a transfer from the General Fund and Utility Fund.
The Town’s budget and budget reporting vehicles utilize accrual plus encumbrance basis of
accounting. This refers to when revenue and expenditures are recognized. In accrual
accounting, revenues are recognized when they are both measurable and available to finance
current expenditures. Expenditures are recognized when incurred. Encumbrance basis
includes expenditures for which funds have been obligated but not yet expended.
Monthly Financial Reports are prepared for Departments, Administration and Council providing
them month-to-date expended, encumbrances, year-to-date expended and remaining balance
information. Also, at the time of posting of Purchase Orders and Accounts Payable a check on
the balances in the expenditures accounts is required.
The Town of Vinton has Council approved Financial Policies for General Fund Reserves,
Investments, and Intradepartmental and Interdepartmental Transfers. Staff has also set an
administrative policy for Grants. The Town is required to follow Virginia State Code guidelines
for debt issuance. A summary of the Town policies is included below:
• Debt Policy: Per Article VII. Of the Constitution of Virginia, no city or town shall issue any
bonds or other interest-bearing obligations which, including existing indebtedness, shall at
any time exceed ten per centum of the assessed valuation of the real estate in the city or
town subject to taxation, as shown by the last preceding assessment for taxes.
• General Fund Reserve Policy: The Town will maintain a discretionary reserve equal to 2
months of General Fund revenues for economic uncertainty, emergency reserve, and
working capital needs. The Town Treasurer is authorized to transfer up to $1,000,000 of
working capital from the reserve fund during the year for cash flow needs.
• Grant Policy and Procedures: The grant policy provides responsibilities of grant
accountability and recording for the departments and the Finance Department, and
provides guidance on procedures for accounting. This is an internal policy that can be
amended.
• Intradepartmental and Interdepartmental Transfer Policy: The Town Manager may
move up to $10,000 within a department account by signature or between department
24
accounts with approval of the Finance Committee. All transfers appropriated new revenue
budget or moving more than $10,000 must be taken to Council for final approval.
• Statement of Investment Policy: The policy governs overall administration and
management of funds held in the Town’s investment portfolio. The portfolio shall be
managed in line with the following hierarchy of objectives; the preservation of principal,
maintenance of liquidity, and maximize return. The average maturity of the operating fund
portfolio will not exceed 1 year. Reserve funds and other funds with longer-term investment
horizons may be invested in securities exceeding five (5) years if the maturity of such
investment is made to coincide as nearly as practicable with expected use of funds.
25
Budget Calendar
September 16, 2019 Distribute CIP Request Forms to Departments
November 15, 2019 CIP Request Forms returned to Finance Department
December 16, 2019 Budget Spreadsheets given to Departments
January 15, 2020 Mail Letters to Community Organizations
January 17, 2020
Budget Submissions due from Departments
Management Review of Preliminary Budget
Payroll Budget Information due to Finance
Budget Discussion at Council Retreat
Public Hearing for Tax Rates
Finance Committee Budget Work Session
Finance Committee Review - Manager’s Request
Distribution of Proposed Budget Document to Council
Budget Work Session – Council Meeting
Distribution of CIP to Planning Commission
Public Hearing on FY 2021 Proposed Budget
Finance Committee Review, if needed
Adoption of FY 2021 Budget
26
General Fund Grant Fund
Building and Grounds DMV Overtime Grant
Communication Services Emergency Services Grant
Economic Development DCJS Live Scan Grant
Fire & EMS Building 21st Century Policing Grant
Health Department Building BVP Vest Grant
Human Resources LE Block Grant
Legal Services Fire Programs Grant
Highway Maintenance DMV DUI Taskforce Grant
Planning & Zoning VDOT Greenway Grant(s)
Police Department Gish Mill Study Grant
Police/Animal Control VML Risk Management Grant
Public Transportation Arbor Day Grant
Public Works Administration CCD Neighborhood Planning Grant
Recycling Brownfield Grant(s)
Refuse Collection Walnut Ave Bike Ped Grant(s)
Senior Program VIDA/TAF Grant
Snow and Ice Removal Bryne Jag Grant
Special Programs 2020 Census Grant
Town Council
Town Manager's Office Utility Fund
War Memorial
Retiree Insurance Stormwater Fund
Capital Fund Operations
Annual Operating Budget
Functional Units
27
General Fund Grant Fund Utility Fund Capital Fund Stormwater Fund Total
Revenues
General Property Taxes 683,300$ -$ -$ -$ -$ 683,300$
Other Local Taxes 3,354,000 - - - - 3,354,000
Permits and Fees 2,500 - - - - 2,500
Fines & Forfeitures 51,200 - - - - 51,200
Use of Money 21,500 - 5,000 - - 26,500
Use of Property 136,800 - - - - 136,800
Charges for Services - - - - - -
Charges for War Memorial 105,000 - - - - 105,000
Miscellaneous Revenue 291,990 - - - - 291,990
Recovered Cost 10,000 - 3,000 - - 13,000
Non-Categorical Aid 414,260 - - - - 414,260
State Sales Tax 864,000 - - - - 864,000
Categorical Aid 1,234,000 - - - - 1,234,000
Operating Revenues - - 3,818,500 - - 3,818,500
Grant Revenue - 4,000 - - - 4,000
Transfer In - - - 175,000 489,723 664,723
Total Revenue 7,168,550$ 4,000$ 3,826,500$ 175,000$ 489,723$ 11,663,773$
Expenditures
Personnel 3,717,453$ -$ 1,053,640$ -$ 332,915$ 5,104,008$
Operating 2,141,884 4,000 1,230,605 - 84,081 3,460,570
Capital 444,469 - 383,250 175,000 34,000 1,036,719
Debt 444,882 - 770,629 - 38,727 1,254,238
Transfers 419,862 - 244,862 - - 664,724
Contingency - - 143,514 - - 143,514
Total Expenditures 7,168,550$ 4,000$ 3,826,500$ 175,000$ 489,723$ 11,663,773$
Increase/(Decrease) in Fund Balance -$ -$ -$ -$ -$ -$
Audited Unassigned Balance as of FY19 2,919,827 - 2,172,853 - (51,638) 5,041,042
Est. Beginning Unassigned Fund Balance 2,816,055$ -$ 2,172,853$ -$ (51,638)$ 4,937,270$
Increase/(Decrease) in Fund Balance -$ -$ -$ -$ -$ -$
Est. Ending Unassigned Fund Balance 2,816,055$ -$ 2,172,853$ -$ (51,638)$ 4,937,270$
39.28%0.00%56.78%0.00%-10.54%
28
GENERAL FUND
FY2019 Actual FY2020 Projected FY2021 Proposed
Revenues
General Property Taxes 685,924$ 684,241$ 683,300$
Other Local Taxes 2,820,005 3,511,879 3,354,000
Permits and Fees 6,305 4,517 2,500
Fines & Forfeitures 71,210 37,921 51,200
Use of Money 25,780 37,609 21,500
Use of Property 143,305 133,814 136,800
Charges for Services 233,357 - -
Charges for War Memorial 123,361 82,425 105,000
Miscellaneous Revenue 966,100 424,928 291,990
Recovered Cost 51,482 33,025 10,000
Non-Categorical Aid 398,609 422,323 414,260
State Sales Tax 1,365,467 1,049,078 864,000
Categorical Aid 1,259,814 1,245,597 1,234,000
Operating Revenues - - -
Grant Revenue - -
Transfer In - - -
Total Revenue 8,150,719$ 7,667,357$ 7,168,550$
Expenditures
Personnel 4,501,389$ 3,600,026$ 3,717,453$
Operating 2,205,627 2,224,844 2,141,884
Capital 711,679 668,773 444,469
Debt 436,599 447,372 444,882
Transfers 333,903 830,117 419,862
Contingency - - -
Total Expenditures 8,189,197$ 7,771,132$ 7,168,550$
Increase/(Decrease) in Fund Balance (38,478)$ (103,775)$ -$
Est. Beginning Unassigned Fund Balance 2,958,308$ 2,919,830$ 2,816,055$
Increase/(Decrease) in Fund Balance (38,478)$ (103,775)$ -$
Est. Ending Unassigned Fund Balance 2,919,830$ 2,816,055$ 2,816,055$
Estimated Fund Balance/Annual Budget 35.65%36.24%39.28%
¹ Major Fund is equal to 10.00% or more of the Total Budget
TOWN OF VINTON
MAJOR FUND CONSOLIDATED SUMMARY¹
29
UTILITY FUND
FY2019 Actual FY2020 Projected FY2021 Proposed
Revenues
Use of Money 40,851 7,328 5,000
Recovered Cost 5,480 6,378 3,000
Operating Revenues 3,760,741 3,570,945 3,818,500
Transfer In - - -
Total Revenue 3,807,072$ 3,584,651$ 3,826,500$
Expenditures
Personnel 1,134,261$ 1,068,185$ 1,053,640$
Operating 1,921,020 957,314 1,230,605
Capital 336,158 490,114 383,250
Debt 182,969 772,819 770,629
Transfers 171,913 230,105 244,862
Contingency - - 143,514
Total Expenditures 3,746,321$ 3,518,537$ 3,826,500$
Increase/(Decrease) in Fund Balance 60,751$ 66,114$ -$
Est. Beginning Unassigned Fund Balance 2,112,102$ 2,172,853$ 2,238,967$
Increase/(Decrease) in Fund Balance 60,751$ 66,114$ -$
Est. Ending Unassigned Fund Balance 2,172,853$ 2,238,967$ 2,238,967$
Estimated Fund Balance/Annual Budget 58.00%63.63%58.51%
¹ Major Fund is equal to 10.00% or more of the Total Budget
TOWN OF VINTON
MAJOR FUND CONSOLIDATED SUMMARY¹
30
Revenue Source Collection Description
General Property Taxes
Real Estate Taxes, Personal Property Taxes, and Public Service
Corporation Taxes. Real Estate Taxes are collected June 5th and
December 31st, while Personal Property Taxes and Public Service
Other Local Taxes
Consumer's Utility Tax (Due Monthly), Business License Taxes (Due
March 31st), Franchise License Taxes, Motor Vehicle Licenses (Due
May 31st), Bank Stock Taxes, Pari-Mutuel Tax, Admissions &
Amusement Taxes (Due Monthly), Hotel & Motel Room Taxes (Due
Monthly), Prepared Food Taxes (Due Monthly), Pari-Mutuel Tax (Due
Permits & Fees Permits from Planning & Zoning (due upon beginning of project).
Fines & Forfeitures Court Fines & Forfeitures, Parking Fines, and False Alarm Fees
generated by the Police Department.
Use of Money Interest from investments at financial institutions, typically paid on an
annual basis.
Use of Property Rental of Town Property, Rental of the Senior Center, and anticipated
Sale of Equipment.
Charges for Services Additional Waste Dumping Fees, Special Programs Income, and
Senior Program Reimbursement.
Charges for War Memorial Rental of the War Memorial, Taxable Sales, and Revenue from Use
by Other Departments.
Miscellaneous Revenue Revenue items that do not fit another designation as well as Roanoke
County payment for refuse collection, debt reimbursement on the Fire-
Recovered Cost Recoveries and rebates, and police contractual services.
Non-Categorical Aid Assistance for Motor Vehicles Carriers, HB 599 Police Assistance
State Sales Tax
Portion of the Town of Vinton population to the Roanoke County
population is multiplied by all sales tax received in Roanoke County.
Categorical Aid Funding from the State or Federal Level that is not a reimbursable
Revenue Funding Description
31
Actual Adopted Proposed $ Budget % Budget
FY 18-19 FY19-20 FY 20-21 Variance Variance
General Property Taxes 700,649 693,300 683,300 (10,000) -1.44%
Other Local Taxes 3,079,423 3,527,770 3,354,000 (173,770) -4.93%
Permits & Fees 4,162 5,750 2,500 (3,250) -56.52%
Fines & Forfeitures 60,652 57,100 51,200 (5,900) -10.33%
Use of Money 68,002 40,000 21,500 (18,500) -46.25%
Use of Property 164,983 138,000 136,800 (1,200) -0.87%
Charges for Services 226,527 2,750 - (2,750) -100.00%
Charges for War Memorial 122,098 123,000 105,000 (18,000) -14.63%
Miscellaneous Revenue 903,305 284,440 291,990 7,550 2.65%
Recovered Cost 65,819 10,000 10,000 - 0.00%
Non-Categorical Aid 414,427 415,760 414,260 (1,500) -0.36%
State Sales Tax 1,468,511 1,000,000 864,000 (136,000) -13.60%
Categorical Aid 1,278,956 1,230,000 1,234,000 4,000 0.33%
Use of Fund Balance - - - - 0.00%
Total Revenues 8,557,513 7,527,870 7,168,550 (359,320) -4.77%
General Fund Summary of Revenues
*Changes in Public Safety relate to reducing the costs of the Fire & EMS Department with transfer of service to the County per new
Memorandum of Understanding signed with Roanoke County.
FY 20-21 Revenue Budget
General Property Taxes
Other Local Taxes
Permits & Fees
Fines & Forfeitures
Use of Money
Use of Property
Charges for Services
Charges for War Memorial
Miscellaneous Revenue
Recovered Cost
Non-Categorical Aid
State Sales Tax
Categorical Aid
Use of Fund Balance
32
ACCOUNT DESCRIPTION FUND ACCOUNT
ACTUAL
06-30-2018
ACTUAL
06-30-2019
ACTUAL
03-31-2020
REVISED
BUDGET
DEPT REQ
2020
MGR/COMM
2020
CURRENT TAXES - REAL ESTAT 200.1101.001 308,483.30 322,072.70 144,018.18 325,000.00 325,000.00 325,000.00
CURRENT REAL ESTATE TAXES 308,483.30 322,072.70 144,018.18 325,000.00 325,000.00 325,000.00
DELINQUENT TAXES - R.ESTAT 200.1102.002 6,025.89 5,671.50 2,902.82 3,000.00 3,000.00 3,000.00
PUBLIC SERVICE CORP.200.1102.005 12,564.22 12,890.02 13,229.62 12,800.00 12,800.00 12,800.00
REAL ESTATE - PENALTIES 200.1102.006 4,056.42 3,535.05 3,087.84 3,000.00 3,000.00 3,000.00
REAL ESTATE - INTEREST 200.1102.007 1,200.93 747.42 657.60 500.00 500.00 500.00
DEL. RE TAX & PUB. SVC. CORP.23,847.46 22,843.99 19,877.88 19,300.00 19,300.00 19,300.00
CURRENT PERSONAL PROP. TAX 200.1103.001 312,037.10 317,498.18 34,902.45 315,000.00 305,000.00 305,000.00
DELINQUENT TAXES-PERS. PRO 200.1103.002 19,107.98 18,224.89 11,891.61 16,000.00 16,000.00 16,000.00
PERSONAL PROP. - PENALTIES 200.1103.006 10,971.87 11,485.66 7,376.22 9,500.00 9,500.00 9,500.00
PERSONAL PROP. - INTEREST 200.1103.007 11,476.13 8,523.20 7,803.21 8,500.00 8,500.00 8,500.00
PERSONAL PROPERTY TAXES 353,593.08 355,731.93 61,973.49 349,000.00 339,000.00 339,000.00
COMMUNICATIONS SALES/USE TAX 200.1202.001 723,331.96 704,375.75 468,770.93 720,000.00 685,000.00 685,000.00
E-911 TELEPHONE TAX 200.1202.002 .00 .00 .00 .00 .00 .00
MOBILE TELEPHONE TAX 200.1202.003 .00 .00 .00 .00 .00 .00
COMMUNICATIONS SALES/USE TAX 723,331.96 704,375.75 468,770.93 720,000.00 685,000.00 685,000.00
CONTRACTING 200.1203.001 22,166.80 32,260.04 29,834.45 21,300.00 18,000.00 18,000.00
RETAIL SALES 200.1203.002 255,387.57 263,216.43 294,422.56 255,000.00 255,000.00 255,000.00
PROFESSIONAL 200.1203.003 129,293.88 123,465.68 138,127.85 100,000.00 100,000.00 100,000.00
REPAIRS, PERSONAL & BUS. S 200.1203.004 66,101.88 152,694.49 155,287.79 128,000.00 128,000.00 128,000.00
WHOLESALE 200.1203.005 -3,924.56 1,466.45 2,329.91 3,500.00 1,000.00 1,000.00
MISCELLANEOUS 200.1203.006 12,977.19 13,637.30 11,937.27 5,000.00 5,000.00 5,000.00
TAX ON PUBLIC UTILITIES 200.1203.007 33,882.52 34,368.60 23,413.32 30,000.00 32,000.00 32,000.00
BUSINESS LICENSE TAXES 515,885.28 621,108.99 655,353.15 542,800.00 539,000.00 539,000.00
FRANCHISE TAX - R. GAS CO.200.1204.001 4,251.76 4,541.23 .00 4,000.00 4,000.00 4,000.00
RIGHTS-OF-WAY USE FEE 200.1204.005 27,410.71 22,254.91 13,293.60 27,000.00 22,500.00 22,500.00
FRANCHISE LICENSE TAXES 31,662.47 26,796.14 13,293.60 31,000.00 26,500.00 26,500.00
VEHICLE DECALS 200.1205.001 .00 .00 .00 .00 .00 .00
VEHICLE LICENSE FEE 200.1205.002 171,997.72 167,873.10 44,616.88 165,000.00 165,000.00 165,000.00
MOTOR VEHICLE LICENSES 171,997.72 167,873.10 44,616.88 165,000.00 165,000.00 165,000.00
BANK STOCK TAXES 200.1206.001 230,589.49 230,859.00 .00 231,200.00 200,000.00 200,000.00
BANK STOCK TAXES 230,589.49 230,859.00 .00 231,200.00 200,000.00 200,000.00
PARI-MUTUEL TAX 200.1207.001 .00 88,888.79 462,607.18 485,000.00 450,000.00 450,000.00
PARI-MUTUEL TAX .00 88,888.79 462,607.18 485,000.00 450,000.00 450,000.00
ADMISSIONS TAX 200.1209.001 .00 2,323.75 2,487.22 500.00 2,000.00 2,000.00
ADMISSIONS TAX .00 2,323.75 2,487.22 500.00 2,000.00 2,000.00
TRANSIENT OCCUPANCY TAX 200.1210.001 2,815.75 2,939.86 1,246.70 2,000.00 1,500.00 1,500.00
TRANSIENT OCCUPANCY TAX 2,815.75 2,939.86 1,246.70 2,000.00 1,500.00 1,500.00
PREPARED FOOD TAX 200.1211.001 966,052.78 1,078,908.21 875,579.15 1,285,270.00 1,125,000.00 1,125,000.00
PREPARED FOOD TAX 966,052.78 1,078,908.21 875,579.15 1,285,270.00 1,125,000.00 1,125,000.00
CIGARETTE TAX 200.1212.001 175,020.16 153,103.50 153,187.50 165,000.00 160,000.00 160,000.00
CIGARETTE TAX 175,020.16 153,103.50 153,187.50 165,000.00 160,000.00 160,000.00
ANIMAL LICENSES 200.1301.001 2,650.00 2,245.50 .00 .00 .00 .00
ANIMAL LICENSES 2,650.00 2,245.50 .00 .00 .00 .00
SITE PLAN & SUBDIVISION FE 200.1303.004 1,400.00 150.00 1,245.00 1,000.00 500.00 500.00
SIGN PERMITS 200.1303.005 1,310.00 1,287.00 1,115.00 1,500.00 500.00 500.00
ZONING PERMITS 200.1303.007 3,085.00 2,450.00 1,475.00 3,000.00 1,500.00 1,500.00
MISCELLANEOUS FEES 200.1303.009 510.00 275.00 31.50 250.00 .00 .00
PERMITS & OTHER LICENSES 6,305.00 4,162.00 3,866.50 5,750.00 2,500.00 2,500.00
COURT FINES & FORFEITURES 200.1401.001 69,485.18 59,387.05 36,521.48 55,000.00 50,000.00 50,000.00
33
ACCOUNT DESCRIPTION FUND ACCOUNT
ACTUAL
06-30-2018
ACTUAL
06-30-2019
ACTUAL
03-31-2020
REVISED
BUDGET
DEPT REQ
2020
MGR/COMM
2020
FALSE ALARM FINES 200.1401.003 .00 .00 .00 100.00 .00 .00
LITTERING CIVIL PENALTY 200.1401.004 50.00 60.00 .00 .00 .00 .00
FINES & FORFEITURES 71,210.18 60,652.05 37,981.48 57,100.00 51,200.00 51,200.00
INTEREST FROM INVESTMENTS 200.1501.001 22,738.15 48,820.06 15,170.22 38,000.00 20,000.00 20,000.00
INTEREST FROM CDBG REV LOA 200.1501.002 3,042.26 2,034.97 1,192.93 2,000.00 1,500.00 1,500.00
INTEREST INCOME FROM BONDS 200.1501.004 .14 17,146.59 3.06 .00 .00 .00
REVENUE FROM USE OF MONEY 25,780.55 68,001.62 16,366.21 40,000.00 21,500.00 21,500.00
RENTAL OF TOWN PROPERTY 200.1502.001 122,652.74 119,140.39 87,868.21 118,000.00 118,000.00 118,000.00
RENTAL OF EQUIPMENT 200.1502.002 .00 .00 .00 .00 .00 .00
RENTAL OF SENIOR CENTER 200.1502.003 17,377.25 21,306.50 13,682.00 19,000.00 10,000.00 10,000.00
DOH BLDG UTILITY PAYMENT 200.1502.004 3,274.90 6,853.01 6,448.72 .00 8,800.00 8,800.00
SALES OF MATERIAL & SUPPLI 200.1502.006 .00 1,103.34 .00 .00 .00 .00
SALE OF EQUIPMENT 200.1502.008 .00 16,580.00 .00 1,000.00 .00 .00
SALE/EASEMENT-REAL ESTATE 200.1502.009 .00 .00 .00 .00 .00 .00
REVENUE FROM USE OF PROPERTY 143,304.89 164,983.24 107,998.93 138,000.00 136,800.00 136,800.00
SIDEWALKS, CURB & GUTTER 200.1607.002 .00 2,613.00 .00 .00 .00 .00
MAINT/HWYS/BRIDGES .00 2,613.00 .00 .00 .00 .00
ADD'L REFUSE CART FEE 200.1608.001 .00 1,950.00 6,275.00 .00 7,200.00 7,200.00
WASTE DUMPING & DISPOSAL C 200.1608.002 167.47 355.00 130.00 250.00 150.00 150.00
SANIT & WASTE REMOVAL FEE 167.47 2,305.00 6,405.00 250.00 7,350.00 7,350.00
SPECIAL PROGRAMS INCOME 200.1613.001 2,617.00 668.00 1.00 2,500.00 .00 .00
SWIMMING POOL ADMISSIONS 200.1613.002 .00 .00 .00 .00 .00 .00
POOL MISCELLANEOUS 200.1613.003 .00 .00 .00 .00 .00 .00
SWIMMING POOL CONCESSIONS 200.1613.005 .00 .00 .00 .00 .00 .00
MEMORIAL HALL INCOME 200.1613.006 .00 .00 .00 .00 .00 .00
SWIMMING POOL- SWIM CLASS 200.1613.007 .00 .00 .00 .00 .00 .00
SENIOR PROGRAM INCOME 200.1613.008 2,936.77 .00 .00 .00 .00 .00
OTHER SR. CITIZEN RE-IMB.200.1613.009 312.00 66.00 .00 .00 .00 .00
FEE FOR TRANSPORT 200.1613.010 227,323.28 225,793.47 .00 .00 .00 .00
WM - REV FROM OTHER DEPT 200.1613.011 .00 .00 .00 .00 .00 .00
WM ITEM RESALE 200.1613.016 .00 .00 .00 .00 .00 .00
CHARGES FOR SERVICES 233,189.05 226,527.47 1.00 2,500.00 .00 .00
WM HALL INCOME 200.1614.001 113,275.82 111,398.00 96,155.00 113,000.00 95,000.00 95,000.00
WM TAXABLE SALES 200.1614.002 .00 .00 .00 .00 .00 .00
WM CONTRACTED RESALE ITEMS 200.1614.003 .00 .00 .00 .00 .00 .00
WM - REV FROM OTHER DEPTS 200.1614.004 10,085.00 10,700.00 .00 10,000.00 10,000.00 10,000.00
WM - RECOVERED CONTRACT PM 200.1614.005 .00 .00 .00 .00 .00 .00
CHARGES FOR SERVICES - WM 123,360.82 122,098.00 96,155.00 123,000.00 105,000.00 105,000.00
MISCELLANEOUS INCOME 200.1899.001 14,538.02 14,558.65 6,129.65 3,000.00 3,000.00 3,000.00
OFS - REFUNDING DEBT 200.1899.002 .00 .00 .00 .00 .00 .00
DONATIONS FIRE DEPT.-COUNT 200.1899.003 .00 .00 .00 .00 .00 .00
FIRE HYDRANTS - RKE CNTY 200.1899.004 6,500.04 6,500.04 .00 .00 .00 .00
MISC. INCOME FROM OTHER GO 200.1899.005 .00 .00 .00 .00 .00 .00
R. CNTY. REFUSE COLLECTION 200.1899.006 110,000.00 110,000.00 110,000.00 110,000.00 110,000.00 110,000.00
VFAC CONTRIBUTION-EMS REHA 200.1899.007 .00 .00 .00 .00 .00 .00
RE-APPROPRIATED FUND BALAN 200.1899.008 .00 .00 .00 510,750.28 .00 .00
ROANOKE COUNTY: GAIN SHARI 200.1899.009 567,201.00 600,983.00 134,485.68 111,676.22 .00 .00
RVRA-HOST COMMUNITY FEE 200.1899.010 5,000.00 5,000.00 .00 5,000.00 5,000.00 5,000.00
BOND PROCEEDS 200.1899.013 .00 157,053.42 .00 .00 .00 .00
DEBT PROCEEDS 200.1899.014 257,602.00 .00 .00 .00 .00 .00
WAR MEMORIAL DONATIONS 200.1899.015 .00 500.00 .00 .00 .00 .00
POLICE DEPT DONATIONS 200.1899.016 1,250.00 1,000.00 1,110.00 100.00 .00 .00
GIFTS AND DONATIONS 200.1899.018 1,233.96 107.00 200.00 .00 .00 .00
BOND PROCEEDS 200.1899.024 .00 .00 .00 .00 .00 .00
ROCO-CONTR VIN BUSINESS CT 200.1899.025 .00 .00 .00 .00 .00 .00
ROCO-CONTR VETERAN MONUMEN 200.1899.026 2,500.00 2,500.00 2,500.00 2,500.00 2,500.00 2,500.00
DONATIONS FOR VETERANS MON 200.1899.027 .00 .00 500.00 500.00 .00 .00
ROCO-CONTR DEBT PMT FIRE 200.1899.028 .00 .00 81,847.45 163,690.00 163,990.00 163,990.00
34
ACCOUNT DESCRIPTION FUND ACCOUNT
ACTUAL
06-30-2018
ACTUAL
06-30-2019
ACTUAL
03-31-2020
REVISED
BUDGET
DEPT REQ
2020
MGR/COMM
2020
DUPLICATE REAL ESTATE FEES 200.1899.030 275.00 185.00 145.00 250.00 150.00 150.00
CDBG GRANT LOAN APP FEE 200.1899.032 .00 .00 .00 .00 .00 .00
MISCELLANEOUS INCOME 966,100.02 898,387.11 336,917.78 907,466.50 284,640.00 284,640.00
RECOVERIES AND REBATES 200.1901.001 38,243.37 50,341.22 8,696.09 2,030.56 .00 .00
RECOVERED POLICE CONTRACTU 200.1901.004 13,239.00 15,478.00 14,074.00 10,000.00 10,000.00 10,000.00
RECOVERED EMS CONTRACTUAL 200.1901.005 .00 .00 .00 .00 .00 .00
RECOVERD COSTS 51,482.37 65,819.22 22,770.09 12,030.56 10,000.00 10,000.00
A.B.C. PROFITS 200.2201.001 .00 .00 .00 .00 .00 .00
MOTOR VEHICLES CARRIERS TA 200.2201.003 72.99 8,658.90 8,656.94 10,000.00 8,500.00 8,500.00
POLICE ASSISTANCE (HB 599)200.2201.009 195,440.00 202,672.00 157,932.00 202,670.00 202,670.00 202,670.00
PERSONAL PROP TAX FROM STA 200.2201.010 203,095.72 203,095.72 .00 203,090.00 203,090.00 203,090.00
MISC. NON-CATEGORICAL AID 200.2201.020 .00 .00 .00 .00 .00 .00
NON-CATEGORICAL AID 398,608.71 414,426.62 166,588.94 415,760.00 414,260.00 414,260.00
STATE SALES TAXES 200.2402.001 1,365,466.83 1,468,511.06 809,412.11 1,000,000.00 864,000.00 864,000.00
STATE SALES TAXES 1,365,466.83 1,468,511.06 809,412.11 1,000,000.00 864,000.00 864,000.00
EMER. SERVICES MATCHING FU 200.2404.002 .00 .00 .00 .00 .00 .00
DMV GRANT 200.2404.003 .00 .00 .00 .00 .00 .00
DCJS LIVE SCAN REPL GRANT 200.2404.005 .00 .00 .00 .00 .00 .00
HIGHWAY MAINTENANCE 200.2404.006 1,198,306.20 1,234,090.72 925,573.11 1,230,000.00 1,234,000.00 1,234,000.00
LE BLOCK GRANT 200.2404.007 .00 .00 .00 .00 .00 .00
DEPT. OF FIRE PROGRAMS 200.2404.010 25,675.21 28,030.00 .00 .00 .00 .00
BVP VEST GRANT 200.2404.011 .00 .00 .00 .00 .00 .00
FORFEITURE FUND 200.2404.012 .00 .00 .00 .00 .00 .00
AMBULANCE GRANT 2017 200.2404.014 .00 .00 .00 .00 .00 .00
DMV OVERTIME GRANT 200.2404.015 .00 .00 .00 .00 .00 .00
MISC. CATEGORICAL AID 200.2404.020 2,233.53 1,704.33 955.18 .00 .00 .00
ATF-RECOVERIES(ASSET FORFT 200.2404.021 .00 900.04 .00 .00 .00 .00
DCJS - RECOVERIES 200.2404.023 2,152.12 5,103.00 10,636.24 5,850.00 .00 .00
DMV TASK FORCE GRANT 200.2404.026 30,229.20 .00 .00 .00 .00 .00
21ST CENTURY POLICING GRAN 200.2404.027 1,218.18 .00 .00 .00 .00 .00
FOUNDATION FOR RV GRANT 200.2404.029 .00 .00 .00 .00 .00 .00
ATF - REIMBURSEMENT 200.2404.039 .00 .00 .00 .00 .00 .00
VML RISK MGMT GRANT 200.2404.040 .00 .00 .00 .00 .00 .00
RECOVERY ACT JUSTICE A.GRA 200.2404.041 .00 .00 .00 .00 .00 .00
MUMI PLANNING GRANT 200.2404.042 .00 .00 .00 .00 .00 .00
DMV SPEED ENFORCEMENT GRAN 200.2404.043 .00 .00 .00 .00 .00 .00
G3 VISION SYSTEM GRANT 200.2404.044 .00 .00 .00 .00 .00 .00
FED GRNT - BJAG COMP 200.2404.045 .00 .00 .00 .00 .00 .00
ASSET FORF. GRANT-PC REPL.200.2404.046 .00 .00 .00 .00 .00 .00
CDBG GRANT 200.2404.051 .00 .00 .00 .00 .00 .00
CDBG LOCAL PRIVATE MATCH 200.2404.052 .00 .00 .00 .00 .00 .00
FEMA / VDEM PROJECT 200.2404.053 .00 .00 .00 .00 .00 .00
VDOT - REVENUE SHARING 200.2404.054 .00 .00 .00 .00 .00 .00
EMS GRANT 200.2404.055 .00 .00 .00 .00 .00 .00
VDOT REV SHARING GLADECRK 200.2404.057 .00 5,457.95 .00 .00 .00 .00
TINKER CREEK CANOE RAMP PR 200.2404.058 .00 .00 .00 .00 .00 .00
VDOT TA GRANT GLADECREEK P 200.2404.059 .00 .00 .00 .00 .00 .00
VDOT REVENUE SHARING-BRIDG 200.2404.782 .00 .00 .00 .00 .00 .00
RSTP WALNUT AVE IMP 200.2404.783 .00 3,669.76 .00 .00 .00 .00
ROANOKE VALLEY GREENWAY CO 200.2404.784 .00 .00 .00 .00 .00 .00
ROCO EDA 200.2404.785 .00 .00 .00 .00 .00 .00
ARBOR DAY CONTRIBUTIONS/GR 200.2404.786 .00 .00 .00 .00 .00 .00
VRA GRANT 200.2404.787 .00 .00 .00 .00 .00 .00
OTHER CATEGORICAL AID 1,259,814.44 1,278,955.80 937,164.53 1,235,850.00 1,234,000.00 1,234,000.00
TRANSFERS FROM 200.4105.001 .00 .00 .00 .00 .00 .00
TRANSFERS FROM .00 .00 .00 .00 .00 .00
35
Actual Adopted Proposed $ Budget % Budget
FY 18-19 FY19-20 FY 20-21 Variance Variance
General Administration 597,787 607,934 591,600 (16,334) -2.69%
Public Safety 3,560,982 2,700,738 2,712,054 11,316 0.42%
Public Works 2,172,761 1,911,479 1,880,076 (31,403) -1.64%
Special Programs 563,226 535,925 530,673 (5,252) -0.98%
Community Development 503,690 539,526 505,452 (34,074) -6.32%
Debt Retirement 436,599 448,751 444,882 (3,869) -0.86%
Performance Agreements 20,250 53,400 53,400 - 0.00%
Retiree Insurance - - 5,000 5,000 100.00%
Travel & Training - - 15,551 15,551 100.00%
Contingency - - - - 0.00%
Transfers 333,903 730,117 429,862 (300,255) -41.12%
Total 8,189,199 7,527,870 7,168,550 (359,320) -4.77%
General Fund Summary of Expenditures
*Changes in Public Safety relate to reducing the costs of the Fire & EMS Department with transfer of service to the County per new
Memorandum of Understanding signed with Roanoke County.
FY20-21 Expenditure Budget
General Administration
Public Safety
Public Works
Special Programs
Community Development
Debt Retirement
Performance Agreements
Retiree Insurance
Travel & Training
Transfers
36
Actual Adopted Proposed $ Budget % Budget
FY 18-19 FY19-20 FY 20-21 Variance Variance
Town Council 120,223 134,463 130,168 (4,295) -3.19%
Town Manager 117,522 122,772 116,468 (6,304) -5.13%
Human Resources 65,341 62,871 55,579 (7,292) -11.60%
Legal Services 67,557 41,250 42,558 1,308 3.17%
Treasurer/Finance Department 227,144 246,578 246,827 249 0.10%
Total Administration 597,787 607,934 591,600 (16,334) -2.69%
Police Department 2,023,719 2,167,087 2,181,089 14,002 0.65%
Communication Services 456,235 462,000 434,000 (28,000) -6.06%
Fire & EMS 967,131 2,270 2,385 115 5.07%
Animal & Pest Control 113,897 69,381 94,580 25,199 36.32%
Total Public Safety 3,560,982 2,700,738 2,712,054 11,316 0.42%
Public Works Administration 104,870 111,426 120,560 9,134 8.20%
Mnt-Hwy St & Bridges 972,569 820,235 800,172 (20,063) -2.45%
Snow & Ice Removal 61,985 44,549 45,421 872 1.96%
Traffic Signs & Street Lights 139,399 160,849 109,189 (51,660) -32.12%
Refuse Collection 688,886 536,420 555,148 18,728 3.49%
Recycling 73,165 86,469 86,144 (325) -0.38%
Building & Grounds 119,822 137,066 138,422 1,356 0.99%
Health Department 12,065 14,465 25,020 10,555 72.97%
Total Public Works 2,172,761 1,911,479 1,880,076 (31,403) -1.64%
Special Programs 140,170 151,437 146,384 (5,053) -3.34%
War Memorial Interdepartment 10,700 10,000 10,000 - 0.00%
War Memorial 290,069 259,024 260,274 1,250 0.48%
Vinton Veteran's Monument 1,216 1,640 5,000 3,360 204.88%
Swimming Pool/Parks 4,122 3,242 3,290 48 1.48%
Senior Program 103,602 98,653 92,280 (6,373) -6.46%
Town Museum 13,347 11,929 13,445 1,516 12.71%
Total Special Programs 563,226 535,925 530,673 (5,252) -0.98%
Planning & Zoning 257,231 278,436 277,645 (791) -0.28%
Economic Development 126,401 148,740 105,457 (43,283) -29.10%
Public Transportation 118,026 105,000 115,000 10,000 9.52%
Vinton Business Center 2,033 7,350 7,350 - 0.00%
Total Community Dev 503,690 539,526 505,452 (34,074) -6.32%
Debt Retirement 436,599 448,751 444,882 (3,869) -0.86%
Performance Agreements 20,250 53,400 53,400 - 0.00%
Retiree Insurance - - 5,000 5,000 100.00%
Travel & Training - - 15,551 15,551 100.00%
Transfer to Other Funds 333,903 730,117 429,862 (300,255) -41.12%
Total Other Expenses 790,753 1,232,268 948,695 (283,573) -23.01%
Total 8,189,199 7,527,870 7,168,550 (359,320) -4.77%
General Fund Summary of Expenditures
37
Contribution Listing
Proposed Budget
Fiscal Year 2020-2021
Manager Council
Budget Organization Requested Adopted
Account FY 20-21 FY 19-20
Community Contributions
200.1100.571 Vinton Dogwood Festival 2,000.00 2,000.00
200.1100.571 Vinton Dogwood Festival (Queens/Mayor's Luncheon)1,500.00 1,500.00
200.1100.571 Christmas Parade Awards 100.00 100.00
200.1100.571 Needy Family (Lease payment-$800/Contribution-$500)1,300.00 1,300.00
200.1100.571 WBHS After Prom 250.00 250.00
200.1100.571 Vinton Volunteer Fire Department 5,000.00 7,000.00
200.1100.571 Vinton Volunteer First Aid Crew 7,000.00 15,000.00
Total 17,150.00 27,150.00
Manager Council
Budget Organization Requested Adopted
Account FY 20-21 FY 19-20
Joint Local Government Services
200.1100.600 AEP Steering Committee 1,157.00 1,095.00
200.1100.600 Greenway Program 3,550.00 3,470.00
200.1100.600 Roanoke Valley CATV - Channel 3 19,262.00 18,536.00
200.1100.600 Roanoke Valley-Alleghany Regional Commission 8,096.00 8,065.00
200.1100.600 Roanoke Valley TPO 1,214.00 1,210.00
200.1100.600 RVARC-Roanoke River Blueway Project 433.00 433.00
200.1100.600 Roanoke Regional Partnership 16,759.00 16,694.55
200.1100.600 Western Virginia Regional Industrial Facility Authority 1,474.63 1,468.53
Total 51,945.63 50,972.08
38
Actual Adopted Proposed $ Budget % Budget
FY 18-19 FY19-20 FY 20-21 Variance Variance
Personnel 31,235 30,890 30,922 32 0.10%
Operating 88,017 102,073 97,746 (4,327) -4.24%
Capital 971 1,500 1,500 - 0.00%
Total 120,223 134,463 130,168 (4,295) -3.19%
Authorized Positions
Town Council Members 5.00 5.00 5.00
Total Positions 5.00 5.00 5.00
General Fund Expenditure Budget
Town Council
Personnel Operating Capital
39
ACCOUNT DESCRIPTION
FUND
ACCOUNT
ACTUAL
06-30-2018
ACTUAL
06-30-2019
ACTUAL
03-31-2020
REVISED
BUDGET
DEPT REQ
2020
MGR/COMM
2020
SALARIES & WAGES 200.1100.101 28,483.03 29,015.38 21,243.21 28,694.00 29,167.00 28,694.00
OVERTIME 200.1100.102 .00 .00 .00 .00 .00 .00
SEPARATION PAY 200.1100.105 .00 .00 2.18 .00 .00 .00
SS/MEDICARE 200.1100.201 2,179.24 2,219.95 1,624.65 2,196.00 2,232.00 2,196.00
INSURANCE - VRS 200.1100.203 .00 .00 .00 .00 .00 .00
WORKERS' COMP. INS 200.1100.211 .00 .00 .00 .00 32.00 32.00
CONTRACTUAL SERVICES 200.1100.302 .00 .00 .00 .00 .00 .00
MAINT. & REPAIRS EQUI 200.1100.304 528.34 .00 .00 500.00 500.00 500.00
ADVERTISING 200.1100.307 2,488.50 4,508.29 1,770.00 2,000.00 2,000.00 2,000.00
CODIFICATION/ORDINANCES 200.1100.311 2,727.74 437.50 5,309.24 4,000.00 5,000.00 4,000.00
TELEPHONE 200.1100.521 .00 .00 .00 .00 .00 .00
POSTAGE 200.1100.522 93.48 229.19 90.73 400.00 400.00 400.00
LIABILITY INSURANCE 200.1100.538 .00 .00 .00 .00 .00 .00
OFFICE SUPPLIES 200.1100.541 247.42 182.68 400.68 750.00 250.00 250.00
TRAVEL (MILEAGE/FARE)200.1100.560 991.36 502.96 1,852.77 2,000.00 2,000.00 .00
COMMUNITY CONTRIBUTIONS 200.1100.571 31,419.01 23,150.00 16,650.00 27,150.00 17,150.00 27,150.00
WAR MEMORIAL EVENTS 200.1100.574 725.00 .00 .00 1,000.00 1,000.00 1,000.00
DUES & SUBSCRIPTIONS 200.1100.581 6,311.00 6,459.00 6,394.00 6,500.00 6,500.00 6,500.00
MISCELLANEOUS 200.1100.585 2,079.95 1,887.95 659.90 500.00 500.00 500.00
MEETING EXPENSES 200.1100.589 1,049.23 879.17 377.51 2,000.00 500.00 500.00
EMPLOYEE APPRECIATION 200.1100.591 .00 .00 .00 .00 .00 .00
SPECIAL AWARDS 200.1100.592 .00 .00 .00 .00 .00 .00
COMMITTEES APPRECIATION 200.1100.593 .00 476.12 .00 .00 500.00 500.00
JOINT LOCAL GOVT. SERV.200.1100.600 49,620.56 49,303.77 51,034.08 50,973.00 51,946.00 51,946.00
BOARD OF ELECTIONS 200.1100.605 5,715.71 .00 .00 5,800.00 .00 2,500.00
PURCHASE OF LAND 200.1100.708 .00 8.34 285,231.77 260,000.00 .00 .00
REPLACEMENT OF EQUIP.200.1100.709 1,652.67 962.60 443.19 .00 1,500.00 1,500.00
SPECIAL PROJECTS 200.1100.722 .00 .00 .00 .00 .00 .00
TOWN COUNCIL 136,312.24 120,222.90 393,083.91 394,463.00 121,177.00 130,168.00
40
Actual Estimated Projected
Representation on State, Regional, and Local Boards 7 7 7Serves as ex-officio member on Town Committees 7 7 7Facilitate upgrade of Town website with Civic Plus 60%100%Participation with Town & Community Events Maintain Project Management Report
Actual Estimated Projected
Number of Statements of Economic Interests processed 29 31 30Number of Ordinances and Resolutions processed 66 50 50FOIA Responses Handled within 5 days 100%100%100%Annual required training for FOIA Officer Facilitate implementation of Archive Social (FOIA purposes)50%100%100%
Departmental Goals
5. Prepare and delegate tasks for the Annual Budget.6. Advise Council of events taking place involving the Town in a timely manner.7. Oversee design and implementation of a citizen survey.
The Mission of the Town of Vinton's Town Manager's Office is to record and implement the policies of the Town Council. We provide a professional link between the citizens of Vinton and all agencies of government. We accomplish this by
41
Actual Adopted Proposed $ Budget % Budget
FY 18-19 FY19-20 FY 20-21 Variance Variance
Personnel 106,230 108,157 105,306 (2,851) -2.64%
Operating 7,081 10,924 7,450 (3,474) -31.80%
Capital 4,211 3,691 3,712 21 0.57%
Total 117,522 122,772 116,468 (6,304) -5.13%
Authorized Positions
Town Clerk/Exec. Asst.1.00 1.00 1.00
Assistant Town Manager 1.00 1.00 1.00 *
Town Manager 1.00 1.00 1.00
Total Positions 3.00 3.00 3.00
*With retirement of Town Manager, position will be frozen through June 30, 2021.
General Fund Expenditure Budget
Town Manager's Office
Account Code: 200.1200
Town Manager's Office
Personnel Operating Capital
42
ACCOUNT DESCRIPTION
FUND
ACCOUNT
ACTUAL
06-30-2018
ACTUAL
06-30-2019
ACTUAL
03-31-2020
REVISED
BUDGET
DEPT REQ
2020
MGR/COMM
2020
SALARIES & WAGES 200.1200.101 77,055.92 77,072.35 56,858.38 77,696.00 81,393.00 69,627.00
PART-TIME 200.1200.103 .00 .00 .00 .00 .00 .00
SEPARATION PAY 200.1200.105 .00 .00 .00 .00 20,000.00 6,450.00
SS/MEDICARE 200.1200.201 5,996.32 5,987.23 4,415.22 5,944.00 8,215.56 6,279.00
VRS CONTRIBUTION 200.1200.202 8,399.00 8,615.06 6,817.86 9,091.00 9,880.00 8,414.00
INSURANCE - VRS 200.1200.203 1,238.86 730.14 763.38 1,018.00 1,063.00 905.00
NATIONWIDE 200.1200.204 121.14 120.36 85.00 130.00 240.00 105.00
MEDICAL INSURANCE 200.1200.205 7,530.00 7,512.00 6,260.00 7,560.00 7,560.00 7,117.00
CAR ALLOWANCE 200.1200.206 5,785.72 6,250.00 4,250.00 6,000.00 6,000.00 6,000.00
WORKERS' COMP. INS 200.1200.211 102.97 87.36 479.07 718.00 736.00 409.00
LEGAL SERVICES 200.1200.301 .00 .00 .00 .00 .00 .00
CONTRACTUAL SERVICES 200.1200.302 329.24 198.00 119.88 500.00 500.00 500.00
MAINT. & REPAIRS EQUI 200.1200.304 340.00 .00 .00 .00 .00 .00
MAINT.SERVICE CONTRA 200.1200.305 182.24 534.46 1,035.30 700.00 700.00 700.00
PRINTING & BINDING 200.1200.306 113.25 445.10 98.36 450.00 450.00 450.00
TELEPHONE 200.1200.521 1,106.39 1,199.22 788.13 1,150.00 1,150.00 1,150.00
MOTOR VECHICLE INS.200.1200.535 380.00 .00 .00 .00 .00 .00
SMALL INSURANCE CLAIMS 200.1200.537 .00 .00 .00 .00 .00 .00
OFFICE SUPPLIES 200.1200.541 967.42 1,716.70 734.06 1,500.00 1,500.00 1,500.00
GAS, OIL,GREASE 200.1200.548 122.96 .00 .00 .00 .00 .00
TRAVEL (MILEAGE/FARE)200.1200.560 1,827.82 1,407.97 1,084.88 3,474.00 3,474.00 .00
DUES & SUBSCRIPTIONS 200.1200.581 1,420.34 1,590.60 1,470.22 2,900.00 2,900.00 2,900.00
MISCELLANEOUS 200.1200.585 .00 .00 .00 .00 .00 .00
MEETING EXPENSES 200.1200.589 291.34 144.99 204.41 250.00 250.00 250.00
FURNITURE & FIXTURES 200.1200.702 199.99 .00 .00 .00 .00 .00
REPLACEMENT OF EQUIP.200.1200.709 1,395.00 437.50 79.99 1,000.00 1,000.00 1,000.00
LEASE/RENT OF EQUIPMENT 200.1200.801 2,615.99 2,733.74 1,431.00 2,691.00 2,712.00 2,712.00
TOWN MANAGER 117,521.91 116,782.78 86,975.14 122,772.00 149,723.56 116,468.00
43
Actual Estimated Projected
Performance Measures FY18-19 FY19-20 FY20-21
Percent of New Hires tenured more than 1 year 92%93%95%Employee Participation in Mandatory Training 98%99%100%
Ratio of HR professionals per employees 1:105 1:95 1:92Worker's Compensation Incident Rate 7.40 4.4 5.0
Departmental Goals
6. Continue to develop, implement, and evaluate a behavioral based safety culture.5. Improve the onboarding process for new hires to reach a 95% retention rate of greater than 1 year.
1. Increase safety training and awareness to maintain the WCIR to at least 5.00.
3. Strengthening Town culture and employee engagement and morale.2. Continue to comply with Town, State and Federal policies, procedures and regulations.
The Town of Vinton's Human Resources/Risk Management Department serves as a strategic partner in creating a safe, stable and sustainable work environment, thus enabling employees to support the goals and mission of the Town.
1%0%2%
4. Increase organizational learning and opportunities to raise the participation percentage by 5%.
44
Actual Adopted Proposed $ Budget % Budget
FY 18-19 FY19-20 FY 20-21 Variance Variance
Personnel 35,556 35,821 36,229 408 1.14%
Operating 29,748 26,600 18,900 (7,700) -28.95%
Capital 37 450 450 - 0.00%
Total 65,341 62,871 55,579 (7,292) -11.60%
Authorized Positions
HR Director/Risk Manager 1.00 1.00 1.00
Total Positions 1.00 1.00 1.00
General Fund Expenditure Budget
Human Resources/Risk Management
Personnel Operating Capital
45
ACCOUNT DESCRIPTION
FUND
ACCOUNT
ACTUAL
06-30-2018
ACTUAL
06-30-2019
ACTUAL
03-31-2020
REVISED
BUDGET
DEPT REQ
2020
MGR/COMM
2020
SALARIES & WAGES 200.1203.101 26,206.14 26,061.23 18,810.26 25,702.00 28,137.00 25,702.00
PART-TIME 200.1203.103 3,605.00 .00 .00 .00 .00 .00
SEPARATION PAY 200.1203.105 .00 .00 .00 .00 .00 .00
SS/MEDICARE 200.1203.201 2,175.27 1,854.70 1,307.34 1,967.00 2,153.00 1,967.00
VRS CONTRIBUTION 200.1203.202 2,805.75 2,849.80 2,180.43 3,008.00 3,506.00 3,203.00
INSURANCE - VRS 200.1203.203 336.20 318.21 252.54 337.00 378.00 345.00
NATIONWIDE 200.1203.204 42.92 38.62 29.75 48.00 84.00 42.00
MEDICAL INSURANCE 200.1203.205 4,006.80 4,179.00 3,482.50 4,180.00 4,179.00 4,427.00
DISABILITY INS - HYBRID EM.200.1203.207 204.75 233.94 104.91 250.00 234.00 214.00
WORKERS' COMP. INS 200.1203.211 28.78 20.81 22.09 29.00 31.00 29.00
ACA EXCISE TAX 200.1203.215 .00 .00 .00 300.00 300.00 300.00
LEGAL SERVICES 200.1203.301 .00 .00 .00 .00 .00 .00
CONTRACTUAL SERVICES 200.1203.302 10,651.10 12,334.17 10,170.96 8,250.00 10,350.00 8,250.00
MAINT.& REPAIRS EQUIP.200.1203.304 64.10 .00 .00 .00 .00 .00
PRINTING & BINDING 200.1203.306 205.69 150.90 .00 100.00 500.00 100.00
ADVERTISING 200.1203.307 1,741.47 303.53 260.30 100.00 100.00 100.00
SPECIAL TRAINING 200.1203.356 9,192.56 4,476.32 6,378.21 8,500.00 8,500.00 5,500.00
TELEPHONE 200.1203.521 716.88 602.12 449.42 500.00 500.00 500.00
POSTAGE 200.1203.522 90.35 586.76 5.30 100.00 100.00 100.00
RISK MANAGEMENT 200.1203.534 1,009.87 4,607.76 2,879.00 3,250.00 3,250.00 3,250.00
OFFICE SUPPLIES 200.1203.541 659.00 1,034.94 297.85 300.00 300.00 300.00
TRAVEL & TRAINING 200.1203.560 547.68 328.59 .00 200.00 200.00 .00
TUITION REIMBURSEMENT 200.1203.561 609.84 128.75 .00 1,000.00 1,000.00 .00
DUES & SUBSCRIPTIONS 200.1203.581 798.00 927.50 832.72 600.00 600.00 600.00
MEETING EXPENSES 200.1203.589 917.70 850.78 155.65 200.00 200.00 200.00
SPECIAL EVENTS AWARD 200.1203.592 7,132.16 3,415.74 3,287.28 3,500.00 3,500.00 .00
OFFICE EQUIPMENT 200.1203.707 198.05 36.87 139.90 150.00 150.00 150.00
REPLACEMENT OF EQUIP.200.1203.709 .00 .00 41.99 300.00 300.00 300.00
HUMAN RESOURCES 73,946.06 65,341.04 51,088.40 62,871.00 68,552.00 55,579.00
46
Actual Adopted Proposed $ Budget % Budget
FY 18-19 FY19-20 FY 20-21 Variance Variance
Personnel - - - - 0.00%
Operating 67,557 41,250 42,558 1,308 3.17%
Capital - - - - 0.00%
Total 67,557 41,250 42,558 1,308 3.17%
General Fund Expenditure Budget
Legal Services
Personnel Operating Capital
47
ACCOUNT DESCRIPTION
FUND
ACCOUNT
ACTUAL
06-30-2018
ACTUAL
06-30-2019
ACTUAL
03-31-2020
REVISED
BUDGET
DEPT REQ
2020
MGR/COMM
2020
CONTRACTUAL SERVICES 200.1207.302 31,626.30 56,307.49 28,885.00 30,000.00 50,000.00 30,000.00
COMMONWEALTH ATT.200.1207.303 11,250.00 11,250.00 11,586.00 11,250.00 12,558.00 12,558.00
LEGAL SERVICES 42,876.30 67,557.49 40,471.00 41,250.00 62,558.00 42,558.00
48
Actual Estimated Projected
Performance Measures FY18-19 FY19-20 FY19-20
Achieve GFOA Award for Financial Reporting Achieve GFOA Award for Budget Presentation Adoption of Budget prior to June 30th Maintain Tax Collection Rate of over 90%98.00%98.61%98.61%Maintain Utility Collection Rate over 90%99.70%99.61%99.61%Number of Business Licenses Issued 525 535 540Increase Customers Enrolled in Utility E-Billing 205 460 500
Departmental Goals
4. Continue to decrease uncollected receivables and write-off amounts annually.
Treasurer/Finance Department
49
Actual Adopted Proposed $ Budget % Budget
FY 18-19 FY19-20 FY 20-21 Variance Variance
Personnel 141,864 149,463 151,877 2,414 1.62%
Operating 80,380 91,551 89,250 (2,301) -2.51%
Capital 4,900 5,564 5,700 136 2.44%
Total 227,144 246,578 246,827 249 0.10%
Authorized Positions
Accounting Technician 2.00 2.00 2.00
Financial Services Analyst 1.00 1.00 1.00
Senior Financial Analyst 1.00 1.00 1.00
Treasurer/Finance Director 1.00 1.00 1.00
Total Positions 5.00 5.00 5.00 *
*Meter Reader position to move to Finance with electronic reading frozen through June 30, 2021.
General Fund Expenditure Budget
Treasurer's Office/Finance Department
Account Code: 200.1214
Treasurer's Office/Finance Department
Personnel Operating Capital
50
ACCOUNT DESCRIPTION
FUND
ACCOUNT
ACTUAL
06-30-2018
ACTUAL
06-30-2019
ACTUAL
03-31-2020
REVISED
BUDGET
DEPT REQ
2020
MGR/COMM
2020
SALARIES & WAGES 200.1214.101 95,344.15 98,864.92 72,546.87 99,042.00 116,875.00 101,861.00
OVERTIME 200.1214.102 .00 .00 .00 .00 .00 .00
PART-TIME 200.1214.103 5,444.34 4,361.53 3,222.84 6,967.00 7,302.00 7,158.00
SEPARATION PAY 200.1214.105 .00 .00 .00 .00 .00 .00
SS/MEDICARE 200.1214.201 7,497.10 7,674.03 5,672.85 8,110.00 9,500.00 8,340.00
VRS CONTRIBUTION 200.1214.202 10,670.21 10,975.69 8,570.05 11,588.00 14,563.00 12,692.00
INSURANCE - VRS 200.1214.203 1,279.03 1,225.96 972.90 1,298.00 1,567.00 1,365.00
NATIONWIDE 200.1214.204 181.84 234.72 165.75 220.00 528.00 580.00
MEDICAL INSURANCE 200.1214.205 16,939.80 17,613.00 15,351.00 21,531.00 20,574.00 19,181.00
DISABILITY INS - HYBRID EM 200.1214.207 556.13 658.19 285.08 590.00 699.00 580.00
UNEMPLOYMENT INSURANCE 200.1214.209 .00 168.59 .00 .00 .00 .00
WORKERS' COMP.INS 200.1214.211 98.82 87.40 90.35 117.00 137.00 120.00
CONTRACTUAL SERVICES 200.1214.302 3,500.00 2,600.30 1,144.02 5,500.00 5,500.00 5,500.00
INDEPENDENT AUDITORS 200.1214.303 17,595.75 22,225.00 23,775.00 30,000.00 30,000.00 30,000.00
MAINT. & REPAIRS EQUI 200.1214.304 932.35 69.98 .00 900.00 900.00 900.00
MAINT. SERVICE CONTRA 200.1214.305 26,566.48 26,630.46 14,924.38 25,541.00 25,500.00 25,500.00
PRINTING & BINDING 200.1214.306 2,085.45 2,502.15 2,194.86 3,000.00 2,900.00 3,000.00
TELEPHONE 200.1214.521 1,901.82 2,106.77 1,659.67 1,900.00 2,300.00 1,900.00
POSTAGE 200.1214.522 11,982.85 11,810.41 7,266.91 12,000.00 12,000.00 12,000.00
OFFICE SUPPLIES 200.1214.541 2,193.39 2,139.29 2,188.94 3,000.00 2,750.00 3,000.00
MERCHANDISE FOR RESALE 200.1214.552 4,681.69 4,536.40 882.90 3,500.00 5,000.00 3,500.00
TRAVEL & TRAINING 200.1214.560 1,537.00 2,004.88 981.30 2,260.00 2,260.00 .00
DUES & SUBSCRIPTIONS 200.1214.581 1,625.24 1,289.48 1,239.00 1,250.00 1,300.00 1,250.00
MISCELLANEOUS 200.1214.585 2,680.08 647.30 2,290.78 2,200.00 700.00 700.00
STATE SALES TAX 200.1214.587 .00 280.00 .00 .00 .00 .00
OFFICE EQUIPMENT 200.1214.707 1,376.43 1,351.34 .00 500.00 2,000.00 2,000.00
OTHER EQUIPMENT 200.1214.716 128.00 1,392.33 597.38 1,500.00 1,500.00 1,500.00
LEASE/RENT OF EQUIPMENT 200.1214.801 2,064.00 2,156.27 1,068.00 2,064.00 2,200.00 2,200.00
BANK SERVICE CHARGES 200.1214.903 .00 .00 265.58 1,000.00 1,000.00 1,000.00
CREDIT CARD FEES 200.1214.904 1,600.13 1,537.39 702.63 1,000.00 1,200.00 1,000.00
TREASURER/FINANCE 220,462.08 227,143.78 168,059.04 246,578.00 270,755.00 246,827.00
51
Actual Estimated Projected
Performance Measures FY18-19 FY19-20 FY20-21
Lane Miles Resurfaced 2.71 1.69+↑DEQ Annual Recycle Reporting 59.6% cy 52% cy ↓Curbside Solid Waste Tons Collected 3,222 3,148 -----Curbside Recycling Tons Collected 45.98 44 -----Stormwater Training Participation 40%80%↑VDH Water Sampling Compliance 100%100%100%Sewer Maintenance Footage 13,375'12,000'↑Water Line Replacement 675'200'↑
Departmental Goals
Public Works Department
The mission of the Public Works Department is to provide the highest quality public works services to the public and other Town Departments. This mission is accomplished through the prudent use of resources, technology, innovations, teamwork, and coordination with other service providers in the Town, while ensuring that the
52
Actual Adopted Proposed $ Budget % Budget
FY 18-19 FY19-20 FY 20-21 Variance Variance
Personnel 44,428 45,157 47,041 1,884 4.17%
Operating 54,237 58,019 58,019 - 0.00%
Capital 6,205 8,250 15,500 7,250 87.88%
Total 104,870 111,426 120,560 9,134 8.20%
Authorized Positions
Administrative Assistant 1.00 1.00 1.00
Administrative Manager 1.00 1.00 1.00
Assistant PW Director 1.00 1.00 1.00
PW Director 1.00 1.00 1.00
Total Positions 4.00 4.00 4.00
General Fund Expenditure Budget
Public Works Administration
Personnel Operating Capital
53
ACCOUNT DESCRIPTION
FUND
ACCOUNT
ACTUAL
06-30-2018
ACTUAL
06-30-2019
ACTUAL
03-31-2020
REVISED
BUDGET
DEPT REQ
2020
MGR/COMM
2020
SALARIES & WAGES 200.1221.101 31,055.21 31,227.64 24,098.64 31,449.00 32,565.00 31,627.00
OVERTIME 200.1221.102 352.21 102.89 71.92 6.00 .00 .00
SEPARATION PAY 200.1221.105 .00 .00 510.55 .00 .00 .00
SS/MEDICARE 200.1221.201 2,191.94 2,125.26 1,666.75 2,407.00 2,492.00 2,420.00
VRS CONTRIBUTION 200.1221.202 3,351.48 3,484.35 2,700.94 3,680.00 4,045.00 3,928.00
INSURANCE - VRS 200.1221.203 401.68 388.92 389.97 412.00 437.00 424.00
NATIONWIDE 200.1221.204 75.55 74.63 48.87 85.00 149.00 75.00
MEDICAL INSURANCE 200.1221.205 6,603.24 6,753.66 6,961.85 6,735.00 7,611.00 8,112.00
DISABILITY INS - HYBRID EM 200.1221.207 .00 .00 17.64 .00 61.00 60.00
UNEMPLOYMENT INSURANCE 200.1221.209 .00 .00 .00 .00 .00 .00
WORKERS' COMP.NS 200.1221.211 188.41 270.25 295.30 383.00 406.00 395.00
CONTRACTUAL SERVICES 200.1221.302 3,659.97 5,001.40 2,996.35 3,500.00 4,825.00 3,500.00
MAINT.& REPAIRS EQUI 200.1221.304 869.53 711.04 1,484.89 800.00 800.00 800.00
MAINT. SERVICE CONTRA 200.1221.305 1,500.00 1,500.00 1,043.84 1,500.00 2,500.00 1,500.00
UNIFORMS 200.1221.310 1,120.25 991.13 761.90 1,150.00 1,150.00 1,150.00
MAINT. & REPAIR BLDG.200.1221.350 9,932.59 4,910.76 8,256.78 9,230.56 8,000.00 8,000.00
SPECIAL TRAINING 200.1221.356 694.00 394.20 667.00 1,500.00 1,500.00 1,500.00
PROFESSIONAL & TECH.200.1221.357 93.28 85.27 78.90 500.00 500.00 500.00
ELECTRICAL SERVICES 200.1221.510 10,429.56 10,149.92 6,504.42 11,500.00 11,500.00 11,500.00
HEATING SERVICES 200.1221.512 4,487.26 5,830.86 3,749.28 5,300.00 5,300.00 5,300.00
WATER & SEWER SERVICE 200.1221.513 762.58 661.27 467.03 650.00 650.00 650.00
TELEPHONE 200.1221.521 5,612.77 6,434.20 3,972.44 5,500.00 5,500.00 5,500.00
POSTAGE 200.1221.522 187.85 312.96 189.76 775.00 775.00 775.00
PROPERTY INSURANCE 200.1221.532 338.00 412.00 395.00 413.00 413.00 413.00
MOTOR VECHICLE INS.200.1221.535 380.00 288.00 352.00 285.00 285.00 285.00
LIABILITY INSURANCE 200.1221.538 870.00 796.00 833.00 796.00 796.00 796.00
OFFICE SUPPLIES 200.1221.541 1,661.22 1,156.91 1,030.76 1,800.00 1,800.00 1,800.00
GAS, OIL,GREASE 200.1221.548 13.70 758.42 620.16 600.00 800.00 600.00
OIL, ANTIFREEZE, AND FLUID 200.1221.549 89.94 415.66 118.91 200.00 200.00 200.00
MATERIALS & SUPPLIES 200.1221.553 8,832.31 10,133.64 5,780.29 10,000.00 10,000.00 10,000.00
SMALL TOOLS 200.1221.554 1,911.77 2,213.93 604.70 2,000.00 2,000.00 2,000.00
JANITORIAL/INVENTORY 200.1221.555 728.57 790.07 583.73 850.00 850.00 850.00
C D L PROGRAM 200.1221.580 .00 .00 .00 .00 .00 .00
MISCELLANEOUS EXPENSE 200.1221.585 .00 .00 .00 .00 .00 .00
MEETING EXPENSES 200.1221.589 57.54 93.92 113.34 100.00 100.00 100.00
EMPLOYEE APPRECIATION 200.1221.591 238.32 195.73 186.72 300.00 500.00 300.00
REPLACEMENT OF EQUIP.200.1221.709 897.00 .00 .00 1,000.00 1,000.00 1,000.00
OTHER EQUIPMENT 200.1221.716 800.00 1,071.97 .00 2,000.00 2,000.00 2,000.00
HVAC - PW GARAGE 200.1221.725 .00 .00 .00 .00 .00 .00
LEASE/RENTAL OF EQUIP.200.1221.801 1,242.86 1,132.87 3,787.40 1,250.00 8,500.00 8,500.00
LEASE OF STORAGE FAC.200.1221.803 3,999.96 3,999.96 3,333.30 4,000.00 4,000.00 4,000.00
PUBLIC WORKS ADMIN 105,630.55 104,869.69 84,674.33 112,656.56 124,010.00 120,560.00
54
Actual Estimated Projected
Performance Measures FY18-19 FY19-20 FY20-21
Calls for Service 13,781 14,427 15,000Total Summons Issued 1,724 1,890 1,900Criminal Arrests 950 930 900Narcotics and Drug Violations 390 250 250
Departmental Goals
Police Department
while placing honesty, integrity, and professionalism above all else. We serve the community by enforcing laws
55
Actual Adopted Proposed $ Budget % Budget
FY 18-19 FY19-20 FY 20-21 Variance Variance
Personnel 1,743,269 1,811,156 1,817,206 6,050 0.33%
Operating 233,528 246,931 228,931 (18,000) -7.29%
Capital 46,922 109,000 134,952 25,952 23.81%
Total 2,023,719 2,167,087 2,181,089 14,002 0.65%
Authorized Positions
Records Manager 1.00 1.00 1.00
Exec. Assistant to Chief 1.00 1.00 1.00
Police Officer 9.00 10.00 9.00 *
Community Service Officer 1.00 1.00 1.00
Corporal 4.00 4.00 4.00
Detective 2.00 2.00 2.00
Sergeant 5.00 5.00 5.00
Lieutenant 1.00 1.00 1.00
Deputy Chief 1.00 1.00 1.00
Police Chief 1.00 1.00 1.00
Total Positions 26.00 27.00 26.00
Grant Funded Officer 1.00 1.00 1.00
Revised Total Positions 27.00 28.00 27.00
* Officer position frozen through June 30, 2021. Total Officer Positions unfrozen is 10.
General Fund Expenditure Budget
Police Department
Account Code: 200.3101
Police Department
Personnel Operating Capital
56
ACCOUNT DESCRIPTION
FUND
ACCOUNT
ACTUAL
06-30-2018
ACTUAL
06-30-2019
ACTUAL
03-31-2020
REVISED
BUDGET
DEPT REQ
2020
MGR/COMM
2020
SALARIES & WAGES 200.3101.101 1,185,408.63 1,178,806.06 863,870.72 1,214,753.69 1,253,676.00 1,183,592.00
OVERTIME 200.3101.102 44,571.17 70,473.78 56,802.38 50,108.00 70,000.00 60,000.00
PART-TIME 200.3101.103 1,569.53 1,074.88 515.32 3,756.00 .00 .00
CONTRACT SRVCS 200.3101.104 10,668.63 9,129.13 8,297.01 10,000.00 10,000.00 10,000.00
SEPARATION PAY 200.3101.105 12,333.65 3,125.90 3,653.69 2,412.31 .00 .00
DMV OVERTIME GRANT EXP 200.3101.106 5,190.31 .00 .00 .00 .00 .00
SS/MEDICARE 200.3101.201 92,211.65 92,500.29 68,710.96 97,234.00 100,497.00 95,900.00
VRS CONTRIBUTION 200.3101.202 116,016.38 121,007.40 95,413.59 136,359.34 155,732.00 146,988.00
INSURANCE - VRS 200.3101.203 13,905.49 13,456.11 10,698.78 15,313.00 16,773.00 15,834.00
NATIONWIDE 200.3101.204 2,383.83 2,279.92 1,812.16 3,000.00 6,087.00 2,924.00
MEDICAL INSURANCE 200.3101.205 207,313.60 223,706.41 187,454.02 238,590.00 258,270.00 261,899.00
DISABILITY INS - HYBRID EM 200.3101.207 .00 453.61 308.20 400.66 671.00 648.00
UNEMPLOYMENT INSURANCE 200.3101.209 5,432.00 21.67 .00 .00 .00 .00
WORKERS' COMP. INS 200.3101.211 29,169.94 27,233.82 31,487.74 39,229.00 41,807.00 39,421.00
CONTRACTUAL SERVICES 200.3101.302 .00 2,000.00 .00 .00 .00 .00
MAINT.E & REPAIRS EQUI 200.3101.304 37,102.02 34,671.74 28,424.21 40,850.00 39,000.00 35,000.00
MAINT. SERVICE CONTRA 200.3101.305 30,806.82 30,739.79 7,752.58 34,421.00 34,421.00 34,421.00
PRINTING & BINDING 200.3101.306 2,036.15 2,670.28 1,482.29 5,000.00 5,000.00 5,000.00
UNIFORMS 200.3101.310 12,019.13 10,342.66 7,300.41 13,000.00 13,000.00 13,000.00
IMAGING PROCESSING 200.3101.312 235.06 246.31 69.93 1,000.00 1,000.00 1,000.00
POLICE DONATION USED 200.3101.316 .00 49.99 .00 .00 .00 .00
CONTRACTUAL POLICE 200.3101.319 23,660.09 25,865.96 22,598.16 25,000.00 25,000.00 25,000.00
TELEPHONE 200.3101.521 17,634.29 18,268.08 12,554.78 18,900.00 18,000.00 18,900.00
POSTAGE 200.3101.522 832.90 583.11 959.33 1,100.00 700.00 700.00
PROPERTY INSURANCE 200.3101.532 1,183.00 1,444.00 1,381.00 1,444.00 1,444.00 1,444.00
MOTOR VECHICLE INS.200.3101.535 10,671.00 7,992.00 12,341.00 9,993.00 9,993.00 9,993.00
SMALL INSURANCE CLAIMS 200.3101.537 .00 .00 .00 .00 .00 .00
LIABILITY INSURANCE 200.3101.538 3,045.00 2,788.00 2,914.00 2,786.00 2,786.00 2,786.00
LOD - INS COVERAGE 200.3101.539 12,029.00 15,216.00 18,276.98 14,437.00 14,437.00 14,437.00
OFFICE SUPPLIES 200.3101.541 4,214.58 3,993.47 2,337.66 5,000.00 5,000.00 5,000.00
GAS, OIL,GREASE 200.3101.548 43,532.10 43,565.28 31,147.40 40,000.00 40,000.00 40,000.00
MATERIALS & SUPPLIES 200.3101.553 4,887.24 6,329.48 5,246.05 6,700.00 7,100.00 7,000.00
FIREARMS AND AMMO 200.3101.554 10,310.38 7,601.26 4,370.36 8,000.00 8,000.00 8,000.00
ASSET FORFEITURE 200.3101.559 412.64 1,709.85 2,380.00 .00 .00 .00
TRAVEL (MILEAGE/FARE)200.3101.560 7,386.11 11,261.43 12,213.47 18,000.00 25,000.00 .00
DUES & SUBSCRIPTIONS 200.3101.581 1,308.00 1,507.82 2,407.95 2,000.00 2,000.00 2,000.00
MISCELLANEOUS 200.3101.585 1,700.82 3,491.20 1,370.63 4,000.00 4,000.00 4,000.00
MEETING EXPENSES 200.3101.589 817.10 743.20 162.87 750.00 250.00 750.00
EMPLOYEE APPRECIATION 200.3101.591 723.11 447.01 532.89 500.00 2,000.00 500.00
COMMUNICATIONS EQUIP.200.3101.703 .00 .00 .00 .00 .00 .00
MOTOR VEHICLES & EQUIP.200.3101.705 .00 .00 .00 .00 .00 .00
REPLACEMENT OF EQUIP.200.3101.709 .00 29,739.06 .00 .00 .00 .00
OTHER EQUIPMENT 200.3101.716 3,544.87 7,010.53 3,477.19 5,000.00 5,000.00 5,000.00
SPECIAL PROJECTS 200.3101.722 .00 .00 .00 .00 .00 .00
ATF SPECIAL PROJECTS 200.3101.731 5,729.70 .00 .00 .00 .00 .00
LEASE/RENT OF EQUIP.200.3101.801 1,608.00 6,172.77 63,859.65 100,000.00 165,952.00 125,952.00
LEASE OF STORAGE FAC.200.3101.803 3,999.96 3,999.96 3,333.30 4,000.00 4,000.00 4,000.00
POLICE DEPARTMENT 1,967,603.88 2,023,719.22 1,577,918.66 2,173,037.00 2,346,596.00 2,181,089.00
57
Actual Adopted Proposed $ Budget % Budget
FY 18-19 FY19-20 FY 20-21 Variance Variance
Personnel - - - - 0.00%
Operating 456,235 462,000 434,000 (28,000) -6.06%
Capital - - - - 0.00%
Total 456,235 462,000 434,000 (28,000) -6.06%
General Fund Expenditure Budget
Communication Services
Personnel Operating Capital
58
ACCOUNT DESCRIPTION
FUND
ACCOUNT
ACTUAL
06-30-2018
ACTUAL
06-30-2019
ACTUAL
03-31-2020
REVISED
BUDGET
DEPT REQ
2020
MGR/COMM
2020
CONTRACT SERVICES 200.3102.104 101.96 .00 .00 .00 .00 .00
SS/MEDICARE 200.3102.201 6.48 .00 .00 .00 .00 .00
ANNUAL OP COST - SV CHR 200.3102.305 434,390.04 456,235.04 337,939.03 462,000.00 434,000.00 434,000.00
E911 SERVICES 434,498.48 456,235.04 337,939.03 462,000.00 434,000.00 434,000.00
59
Actual Adopted Proposed $ Budget % Budget
FY 18-19 FY19-20 FY 20-21 Variance Variance
Personnel 836,891 - 0.00%
Operating 127,384 2,270 2,385 115 5.07%
Capital 2,856 - 0.00%
Total 967,131 2,270 2,385 115 5.07%
General Fund Expenditure Budget
*Changes in Public Safety relate to reducing the costs of the Fire & EMS Department with transfer of service to the County per
Fire and Emergency Services
Personnel Operating Capital
60
ACCOUNT DESCRIPTION
FUND
ACCOUNT
ACTUAL
06-30-2018
ACTUAL
06-30-2019
ACTUAL
03-31-2020
REVISED
BUDGET
DEPT REQ
2020
MGR/COMM
2020
SALARIES & WAGES 200.3205.101 592,194.25 513,836.65 800.00 .00 .00 .00
OVERTIME 200.3205.102 103,772.34 81,037.63 .00 .00 .00 .00
CONTRACT SERVICES 200.3205.104 .00 .00 .00 .00 .00 .00
SEPARATION PAY 200.3205.105 8,800.13 2,468.81 .00 .00 .00 .00
SS/MEDICARE 200.3205.201 51,029.43 42,986.96 61.20 .00 .00 .00
VRS CONTRIBUTION 200.3205.202 64,147.68 57,201.22 .00 .00 .00 .00
INSURANCE - VRS 200.3205.203 7,688.60 6,388.20 .00 .00 .00 .00
NATIONWIDE 200.3205.204 999.34 1,115.71 .00 .00 .00 .00
MEDICAL INSURANCE 200.3205.205 117,967.72 106,984.91 .00 .00 .00 .00
WORKERS' COMP. INS 200.3205.211 30,758.59 24,870.76 .00 .00 .00 .00
CONTRACTUAL SERVICES 200.3205.302 17,217.90 19,896.75 .00 .00 .00 .00
MAINT. & REPAIRS EQUI 200.3205.304 11,279.04 12,109.53 .00 .00 .00 .00
UNIFORMS - CAREER 200.3205.311 3,532.23 3,598.93 .00 .00 .00 .00
FIRE PROGRAM GRANT 200.3205.317 .00 .00 .00 .00 .00 .00
MAINT. & REPAIR BLDG.200.3205.350 14,803.88 26,195.85 .00 .00 .00 .00
SPECIAL TRAINING 200.3205.356 550.04 380.57 .00 .00 .00 .00
ELECTRICAL SERVICES 200.3205.510 25,501.89 23,545.20 .00 .00 .00 .00
HEATING SERVICES 200.3205.512 6,841.08 6,899.33 .00 .00 .00 .00
WATER & SEWER SERVICE 200.3205.513 2,423.70 2,169.58 .00 .00 .00 .00
TELEPHONE 200.3205.521 5,939.20 6,514.22 375.43 .00 .00 .00
POSTAGE 200.3205.522 110.57 74.67 .00 .00 .00 .00
PROPERTY INSURANCE 200.3205.532 1,859.00 2,268.00 1,627.73 2,270.00 2,385.00 2,385.00
MOTOR VECHICLE INS.200.3205.535 380.00 288.00 .00 .00 .00 .00
LIABILITY INSURANCE 200.3205.538 4,789.00 4,386.00 .00 .00 .00 .00
LOD - INS COV 200.3205.539 5,156.00 6,520.00 .00 .00 .00 .00
OFFICE SUPPLIES 200.3205.541 547.87 29.96 .00 .00 .00 .00
MEDICAL SUPPLIES 200.3205.544 2,360.30 1,522.51 .00 .00 .00 .00
GAS, OIL,GREASE 200.3205.548 6,701.83 5,601.60 .00 .00 .00 .00
MATERIALS & SUPPLIES 200.3205.553 564.16 486.44 .00 .00 .00 .00
JANITORIAL/INVENTORY 200.3205.555 1,034.01 1,131.29 .00 .00 .00 .00
TRAVEL & TRAINING 200.3205.560 198.32 60.00 .00 .00 .00 .00
CONTRIBUTION FIRE DEP 200.3205.572 .00 .00 .00 .00 .00 .00
CONTRIBUTION RESCUE SQ 200.3205.573 .00 .00 .00 .00 .00 .00
CONTR-FIRE TRAINING 200.3205.576 3,545.00 3,545.00 .00 .00 .00 .00
DUES & SUBSCRIPTIONS 200.3205.581 1,058.85 160.71 .00 .00 .00 .00
MOTOR VEHICLES & EQUIP.200.3205.705 .00 .00 .00 .00 .00 .00
REPLACEMENT OF EQUIP.200.3205.709 .00 .00 .00 .00 .00 .00
OTHER EQUIPMENT 200.3205.716 531.61 2,855.62 .00 .00 .00 .00
SPECIAL PROJECTS 200.3205.722 .00 .00 .00 .00 .00 .00
PUB SAFETY BLDG PROJECT 200.3205.737 .00 .00 .00 .00 .00 .00
EMS VEHICLE REPLACEMENT 200.3205.750 .00 .00 .00 .00 .00 .00
CAPITAL OUTLAY - FIRE/EMS 200.3205.799 .00 .00 .00 .00 .00 .00
FIRE & EMS 1,094,283.56 967,130.61 2,864.36 2,270.00 2,385.00 2,385.00
61
Actual Adopted Proposed $ Budget % Budget
FY 18-19 FY19-20 FY 20-21 Variance Variance
Personnel 55,917 66,501 91,700 25,199 37.89%
Operating 57,980 2,880 2,880 - 0.00%
Capital - - - - 0.00%
Total 113,897 69,381 94,580 25,199 36.32%
*Position listed in summary on 3101.
General Fund Expenditure Budget
Police Community Services/Animal Control
Account Code: 200.3501
Police/Animal Control
Personnel Operating Capital
62
ACCOUNT DESCRIPTION
FUND
ACCOUNT
ACTUAL
06-30-2018
ACTUAL
06-30-2019
ACTUAL
03-31-2020
REVISED
BUDGET
DEPT REQ
2020
MGR/COMM
2020
SALARIES & WAGES 200.3501.101 35,630.16 39,384.88 33,449.18 41,467.00 64,588.00 61,425.00
OVERTIME 200.3501.102 .00 56.21 1,138.90 .00 .00 .00
PART-TIME 200.3501.103 .00 .00 .00 2,000.00 .00 .00
SEPARATION PAY 200.3501.105 .00 .00 .00 .00 .00 .00
SS/MEDICARE 200.3501.201 3,028.17 2,787.74 2,538.53 3,326.00 4,942.00 4,699.00
VRS CONTRIBUTION 200.3501.202 4,000.69 3,898.06 3,402.50 4,651.00 7,834.00 7,418.00
INSURANCE - VRS 200.3501.203 479.51 435.21 380.94 521.00 866.00 824.00
NATIONWIDE 200.3501.204 .00 107.86 73.67 .00 312.00 156.00
MEDICAL INSURANCE 200.3501.205 6,512.00 8,261.42 953.07 13,200.00 14,208.00 15,032.00
WORKERS' COMP. INS 200.3501.211 631.10 985.59 1,072.19 1,336.00 2,252.00 2,146.00
CONTRACTUAL SERVICES 200.3501.302 71,515.33 54,344.82 .00 .00 .00 .00
PRINTING & BINDING 200.3501.306 .00 .00 .00 .00 .00 .00
UNIFORMS 200.3501.310 .00 520.44 312.02 1,500.00 1,500.00 1,500.00
PHOTO PROCESSING 200.3501.312 .00 .00 .00 .00 .00 .00
VETERINARY SERVICES 200.3501.390 278.88 2,831.00 697.88 1,000.00 1,000.00 1,000.00
MOTOR VECHICLE INS.200.3501.535 380.00 284.00 469.00 380.00 380.00 380.00
GAS, OIL,GREASE 200.3501.548 .00 .00 .00 .00 .00 .00
MATERIALS & SUPPLIES 200.3501.553 .00 .00 7.06 .00 .00 .00
TRAVEL 200.3501.560 .00 .00 .00 .00 .00 .00
DUES & SUBSCRIPTIONS 200.3501.581 .00 .00 .00 .00 .00 .00
POLICE/ANIMAL CONTROL 122,455.84 113,897.23 44,494.94 69,381.00 97,882.00 94,580.00
63
Actual Adopted Proposed $ Budget % Budget
FY 18-19 FY19-20 FY 20-21 Variance Variance
Personnel 484,909 467,817 441,454 (26,363) -5.64%
Operating 99,137 119,418 119,418 - 0.00%
Capital 388,523 233,000 239,300 6,300 2.70%
Total 972,569 820,235 800,172 (20,063) -2.45%
Authorized Positions
Mechanic 1.00 1.00 1.00
Chief Mechanic 1.00 1.00 1.00
Laborer 3.00 1.00 1.00
Equipment Operator I 3.00 5.00 4.00
Equipment Operator II 2.00 2.00 2.00
Equipment Operator III 1.00 1.00 1.00
Crew Leader 3.00 3.00 3.00
Total Positions 14.00 14.00 13.00
* EOI position frozen through June 30, 2021. Total EOI Positions unfrozen is 5.
General Fund Expenditure Budget
Maintenance of Highways, Streets & Bridges
Account Code: 200.4101
Highway Maintenance
Personnel Operating Capital
64
ACCOUNT DESCRIPTION
FUND
ACCOUNT
ACTUAL
06-30-2018
ACTUAL
06-30-2019
ACTUAL
03-31-2020
REVISED
BUDGET
DEPT REQ
2020
MGR/COMM
2020
SALARIES & WAGES 200.4101.101 341,201.76 317,876.33 207,788.05 291,174.00 290,570.00 262,591.00
OVERTIME 200.4101.102 20,486.94 13,056.50 6,679.52 20,380.00 21,000.00 21,000.00
PART-TIME 200.4101.103 5,047.11 .00 .00 8,160.00 8,324.00 8,160.00
SEPARATION PAY 200.4101.105 1,200.69 7,327.43 1,448.46 .00 2,770.00 2,770.00
SS/MEDICARE 200.4101.201 27,374.08 25,112.02 15,605.94 24,459.00 24,472.00 22,531.00
VRS CONTRIBUTION 200.4101.202 35,935.79 33,488.86 23,912.08 34,068.00 36,117.00 32,626.00
INSURANCE - VRS 200.4101.203 4,313.03 3,737.20 2,692.67 3,815.00 3,882.00 3,507.00
NATIONWIDE 200.4101.204 803.84 776.23 374.25 805.00 1,668.00 1,083.00
MEDICAL INSURANCE 200.4101.205 67,495.90 70,577.54 50,262.71 71,550.00 74,232.00 72,424.00
CAR ALLOWANCE 200.4101.206 .00 .00 .00 .00 .00 .00
DISABILITY INS - HYBRID EM 200.4101.207 1,521.22 2,232.60 454.43 .00 1,290.00 1,083.00
UNEMPLOYMENT INSURANCE 200.4101.209 .00 .00 .00 .00 .00 .00
WORKERS' COMP. INS 200.4101.211 16,249.66 10,724.20 10,440.03 13,406.00 15,365.00 13,679.00
CONTRACTUAL SERVICES 200.4101.302 36,653.00 7,767.26 15,058.26 25,000.00 28,025.00 25,000.00
MAINT. & REPAIRS EQUI 200.4101.304 19,974.80 37,348.95 11,881.77 25,000.00 30,000.00 25,000.00
UNIFORMS 200.4101.310 6,884.43 7,441.06 4,576.52 6,230.00 7,200.00 6,230.00
SPECIAL TRAINING 200.4101.356 1,721.51 1,935.69 1,154.20 2,800.00 3,200.00 2,800.00
RAILROAD CROSSING MNT 200.4101.358 2,505.00 1,252.50 .00 1,465.00 1,465.00 1,465.00
ALLEY MAINTENANCE 200.4101.362 4,500.00 .00 78.00 5,000.00 5,000.00 5,000.00
R.O.W. SHOULDER MAINT.200.4101.363 59.94 .00 .00 1,000.00 1,000.00 1,000.00
BRIDGE MNT-GUSNICKS #80 200.4101.372 .00 .00 .00 1,000.00 1,000.00 1,000.00
BRIDGE MNT-WALNUT #800 200.4101.373 .00 .00 .00 1,000.00 1,000.00 1,000.00
PROPERTY INSURANCE 200.4101.532 845.00 1,032.00 987.00 1,032.00 1,032.00 1,032.00
MOTOR VECHICLE INS.200.4101.535 5,240.00 3,900.00 4,818.00 3,901.00 3,901.00 3,901.00
LIABILITY INSURANCE 200.4101.538 2,175.00 1,988.00 2,082.00 1,990.00 1,990.00 1,990.00
GAS, OIL,GREASE 200.4101.548 17,635.97 16,880.51 11,608.52 16,000.00 16,000.00 16,000.00
OIL, ANTIFREEZE 200.4101.549 2,091.60 1,015.81 746.58 3,000.00 3,000.00 3,000.00
MATERIALS & SUPPLIES 200.4101.553 3,305.00 4,445.00 2,060.14 6,000.00 6,000.00 6,000.00
SMALL TOOLS 200.4101.554 492.41 2,376.24 1,509.70 2,000.00 2,000.00 2,000.00
STREET MATERIALS 200.4101.558 16,130.85 11,754.11 11,113.46 17,000.00 17,000.00 17,000.00
REPLACEMENT OF EQUIP.200.4101.709 1,500.00 9,402.46 439.96 1,500.00 2,000.00 1,500.00
SIDEWALKS 200.4101.712 8,221.21 1,020.25 1,956.50 10,000.00 50,000.00 10,000.00
OTHER EQUIPMENT 200.4101.716 639.92 1,057.37 949.00 1,500.00 2,000.00 1,500.00
MILLING & PAVEMENT 200.4101.717 189,768.00 210,000.00 117,255.73 210,000.00 330,000.00 210,000.00
PROP OWNER: CURB & GUT.200.4101.718 .00 .00 .00 .00 .00 .00
PAVEMENT MARKING 200.4101.719 18,535.50 .00 .00 10,000.00 25,000.00 10,000.00
STORM DRAINAGE PROJECTS 200.4101.721 1,019.76 787.63 .00 .00 .00 .00
VML RISK MGTM GRANT 200.4101.722 .00 .00 .00 .00 .00 .00
REP.1986 & 1987 TRACTO 200.4101.750 .00 .00 .00 .00 .00 .00
VDOT REV SHARING-INTER.200.4101.780 .00 .00 .00 .00 .00 .00
VDOT REV SHRG-PAVING 200.4101.781 .00 .00 .00 .00 .00 .00
VDOT-WALNUT AVE COR.200.4101.782 .00 .00 .00 .00 .00 .00
CAPITAL OUTLAY 200.4101.799 .00 166,255.00 21,787.00 17,687.00 .00 .00
LEASE/RENT OF EQUIP.200.4101.801 .00 .00 3,139.75 .00 33,000.00 6,300.00
HIGHWAY MAINTENANCE 861,528.92 972,568.75 532,860.23 837,922.00 1,050,503.00 800,172.00
65
Actual Adopted Proposed $ Budget % Budget
FY 18-19 FY19-20 FY 20-21 Variance Variance
Personnel 32,312 26,474 27,346 872 3.29%
Operating 14,451 17,075 17,075 - 0.00%
Capital 15,222 1,000 1,000 - 0.00%
Total 61,985 44,549 45,421 872 1.96%
General Fund Expenditure Budget
Snow & Ice Removal
Personnel Operating Capital
66
ACCOUNT DESCRIPTION
FUND
ACCOUNT
ACTUAL
06-30-2018
ACTUAL
06-30-2019
ACTUAL
03-31-2020
REVISED
BUDGET
DEPT REQ
2020
MGR/COMM
2020
SNOW AND ICE REMOVAL 200.4105.101 33,524.80 9,783.93 8,409.82 11,245.00 12,178.00 11,839.00
SNOW AND ICE REMOVAL 200.4105.102 6,759.03 11,914.84 .00 9,530.00 9,500.00 9,500.00
SNOW AND ICE REMOVAL 200.4105.105 82.65 1,096.88 .00 .00 .00 .00
SNOW AND ICE REMOVAL 200.4105.201 3,018.07 1,595.24 617.46 1,590.00 1,659.00 1,633.00
SNOW AND ICE REMOVAL 200.4105.202 3,698.67 2,171.41 998.47 1,316.00 1,447.00 1,401.00
SNOW AND ICE REMOVAL 200.4105.203 445.32 236.92 111.73 148.00 164.00 159.00
SNOW AND ICE REMOVAL 200.4105.204 83.05 6.10 17.00 85.00 51.00 22.00
SNOW AND ICE REMOVAL 200.4105.205 6,638.75 5,231.85 1,831.61 2,169.00 2,245.00 2,374.00
SNOW AND ICE REMOVAL 200.4105.207 14.68 .00 .00 .00 .00 .00
SNOW AND ICE REMOVAL 200.4105.209 .00 .00 .00 .00 .00 .00
SNOW AND ICE REMOVAL 200.4105.211 1,446.42 274.51 306.19 391.00 427.00 418.00
SNOW AND ICE REMOVAL 200.4105.304 670.11 3,483.63 .00 3,000.00 3,000.00 3,000.00
SNOW AND ICE REMOVAL 200.4105.553 3,991.11 10,883.33 5,032.67 13,500.00 13,500.00 13,500.00
SNOW AND ICE REMOVAL 200.4105.554 250.00 83.88 .00 575.00 575.00 575.00
SNOW AND ICE REMOVAL 200.4105.709 .00 15,222.15 .00 1,000.00 1,000.00 1,000.00
SNOW AND ICE REMOVAL 60,622.66 61,984.67 17,324.95 44,549.00 45,746.00 45,421.00
67
Actual Adopted Proposed $ Budget % Budget
FY 18-19 FY19-20 FY 20-21 Variance Variance
Personnel 63,268 68,399 16,739 (51,660) -75.53%
Operating 76,131 92,450 92,450 - 0.00%
Capital - - - - 0.00%
Total 139,399 160,849 109,189 (51,660) -32.12%
General Fund Expenditure Budget
Traffic Signs & Street Lights
Personnel Operating Capital
68
ACCOUNT DESCRIPTION
FUND
ACCOUNT
ACTUAL
06-30-2018
ACTUAL
06-30-2019
ACTUAL
03-31-2020
REVISED
BUDGET
DEPT REQ
2020
MGR/COMM
2020
SALARIES & WAGES 200.4108.101 32,260.21 42,812.20 20,397.71 42,951.00 10,922.00 10,608.00
OVERTIME 200.4108.102 583.60 560.30 343.43 2,080.00 1,500.00 1,500.00
SEPARATION PAY 200.4108.105 .00 247.05 .00 .00 .00 .00
SS/MEDICARE 200.4108.201 2,477.32 3,230.97 1,512.22 3,445.00 951.00 927.00
VRS CONTRIBUTION 200.4108.202 3,253.80 4,529.38 2,392.94 5,026.00 1,304.00 1,259.00
INSURANCE - VRS 200.4108.203 389.99 506.76 269.07 563.00 147.00 143.00
NATIONWIDE 200.4108.204 94.35 125.68 61.70 115.00 44.00 22.00
MEDICAL INSURANCE 200.4108.205 6,238.08 8,999.39 7,211.30 11,398.00 1,799.00 1,901.00
DISABILITY INS - HYBRID 200.4108.207 60.29 44.18 102.54 .00 .00 .00
UNEMPLOYMENT INSURANCE 200.4108.209 .00 .00 .00 .00 .00 .00
WORKERS' COMP. INS 200.4108.211 1,639.98 2,212.20 2,378.02 2,821.00 388.00 379.00
CONTRACTUAL SERVICES 200.4108.302 16,767.66 15,053.04 7,369.14 25,000.00 35,000.00 25,000.00
MAINT.& REPAIRS EQUI 200.4108.304 1,385.68 198.83 672.79 1,500.00 1,500.00 1,500.00
MAINT.& REPAIR BLDG.200.4108.350 1,443.26 .00 .00 2,500.00 6,000.00 2,500.00
ELECTRICAL SERVICES 200.4108.510 20,150.18 19,333.36 10,825.85 21,535.00 21,535.00 21,535.00
ELECTRICAL SERVICES SUBD 200.4108.511 36,926.00 35,964.76 17,492.98 33,130.00 33,130.00 33,130.00
MOTOR VECHICLE INS.200.4108.535 380.00 288.00 352.00 285.00 285.00 285.00
GAS, OIL,GREASE 200.4108.548 681.29 1,219.83 206.87 800.00 800.00 800.00
OIL, ANTIFREEZE 200.4108.549 .00 .00 .00 200.00 200.00 200.00
MATERIALS & SUPPLIES 200.4108.553 4,156.20 4,073.29 3,425.50 7,500.00 10,000.00 7,500.00
CAPITAL OUTLAY 200.4108.799 .00 .00 .00 .00 .00 .00
TRAFFIC SIGNS & STREET 128,887.89 139,399.22 75,014.06 160,849.00 125,505.00 109,189.00
69
Actual Adopted Proposed $ Budget % Budget
FY 18-19 FY19-20 FY 20-21 Variance Variance
Personnel 281,427 293,220 311,948 18,728 6.39%
Operating 230,598 243,200 243,200 - 0.00%
Capital 176,861 - - - 0.00%
Total 688,886 536,420 555,148 18,728 3.49%
Authorized Positions
Laborer 1.00 1.00 1.00
Equipment Operator I 1.00 1.00 1.00
Equipment Operator II 2.00 2.00 2.00
Crew Leader 1.00 1.00 1.00
Total Positions 5.00 5.00 5.00
General Fund Expenditure Budget
Refuse Collection
Personnel Operating Capital
70
ACCOUNT DESCRIPTION
FUND
ACCOUNT
ACTUAL
06-30-2018
ACTUAL
06-30-2019
ACTUAL
03-31-2020
REVISED
BUDGET
DEPT REQ
2020
MGR/COMM
2020
SALARIES & WAGES 200.4203.101 182,080.53 188,844.41 136,454.41 192,031.00 197,985.00 194,509.00
OVERTIME 200.4203.102 5,312.47 9,173.82 1,143.03 10,346.00 10,500.00 10,500.00
PART-TIME 200.4203.103 .00 .00 .00 .00 .00 .00
SEPARATION PAY 200.4203.105 704.88 2,077.38 474.60 .00 .00 .00
SS/MEDICARE 200.4203.201 14,256.61 15,128.31 10,505.28 15,482.00 15,950.00 15,684.00
VRS CONTRIBUTION 200.4203.202 19,709.65 20,665.86 16,225.73 22,468.00 23,685.00 24,097.00
INSURANCE - VRS 200.4203.203 2,381.41 2,274.34 1,822.23 2,516.00 2,693.00 2,607.00
NATIONWIDE 200.4203.204 72.46 161.94 121.75 160.00 1,299.00 650.00
MEDICAL INSURANCE 200.4203.205 38,493.20 32,755.20 29,352.14 36,788.00 46,920.00 49,454.00
DISABILITY INS - HYBRID EM 200.4203.207 162.12 403.13 209.14 .00 543.00 555.00
UNEMPLOYMENT INSURANCE 200.4203.209 .00 .00 .00 .00 .00 .00
WORKERS' COMP. INS 200.4203.211 11,058.91 9,942.48 11,375.98 13,429.00 14,128.00 13,892.00
CONTRACTUAL SERVICES 200.4203.302 941.56 204.32 310.01 2,000.00 2,550.00 2,000.00
MAINT. & REPAIRS EQUI 200.4203.304 37,322.57 18,063.08 7,148.14 18,000.00 18,000.00 18,000.00
PRINTING & BINDING 200.4203.306 .00 630.40 .00 100.00 250.00 100.00
UNIFORMS 200.4203.310 2,648.20 2,978.50 3,762.69 3,600.00 5,000.00 3,600.00
MOTOR VECHICLE INS.200.4203.535 1,144.00 856.00 1,482.00 1,200.00 1,200.00 1,200.00
GAS, OIL,GREASE 200.4203.548 13,881.66 14,265.20 12,130.44 16,000.00 16,000.00 16,000.00
OIL, ANTIFREEZE 200.4203.549 626.39 580.32 647.78 2,000.00 2,000.00 2,000.00
MATERIALS & SUPPLIES 200.4203.553 353.08 279.76 20.69 300.00 300.00 300.00
MISCELLANEOUS EXPENSE 200.4203.585 .00 .00 .00 .00 .00 .00
REGIONAL LANDFILL 200.4203.601 173,173.17 192,740.61 125,673.08 200,000.00 250,000.00 200,000.00
CAPITAL OUTLAY 200.4203.799 .00 176,861.18 5,420.31 .00 .00 .00
REFUSE COLLECTION 504,322.87 688,886.24 364,279.43 536,420.00 609,003.00 555,148.00
71
Actual Adopted Proposed $ Budget % Budget
FY 18-19 FY19-20 FY 20-21 Variance Variance
Personnel 62,775 73,689 73,364 (325) -0.44%
Operating 10,390 12,780 12,780 - 0.00%
Capital - - - - 0.00%
Total 73,165 86,469 86,144 (325) -0.38%
Authorized Positions
Laborer 1.00 1.00 1.00
Equipment Operator II 1.00 1.00 1.00
Total Positions 2.00 2.00 2.00
General Fund Expenditure Budget
Recycling Collection
Personnel Operating Capital
72
ACCOUNT DESCRIPTION
FUND
ACCOUNT
ACTUAL
06-30-2018
ACTUAL
06-30-2019
ACTUAL
03-31-2020
REVISED
BUDGET
DEPT REQ
2020
MGR/COMM
2020
SALARIES & WAGES 200.4206.101 42,819.53 41,088.57 40,845.42 46,524.00 78,133.00 50,920.00
OVERTIME 200.4206.102 853.55 801.13 953.67 2,075.00 2,075.00 2,075.00
SEPARATION PAY 200.4206.105 .00 411.76 127.64 .00 .00 .00
SS/MEDICARE 200.4206.201 3,260.67 3,068.23 3,099.11 3,718.00 6,136.00 4,055.00
VRS CONTRIBUTION 200.4206.202 4,309.99 4,340.39 4,465.36 5,445.00 8,439.00 1,388.00
INSURANCE - VRS 200.4206.203 569.03 504.18 505.01 610.00 1,047.00 683.00
NATIONWIDE 200.4206.204 140.59 128.53 129.38 145.00 528.00 145.00
MEDICAL INSURANCE 200.4206.205 13,520.40 10,478.91 11,459.75 12,360.00 21,951.00 10,553.00
DISABILITY INS- HYBRID EMP 200.4206.207 97.78 44.18 173.91 .00 249.00 15.00
UNEMPLOYMENT INSURANCE 200.4206.209 .00 .00 .00 .00 .00 .00
WORKERS' COMP. INS 200.4206.211 2,196.97 1,908.65 2,370.85 2,812.00 5,646.00 3,530.00
CONTRACTUAL SERVICES 200.4206.302 1,471.23 2,438.00 1,522.16 4,000.00 4,275.00 4,000.00
MAINT. & REPAIRS EQUI 200.4206.304 2,493.67 1,418.67 587.17 2,000.00 2,000.00 2,000.00
PRINTING & BINDING 200.4206.306 .00 684.10 .00 50.00 50.00 50.00
UNIFORMS 200.4206.310 955.91 1,264.12 824.85 1,265.00 1,800.00 1,265.00
MOTOR VECHICLE INS.200.4206.535 764.00 572.00 945.00 765.00 765.00 765.00
GAS, OIL,GREASE 200.4206.548 3,210.63 3,111.93 2,428.92 3,200.00 3,200.00 3,200.00
OIL, ANTIFREEZE 200.4206.549 96.79 .00 .00 300.00 300.00 300.00
MATERIALS & SUPPLIES 200.4206.553 962.36 901.65 1,068.03 1,200.00 1,500.00 1,200.00
RECYCLING 77,723.10 73,165.00 71,506.23 86,469.00 138,094.00 86,144.00
73
Actual Adopted Proposed $ Budget % Budget
FY 18-19 FY19-20 FY 20-21 Variance Variance
Personnel 18,253 18,566 19,622 1,056 5.69%
Operating 100,106 107,500 107,800 300 0.28%
Capital 1,462 11,000 11,000 - 0.00%
Total 119,822 137,066 138,422 1,356 0.99%
General Fund Expenditure Budget
Building & Grounds Maintenance
Personnel Operating Capital
74
ACCOUNT DESCRIPTION
FUND
ACCOUNT
ACTUAL
06-30-2018
ACTUAL
06-30-2019
ACTUAL
03-31-2020
REVISED
BUDGET
DEPT REQ
2020
MGR/COMM
2020
SALARIES & WAGES 200.4304.101 12,722.56 12,347.80 9,694.34 12,652.00 13,550.00 13,285.00
OVERTIME 200.4304.102 53.20 79.79 .00 .00 .00 .00
SEPARATION PAY 200.4304.105 .00 .00 .00 .00 .00 .00
SS/MEDICARE 200.4304.201 955.73 920.45 720.94 967.00 1,037.00 1,017.00
VRS CONTRIBUTION 200.4304.202 1,109.47 1,350.44 1,159.52 1,481.00 1,689.00 1,656.00
INSURANCE - VRS 200.4304.203 132.98 150.66 129.82 166.00 182.00 179.00
NATIONWIDE 200.4304.204 22.04 23.64 17.00 25.00 48.00 24.00
MEDICAL INSURANCE 200.4304.205 2,862.00 2,786.00 1,990.00 2,388.00 2,388.00 2,530.00
DISABILITY INS - HYBRID EM 200.4304.207 .00 .00 .00 .00 .00 .00
UNEMPLOYMENT INSURANCE 200.4304.209 .00 .00 .00 .00 .00 .00
WORKERS' COMP. INS 200.4304.211 724.76 594.59 690.18 887.00 950.00 931.00
CONTRACTUAL SERVICES 200.4304.302 18,844.41 20,087.70 15,884.06 23,000.00 23,000.00 23,000.00
MAINT. & REPAIRS EQUI 200.4304.304 .00 99.95 .00 400.00 400.00 400.00
MAINT. SERVICE CONTRA 200.4304.305 8,379.42 12,059.46 5,558.27 10,200.00 10,500.00 10,500.00
TOWN MUSEUM 200.4304.330 .00 .00 .00 .00 .00 .00
MAINT. & REPAIR BLDG.200.4304.350 5,841.05 10,409.98 12,814.89 15,000.00 15,000.00 15,000.00
MAINT.E OF LANDSCAPE 200.4304.352 7,398.69 9,880.66 4,294.60 10,000.00 10,000.00 10,000.00
PROFESSIONAL & TECHNICAL 200.4304.357 .00 .00 .00 .00 .00 .00
HEALTH DEPARTMENT 200.4304.360 .00 .00 .00 .00 .00 .00
GISH'S MILL EXPENSES 200.4304.365 1,143.51 1,678.39 1,358.83 1,500.00 1,500.00 1,500.00
ELECTRICAL SERVICES 200.4304.510 28,231.21 26,837.87 17,047.23 28,500.00 28,500.00 28,500.00
WATER & SEWER SERVICE 200.4304.513 1,088.37 1,107.85 826.89 1,000.00 1,000.00 1,000.00
RADIO MAINTENANCE 200.4304.520 .00 .00 .00 .00 .00 .00
TELEPHONE 200.4304.521 6,241.78 6,678.30 4,610.81 6,500.00 6,500.00 6,500.00
POSTAGE 200.4304.522 .00 .00 .00 .00 .00 .00
OFFICE SUPPLIES 200.4304.531 .00 .00 .00 .00 .00 .00
PROPERTY INSURANCE 200.4304.532 4,265.00 4,900.00 7,281.75 4,700.00 4,700.00 4,700.00
MOTOR VECHICLE INS.200.4304.535 .00 284.00 432.00 350.00 350.00 350.00
LIABILITY INSURANCE 200.4304.538 4,354.00 3,980.00 4,710.00 4,500.00 4,500.00 4,500.00
OFFICE SUPPLIES 200.4304.541 .00 .00 .00 .00 .00 .00
GAS, OIL,GREASE 200.4304.548 112.13 28.60 .00 50.00 50.00 50.00
JANITORIAL/INVENTORY 200.4304.555 1,695.11 2,073.19 1,621.61 1,800.00 2,200.00 1,800.00
MISCELLANEOUS 200.4304.585 .00 .00 .00 .00 .00 .00
EMER SVS MEETING/TRAVEL 200.4304.589 .00 .00 .00 .00 1,200.00 .00
FURNITURE & FIXTURES 200.4304.702 .00 .00 .00 .00 .00 .00
PARKING LOT MAINT.200.4304.720 .00 .00 10,197.00 10,000.00 10,000.00 10,000.00
SPECIAL PROJECTS 200.4304.722 .00 .00 .00 .00 .00 .00
BEAUTIFICATION PROJECTS 200.4304.728 993.00 1,000.00 .00 1,000.00 1,000.00 1,000.00
CAPITAL OUTLAY 200.4304.799 .00 396.43 317.00 .00 .00 .00
LEASE OF RENTAL BUILDING 200.4304.803 600.00 66.00 .00 .00 .00 .00
BUILDINGS & GROUNDS 107,770.42 119,821.75 101,356.74 137,066.00 140,244.00 138,422.00
75
Actual Adopted Proposed $ Budget % Budget
FY 18-19 FY19-20 FY 20-21 Variance Variance
Personnel - - - - 0.00%
Operating 12,065 14,465 25,020 10,555 72.97%
Capital - - - - 0.00%
Total 12,065 14,465 25,020 10,555 72.97%
General Fund Expenditure Budget
Health Department Building
Personnel Operating Capital
76
ACCOUNT DESCRIPTION
FUND
ACCOUNT
ACTUAL
06-30-2018
ACTUAL
06-30-2019
ACTUAL
03-31-2020
REVISED
BUDGET
DEPT REQ
2020
MGR/COMM
2020
MAINT. SERVICE CONTRA 200.4305.305 167.50 57.90 299.00 560.00 560.00 560.00
BUILDING MAINT./REPAIR 200.4305.350 8,085.97 1,960.31 297.26 3,000.00 12,160.00 12,160.00
MAINT. OF LANDSCAPE 200.4305.352 3,280.00 2,677.50 758.50 3,500.00 3,500.00 3,500.00
ELECTRICITY 200.4305.510 5,031.87 5,012.02 3,202.64 6,000.00 6,000.00 6,000.00
HEATING/GAS 200.4305.512 917.52 919.24 594.93 790.00 1,000.00 1,000.00
WATER 200.4305.513 651.79 1,438.22 1,389.04 615.00 1,800.00 1,800.00
HEALTH DEPARTMENT 18,134.65 12,065.19 6,541.37 14,465.00 25,020.00 25,020.00
77
Actual Estimated Projected
Performance Measures FY18-19 FY19-20 FY20-21
Total number of special events supported 34 33 24Matching SNAP funds for Farmer's Market $2,690.00 $2,690.00 $2,500.00Representation on Regional Boards and Committees 7 hrs/wk 30*34*Social Networking for Town Events (hours)5 hrs/wk 50**50***Networking events attended**Total listings/social media mentions
Departmental Goals
5. Seek sponsors and partnerships for events and activities.6. Representation on Regional Boards and Committees
The Mission of the Special Programs Department is to create, conduct, and promote interesting and unique events and activities for the citizens and visitors to Vinton.
1. Organize and Conduct events at the Vinton Farmers' Market, increase vendor participation.2. Facilitate events, concerts, distance runs help by other organizations in the Town of Vinton.3. Increase social networking promotion of the Town and events.4. Work cooperatively with local organizations to promote the Town of Vinton in regional events.
78
Actual Adopted Proposed $ Budget % Budget
FY 18-19 FY19-20 FY 20-21 Variance Variance
Personnel 64,520 74,846 77,143 2,297 3.07%
Operating 72,168 70,517 63,167 (7,350) -10.42%
Capital 3,482 6,074 6,074 - 0.00%
Total 140,170 151,437 146,384 (5,053) -3.34%
General Fund Expenditure Budget
Special Programs
Personnel Operating Capital
79
ACCOUNT DESCRIPTION
FUND
ACCOUNT
ACTUAL
06-30-2018
ACTUAL
06-30-2019
ACTUAL
03-31-2020
REVISED
BUDGET
DEPT REQ
2020
MGR/COMM
2020
SALARIES & WAGES 200.7101.101 36,926.37 25,340.81 23,025.07 30,158.00 36,550.00 33,479.00
OVERTIME 200.7101.102 18,002.88 13,008.51 7,925.69 18,215.00 18,215.00 18,215.00
PART-TIME 200.7101.103 5,052.30 3,206.45 11,354.69 10,935.00 11,252.00 7,749.00
SEPARATION PAY 200.7101.105 .00 7,890.61 .00 .00 .00 .00
SS/MEDICARE 200.7101.201 4,438.57 3,692.28 3,143.87 4,537.00 5,051.00 4,548.00
VRS CONTRIBUTION 200.7101.202 4,855.50 3,874.19 3,302.43 3,529.00 4,555.00 4,172.00
INSURANCE - VRS 200.7101.203 581.89 433.02 375.18 395.00 490.00 449.00
NATIONWIDE 200.7101.204 96.18 60.09 13.12 100.00 132.00 66.00
MEDICAL INSURANCE 200.7101.205 5,724.00 6,098.23 5,987.01 5,970.00 6,567.00 6,957.00
DISABILITY INS - HYBRID EM 200.7101.207 .00 9.05 130.19 .00 276.00 251.00
UNEMPLOYMENT INSURANCE 200.7101.209 .00 .00 .00 .00 .00 .00
WORKERS' COMP. INS 200.7101.211 140.04 906.49 978.33 1,007.00 1,437.00 1,257.00
CONTRACTUAL SERVICES 200.7101.302 13,726.64 38,606.72 23,013.47 25,500.00 25,500.00 15,500.00
MAINT. & REPAIRS EQUI 200.7101.304 5,450.60 1,074.87 2,846.36 1,850.00 5,000.00 5,000.00
SERVICE AGREEMENT 200.7101.305 .00 .00 .00 .00 .00 .00
PRINTING & BINDING 200.7101.306 4,690.68 7,256.52 5,412.00 6,500.00 6,000.00 6,500.00
ADVERTISING 200.7101.307 9,144.34 7,688.16 11,585.63 7,500.00 8,500.00 7,500.00
ELECTRICAL SERVICES 200.7101.510 2,962.15 2,550.45 2,044.88 3,200.00 3,200.00 3,200.00
WATER & SEWER SERVICE 200.7101.513 588.56 562.50 968.20 750.00 750.00 750.00
TELEPHONE 200.7101.521 2,561.59 2,379.56 1,697.85 2,600.00 2,400.00 2,600.00
POSTAGE 200.7101.522 173.17 98.82 318.15 500.00 1,000.00 500.00
PROPERTY INSURANCE 200.7101.532 676.00 824.00 789.00 825.00 825.00 825.00
MOTOR VECHICLE INS.200.7101.535 .00 .00 .00 .00 .00 .00
LIABILITY INSURANCE 200.7101.538 1,740.00 1,592.00 1,665.00 1,592.00 1,592.00 1,592.00
OFFICE SUPPLIES 200.7101.541 710.71 169.59 .00 250.00 250.00 250.00
GREENWAY: MATERIAL 200.7101.545 .00 .00 .00 .00 .00 .00
MAINT & REPAIR: REC FAC.200.7101.549 .00 .00 .00 .00 .00 .00
MATERIALS & SUPPLIES 200.7101.553 5,489.92 2,629.58 3,658.06 2,500.00 3,000.00 2,500.00
SPECIAL EVENTS SUPPLIES 200.7101.556 11,659.35 5,867.06 7,148.57 15,600.00 5,000.00 15,600.00
TRAVEL (MILEAGE/FARE)200.7101.560 .00 159.00 480.10 500.00 500.00 .00
DUES & SUBSCRIPTIONS 200.7101.581 595.00 536.50 585.00 600.00 600.00 600.00
MEETING EXPENSES 200.7101.589 25.00 172.65 .00 250.00 250.00 250.00
OTHER EQUIPMENT 200.7101.716 .00 914.76 .00 2,000.00 4,000.00 2,000.00
SPECIAL PROJECTS 200.7101.722 .00 272.09 .00 .00 2,000.00 .00
FARMERS MARKET 200.7101.735 2,780.00 862.97 1,878.29 2,700.00 2,700.00 2,700.00
LEASE/RENT OF EQUIPMENT 200.7101.801 1,374.00 1,432.43 1,002.00 1,374.00 1,374.00 1,374.00
SPECIAL PROGRAMS 140,165.44 140,169.96 121,328.14 151,437.00 158,966.00 146,384.00
80
Actual Adopted Proposed $ Budget % Budget
FY 18-19 FY19-20 FY 20-21 Variance Variance
Personnel - - - - 0.00%
Operating 10,700 10,000 10,000 - 0.00%
Capital - - - - 0.00%
Total 10,700 10,000 10,000 - 0.00%
General Fund Expenditure Budget
War Memorial Interdepartmental Rental
Personnel Operating Capital
81
ACCOUNT DESCRIPTION
FUND
ACCOUNT
ACTUAL
06-30-2018
ACTUAL
06-30-2019
ACTUAL
03-31-2020
REVISED
BUDGET
DEPT REQ
2020
MGR/COMM
2020
WM INTERDEPTMENTAL 200.7102.574 9,360.00 10,700.00 .00 10,000.00 10,000.00 10,000.00
WM INTERDEPTMENTAL 9,360.00 10,700.00 .00 10,000.00 10,000.00 10,000.00
82
Actual Estimated Projected
Performance Measures FY18-19 FY19-20 FY20-21
Total number of Town Sponsored events 11 11 11Total rental revenue $111,398.00 $113,000.00 $95,000.00Number of advertisements placed 75 100 100
Departmental Goals
2. Utilize "In-Vinton" brand to increase event bookings through targeting advertising, networking and building business relationships.3. Continue to seek efficiencies within the operational budget.4. Continue to broaden partnerships with Vinton Area Chamber, Roanoke Valley Convention and Visitors Bureau to attract and promote awareness of the facility and generate new business.5. Continue to expand in rentals.
Originally created as a living memorial in 1948 to honor Veterans, the Vinton War Memorial has evolved into a premier special event space nestled in the heart of Virginia's Blue Ridge. Through exceptional customer service, elegant surroundings and community involvement, the War Memorial strives to meet the needs of our regions social, business, and civic clients.
1. Maintain existing relationships and develop new client relationships.
83
Actual Adopted Proposed $ Budget % Budget
FY 18-19 FY19-20 FY 20-21 Variance Variance
Personnel 131,920 122,759 118,069 (4,690) -3.82%
Operating 110,832 128,285 134,225 5,940 4.63%
Capital 47,317 7,980 7,980 - 0.00%
Total 290,069 259,024 260,274 1,250 0.48%
Authorized Positions
Facilities Manager 1.00 1.00 1.00
Facilities Supervisor 1.00 1.00 1.00
CP&F Coordinator 1.00 1.00 1.00
Total Positions 3.00 3.00 3.00
General Fund Expenditure Budget
War Memorial Facility
Personnel Operating Capital
84
ACCOUNT DESCRIPTION
FUND
ACCOUNT
ACTUAL
06-30-2018
ACTUAL
06-30-2019
ACTUAL
03-31-2020
REVISED
BUDGET
DEPT REQ
2020
MGR/COMM
2020
SALARIES & WAGES 200.7103.101 85,924.97 74,822.99 47,779.02 65,149.00 68,398.00 65,149.00
OVERTIME 200.7103.102 .00 267.62 289.48 1,050.00 .00 .00
PART-TIME 200.7103.103 15,156.77 18,866.35 14,604.48 22,201.00 22,669.00 19,685.00
CONTRACT SERVICES 200.7103.104 .00 .00 .00 .00 .00 .00
SEPARATION PAY 200.7103.105 .00 244.45 .00 .00 .00 .00
SS/MEDICARE 200.7103.201 6,974.94 6,917.10 4,728.41 6,763.00 6,967.00 6,490.00
VRS CONTRIBUTION 200.7103.202 9,274.05 8,219.99 5,687.59 7,623.00 8,523.00 8,118.00
INSURANCE - VRS 200.7103.203 1,114.56 917.70 643.56 854.00 917.00 873.00
NATIONWIDE 200.7103.204 120.35 100.36 59.50 125.00 396.00 541.00
MEDICAL INSURANCE 200.7103.205 23,832.00 18,355.50 11,666.00 16,635.00 16,635.00 14,284.00
DISABILITY INS - HYBRID EM 200.7103.207 691.21 792.42 271.89 .00 568.00 541.00
UNEMPLOYMENT INSURANCE 200.7103.209 .00 .00 .00 .00 .00 .00
WORKERS' COMP. INS 200.7103.211 2,873.38 2,415.95 2,096.26 2,359.00 2,488.00 2,388.00
CONTRACTUAL SERVICES 200.7103.302 26,131.52 21,484.94 17,993.77 24,000.00 30,690.00 30,690.00
MAINT. & REPAIRS EQUI 200.7103.304 4,897.18 6,542.79 6,203.27 7,500.00 7,500.00 7,500.00
MAINT.SERVICE CONTRA 200.7103.305 19,863.06 18,774.25 14,052.31 25,000.00 25,000.00 25,000.00
PRINTING & BINDING 200.7103.306 1,243.38 39.48 .00 250.00 250.00 250.00
ADVERTISING 200.7103.307 13,147.57 8,794.48 6,280.22 11,500.00 11,500.00 11,500.00
UNIFORMS 200.7103.310 .00 264.52 -4.08 500.00 500.00 500.00
MAINT. & REPAIR BLDG.200.7103.350 4,055.96 7,493.53 3,435.45 7,500.00 7,500.00 7,500.00
ELECTRICAL SERVICES 200.7103.510 21,093.48 20,335.00 11,902.53 22,000.00 22,000.00 22,000.00
HEATING SERVICES 200.7103.512 2,901.05 3,518.79 2,210.95 3,500.00 3,500.00 3,500.00
WATER & SEWER SERVICE 200.7103.513 2,727.15 4,566.25 1,218.47 2,500.00 2,500.00 2,500.00
TELEPHONE 200.7103.521 6,380.92 6,365.33 4,412.20 6,200.00 6,200.00 6,200.00
POSTAGE 200.7103.522 4.35 311.47 39.80 200.00 200.00 200.00
PROPERTY INSURANCE 200.7103.532 1,352.00 1,652.00 1,579.00 1,651.00 1,651.00 1,651.00
SMALL INSURANCE CLAIMS 200.7103.537 .00 -400.00 .00 .00 .00 .00
LIABILITY INSURANCE 200.7103.538 3,483.00 3,184.00 3,330.00 3,184.00 3,184.00 3,184.00
OFFICE SUPPLIES 200.7103.541 375.55 541.88 151.92 400.00 400.00 400.00
OTHER OPERATING SUPPLIES 200.7103.551 1,988.57 1,483.73 1,752.77 3,500.00 3,000.00 3,000.00
WM FOOD & BEVERAGE 200.7103.552 1,749.10 740.05 1,692.83 2,800.00 2,000.00 2,000.00
MATERIALS & SUPPLIES 200.7103.553 1,186.66 958.23 41.78 .00 .00 .00
JANITORIAL/INVENTORY 200.7103.555 3,807.50 2,153.60 2,456.34 3,000.00 3,400.00 3,000.00
TRAVEL (MILEAGE/FARE)200.7103.560 1,822.64 237.00 45.00 750.00 500.00 .00
WAR MEMORIAL GRANT 200.7103.574 .00 .00 .00 .00 .00 .00
DUES & SUBSCRIPTIONS 200.7103.581 645.00 830.89 565.99 650.00 650.00 650.00
REVENUE REFUND 200.7103.583 .00 .00 .00 .00 .00 .00
CONTRACTED RESALE ITEMS 200.7103.587 .00 .00 .00 .00 .00 .00
BAD DEBT EXPENSE 200.7103.603 .00 .00 .00 .00 .00 .00
FURNITURE & FIXTURES 200.7103.702 199.92 .00 31.00 500.00 500.00 500.00
REPLACEMENT OF EQUIP.200.7103.709 1,176.94 1,910.09 8,434.00 10,834.00 1,500.00 4,000.00
OTHER EQUIPMENT 200.7103.716 .00 .00 .00 .00 .00 .00
SPECIAL PROJECTS 200.7103.722 4,704.59 .00 .00 .00 .00 .00
WAR MEMORIAL PROJECT 200.7103.738 .00 42,546.85 .00 .00 .00 .00
LEASE/RENT OF EQUIPMENT 200.7103.801 1,501.80 2,859.78 2,550.29 3,480.00 1,410.00 3,480.00
CREDIT CARD FEES 200.7103.904 2,098.77 959.57 936.78 3,000.00 3,000.00 3,000.00
WAR MEMORIAL 274,499.89 290,068.93 179,138.78 267,158.00 266,096.00 260,274.00
85
Actual Adopted Proposed $ Budget % Budget
FY 18-19 FY19-20 FY 20-21 Variance Variance
Personnel - - - - 0.00%
Operating 1,216 1,640 5,000 3,360 204.88%
Capital - - - - 0.00%
Total 1,216 1,640 5,000 3,360 204.88%
General Fund Expenditure Budget
Vinton Veteran's Monument
Personnel Operating Capital
86
ACCOUNT DESCRIPTION
FUND
ACCOUNT
ACTUAL
06-30-2018
ACTUAL
06-30-2019
ACTUAL
03-31-2020
REVISED
BUDGET
DEPT REQ
2020
MGR/COMM
2020
ADVERTISEMENT 200.7104.307 78.32 .00 .00 250.00 250.00 250.00
MAINT AND REPAIR - BUILD.200.7104.350 227.07 1,050.00 .00 1,200.00 1,200.00 4,560.00
WATER& SEWER SERVICE 200.7104.513 194.02 166.40 81.36 190.00 190.00 190.00
SPECIAL PROJECT 200.7104.722 .00 .00 .00 .00 .00 .00
VETERANS MONUMENT 499.41 1,216.40 81.36 1,640.00 1,640.00 5,000.00
87
Actual Adopted Proposed $ Budget % Budget
FY 18-19 FY19-20 FY 20-21 Variance Variance
Personnel - - - - 0.00%
Operating 4,122 3,242 3,290 48 1.48%
Capital - - - - 0.00%
Total 4,122 3,242 3,290 48 1.48%
General Fund Expenditure Budget
Swimming Pool & Parks
Personnel Operating Capital
88
ACCOUNT DESCRIPTION
FUND
ACCOUNT
ACTUAL
06-30-2018
ACTUAL
06-30-2019
ACTUAL
03-31-2020
REVISED
BUDGET
DEPT REQ
2020
MGR/COMM
2020
ELECTRICAL SERVICES 200.7105.510 463.84 558.69 254.44 500.00 500.00 500.00
WATER & SEWER SERVICE 200.7105.513 548.83 936.61 118.03 325.00 325.00 325.00
TELEPHONE 200.7105.521 352.36 211.07 .00 .00 .00 .00
PROPERTY INSURANCE 200.7105.532 676.00 824.00 789.00 825.00 825.00 825.00
LIABILITY INSURANCE 200.7105.538 1,740.00 1,592.00 1,665.00 1,592.00 1,640.00 1,640.00
SWIMMING POOL 3,781.03 4,122.37 2,826.47 3,242.00 3,290.00 3,290.00
89
Actual Estimated Projected
Performance Measures FY18-19 FY19-20 FY20-21
Total number of senior events supported 356 400 400Total number of senior participants 6,325 6,443 6,500Number of advertisments and media posts placed 1.5 hr/wk 52*52*Community Center rental revenue $21,306.50 $19,000.00 $10,000.00*Total listings/social media mentions*Changed social media/advertisement from hours per week to actual postings
Departmental Goals
5. Promote activities with various media and events.6. Plan and conduct new craft classes and activities.
The Mission of the Senior Program is to provide an active senior adult program for the purpose of socialization, leisure interest and enrichment. The Vinton Senior Program is responsible for planning, implementing, and conducting a well-balanced program for active senior adults.
1. Present information relevant to topics for seniors.2. Cooperative programming with other departments or organizations.3. Promote activities for a healthy body and mind.4. Continue to increase participation in the senior program.
90
Actual Adopted Proposed $ Budget % Budget
FY 18-19 FY19-20 FY 20-21 Variance Variance
Personnel 75,668 75,315 68,941 (6,374) -8.46%
Operating 26,907 23,338 23,339 1 0.00%
Capital 1,027 - - - #DIV/0!
Total 103,602 98,653 92,280 (6,373) -6.46%
General Fund Expenditure Budget
Senior Program
Personnel Operating Capital
91
ACCOUNT DESCRIPTION
FUND
ACCOUNT
ACTUAL
06-30-2018
ACTUAL
06-30-2019
ACTUAL
03-31-2020
REVISED
BUDGET
DEPT REQ
2020
MGR/COMM
2020
SALARIES & WAGES 200.7107.101 39,456.62 29,334.86 27,754.15 36,538.00 38,789.00 36,538.00
OVERTIME 200.7107.102 .00 .00 124.06 450.00 .00 .00
PART-TIME 200.7107.103 29,747.34 24,964.33 9,789.34 18,972.00 19,498.00 13,802.00
SEPARATION PAY 200.7107.105 .00 7,890.59 .00 .00 .00 .00
SS/MEDICARE 200.7107.201 5,227.34 4,681.20 2,837.98 4,281.00 4,459.00 3,851.00
VRS RETIREMENT 200.7107.202 3,242.41 2,639.12 3,138.01 4,275.00 4,833.00 4,553.00
INSURANCE - VRS 200.7107.203 388.56 294.54 355.44 479.00 520.00 490.00
NATIONWIDE 200.7107.204 60.18 32.68 25.50 90.00 204.00 102.00
MEDICAL INSURANCE 200.7107.205 5,724.00 4,032.25 6,009.00 8,835.00 8,835.00 7,929.00
DISABILITY INS - HYBRID EM 200.7107.207 .00 160.34 143.39 .00 322.00 304.00
UNEMPLOYMENT INSURANCE 200.7107.209 .00 .00 .00 .00 .00 .00
WORKERS' COMP. INS 200.7107.211 380.94 1,638.37 1,324.21 1,395.00 1,586.00 1,372.00
CONTRACTUAL SERVICES 200.7107.302 4,948.80 4,870.07 4,551.64 6,000.00 6,000.00 6,000.00
MAINT. & REPAIRS EQUI 200.7107.304 774.84 304.20 .00 1,000.00 1,000.00 1,000.00
SERVICE AGREEMENT 200.7107.305 332.95 541.50 259.00 600.00 600.00 600.00
MAINT. & REPAIR BLDG.200.7107.350 1,136.38 7,183.91 1,387.47 3,000.00 3,000.00 3,000.00
ELECTRICAL SERVICES 200.7107.510 2,734.37 2,733.75 1,927.01 3,200.00 2,900.00 3,200.00
HEATING SERVICES 200.7107.512 2,166.78 2,410.55 1,593.28 2,200.00 2,200.00 2,200.00
WATER & SEWER SERVICE 200.7107.513 505.86 474.78 339.72 650.00 650.00 650.00
TELEPHONE 200.7107.521 1,096.29 1,900.52 1,460.86 1,600.00 1,600.00 1,600.00
POSTAGE 200.7107.522 50.00 .00 .00 100.00 100.00 100.00
PROPERTY INSURANCE 200.7107.532 507.00 620.00 592.00 619.00 620.00 620.00
MOTOR VECHICLE INS.200.7107.535 380.00 284.00 352.00 285.00 285.00 285.00
LIABILITY INSURANCE 200.7107.538 1,305.00 1,192.00 1,249.00 1,194.00 1,194.00 1,194.00
OFFICE SUPPLIES 200.7107.541 322.34 255.28 323.89 400.00 350.00 400.00
GAS, OIL,GREASE 200.7107.548 315.92 138.44 103.37 600.00 500.00 600.00
OTHER OPERATING SUPPLIES 200.7107.551 51.65 68.66 817.80 250.00 500.00 250.00
MATERIALS & SUPPLIES 200.7107.553 193.65 28.55 78.95 .00 .00 .00
JANITORIAL/INVENTORY 200.7107.555 978.36 1,489.04 578.83 1,200.00 1,200.00 1,200.00
TRAVEL (MILEAGE/FARE)200.7107.560 .00 .00 .00 .00 .00 .00
DUES & SUBSCRIPTIONS 200.7107.581 .00 .00 .00 .00 .00 .00
SENIOR TRIP PROGRAM 200.7107.585 .00 .00 .00 .00 .00 .00
SENIOR REC. PROGRAM 200.7107.586 .00 2,186.49 175.85 750.28 .00 .00
MEETING EXPENSES 200.7107.589 55.42 49.23 45.47 200.00 200.00 200.00
FURNITURE & FIXTURES 200.7107.702 .00 .00 .00 .00 .00 .00
REPLACEMENT OF EQUIP.200.7107.709 .00 1,027.14 .00 .00 .00 .00
SPECIAL PROJECTS 200.7107.722 .00 .00 .00 .00 .00 .00
CAPITAL OUTLAY 200.7107.799 .00 .00 .00 .00 .00 .00
CREDIT CARD FEES 200.7107.904 .00 175.83 75.87 240.00 240.00 240.00
SENIOR PROGRAM 102,083.00 103,602.22 67,413.09 99,403.28 102,185.00 92,280.00
92
Actual Adopted Proposed $ Budget % Budget
FY 18-19 FY19-20 FY 20-21 Variance Variance
Personnel 8,808 6,829 8,195 1,366 20.00%
Operating 4,538 5,100 5,250 150 2.94%
Capital - - - - 0.00%
Total 13,347 11,929 13,445 1,516 12.71%
General Fund Expenditure Budget
Town Museum
Personnel Operating Capital
93
ACCOUNT DESCRIPTION
FUND
ACCOUNT
ACTUAL
06-30-2018
ACTUAL
06-30-2019
ACTUAL
03-31-2020
REVISED
BUDGET
DEPT REQ
2020
MGR/COMM
2020
PART-TIME 200.7108.103 7,303.52 8,178.53 5,466.00 6,337.00 7,756.00 7,604.00
SS/MEDICARE 200.7108.201 558.67 625.64 418.14 485.00 594.00 582.00
VRS CONTRIBUTION 200.7108.202 .00 .00 .00 .00 .00 .00
INSURANCE - VRS 200.7108.203 .00 .00 .00 .00 .00 .00
WORKER'S COMP. INS.200.7108.211 4.17 4.20 5.43 7.00 9.00 9.00
BLDG MAINT. & REPAIR 200.7108.350 780.15 837.11 963.95 750.00 750.00 750.00
ELECTRICITY 200.7108.510 389.30 371.62 289.75 500.00 500.00 500.00
HEATING/GAS 200.7108.512 1,494.46 1,375.24 866.46 2,100.00 1,800.00 2,100.00
WATER & SEWER SERVICE 200.7108.513 293.87 330.86 183.18 300.00 300.00 300.00
COMMUNICATION 200.7108.521 1,540.62 1,623.37 1,111.83 1,450.00 1,600.00 1,600.00
TOWN MUSEUM 12,364.76 13,346.57 9,304.74 11,929.00 13,309.00 13,445.00
94
Actual Estimated Projected
Performance Measures FY18-19 FY19-20 FY20-21No. of permits issued *415**415No. of code/zoning compliance violationsNo. of Planning Commission Meetings heldNo. of Board of Zoning Appeals Meetings heldNo. of Community Meetings heldNo. of Site Plans reviewedNo. of Subdivision Plats reviewedNo. of Downtown Façade Applications reviewedNo. of Grant Applications written/submittedNo. of hours spent on Regional Committees (est.)
Departmental Goals1. Continue to enforce/enact amendments to zoning/sign/subdivision and other applicable Town codes.2. Continue to review, update the Comprehensive Plan and Zoning Ordinance.
4. Continue to scan important documents into laserfische.
6. Serve on interdepartmental committees and represent the Town on social media and the website.7. Represent Vinton on regional organizations.8. Continue to collaborate with Departments on items important for Council and Council committees.9. Continue to maintain/monitor Town website/social media and provide assistance to departments.
12. Continue to address unsafe and blighted properties through the spot blight abatement process.
Planning and Zoning Department
*Breakdown of permits issued: 70 Building, 8 Certificates of Occupancy, 4 Demolition, 54 Electrical, 4 Erosion and Sediment, 6 Fire Safety, 54 Mechanical, 3 Miscellaneous, 42 Plumbing, 42 Signs, 2 Utility (well/septic), 121 Zoning, and 3 Zoning Pre-Approval. **FY19-20: 191 Permits have already been issued in the first half of FY19-20, July 1 to December 30, 2019
3. Continue to maintain, label and add to the database of plans and maps on file; and to scan documents into laserfiche.
10. Continue to administer the NFIP requirements and Community Rating System.11. Continue to review and issue the building, trade, zoning, and sign permits for the Town.
95
Actual Adopted Proposed $ Budget % Budget
FY 18-19 FY19-20 FY 20-21 Variance Variance
Personnel 227,359 225,836 233,045 7,209 3.19%
Operating 24,899 45,300 37,300 (8,000) -17.66%
Capital 4,973 7,300 7,300 - 0.00%
Total 257,231 278,436 277,645 (791) -0.28%
Authorized Positions
Office Coordinator 1.00 1.00 1.00
Principal Planner 1.00 1.00 1.00
Planning/Zoning Director 1.00 1.00 1.00
Total Positions 3.00 3.00 3.00
General Fund Expenditure Budget
Planning & Zoning Department
Personnel Operating Capital
96
ACCOUNT DESCRIPTION
FUND
ACCOUNT
ACTUAL
06-30-2018
ACTUAL
06-30-2019
ACTUAL
03-31-2020
REVISED
BUDGET
DEPT REQ
2020
MGR/COMM
2020
SALARIES & WAGES 200.8101.101 157,409.53 172,279.10 130,136.20 171,699.00 179,015.00 171,699.00
OVERTIME 200.8101.102 .00 81.13 .00 .00 .00 .00
PART-TIME 200.8101.103 .00 .00 .00 .00 .00 .00
SEPARATION PAY 200.8101.105 915.21 .00 .00 .00 .00 .00
SS/MEDICARE 200.8101.201 11,609.72 12,737.74 9,645.21 13,135.00 13,695.00 13,135.00
VRS CONTRIBUTION 200.8101.202 16,912.06 19,213.45 15,028.46 20,089.00 22,306.00 21,394.00
INSURANCE - VRS 200.8101.203 2,027.04 2,147.42 1,686.96 2,250.00 2,399.00 2,301.00
NATIONWIDE 200.8101.204 299.22 345.71 255.00 360.00 720.00 360.00
MEDICAL INSURANCE 200.8101.205 26,992.00 19,500.00 16,250.00 16,920.00 16,920.00 22,392.00
DISABILITY INS - HYBRID EM 200.8101.207 .00 330.61 187.40 .00 396.00 381.00
WORKERS' COMP.INS 200.8101.211 160.63 723.52 1,039.85 1,383.00 1,451.00 1,383.00
CONTRACTUAL SERVICES 200.8101.302 1,670.28 217.90 .00 5,000.00 5,000.00 5,000.00
MAINT.& REPAIRS EQUI 200.8101.304 35.62 721.06 188.54 1,000.00 1,000.00 1,000.00
MAINT. SERVICE CONTRA 200.8101.305 .00 .00 .00 500.00 500.00 500.00
PRINTING & BINDING 200.8101.306 82.60 .00 .00 2,000.00 2,000.00 2,000.00
ADVERTISING 200.8101.307 870.00 985.66 120.00 2,500.00 3,000.00 2,500.00
ZONING ORDINANCES 200.8101.311 .00 8,760.22 .00 10,000.00 5,000.00 10,000.00
CDBG PLANNING GRANT 200.8101.323 .00 .00 .00 .00 .00 .00
FACADE GRANT 200.8101.342 .00 .00 .00 .00 .00 .00
SPECIAL TRAINING 200.8101.356 .00 .00 .00 .00 .00 .00
ENVIRONMENTAL COMP- DEQ 200.8101.371 .00 .00 .00 .00 .00 .00
TELEPHONE 200.8101.521 1,233.81 1,162.50 1,050.14 1,600.00 2,000.00 1,600.00
POSTAGE 200.8101.522 497.37 148.77 225.79 500.00 750.00 500.00
MOTOR VECHICLE INS.200.8101.535 380.00 284.00 494.00 400.00 400.00 400.00
LIABILITY INSURANCE 200.8101.538 .00 .00 .00 .00 .00 .00
OFFICE SUPPLIES 200.8101.541 2,870.00 2,056.42 831.37 1,500.00 1,500.00 1,500.00
GREENWAY EXPENDITURES 200.8101.545 1,668.49 2,877.38 657.10 7,500.00 7,500.00 7,500.00
GAS, OIL,GREASE 200.8101.548 345.31 427.80 205.02 600.00 600.00 600.00
SPECIAL EVENTS 200.8101.556 134.98 504.93 .00 1,500.00 2,000.00 1,500.00
TRAVEL (MILEAGE/FARE)200.8101.560 1,356.96 5,366.42 2,377.56 5,000.00 6,000.00 .00
APPT MEMBER - TRAVEL/TRN 200.8101.564 102.19 85.00 1,500.00 3,000.00 3,000.00 .00
DUES & SUBSCRIPTIONS 200.8101.581 862.98 717.00 1,547.88 1,200.00 1,200.00 1,200.00
MISCELLANEOUS 200.8101.585 .00 .00 .00 .00 500.00 .00
MEETING EXPENSES 200.8101.589 818.62 583.63 217.48 1,500.00 2,000.00 1,500.00
DEMOLITION-BLIGHT/ABT 200.8101.595 .00 .00 .00 .00 .00 .00
FURNITURE & FIXTURES 200.8101.702 .00 .00 .00 1,500.00 1,000.00 1,500.00
OTHER EQUIPMENT 200.8101.716 3,454.50 3,085.63 .00 1,500.00 1,500.00 1,500.00
SPECIAL PROJECTS 200.8101.722 70.77 91.18 .00 2,000.00 2,000.00 2,000.00
VDOT REV-SHARING GLADE 200.8101.739 5,065.66 .00 .00 .00 .00 .00
TINKER CREEK CANOE RAMP 200.8101.740 .00 .00 .00 500.00 500.00 500.00
VDOT TA GRANT GLADECRK 200.8101.741 .00 117.99 .00 .00 .00 .00
CAPITAL OUTLAY 200.8101.799 .00 .00 .00 .00 .00 .00
LEASE/RENT OF EQUIP 200.8101.801 1,608.00 1,678.53 828.00 1,800.00 1,800.00 1,800.00
PLANNING & ZONING 239,453.55 257,230.70 184,471.96 278,436.00 287,652.00 277,645.00
97
Actual Estimated Projected
Performance Measures FY18-19 FY19-20 FY20-21
Administer Town's Façade Grant Administer Town's Change of Use Grant Administer Econ. Dev. Performance Agreements Administer Town's Revolving Loan Program Town Sponsored/Co Sponsored Events & Festivals 16 16Sales Tax Revenue*$1,360,000.00 $1,000,000.00 $864,000.00Meals Tax Revenue $1,026,000.00 $1,285,270.00 $1,125,000.00
Departmental Goals
4. Encourage redevelopment of vacant properties.5. Partner with the Vinton Area Chamber of Commerce to initiate marketing programs that promote all aspects of the Town.
The Mission of the Department of Economic Development is to develop and maintain a positive business atmosphere in order to promote an appropriate mix of business for the purpose of increasing the local tax base and to enhance employment opportunities, while also preserving a high quality of life for Town residents.
1. Help foster a culture that embraces entrepreneurship that helps grow and retain local businesses.2. Establish local incentives, remove development obstacles and develop the infrastructure necessary to promote a diverse and sustainable economic base and encourage job creation.3. Enhance relationships with existing businesses.
* Change in Sales Tax Percentage due to end of Gainsharing Agreement and new Memorandum of Understanding with Roanoke County updating rate to Virginia State Code in 7/1/2019. Changes in FY21 due to COVID19 impacts.
98
Actual Adopted Proposed $ Budget % Budget
FY 18-19 FY19-20 FY 20-21 Variance Variance
Personnel 54,780 56,890 30,407 (26,483) -46.55%
Operating 64,911 81,850 65,050 (16,800) -20.53%
Capital 6,710 10,000 10,000 - 0.00%
Total 126,401 148,740 105,457 (43,283) -29.10%
Authorized Positions
Asst. TM/Econ. Dev. Dir.1.00 1.00 1.00
Total Positions 1.00 1.00 1.00
General Fund Expenditure Budget
Economic Development
Personnel Operating Capital
99
ACCOUNT DESCRIPTION
FUND
ACCOUNT
ACTUAL
06-30-2018
ACTUAL
06-30-2019
ACTUAL
03-31-2020
REVISED
BUDGET
DEPT REQ
2020
MGR/COMM
2020
SALARIES & WAGES 200.8150.101 42,175.43 42,416.98 31,357.93 42,874.00 43,818.00 22,536.00
PART TIME 200.8150.103 .00 .00 .00 .00 .00 .00
SEPARATION PAY 200.8150.105 .00 .00 .00 .00 .00 .00
SS/MEDICARE 200.8150.201 3,231.70 3,250.60 2,402.87 3,280.00 3,353.00 1,724.00
VRS CONTRIBUTION 200.8150.202 4,594.33 4,753.76 3,762.18 5,017.00 5,460.00 2,808.00
INSURANCE - VRS 200.8150.203 550.80 531.13 421.20 562.00 588.00 302.00
NATIONWIDE 200.8150.204 60.18 60.18 42.50 65.00 120.00 30.00
MEDICAL INSURANCE 200.8150.205 3,468.00 3,684.00 3,070.00 3,780.00 3,780.00 2,317.00
WORKERS' COMP.INS 200.8150.211 93.69 83.18 861.76 1,312.00 1,341.00 690.00
CONTRACTUAL SERVICES 200.8150.302 .00 .00 .00 .00 .00 .00
MAINT.SERVICE CONTRA 200.8150.305 .00 .00 .00 .00 .00 .00
ADVERTISING 200.8150.307 3,510.73 .00 .00 .00 .00 .00
MARKETING 200.8150.308 7,300.00 6,377.43 6,891.32 9,762.00 5,000.00 5,000.00
CDBG PLANNING GRANT 200.8150.323 .00 .00 .00 .00 .00 .00
FACADE GRANT 200.8150.342 5,000.00 .00 .00 5,000.00 5,000.00 .00
CDBG RELATED EXP.200.8150.345 8,000.00 76.25 .00 5,000.00 5,000.00 .00
CDBG MATCH EXP.200.8150.346 .00 .00 .00 .00 .00 .00
TELEPHONE 200.8150.521 .00 .00 .00 .00 .00 .00
OFFICE SUPPLIES 200.8150.541 47.00 10.00 21.50 150.00 150.00 150.00
TRAVEL & TRAINING 200.8150.560 2,351.95 1,884.91 1,387.51 1,800.00 1,800.00 .00
CONTRIB/TRANS OTHER GOV 200.8150.567 55,500.00 55,500.25 59,107.50 59,108.00 59,000.00 59,000.00
LIB PROP LEASE TERM.200.8150.568 .00 .00 .00 .00 .00 .00
DUES & SUBSCRIPTIONS 200.8150.581 1,196.00 450.00 330.38 600.00 600.00 600.00
MISCELLANEOUS 200.8150.585 .00 .00 129.95 130.00 .00 .00
MEETING EXPENSES 200.8150.589 392.83 612.16 74.41 300.00 300.00 300.00
DEMOLITION-ECON. DEV 200.8150.595 .00 .00 .00 .00 .00 .00
PERFORMANCE AGREEMENT 200.8150.596 .00 .00 .00 .00 .00 .00
FURNITURE & FIXTURES 200.8150.702 .00 .00 .00 .00 .00 .00
REPLACEMENT OF EQUIP.200.8150.709 .00 .00 .00 .00 .00 .00
SPECIAL PROJECTS 200.8150.722 2,182.99 6,709.88 16,071.20 20,000.00 25,000.00 10,000.00
RSTP WALNUT ST IMP 200.8150.723 376.87 .00 .00 .00 .00 .00
GISH MILL STUDY GRANT 200.8150.724 .00 .00 .00 .00 .00 .00
CAPITAL OUTLAY 200.8150.799 .00 .00 .00 .00 .00 .00
ECON. DEVELOPMENT 140,032.50 126,400.71 125,932.21 158,740.00 160,310.00 105,457.00
100
Actual Adopted Proposed $ Budget % Budget
FY 18-19 FY19-20 FY 20-21 Variance Variance
Personnel - - - - 0.00%
Operating 118,026 105,000 115,000 10,000 9.52%
Capital - - - - 0.00%
Total 118,026 105,000 115,000 10,000 9.52%
General Fund Expenditure Budget
Public Transportation
Personnel Operating Capital
101
ACCOUNT DESCRIPTION
FUND
ACCOUNT
ACTUAL
06-30-2018
ACTUAL
06-30-2019
ACTUAL
03-31-2020
REVISED
BUDGET
DEPT REQ
2020
MGR/COMM
2020
VALLEY METRO BUS SERV.200.8160.309 115,744.83 118,026.24 54,424.43 105,000.00 115,000.00 115,000.00
PUBLIC TRANSPORTATION 115,744.83 118,026.24 54,424.43 105,000.00 115,000.00 115,000.00
102
Actual Adopted Proposed $ Budget % Budget
FY 18-19 FY19-20 FY 20-21 Variance Variance
Personnel - - - - 0.00%
Operating 2,033 7,350 7,350 - 0.00%
Capital - - - - 0.00%
Total 2,033 7,350 7,350 - 0.00%
General Fund Expenditure Budget
Vinton Business Center
Personnel Operating Capital
103
ACCOUNT DESCRIPTION
FUND
ACCOUNT
ACTUAL
06-30-2018
ACTUAL
06-30-2019
ACTUAL
03-31-2020
REVISED
BUDGET
DEPT REQ
2020
MGR/COMM
2020
CONTRACTUAL SERVICES 200.8170.302 2,112.50 1,917.50 .00 6,835.00 6,835.00 6,835.00
200.8170.350 .00 .00 .00 200.00 200.00 200.00
200.8170.364 .00 .00 .00 .00 .00 .00
ELECTRICAL SERVICES 200.8170.510 161.96 115.14 .00 165.00 165.00 165.00
MATERIALS & SUPPLIES 200.8170.553 .00 .00 .00 150.00 150.00 150.00
MISCELLANEOUS 200.8170.585 .00 .00 .00 .00 .00 .00
BUSINESS CENTER 2,274.46 2,032.64 .00 7,350.00 7,350.00 7,350.00
104
Actual Adopted Proposed $ Budget % Budget
FY 18-19 FY19-20 FY 20-21 Variance Variance
Personnel - - - - 0.00%
Operating 20,250 53,400 53,400 - 0.00%
Capital - - - - 0.00%
Total 20,250 53,400 53,400 - 0.00%
General Fund Expenditure Budget
Performance Agreements
Personnel Operating Capital
105
ACCOUNT DESCRIPTION
FUND
ACCOUNT
ACTUAL
06-30-2018
ACTUAL
06-30-2019
ACTUAL
03-31-2020
REVISED
BUDGET
DEPT REQ
2020
MGR/COMM
2020
ROLAND E COOK 200.8180.501 4,604.01 1,263.15 1,286.25 1,400.00 1,400.00 1,400.00
WILLIAM BYRD HS 200.8180.502 .00 1,859.28 1,206.61 2,000.00 2,000.00 2,000.00
OLD VINTON LIBRARY 200.8180.503 .00 17,127.48 50,000.00 50,000.00 50,000.00 50,000.00
200.8180.504 .00 .00 250,000.00 250,000.00 .00 .00
PERF. AGREEMENTS 4,604.01 20,249.91 302,492.86 303,400.00 53,400.00 53,400.00
106
Actual Adopted Proposed $ Budget % Budget
FY 18-19 FY19-20 FY 20-21 Variance Variance
Personnel - - 5,000 5,000 100.00%
Operating - - - - 0.00%
Capital - - - - 0.00%
Total - - 5,000 5,000 100.00%
General Fund Expenditure Budget
Retiree Insurance
Personnel Operating Capital
107
ACCOUNT DESCRIPTION
FUND
ACCOUNT
ACTUAL
06-30-2018
ACTUAL
06-30-2019
ACTUAL
03-31-2020
REVISED
BUDGET
DEPT REQ
2020
MGR/COMM
2020
RETIREE INSURANCE 200.8190.205 .00 .00 7,000.00 .00 5,000.00 5,000.00
RETIREE INSURANCE .00 .00 7,000.00 .00 5,000.00 5,000.00
108
Actual Adopted Proposed $ Budget % Budget
FY 18-19 FY19-20 FY 20-21 Variance Variance
Personnel - - - - 0.00%
Operating 436,599 448,751 444,882 (3,869) -0.86%
Capital - - - - 0.00%
Total 436,599 448,751 444,882 (3,869) -0.86%
General Fund Expenditure Budget
Debt Retirement
Personnel Operating Capital
109
ACCOUNT DESCRIPTION
FUND
ACCOUNT
ACTUAL
06-30-2018
ACTUAL
06-30-2019
ACTUAL
03-31-2020
REVISED
BUDGET
DEPT REQ
2020
MGR/COMM
2020
OFS-PMT TO RFND ESCRW 200.8800.705 .00 .00 .00 .00 .00 .00
CAPITAL LEASE OFU 200.8800.901 .00 .00 .00 .00 .00 .00
POLICE VEHICLE LEASE - INT 200.8800.902 1,772.06 .00 .00 .00 .00 .00
OTHER LOAN COSTS 200.8800.903 7,215.00 125.00 .00 1,500.00 1,500.00 1,500.00
PRINCIPAL -VRA 2004 PUB SA 200.8800.904 .00 .00 .00 .00 .00 .00
INTEREST - VRA 2004 PUB SA 200.8800.905 .00 .00 .00 .00 .00 .00
PRINCIPAL - WAR MEM BLDG 200.8800.906 .00 .00 .00 .00 .00 .00
INTEREST - WAR MEM BLDG 200.8800.907 .00 .00 .00 .00 .00 .00
PRINCIPAL VRA 2006 PUB SAF 200.8800.908 35,000.00 35,000.00 40,000.00 40,000.00 45,000.00 45,000.00
INTEREST VRA 2006 PUB SAFE 200.8800.909 21,761.37 20,046.37 9,591.93 18,196.00 16,097.00 16,097.00
BOND ISSUE COST - CAPITAL 200.8800.916 .00 .00 .00 .00 .00 .00
PRINCIPAL-CAPITAL PROJ '06 200.8800.917 .00 .00 .00 .00 .00 .00
INTEREST-CAPITAL PROJ '06 200.8800.918 .00 .00 .00 .00 .00 .00
POLICE LEASE - PRINCIPAL 200.8800.921 54,837.18 .00 .00 .00 .00 .00
POLICE LEASE - INTEREST 200.8800.922 .00 .00 .00 .00 .00 .00
PRINCIPAL - 2013 BOND-REFU 200.8800.923 205,332.35 207,059.36 218,521.56 218,522.00 219,638.00 219,638.00
INTEREST - 2013 BOND REFUN 200.8800.924 34,224.34 29,997.36 13,937.49 25,636.00 21,145.00 21,145.00
RCACP SERIES 2013 PRINCIPA 200.8800.925 8,040.00 8,240.00 .00 .00 .00 .00
200.8800.926 1,022.77 6,489.78 .00 .00 .00 .00
PRINCIPAL - 2015 PW LEASE 200.8800.927 .00 .00 .00 .00 .00 .00
INTEREST - 2015 PW LEASE 200.8800.928 .00 .00 .00 .00 .00 .00
GO REFUND SERIES 2016A PRI 200.8800.929 61,000.00 64,000.00 68,000.00 68,000.00 66,000.00 66,000.00
GO REFUND SERIES 2016A INT 200.8800.930 14,083.50 12,833.00 11,521.00 11,521.00 10,127.00 10,127.00
2017 LEASE PURCHASE PRIN 200.8800.931 16,990.31 34,602.67 17,617.42 35,449.00 36,316.00 36,316.00
2017 LEASE PURCHASE INT 200.8800.932 3,131.16 5,640.25 2,504.05 4,794.00 3,927.00 3,927.00
200.8800.933 .00 10,131.31 20,736.15 20,737.00 21,384.00 21,384.00
2018 VML KNUCKLEBOOM INT 200.8800.934 .00 2,434.32 4,395.11 4,396.00 3,748.00 3,748.00
DEBT RETIREMENT 464,410.04 436,599.42 406,824.71 448,751.00 444,882.00 444,882.00
110
Actual Adopted Proposed $ Budget % Budget
FY 18-19 FY19-20 FY 20-21 Variance Variance
Personnel - - - - 0.00%
Operating - - 15,551 15,551 100.00%
Capital - - - - 0.00%
Total - - 15,551 15,551 100.00%
General Fund Expenditure Budget
Travel & Training General Fund
Personnel Operating Capital
111
ACCOUNT DESCRIPTION
FUND
ACCOUNT
ACTUAL
06-30-2018
ACTUAL
06-30-2019
ACTUAL
03-31-2020
REVISED
BUDGET
DEPT REQ
2020
MGR/COMM
2020
CONTINGENCIES 200.8900.407 .00 .00 .00 .00 15,000.00 .00
CONTINGENCIES .00 .00 .00 .00 15,000.00 .00
112
ACCOUNT DESCRIPTION
FUND
ACCOUNT
ACTUAL
06-30-2018
ACTUAL
06-30-2019
ACTUAL
03-31-2020
REVISED
BUDGET
DEPT REQ
2020
MGR/COMM
2020
TRAVEL & TRAINING GF 200.9000.560 .00 .00 .00 .00 .00 15,551.00
TRAVEL & TRAINING GF .00 .00 .00 .00 .00 15,551.00
113
Actual Adopted Proposed $ Budget % Budget
FY 18-19 FY19-20 FY 20-21 Variance Variance
Stormwater Fund Transfer 171,913 230,105 244,862 14,757 6.41%
Grant Fund Transfer 161,991 - - - 0.00%
Capital Fund Transfer - 500,012 175,000 (325,012) 100.00%
Non Department Transfer - - 10,000 10,000 0.00%
Total 333,903 730,117 429,862 (300,255) -41.12%
General Fund Expenditure Budget
Transfers
Stormwater Fund Transfer
Capital Fund Transfer
114
ACCOUNT DESCRIPTION
FUND
ACCOUNT
ACTUAL
06-30-2018
ACTUAL
06-30-2019
ACTUAL
03-31-2020
REVISED
BUDGET
DEPT REQ
2020
MGR/COMM
2020
TRANSFER TO STORMWATER 200.9950.900 140,298.10 171,912.73 172,578.78 230,105.00 257,360.00 244,862.00
TRANSFER TO GRANT FUND 200.9950.901 .00 161,990.75 .00 111,676.22 .00 .00
TRANSFER TO CAPITAL FUND 200.9950.905 .00 .00 450,009.00 600,012.00 370,054.00 175,000.00
NON DEPT TRANSFERS 200.9950.910 .00 .00 .00 .00 .00 10,000.00
TRANSFERS TO 140,298.10 333,903.48 622,587.78 941,793.22 627,414.00 429,862.00
115
ACCOUNT DESCRIPTION
FUND
ACCOUNT
ACTUAL
06-30-2018
ACTUAL
06-30-2019
ACTUAL
03-31-2020
REVISED
BUDGET
DEPT REQ
2020
MGR/COMM
2020
VRS - TRUE UP 200.9970.999 .00 .00 .00 .00 .00 .00
VRS - TRUE UP .00 .00 .00 .00 .00 .00
TOTAL GENERAL FUND BUDGET 7,728,175.04 8,188,460.15 6,040,992.80 8,293,298.06 8,083,247.56 7,168,550.00
116
Actual Adopted Proposed $ Budget % Budget
FY 18-19 FY19-20 FY 20-21 Variance Variance
VML Risk Mgmt Grant 4,000 4,000 4,000 - 0.00%
Total 4,000 4,000 4,000 - 0.00%
Grant Fund Revenue Budget
***All Grant Awards are adopted by Council. Awards adopted on a multi-year basis do not have to
be adopted during the budget process, but are moved forward by the Finance Director/Treasurer
after the audit entries have been made. The adopted budget includes new grant funding
Grant Fund Revenue
VML Risk Mgmt Grant
117
ACCOUNT DESCRIPTION FUND ACCOUNT
ACTUAL
06-30-2018
ACTUAL
06-30-2019
ACTUAL
03-31-2020
REVISED
BUDGET
DEPT REQ
2020
MGR/COMM
2020
DMV OVERTIME GRANT REIMB 250.1000.001 9,628.28 7,488.64 7,282.28 14,133.08 .00 .00
EMERGENCY SERVICES GRANT 250.1005.001 .00 .00 .00 .00 .00 .00
DCJS LIVE SCAN GRANT REIM 250.1010.001 .00 .00 .00 .00 .00 .00
21ST CENTURY POLICING GRAN 250.1015.001 3,099.98 .00 .00 .00 .00 .00
BVP VEST GRANT REIMB 250.1020.001 2,760.30 333.00 339.00 .00 .00 .00
LE BLOCK GRANT REIMB 250.1025.001 5,093.00 .00 3,158.41 3,962.00 .00 .00
FIRE PROGRAMS GRANT 250.1030.001 1,397.79 .00 29,494.00 .00 .00 .00
DMV DUI TASKFORCE GRANT 250.1035.001 68,305.19 46,419.22 22,994.23 34,691.59 .00 .00
TAP VDOT 80% GRANT 250.1040.001 19,607.80 43,801.09 39,750.58 366,982.89 .00 .00
TAP TOV 20% LOCAL MATCH 250.1040.002 .00 .00 .00 91,745.22 .00 .00
HIP VDOT 100% GRANT 250.1040.003 .00 .00 .00 140,652.00 .00 .00
TOV 100% LOCAL MATCH 250.1040.004 .00 .00 .00 19,931.00 .00 .00
GISH MILL STUDY GRANT 250.1045.001 50,000.00 10,000.00 .00 .00 .00 .00
VML RISK MANAGEMENT GRANT 250.1050.001 3,928.00 4,000.00 4,000.00 4,000.00 4,000.00 4,000.00
ARBOR DAY GRANT 250.1055.001 100.00 800.00 912.88 .00 .00 .00
CCD NEIGHBORHOOD PLANNING 250.1060.001 .00 8,638.75 6,033.75 21,361.25 .00 .00
BROWNFIELD GRANT REVENUE 250.1065.001 .00 .00 .00 39,000.00 .00 .00
WALNUT AVE BIKE PED 5TH WE 250.1070.001 .00 .00 .00 1,446,282.00 .00 .00
VIDA/TAF GRANT PROGRAM REV 250.1075.001 .00 .00 26,000.00 200,000.00 .00 .00
EPA BROWNFIELDS GRNT REV 250.1080.001 .00 .00 22,893.72 300,000.00 .00 .00
AWYR2019 BYRNE JAG GRANT R 250.1085.001 .00 .00 .00 11,765.00 .00 .00
2020 CENSUS GRANT REIMB 250.1090.001 .00 .00 .00 .00 .00 .00
WALNT AV BIKE PED LEE TO 1 250.1095.001 .00 .00 .00 .00 .00 .00
TRANSFER FROM 250.4105.001 .00 161,990.75 .00 .00 .00 .00
TOTAL GRANT FUND BUDGET 163,920.34 283,471.45 162,858.85 2,694,506.03 4,000.00 4,000.00
118
Actual Adopted Proposed $ Budget % Budget
FY 18-19 FY19-20 FY 20-21 Variance Variance
VML Risk Mgmt Grant 4,000 4,000 4,000 - 0.00%
Total 4,000 4,000 4,000 - 0.00%
Grant Fund Expenditure Budget
***All Grant Awards are adopted by Council. Awards adopted on a multi-year basis do not have to
be adopted during the budget process, but are moved forward by the Finance Director/Treasurer
after the audit entries have been made. The adopted budget includes new grant funding
Grant Fund Expenditures
VML Risk Mgmt Grant
119
ACCOUNT DESCRIPTION
FUND
ACCOUNT
ACTUAL
06-30-2018
ACTUAL
06-30-2019
ACTUAL
03-31-2020
REVISED
BUDGET
DEPT REQ
2020
MGR/COMM
2020
DMV OVERTIME GRANT 250.1000.102 6,309.20 6,036.50 8,168.84 12,454.30 .00 .00
DMV OVERTIME GRANT 250.1000.560 495.08 702.14 .00 1,302.78 .00 .00
DMV OVERTIME GRANT 250.1000.716 2,824.00 750.00 .00 376.00 .00 .00
EMERGENCY SERVICES GRANT 250.1005.101 .00 .00 .00 .00 .00 .00
EMERGENCY SERVICES GRANT 250.1005.553 .00 .00 .00 .00 .00 .00
DCJS LIVE SCAN GRANT 250.1010.553 .00 .00 .00 .00 .00 .00
21ST CENTURY POLICING GRANT 250.1015.553 3,099.98 .00 .00 .00 .00 .00
BVP VEST GRANT 250.1020.553 2,760.30 333.00 .00 .00 .00 .00
LE BLOCK GRANT 250.1025.553 5,093.00 .00 3,962.00 3,962.00 .00 .00
FIRE PROGRAMS GRANT 250.1030.553 1,397.79 2,862.93 188,621.82 .00 .00 .00
DMV DUI TASKFORCE GRANT 250.1035.101 41,371.09 31,351.31 14,464.45 14,555.60 .00 .00
DMV DUI TASKFORCE GRANT 250.1035.102 4,052.81 154.55 1,269.47 6,752.64 .00 .00
DMV DUI TASKFORCE GRANT 250.1035.201 3,200.69 2,363.91 1,166.64 1,038.40 .00 .00
DMV DUI TASKFORCE GRANT 250.1035.202 4,048.52 3,238.53 1,550.24 1,472.95 .00 .00
DMV DUI TASKFORCE GRANT 250.1035.203 485.24 419.68 173.60 110.08 .00 .00
DMV DUI TASKFORCE GRANT 250.1035.204 .00 79.33 35.00 40.67 .00 .00
DMV DUI TASKFORCE GRANT 250.1035.205 11,916.00 6,968.76 630.00 1,059.24 .00 .00
DMV DUI TASKFORCE GRANT 250.1035.211 1,106.73 1,013.52 970.40 132.75 .00 .00
DMV DUI TASKFORCE GRANT 250.1035.310 148.84 106.50 581.86 844.66 .00 .00
DMV DUI TASKFORCE GRANT 250.1035.521 1,108.41 723.13 215.30 -151.54 .00 .00
DMV DUI TASKFORCE GRANT 250.1035.553 120.00 .00 96.50 269.00 .00 .00
DMV DUI TASKFORCE GRANT 250.1035.560 711.86 .00 .00 4,850.14 .00 .00
DMV DUI TASKFORCE GRANT 250.1035.705 35.00 .00 .00 3,717.00 .00 .00
VDOT TA GLADECREEK PHII 250.1040.302 .00 .00 .00 64,739.11 .00 .00
VDOT TA GLADECREEK PHII 250.1040.741 19,607.80 43,801.09 34,781.22 554,572.00 .00 .00
GISH MILL STUDY GRANT 250.1045.724 50,000.00 10,000.00 .00 .00 .00 .00
VML RISK MANAGEMENT GRANT 250.1050.585 3,928.00 4,000.00 4,000.00 4,000.00 4,000.00 4,000.00
ARBOR DAY GRANT 250.1055.556 100.00 800.00 .00 .00 .00 .00
250.1060.302 .00 8,638.75 8,427.50 21,361.25 .00 .00
BROWNFIELD GRANT 250.1065.302 .00 .00 .00 39,000.00 .00 .00
WALNUT AVE BIKE PED 5TH WEST 250.1070.302 .00 .00 43,811.00 250,000.00 .00 .00
WALNUT AVE BIKE PED 5TH WEST 250.1070.553 .00 .00 .00 1,196,282.00 .00 .00
VIDA/TAF GRANT PROGRAM EXP 250.1075.302 .00 .00 42,200.00 200,000.00 .00 .00
EPA BROWNFIELDS ASMT GRANT 250.1080.302 .00 .00 18,412.72 300,000.00 .00 .00
EPA BROWNFIELDS ASMT GRANT 250.1080.303 .00 .00 3,997.00 .00 .00 .00
EPA BROWNFIELDS ASMT GRANT 250.1080.553 .00 .00 .00 .00 .00 .00
EPA BROWNFIELDS ASMT GRANT 250.1080.560 .00 .00 836.72 .00 .00 .00
EPA BROWNFIELDS ASMT GRANT 250.1080.585 .00 .00 .00 .00 .00 .00
AWYR2019 BYRNE JAG GRANT 250.1085.553 .00 .00 3,628.98 3,821.00 .00 .00
AWYR2019 BYRNE JAG GRANT 250.1085.716 .00 .00 7,043.64 7,944.00 .00 .00
2020 CENSUS GRANT 250.1090.553 .00 .00 213.66 .00 .00 .00
WALNT AV BIKE PED LEE TO 1ST 250.1095.302 .00 .00 .00 .00 .00 .00
WALNT AV BIKE PED LEE TO 1ST 250.1095.553 .00 .00 .00 .00 .00 .00
TOTAL GRANT FUND BUDGET 163,920.34 124,343.63 389,258.56 2,694,506.03 4,000.00 4,000.00
***Existing multi-year grants with approved budget will have a rollforward of available budget during the annual audit process.
120
Actual Adopted Proposed $ Budget % Budget
FY 18-19 FY19-20 FY 20-21 Variance Variance
Operating Revenues 3,760,741 3,712,500 3,818,500 106,000 2.86%
Use of Money 40,851 5,000 5,000 - 0.00%
Recovered Costs 5,480 5,000 3,000 (2,000) -40.00%
Total 3,807,071 3,722,500 3,826,500 104,000 2.79%
Utility Fund Summary of Revenues
FY 20-21 Revenue Budget
Operating Revenues
Use of Money
Recovered Costs
121
ACCOUNT DESCRIPTION FUND ACCOUNT
ACTUAL
06-30-2018
ACTUAL
06-30-2019
ACTUAL
03-31-2020
REVISED
BUDGET
DEPT REQ
2020
MGR/COMM
2020
WATER CONNECTION FEES 300.1303.031 .00 .00 .00 .00 .00 .00
SEWER CONNECTION FEES 300.1303.032 .00 .00 .00 .00 .00 .00
SEWER INSPECTION FEES 300.1303.033 125.00 750.00 375.00 500.00 500.00 500.00
WATER SERVICE BILLING 300.1303.034 1,552,545.03 1,573,040.97 1,113,001.45 1,600,000.00 1,650,000.00 1,650,000.00
SEWER SERVICE BILLING 300.1303.035 1,749,191.55 1,764,815.35 1,236,047.03 1,810,000.00 1,831,000.00 1,831,000.00
WATER/SEWER PENALTIES 300.1303.036 52,320.29 48,572.64 33,092.21 52,000.00 50,000.00 50,000.00
ROANOKE COUNTY UTILITY TAX 300.1303.037 51,769.13 51,608.78 33,245.44 51,000.00 51,000.00 51,000.00
ACCOUNT ACTIVATION FEE 300.1303.038 15,268.17 17,439.12 9,887.24 15,000.00 15,000.00 15,000.00
SYSTEM DVLPMNT. FEE - WATE 300.1303.060 48,640.00 71,680.00 33,280.00 32,000.00 35,000.00 35,000.00
SYSTEM DVLPMNT. FEE - SEWE 300.1303.061 48,150.00 69,550.00 29,425.00 33,000.00 37,000.00 37,000.00
WATER INSPECTION FEE 300.1303.062 240.00 960.00 600.00 1,000.00 1,000.00 1,000.00
WATER METER SETTING FEES 300.1303.063 6,285.00 8,907.00 4,115.00 3,000.00 3,000.00 3,000.00
BULK WATER 300.1303.064 119,259.55 153,417.10 125,330.88 115,000.00 145,000.00 145,000.00
WATER AND SEWER BILLING AND PERMITS 3,643,793.72 3,760,740.96 2,618,399.25 3,712,500.00 3,818,500.00 3,818,500.00
INTEREST FROM INVESTMENTS 300.1501.001 7,627.04 9,006.84 6,927.45 5,000.00 5,000.00 5,000.00
INTEREST INCOME FROM BONDS 300.1501.004 524.96 31,843.66 .00 .00 .00 .00
REVENUE FROM USE OF MONEY 8,152.00 40,850.50 6,927.45 5,000.00 5,000.00 5,000.00
SALE OF MATERIALS & SUPPLI 300.1502.006 .00 .00 .00 .00 .00 .00
REVENUE FROM USE OF PROPERTY .00 .00 .00 .00 .00 .00
MISCELLANEOUS INCOME 300.1899.001 .00 149.91 .00 .00 .00 .00
RE-APPROPRIATED FUND BALAN 300.1899.009 .00 .00 .00 .00 .00 .00
MISCELLANEOUS INCOME 300.1899.010 1,470.43 718.31 673.33 .00 .00 .00
BOND PROCEEDS 300.1899.013 .00 .00 .00 .00 .00 .00
PROCEEDS - BOND ISSUE 300.1899.014 .00 .00 .00 .00 .00 .00
CAPITAL ASSET DONATIONS 300.1899.019 .00 .00 .00 .00 .00 .00
PLANNING GRANT WW EXTSN PR 300.1899.056 .00 .00 .00 .00 .00 .00
MISCELLANEOUS INCOME 1,470.43 868.22 673.33 .00 .00 .00
RECOVERIES & REBATES 300.1901.001 .00 447.58 2,504.77 2,839.17 .00 .00
RECONNECTION FEES 300.1901.002 7,896.21 4,164.20 2,360.00 5,000.00 3,000.00 3,000.00
RECOVERED COSTS 7,896.21 4,611.78 4,864.77 7,839.17 3,000.00 3,000.00
TRANSFER FROM 300.4105.001 .00 .00 .00 .00 .00 .00
TRANSFERS .00 .00 .00 .00 .00 .00
122
Actual Adopted Proposed $ Budget % Budget
FY 18-19 FY19-20 FY 20-21 Variance Variance
Administration 505,559 443,651 439,560 (4,091) -0.92%
Customer Account 317,687 366,411 305,900 (60,511) -16.51%
Water System Operations 890,562 944,323 929,862 (14,461) -1.53%
Purchased Water 143,230 125,000 145,000 20,000 16.00%
Wastewater Operations 765,735 836,080 847,173 11,093 1.33%
Debt Service 182,969 772,930 770,629 (2,301) -0.30%
Performance Agreements 600 4,000 - (4,000) -100.00%
Contingency 768,067 - 143,514 143,514 0.00%
Transfers 171,913 230,105 244,862 14,757 6.41%
Total 3,746,322 3,722,500 3,826,500 104,000 -95.53%
Utility Fund Summary of Expenditures
FY 20-21 Expenditure Budget
Administration
Customer Account
Water System Operations
Purchased Water
Wastewater Operations
Debt Service
Performance Agreements
Contingency
Transfers
123
Actual Adopted Proposed $ Budget % Budget
FY 18-19 FY19-20 FY 20-21 Variance Variance
Personnel 269,933 209,280 204,714 (4,566.00) -2.18%
Operating 155,637 154,371 154,846 475.00 0.31%
Capital 79,989 80,000 80,000 - 0.00%
Total 505,559 443,651 439,560 (4,091.00) -0.92%
Authorized Positions
Utility System Manager 1.00 1.00 1.00
Total Positions 1.00 1.00 1.00
Utility Fund Expenditure Budget
Water & Wastewater Administration
Personnel Operating Capital
124
ACCOUNT DESCRIPTION
FUND
ACCOUNT
ACTUAL
06-30-2018
ACTUAL
06-30-2019
ACTUAL
03-31-2020
REVISED
BUDGET
DEPT REQ
2020
MGR/COMM
2020
SALARIES & WAGES 300.9400.101 182,370.04 166,984.53 114,512.62 154,279.00 159,408.00 143,367.00
OVERTIME 300.9400.102 .00 .00 .00 .00 .00 .00
PART-TIME 300.9400.103 .00 .00 .00 .00 .00 .00
SEPARATION PAY 300.9400.105 .00 .00 510.55 .00 7,370.00 7,370.00
SS/MEDICARE 300.9400.201 14,345.35 11,983.89 8,538.74 11,803.00 12,759.00 11,532.00
VRS CONTRIBUTION 300.9400.202 19,652.82 64,675.50 13,464.71 18,051.00 19,564.00 17,565.00
INSURANCE - VRS 300.9400.203 13.91 3,673.69 1,517.30 2,022.00 2,104.00 1,889.00
NATIONWIDE 300.9400.204 339.94 275.35 183.00 340.00 516.00 243.00
MEDICAL INSURANCE 300.9400.205 25,823.31 20,720.04 17,886.86 21,045.00 21,324.00 21,744.00
CAR ALLOWANCE 300.9400.206 .00 .00 .00 .00 .00 .00
DISABILITY INS - HYBRID 300.9400.207 502.45 349.94 122.84 510.00 328.00 304.00
UNEMPLOYMENT INSURANCE 300.9400.209 .00 .00 .00 .00 .00 .00
WORKERS' COMP. INS 300.9400.211 343.85 1,270.47 871.24 1,230.00 1,042.00 700.00
CONTRACTUAL SERVICES 300.9400.302 12,134.95 17,610.37 12,940.40 15,480.00 15,480.00 15,480.00
INDEPENDENT AUDITORS 300.9400.303 17,595.75 17,780.00 13,075.00 23,587.00 23,587.00 23,587.00
MAINT. SERVICE CONTRA 300.9400.305 25,741.11 25,741.11 15,592.07 32,464.00 32,464.00 32,464.00
PROFESSIONAL & TECHNICAL 300.9400.357 343.67 369.89 78.96 700.00 700.00 700.00
TELEPHONE 300.9400.521 2,962.11 3,132.71 2,220.83 3,000.00 3,000.00 3,000.00
POSTAGE 300.9400.522 .00 .00 .00 .00 .00 .00
SMALL INSURANCE CLAIMS 300.9400.537 257.85 50.52 .00 .00 1,000.00 .00
LIABILITY INSURANCE 300.9400.538 .00 .00 .00 .00 .00 .00
OFFICE SUPPLIES 300.9400.541 1,382.21 1,053.96 572.67 2,800.00 2,800.00 2,800.00
PRINTING SUPPLIES-FINANCE 300.9400.546 .00 .00 .00 .00 .00 .00
MAT. & SUPP. - STORM RELAT 300.9400.554 .00 .00 .00 .00 .00 .00
JANITORIAL SUPPLY 300.9400.555 728.72 790.29 603.15 850.00 850.00 850.00
TRAVEL (MILEAGE/FARE)300.9400.560 256.00 82.63 473.24 1,200.00 1,200.00 1,200.00
C D L PROGRAM 300.9400.580 48.00 72.00 .00 100.00 300.00 300.00
DUES & SUBSCRIPTIONS 300.9400.581 1,275.00 1,387.00 955.00 2,215.00 2,215.00 2,215.00
MISCELLANEOUS 300.9400.585 50.84 .00 .00 .00 .00 .00
ROANOKE COUNTY UTILITY TAX 300.9400.586 45,247.36 45,042.45 29,044.95 48,200.00 48,200.00 48,200.00
MEETING EXPENSES 300.9400.589 50.74 93.71 168.90 350.00 350.00 350.00
WATER WORKS ASMT FEE 300.9400.590 14,947.65 14,947.65 14,947.65 15,200.00 15,200.00 15,200.00
EMPLOYEE APPRECIATION 300.9400.591 653.78 361.68 .00 700.00 700.00 700.00
VA UTILITY PROTECTION 300.9400.597 1,433.25 1,794.45 1,099.35 1,525.00 1,800.00 1,800.00
BAD DEBT EXPENSE 300.9400.603 .00 .00 .00 6,000.00 6,000.00 6,000.00
CAPITAL OUTLAY 300.9400.799 .00 .00 .00 .00 .00 .00
LEASE/RENTAL OF EQUIPMENT 300.9400.801 948.00 988.87 486.00 1,000.00 1,000.00 1,000.00
RENT OF BUILDING 300.9400.802 75,000.00 75,000.00 56,250.00 75,000.00 75,000.00 75,000.00
LEASE OF STORAGE FACILITY 300.9400.803 4,000.08 4,000.08 3,333.40 4,000.00 4,000.00 4,000.00
BANK SERVICE CHARGES 300.9400.903 6,761.33 4,918.11 3,442.33 .00 .00 .00
CREDIT CARD FEES 300.9400.904 28,786.46 20,408.30 .00 .00 .00 .00
WATER & WASTEWATER ADMIN.483,996.53 505,559.19 312,891.76 443,651.00 460,261.00 439,560.00
125
Actual Adopted Proposed $ Budget % Budget
FY 18-19 FY19-20 FY 20-21 Variance Variance
Personnel 277,931 292,261 233,650 (58,611) -20.05%
Operating 28,443 58,950 57,750 (1,200) -2.04%
Capital 11,313 15,200 14,500 (700) -4.61%
Total 317,687 366,411 305,900 (60,511) -16.51%
Utility Fund Expenditure Budget
Customer Accounts
Personnel Operating Capital
126
ACCOUNT DESCRIPTION
FUND
ACCOUNT
ACTUAL
06-30-2018
ACTUAL
06-30-2019
ACTUAL
03-31-2020
REVISED
BUDGET
DEPT REQ
2020
MGR/COMM
2020
SALARIES & WAGES 300.9405.101 145,011.06 180,203.73 128,872.14 179,016.00 182,418.00 142,255.00
OVERTIME 300.9405.102 2,535.91 1,365.41 1,235.20 4,260.00 500.00 500.00
PART-TIME 300.9405.103 8,406.82 18,268.45 12,891.36 27,867.00 29,205.00 28,632.00
SEPARATION PAY 300.9405.105 .00 663.99 15.01 .00 .00 .00
SS/MEDICARE 300.9405.201 11,576.07 14,853.89 10,670.35 16,153.00 16,228.00 13,112.00
VRS CONTRIBUTION 300.9405.202 15,249.48 19,632.50 15,080.28 20,945.00 22,730.00 17,725.00
INSURANCE - VRS 300.9405.203 1,811.82 2,221.66 1,704.39 2,346.00 2,445.00 1,907.00
NATIONWIDE 300.9405.204 236.89 459.47 319.84 345.00 864.00 336.00
MEDICAL INSURANCE 300.9405.205 31,005.60 37,951.77 30,767.20 39,522.00 36,414.00 28,359.00
DISABILITY INS - HYRBID 300.9405.207 438.64 814.29 369.81 400.00 958.00 636.00
UNEMPLOYMENT INSURANCE 300.9405.209 .00 674.36 .00 .00 .00 .00
WORKERS' COMP. INS 300.9405.211 1,152.03 821.09 1,124.08 1,407.00 233.00 188.00
CONTRACTUAL SERVICES 300.9405.302 .00 2,570.30 1,151.98 2,500.00 2,500.00 2,500.00
MAINT. & REPAIRS EQUI 300.9405.304 482.40 180.47 .00 700.00 700.00 700.00
MAINT. SERVICE CONTRA 300.9405.305 749.72 798.66 1,099.18 .00 800.00 800.00
PRINTING & BINDING 300.9405.306 986.70 532.90 268.87 2,000.00 1,000.00 1,000.00
ADVERTISING 300.9405.307 .00 .00 75.00 .00 .00 .00
UNIFORMS 300.9405.310 .00 .00 .00 .00 .00 .00
WATER/SEWER BILLING 300.9405.355 24,584.27 21,904.38 16,840.77 26,000.00 25,000.00 25,000.00
TELEPHONE 300.9405.521 .00 .00 .00 300.00 300.00 300.00
POSTAGE 300.9405.522 .00 225.87 7.35 100.00 100.00 100.00
MOTOR VEHICLE INSURANCE 300.9405.535 .00 .00 .00 .00 .00 .00
LIBAILITY INSURANCE 300.9405.538 .00 .00 .00 .00 .00 .00
OFFICE SUPPLIES 300.9405.541 2,018.75 2,105.38 2,309.64 2,100.00 2,100.00 2,100.00
GAS, OIL, GREASE 300.9405.548 .00 .00 .00 .00 .00 .00
TRAVEL (MILEAGE/FARE)300.9405.560 .00 25.34 .00 200.00 200.00 200.00
DUES & SUBSCRIPTIONS 300.9405.581 .00 .00 280.00 50.00 50.00 50.00
MISCELLANEOUS 300.9405.585 408.22 100.10 .00 .00 .00 .00
REPLACEMENT OF EQUIP.300.9405.709 458.81 2,232.48 2,528.14 2,500.00 2,500.00 2,500.00
METER REPLACEMENT 300.9405.710 2,386.10 3,052.78 1,918.20 12,700.00 12,000.00 12,000.00
OTHER EQUIPMENT 300.9405.716 209.35 127.97 .00 .00 .00 .00
CAPITAL OUTLAY 300.9405.799 .00 5,900.00 .00 .00 .00 .00
BANK SERVICE CHARGES 300.9405.903 .00 .00 .00 5,000.00 5,000.00 5,000.00
CREDIT CARD FEES 300.9405.904 .00 .00 12,488.22 20,000.00 20,000.00 20,000.00
CUSTOMER ACCOUNTS 249,708.64 317,687.24 242,017.01 366,411.00 364,245.00 305,900.00
127
Actual Adopted Proposed $ Budget % Budget
FY 18-19 FY19-20 FY 20-21 Variance Variance
Personnel 422,816 390,510 356,521 (33,989) -8.70%
Operating 269,152 335,066 342,091 7,025 2.10%
Capital 198,594 218,747 231,250 12,503 5.72%
Total 890,562 944,323 929,862 (14,461) -1.53%
Authorized Positions
Utility System Operator I 3.00 3.00 3.00
Utility System Operator III 1.00 1.00 1.00
Total Positions 4.00 4.00 4.00
Utility Fund Expenditure Budget
Water System Maintenance
Personnel Operating Capital
128
ACCOUNT DESCRIPTION
FUND
ACCOUNT
ACTUAL
06-30-2018
ACTUAL
06-30-2019
ACTUAL
03-31-2020
REVISED
BUDGET
DEPT REQ
2020
MGR/COMM
2020
SALARIES & WAGES 300.9410.101 234,263.10 261,846.77 173,192.45 235,412.00 211,231.00 203,995.00
OVERTIME 300.9410.102 49,722.48 36,450.13 25,924.13 42,785.00 42,000.00 42,000.00
PART-TIME 300.9410.103 148.91 .00 .00 .00 .00 .00
SEPARATION PAY 300.9410.105 384.40 5,762.32 741.72 .00 .00 .00
SS/MEDICARE 300.9410.201 21,274.51 22,748.53 14,648.78 21,283.00 19,373.00 18,819.00
VRS CONTRIBUTION 300.9410.202 25,389.37 28,605.29 21,321.36 27,544.00 24,277.00 23,408.00
INSURANCE - VRS 300.9410.203 3,220.05 3,227.75 2,399.13 3,084.00 2,831.00 2,737.00
NATIONWIDE 300.9410.204 474.65 615.49 307.94 500.00 1,337.00 669.00
MEDICAL INSURANCE 300.9410.205 39,170.98 55,222.58 45,138.59 49,310.00 50,624.00 53,508.00
DISABILITY INS - HYBRID EM 300.9410.207 884.05 1,255.70 360.44 .00 764.00 725.00
UNEMPLOYMENT INSURANCE 300.9410.209 .00 .00 .00 .00 .00 .00
WORKERS' COMP. INS 300.9410.211 7,685.22 7,081.60 8,352.93 10,592.00 11,003.00 10,660.00
CONTRACTUAL SERVICES 300.9410.302 16,116.38 23,876.63 19,846.28 25,000.00 28,025.00 28,025.00
MAINTENANCE & REPAIRS EQUI 300.9410.304 18,371.94 12,176.16 14,295.80 14,839.17 15,000.00 15,000.00
PRINTING & BINDING 300.9410.306 528.15 953.05 92.23 2,000.00 2,000.00 2,000.00
UNIFORMS/WEARING APPAREL 300.9410.310 3,933.10 3,833.28 2,822.29 4,560.00 4,560.00 4,560.00
WATER PURCHASED 300.9410.313 15,367.43 .00 .00 .00 .00 .00
MAINTENANCE & REPAIR BLDG.300.9410.350 .00 .00 .00 .00 .00 .00
LABORATORY TESTING 300.9410.353 10,668.91 9,958.44 6,255.80 18,000.00 18,000.00 18,000.00
WATER BILLING-FINANCE 300.9410.355 156.96 157.26 157.89 .00 .00 .00
WATER STORAGE- MNT. & REPA 300.9410.361 4,174.66 502.54 .00 4,000.00 4,000.00 4,000.00
CHESTNUT WELL REPAIR & MNT 300.9410.380 45.74 1,656.58 1,657.35 3,020.00 6,500.00 3,020.00
CRAIG WELL REPAIR & MNT 300.9410.381 193.78 1,600.61 2,223.90 7,230.00 6,500.00 7,230.00
BUSH WELL #1 REPAIR & MNT 300.9410.382 45.74 1,421.12 2,699.43 5,250.00 6,500.00 5,250.00
MANSARD SQ WELL REPAIR 300.9410.383 242.36 7,020.30 172.76 5,250.00 8,500.00 5,250.00
SPRING GROVE WELL REP & MN 300.9410.384 437.94 2,680.17 130.76 5,250.00 6,500.00 5,250.00
MELISSA WELL REPAIR & MNT 300.9410.385 107.10 1,009.49 2,000.00 5,250.00 6,500.00 5,250.00
STONEBRIDGE WELL REP & MNT 300.9410.386 751.62 2,583.40 1,890.55 5,250.00 6,500.00 5,250.00
ROUTE 24 WELL REPAIR & MNT 300.9410.387 566.63 595.90 861.81 5,250.00 6,500.00 5,250.00
BUSH WELL #2 REPAIR & MNT 300.9410.388 2,092.84 1,676.12 2,077.47 7,770.00 8,500.00 7,770.00
BUSH WELL #3 REPAIR & MTN 300.9410.389 .00 655.89 128.00 2,000.00 5,000.00 2,000.00
ELECTRICAL SERVICES 300.9410.510 111,231.74 103,045.28 67,683.78 115,000.00 115,000.00 115,000.00
PROPERTY INSURANCE 300.9410.532 4,391.00 5,364.00 5,132.00 5,365.00 5,365.00 5,365.00
MOTOR VECHICLE INSURANCE 300.9410.535 6,772.00 5,072.00 6,264.00 5,072.00 5,072.00 5,072.00
LIABILITY INSURANCE 300.9410.538 11,317.00 10,348.00 10,825.00 10,349.00 10,349.00 10,349.00
GAS, OIL,GREASE 300.9410.548 14,630.12 14,012.73 13,553.98 15,400.00 17,000.00 15,400.00
OIL, ANTIFREEZE, AND FLUID 300.9410.549 976.18 778.39 609.35 1,500.00 1,500.00 1,500.00
MATERIALS & SUPPLIES 300.9410.553 28,401.79 30,342.14 27,356.16 35,000.00 35,000.00 35,000.00
SMALL TOOLS 300.9410.554 1,194.17 459.64 338.70 1,800.00 1,800.00 1,800.00
JANITORIAL/INVENTORY 300.9410.555 .00 .00 .00 .00 .00 .00
CHEMICALS FOR WATER 300.9410.557 8,937.64 9,442.46 6,278.42 9,000.00 10,000.00 10,000.00
STREET MATERIALS 300.9410.558 13,479.25 15,536.89 10,531.71 15,000.00 15,000.00 15,000.00
TRAVEL & TRAINING 300.9410.560 3,047.58 2,393.54 606.32 3,500.00 3,500.00 3,500.00
DUES & SUBSCRIPTIONS 300.9410.581 .00 .00 133.00 .00 .00 .00
CROSS CONNECTION CTRL 300.9410.598 .00 .00 .00 1,000.00 1,000.00 1,000.00
REGIONAL WATER SUPPLY 300.9410.599 .00 .00 .00 .00 .00 .00
REPLACEMENT OF EQUIPMENT 300.9410.709 3,508.94 5,630.96 3,111.02 8,000.00 8,000.00 8,000.00
METER REPLACEMENT 300.9410.710 -500.00 345.00 .00 .00 .00 .00
FIRE HYDRANTS 300.9410.714 15,366.34 -46.83 1,570.52 8,000.00 8,000.00 8,000.00
OTHER EQUIPMENT 300.9410.716 599.90 1,176.75 565.41 1,500.00 1,500.00 .00
MILLING & PAVEMENT 300.9410.717 185,291.00 171,057.87 85,247.00 185,247.00 220,000.00 185,250.00
WATER LINE PROJECTS - BOND 300.9410.726 .00 .00 .00 .00 .00 .00
BACKHOE FRONT END LOADER 300.9410.750 .00 .00 .00 .00 .00 .00
PRV STATION-MONTGOMERY VIL 300.9410.751 .00 .00 .00 .00 .00 .00
PRV STATION - FEATHER RD 300.9410.752 .00 .00 .00 .00 .00 .00
VDOT REV SHRG-PAVING & MIL 300.9410.781 .00 .00 .00 .00 .00 .00
EQUIPMENT BOND 2013 300.9410.798 .00 .00 .00 .00 .00 .00
CAPITAL OUTLAY 300.9410.799 4,734.00 12,827.32 15,545.07 16,000.00 .00 .00
LEASE/RENT OF EQUIPMENT 300.9410.801 .00 7,602.85 11,304.32 .00 30,000.00 30,000.00
WATER SYSTEM MAINTENANCE 869,797.65 890,562.09 616,355.55 947,162.17 990,611.00 929,862.00
129
Actual Adopted Proposed $ Budget % Budget
FY 18-19 FY19-20 FY 20-21 Variance Variance
Personnel - - - - 0.00%
Operating 143,230 125,000 145,000 20,000 16.00%
Capital - - - - 0.00%
Total 143,230 125,000 145,000 20,000 16.00%
Utility Fund Expenditure Budget
Purchased Water
Personnel Operating Capital
130
ACCOUNT DESCRIPTION
FUND
ACCOUNT
ACTUAL
06-30-2018
ACTUAL
06-30-2019
ACTUAL
03-31-2020
REVISED
BUDGET
DEPT REQ
2020
MGR/COMM
2020
PURCHASED WATER 300.9415.313 107,291.09 143,230.40 87,245.31 125,000.00 145,000.00 145,000.00
PURCHASED WATER 107,291.09 143,230.40 87,245.31 125,000.00 145,000.00 145,000.00
131
Actual Adopted Proposed $ Budget % Budget
FY 18-19 FY19-20 FY 20-21 Variance Variance
Personnel 163,581 250,152 258,755 8,603 3.44%
Operating 555,891 494,118 530,918 36,800 7.45%
Capital 46,262 91,810 57,500 (34,310) -37.37%
Total 765,735 836,080 847,173 11,093 1.33%
Authorized Positions
Wstwater Sys. Operator I 1.00 1.00 1.00
Wstwater Sys. Operator III 1.00 1.00 1.00
Total Positions 2.00 2.00 2.00
Utility Fund Expenditure Budget
Wastewater Maintenance
Personnel Operating Capital
132
ACCOUNT DESCRIPTION
FUND
ACCOUNT
ACTUAL
06-30-2018
ACTUAL
06-30-2019
ACTUAL
03-31-2020
REVISED
BUDGET
DEPT REQ
2020
MGR/COMM
2020
SALARIES & WAGES 300.9500.101 125,412.70 94,925.24 97,076.55 129,562.00 167,202.00 151,958.00
OVERTIME 300.9500.102 11,184.10 14,010.89 10,817.86 21,257.00 20,000.00 20,000.00
PART-TIME 300.9500.103 148.89 .00 .00 .00 .00 .00
SEPARATION PAY 300.9500.105 153.76 2,152.55 279.01 .00 .00 .00
SS/MEDICARE 300.9500.201 10,082.65 7,816.10 7,752.09 13,068.00 14,321.00 13,155.00
VRS CONTRIBUTION 300.9500.202 11,547.53 10,050.16 10,603.57 17,499.00 19,620.00 17,735.00
INSURANCE - VRS 300.9500.203 1,480.63 1,123.34 1,191.99 1,960.00 2,241.00 2,037.00
NATIONWIDE 300.9500.204 318.99 115.62 180.60 320.00 1,085.00 507.00
MEDICAL INSURANCE 300.9500.205 29,389.85 28,953.64 22,770.61 31,348.00 47,684.00 46,717.00
DISABILITY INS - HYBRID 300.9500.207 15.98 67.10 167.51 .00 822.00 706.00
UNEMPLOYMENT INSURANCE 300.9500.209 .00 .00 .00 .00 .00 .00
WORKERS' COMP. INS 300.9500.211 4,099.47 4,366.16 4,453.42 5,708.00 6,883.00 5,940.00
CONTRACTUAL SERVICES 300.9500.302 8,195.28 11,908.05 3,511.04 15,000.00 16,925.00 16,925.00
MAINTENANCE & REPAIRS EQUI 300.9500.304 7,251.58 5,901.09 249.03 5,500.00 6,000.00 5,500.00
MAINTENANCE SERVICE CONTRA 300.9500.305 1,030.68 2,191.68 3,170.82 1,800.00 2,300.00 2,300.00
UNIFORMS/WEARING APPAREL 300.9500.310 1,733.40 1,766.10 1,210.15 1,900.00 1,900.00 1,900.00
WASTEWATER TREATMENT 300.9500.314 325,955.66 457,041.04 175,784.98 314,625.00 400,000.00 400,000.00
MAINTENANCE & REPAIR BLDG.300.9500.350 .00 .00 .00 .00 .00 .00
LABORATORY TESTING 300.9500.353 .00 .00 .00 100.00 100.00 100.00
SEWER BILLING-FINANCE 300.9500.355 156.96 157.26 157.89 .00 .00 .00
HARDY RD SWR LS REP & MNT 300.9500.380 2,180.16 4,247.32 5,207.97 4,500.00 6,000.00 4,500.00
NIAGARA SWR LS REP & MNT 300.9500.381 1,258.52 2,390.93 1,269.63 4,750.00 6,000.00 4,750.00
THIRD STREET LS REP & MNT 300.9500.382 230.14 961.38 24.84 5,750.00 6,000.00 5,750.00
ELECTRICAL SERVICES 300.9500.510 22,464.93 28,804.55 12,420.30 23,000.00 23,000.00 23,000.00
WATER AND SEWER SERVICE 300.9500.513 1,443.11 544.44 562.72 1,500.00 1,500.00 1,500.00
PROPERTY INSURANCE 300.9500.532 3,377.00 4,128.00 3,949.00 4,127.00 4,127.00 4,127.00
MOTOR VECHICLE INSURANCE 300.9500.535 4,512.00 3,380.00 4,177.00 3,382.00 3,382.00 3,382.00
LIABILITY INSURANCE 300.9500.538 8,704.00 7,960.00 9,100.00 8,700.00 8,700.00 8,700.00
GAS, OIL,GREASE 300.9500.548 5,941.01 5,573.79 3,425.91 6,160.00 6,160.00 6,160.00
OIL, ANTIFREEZE, AND FLUID 300.9500.549 614.31 234.54 185.60 600.00 600.00 600.00
MATERIALS & SUPPLIES 300.9500.553 13,190.01 11,738.54 17,707.16 32,624.00 32,624.00 32,624.00
SMALL TOOLS 300.9500.554 445.38 732.81 94.91 1,000.00 1,000.00 1,000.00
JANITORIAL/INVENTORY SUPPL 300.9500.555 .00 .00 .00 .00 .00 .00
STREET MATERIALS 300.9500.558 7,896.71 5,453.24 7,406.52 6,000.00 8,000.00 6,000.00
TRAVEL & TRAINING 300.9500.560 1,293.82 776.67 .00 2,100.00 2,100.00 2,100.00
FATS, OIL & GREASE PROGRAM 300.9500.606 .00 .00 .00 1,000.00 1,000.00 .00
REPLACEMENT OF EQUIPMENT 300.9500.709 1,500.00 1,139.35 563.72 1,500.00 1,500.00 1,500.00
BACK WATER PREVENTION 300.9500.711 .00 .00 .00 1,250.00 800.00 800.00
F.C. SEWER COST SHARE PRJC 300.9500.715 .00 .00 .00 .00 .00 .00
OTHER EQUIPMENT 300.9500.716 .00 2,930.43 .00 3,200.00 3,200.00 3,200.00
SPECIAL PROJECTS 300.9500.722 .00 .00 .00 89,430.00 .00 .00
INFILTRATION PROJECT 300.9500.723 18,671.31 30,528.83 6,600.00 40,000.00 50,000.00 50,000.00
CAPITAL OUTLAY 300.9500.799 .00 11,663.72 9,500.00 35,860.00 .00 .00
LEASE/RENTAL OF EQUIPMENT 300.9500.801 .00 .00 2,285.52 .00 2,000.00 2,000.00
PLANNING GRANT WW EXTSN PR 300.9500.820 .00 .00 .00 .00 .00 .00
WASTEWATER SYSTEM MAINT.631,880.52 765,734.56 423,857.92 836,080.00 874,776.00 847,173.00
133
Actual Adopted Proposed $ Budget
FY 18-19 FY19-20 FY 20-21 Variance Variance
Personnel - - - - 0.00%
Operating 182,969 772,930 770,629 (2,301) -0.30%
Capital - - - - 0.00%
Total 182,969 772,930 770,629 (2,301) -0.30%
Utility Fund Expenditure Budget
Debt Retirement
Personnel Operating Capital
134
ACCOUNT DESCRIPTION
FUND
ACCOUNT
ACTUAL
06-30-2018
ACTUAL
06-30-2019
ACTUAL
03-31-2020
REVISED
BUDGET
DEPT REQ
2020
MGR/COMM
2020
PRINCIPAL-WWTP PHASE I 300.9800.901 .00 .00 .00 .00 .00 .00
INTEREST - WWTP PHASE I 300.9800.902 .00 .00 .00 .00 .00 .00
OTHER LOAN COSTS 300.9800.903 93.00 .79 .00 .00 .00 .00
PRINCIPAL- WWTP PHASE II 300.9800.904 .00 286.22 67,644.85 136,339.00 140,598.00 140,598.00
INTEREST - WWTP PHASE II 300.9800.905 41,190.66 37,157.80 8,755.25 34,060.00 29,801.00 29,801.00
VRA PRINCIPAL: WOLF CREEK 300.9800.911 .00 -.57 73,673.79 73,674.00 76,126.00 76,126.00
VRA INTEREST: WOLF CREEK 300.9800.912 17,339.40 15,005.52 6,603.42 13,810.00 11,359.00 11,359.00
VRA PRINCIPAL: LINDENWOOD 300.9800.913 .00 .21 67,560.89 67,561.00 69,672.00 69,672.00
VRA INTEREST: LINDENWOOD 300.9800.914 18,963.78 16,958.62 10,219.18 15,589.00 13,479.00 13,479.00
PRINCIPAL-W/S 2007 CAP IMP 300.9800.919 .00 .00 .00 .00 .00 .00
INTEREST-W/S 2007 CAP IMP 300.9800.920 -576.83 -168.37 .00 .00 .00 .00
PRINCIPAL - 2012 BOND VRA 300.9800.921 .00 .00 .00 .00 .00 .00
INTEREST - 2012 BOND VRA 300.9800.922 .00 .00 .00 .00 .00 .00
PRINCIPAL- 2013 COMMERCIAL 300.9800.923 .00 .00 .00 .00 .00 .00
INTEREST - 2013 COMMERCIAL 300.9800.924 .00 .00 .00 .00 .00 .00
PRINCIPAL - 2013 BOND 300.9800.925 .00 10,814.34 80,334.54 80,446.00 82,782.00 82,782.00
INTEREST -2013 BOND 300.9800.926 41,110.19 39,633.71 13,084.17 37,745.00 35,719.00 35,719.00
PRINCIPAL-WVWA TINKER CREE 300.9800.929 .00 -1,838.16 10,373.13 15,275.00 15,636.00 15,636.00
INTEREST-WVWA TINKER CREEK 300.9800.930 6,766.40 6,763.64 3,318.50 5,467.00 5,076.00 5,076.00
GO REFUND SERIES 2016B PRI 300.9800.931 .00 .00 174,000.00 174,000.00 175,000.00 175,000.00
GO REFUND SERIES 2016B INT 300.9800.932 47,365.23 46,751.94 18,390.24 32,800.00 29,223.00 29,223.00
2017 LEASE PURCHASE PRIN 300.9800.933 .43 -.16 33,417.98 67,243.00 68,887.00 68,887.00
2017 LEASE PURCHASE INT 300.9800.934 5,939.40 10,698.84 4,749.85 9,094.00 7,445.00 7,445.00
2017 VML MET TRUCKS PRIN 300.9800.935 .00 -.22 4,536.57 9,126.00 9,335.00 9,335.00
2017 VML MET TRUCKS INT 300.9800.936 528.19 905.34 375.99 701.00 491.00 491.00
DEBT RETIREMENT:BONDS/L.T.D.178,719.85 182,969.49 577,038.35 772,930.00 770,629.00 770,629.00
135
Actual Adopted Proposed $ Budget % Budget
FY 18-19 FY19-20 FY 20-21 Variance Variance
Personnel - - - - 0.00%
Operating 600 4,000 - (4,000) -100.00%
Capital - - - - 0.00%
Total 600 4,000 - (4,000) -100.00%
Utility Fund Expenditure Budget
136
ACCOUNT DESCRIPTION
FUND
ACCOUNT
ACTUAL
06-30-2018
ACTUAL
06-30-2019
ACTUAL
03-31-2020
REVISED
BUDGET
DEPT REQ
2020
MGR/COMM
2020
PERFORMANCE AGREEMENTS 300.9880.502 .00 600.00 .00 4,000.00 .00 .00
PERFORMANCE AGREEMENTS .00 600.00 .00 4,000.00 .00 .00
137
Actual Adopted Proposed $ Budget % Budget
FY 18-19 FY19-20 FY 20-21 Variance Variance
Amortization Expense - - - - 0.00%
Depreciation Expense 768,067 - - - 0.00%
Reserve for Contingency - - 143,514 143,514 0.00%
Total 768,067 - 143,514 143,514 0.00%
Utility Fund Expenditure Budget
138
ACCOUNT DESCRIPTION
FUND
ACCOUNT
ACTUAL
06-30-2018
ACTUAL
06-30-2019
ACTUAL
03-31-2020
REVISED
BUDGET
DEPT REQ
2020
MGR/COMM
2020
RESERVE FOR CONTINGENCIES 300.9900.407 .00 .00 .00 .00 .00 143,514.00
DEPRECIATION 300.9900.996 766,803.96 768,066.91 .00 .00 .00 .00
AMORTIZATION EXPENSE 300.9900.997 .00 .00 .00 .00 .00 .00
CONTINGENCIES 766,803.96 768,066.91 .00 .00 .00 143,514.00
139
Actual Adopted Proposed $ Budget % Budget
FY 18-19 FY19-20 FY 20-21 Variance Variance
Stormwater Transfer 171,913 230,105 244,862 14,757 6.41%
Non Department Transfer - - - - 0.00%
Total 171,913 230,105 244,862 14,757 6.41%
Utility Fund Expenditure Budget
Transfers
Stormwater Transfer Non Department Transfer
140
ACCOUNT DESCRIPTION
FUND
ACCOUNT
ACTUAL
06-30-2018
ACTUAL
06-30-2019
ACTUAL
03-31-2020
REVISED
BUDGET
DEPT REQ
2020
MGR/COMM
2020
TRANSFER TO OTHER FUNDS 300.9950.900 140,298.09 171,912.71 172,578.77 230,105.00 257,360.00 244,862.00
NON DEPT TRANSFERS 300.9950.910 .00 .00 .00 .00 .00 .00
TRANSFERS TO 140,298.09 171,912.71 172,578.77 230,105.00 257,360.00 244,862.00
141
Actual Adopted Proposed $ Budget % Budget
FY 18-19 FY19-20 FY20-21 Variance Variance
Transfer In - 500,012 175,000 (325,012) 100.00%
Total - 500,012 175,000 (325,012) 100.00%
Capital Fund Revenue Budget
Capital Fund Revenue
Transfer In
142
ACCOUNT DESCRIPTION FUND ACCOUNT
ACTUAL
06-30-2018
ACTUAL
06-30-2019
ACTUAL
03-31-2020
REVISED
BUDGET
DEPT REQ
2020
MGR/COMM
2020
RE-APPROPRIATED FUND BALAN 400.1899.010 .00 .00 .00 .00 .00 .00
RECOVERIES & REBATES 400.1901.001 .00 .00 .00 .00 .00 .00
TRANSFER FROM GEN FUND 400.4105.001 .00 .00 450,009.00 600,012.00 370,000.00 175,000.00
TOTAL CAPITAL FUND BUDGET .00 .00 450,009.00 600,012.00 370,000.00 175,000.00
143
Actual Adopted Proposed $ Budget % Budget
FY 18-19 FY19-20 FY20-21 Variance Variance
Police Department - 22,000 - (22,000) 100.00%
Highway Maintenance - 469,000 175,000 (294,000) 100.00%
Economic Development - 9,012 - (9,012) 100.00%
Total - 500,012 175,000 (325,012) 100.00%
Capital Fund Expenditure Budget
Capital
Fund Expenditures
Police Department Highway Maintenance Economic Development
144
ACCOUNT DESCRIPTION
FUND
ACCOUNT
ACTUAL
06-30-2018
ACTUAL
06-30-2019
ACTUAL
03-31-2020
REVISED
BUDGET
DEPT REQ
2020
MGR/COMM
2020
POLICE DEPARTMENT 400.3101.799 .00 .00 27,000.00 27,000.00 29,200.00 .00
HIGHWAY MAINTENANCE 400.4101.701 .00 .00 .00 350,000.00 175,000.00 175,000.00
HIGHWAY MAINTENANCE 400.4101.799 .00 .00 26,105.30 96,684.00 54,175.00 .00
BUILDING AND GROUNDS 400.4304.799 .00 .00 99,111.11 100,000.00 43,625.00 .00
HEALTH DEPARTMENT 400.4305.799 .00 .00 .00 17,316.00 .00 .00
GREENWAY MATCH 400.8101.799 .00 .00 .00 .00 50,000.00 .00
ECONOMIC DEVELOPMENT 400.8150.799 .00 .00 .00 9,012.00 18,000.00 .00
TOTAL CAPITAL FUND BUDGET .00 .00 152,216.41 600,012.00 370,000.00 175,000.00
145
Actual Adopted Proposed $ Budget % Budget
FY 18-19 FY19-20 FY 20-21 Variance Variance
Transfer In 343,825 460,210 489,723 29,513 6.41%
Total 343,825 460,210 489,723 29,513 6.41%
Stormwater Fund Summary of Revenues
Stormwater Revenue
Transfer In
146
ACCOUNT DESCRIPTION FUND ACCOUNT
ACTUAL
06-30-2018
ACTUAL
06-30-2019
ACTUAL
03-31-2020
REVISED
BUDGET
DEPT REQ
2020
MGR/COMM
2020
MISCELLANEOUS INCOME 600.1899.001 .00 20.88 .00 .00 .00 .00
147
Actual Adopted Proposed $ Budget % Budget
FY 18-19 FY19-20 FY 20-21 Variance Variance
Administration 72,834 94,068 128,738 34,670 36.86%
Street & Road Cleaning 56,104 66,643 66,566 (77) -0.12%
Operations 204,226 260,772 255,692 (5,080) -1.95%
Debt Retirement 4,722 38,727 38,727 - 0.00%
Total 337,886 460,210 489,723 29,513 6.41%
Stormwater Fund Summary of Expenditures
Stormwater Expenditures
Administration Street & Road Cleaning Operations Debt Retirement
148
Actual Adopted Proposed $ Budget % Budget
FY 18-19 FY19-20 FY 20-21 Variance Variance
Personnel 38,637 42,568 77,238 34,670 81.45%
Operating 34,198 51,500 51,500 - 0.00%
Capital - - - - 0.00%
Total 72,834 94,068 128,738 34,670 36.86%
Stormwater Fund Expenditure Budget
Stormwater Administration
Personnel Operating Capital
149
ACCOUNT DESCRIPTION
FUND
ACCOUNT
ACTUAL
06-30-2018
ACTUAL
06-30-2019
ACTUAL
03-31-2020
REVISED
BUDGET
ADOPTED
2020
DEPT REQ
2020
MGR/COMM
2020
SALARIES & WAGES 600.6200.101 20,632.97 31,379.29 23,099.08 31,172.00 31,172.00 56,085.00 54,469.00
OVERTIME 600.6200.102 7.66 .00 .00 .00 .00 .00 .00
PART-TIME 600.6200.103 .00 .00 .00 .00 .00 .00 .00
SEPARATION PAY 600.6200.105 .00 .00 127.64 .00 .00 1,850.00 1,850.00
SS/MEDICARE 600.6200.201 2,063.82 2,318.38 1,726.16 2,385.00 2,385.00 4,433.00 4,309.00
VRS CONTRIBUTION 600.6200.202 -5,262.17 480.29 2,702.14 3,648.00 3,648.00 6,540.00 6,346.00
INSURANCE - VRS 600.6200.203 349.59 389.71 303.72 409.00 409.00 744.00 722.00
NATIONWIDE 600.6200.204 39.38 51.93 35.55 70.00 70.00 200.00 100.00
MEDICAL INSURANCE 600.6200.205 2,833.44 3,463.89 3,748.23 4,541.00 4,541.00 7,784.00 8,226.00
CAR ALLOWANCE 600.6200.206 .00 .00 .00 .00 .00 .00 .00
DISABILITY INS - HYBRID EM 600.6200.207 41.20 33.42 15.74 .00 .00 49.00 46.00
UNEMPLOYMENT INSURANCE 600.6200.209 .00 .00 .00 .00 .00 .00 .00
WORKERS' COMP.N INS 600.6200.211 32.92 519.71 264.45 343.00 343.00 1,195.00 1,170.00
CONTRACTUAL SERVICES 600.6200.302 6,396.16 27,122.48 7,035.75 40,000.00 40,000.00 40,275.00 40,000.00
INDEPENDENT AUDITORS 600.6200.303 6,458.50 4,445.00 1,000.00 6,000.00 6,000.00 6,000.00 6,000.00
SPECIAL TRAINING 600.6200.356 .00 .00 .00 .00 .00 .00 .00
PERMITTING 600.6200.371 3,844.67 2,250.00 3,000.00 5,000.00 5,000.00 5,000.00 5,000.00
TELEPHONE 600.6200.521 480.12 380.12 336.08 500.00 500.00 500.00 500.00
ADMINISTRATION 37,918.26 72,834.22 43,394.54 94,068.00 94,068.00 130,655.00 128,738.00
150
Actual Adopted Proposed $ Budget % Budget
FY 18-19 FY19-20 FY 20-21 Variance Variance
Personnel 38,446 52,762 53,235 473 0.90%
Operating 17,658 13,881 13,331 (550) -3.96%
Capital - - - - 0.00%
Total 56,104 66,643 66,566 (77) -0.12%
Authorized Positions
Street Sweeper Operator 1.00 1.00 1.00
Total Positions 1.00 1.00 1.00
Stormwater Fund Expenditure Budget
Street & Road Cleaning
Personnel Operating Capital
151
ACCOUNT DESCRIPTION
FUND
ACCOUNT
ACTUAL
06-30-2018
ACTUAL
06-30-2019
ACTUAL
03-31-2020
REVISED
BUDGET
ADOPTED
2020
DEPT REQ
2020
MGR/COMM
2020
SALARIES & WAGES 600.6202.101 21,865.35 31,591.38 17,397.01 37,410.00 37,410.00 39,028.00 38,206.00
OVERTIME 600.6202.102 223.78 946.51 279.20 2,108.00 2,108.00 1,000.00 1,000.00
SEPARATION PAY 600.6202.105 109.66 .00 .00 .00 .00 .00 .00
SS/MEDICARE 600.6202.201 1,662.82 2,444.41 1,344.49 3,024.00 3,024.00 3,063.00 3,000.00
VRS CONTRIBUTION 600.6202.202 -4,327.15 2,863.34 1,974.84 4,377.00 4,377.00 4,819.00 4,718.00
INSURANCE - VRS 600.6202.203 -423.09 -2,655.66 221.14 591.00 591.00 523.00 512.00
NATIONWIDE 600.6202.204 23.68 81.94 47.59 25.00 25.00 283.00 132.00
MEDICAL INSURANCE 600.6202.205 9,727.15 1,401.89 1,029.85 2,994.00 2,994.00 2,994.00 3,065.00
DISABILITY INS - HYBRID EM 600.6202.207 -1.16 192.36 77.34 140.00 140.00 264.00 277.00
WORKERS' COMP.INS 600.6202.211 1,873.69 1,580.11 1,651.27 2,093.00 2,093.00 2,369.00 2,325.00
MAINT.& REPAIRS EQUI 600.6202.304 1,933.42 4,153.49 1,938.34 5,500.00 5,500.00 5,500.00 5,000.00
UNIFORMS 600.6202.310 457.26 360.95 404.50 400.00 400.00 650.00 650.00
MOTOR VEHICLE INSURANCE 600.6202.535 476.00 380.00 474.00 381.00 381.00 381.00 381.00
GAS, OIL,GREASE 600.6202.548 4,019.27 3,266.54 1,333.17 4,800.00 4,800.00 4,800.00 4,500.00
OIL, ANTIFREEZE, AND FLUID 600.6202.549 .00 .00 87.61 800.00 800.00 800.00 500.00
MATERIALS & SUPPLIES 600.6202.553 .00 .00 .00 .00 .00 200.00 200.00
SMALL TOOLS 600.6202.554 .00 .00 .00 .00 .00 100.00 100.00
REGIONAL LANDFILL CHG 600.6202.601 1,250.69 954.24 562.29 2,000.00 2,000.00 2,000.00 2,000.00
CAPITAL OUTLAY 600.6202.799 .00 .00 .00 .00 .00 .00 .00
DEPRECIATION 600.6202.996 .00 8,542.95 .00 .00 .00 .00 .00
STREET & ROAD CLEANING 38,871.37 56,104.45 28,822.64 66,643.00 66,643.00 68,774.00 66,566.00
152
Actual Adopted Proposed $ Budget % Budget
FY 18-19 FY19-20 FY 20-21 Variance Variance
Personnel 171,368 216,472 202,442 (14,030) -6.48%
Operating 7,416 18,800 19,250 450 2.39%
Capital 25,442 25,500 34,000 8,500 33.33%
Total 204,226 260,772 255,692 (5,080) -1.95%
Stormwater Fund Expenditure Budget
Stormwater Operations
Personnel Operating Capital
153
ACCOUNT DESCRIPTION
FUND
ACCOUNT
ACTUAL
06-30-2018
ACTUAL
06-30-2019
ACTUAL
03-31-2020
REVISED
BUDGET
ADOPTED
2020
DEPT REQ
2020
MGR/COMM
2020
SALARIES & WAGES 600.6205.101 106,189.75 103,097.47 85,234.29 128,309.00 128,309.00 131,963.00 120,715.00
OVERTIME 600.6205.102 5,075.28 11,255.86 4,290.99 18,565.00 18,565.00 10,000.00 10,000.00
PART-TIME 600.6205.103 .00 .00 .00 .00 .00 .00 .00
SEPARATION PAY 600.6205.105 3,572.20 6,334.16 382.89 .00 .00 .00 .00
SS/MEDICARE 600.6205.201 8,619.96 9,001.82 6,482.78 11,236.00 11,236.00 10,861.00 10,000.00
VRS CONTRIBUTION 600.6205.202 -2,087.11 10,410.66 9,149.27 15,013.00 15,013.00 16,246.00 14,849.00
INSURANCE - VRS 600.6205.203 1,255.18 1,172.66 1,029.43 1,681.00 1,681.00 1,769.00 1,618.00
NATIONWIDE 600.6205.204 207.71 206.48 113.58 210.00 210.00 888.00 420.00
MEDICAL INSURANCE 600.6205.205 23,206.50 24,459.40 20,815.20 33,885.00 33,885.00 36,705.00 36,358.00
DISABILITY INS - HYBRID EM 600.6205.207 30.91 202.03 184.59 .00 .00 611.00 528.00
UNEMPLOYMENT INSURANCE 600.6205.209 .00 .00 .00 .00 .00 .00 .00
WORKERS' COMP. INS 600.6205.211 5,266.93 5,227.01 5,897.92 7,573.00 7,573.00 8,721.00 7,954.00
MAINT.& REPAIRS EQUI 600.6205.304 257.85 895.50 100.00 2,500.00 2,500.00 4,000.00 3,000.00
SPECIAL TRAINING 600.6205.356 643.00 227.75 31.15 1,500.00 1,500.00 1,500.00 1,000.00
PROPERTY INSURANCE 600.6205.532 .00 .00 .00 .00 .00 .00 .00
MOTOR VEHICLE INSURANCE 600.6205.535 .00 .00 .00 .00 .00 .00 .00
LIABILITY INSURANCE 600.6205.538 .00 .00 .00 .00 .00 .00 .00
GAS, OIL,GREASE 600.6205.548 235.07 7.83 .00 2,000.00 2,000.00 2,000.00 1,000.00
OIL, ANTIFREEZE, AND FLUID 600.6205.549 .00 .00 31.48 800.00 800.00 800.00 500.00
MATERIALS & SUPPLIES 600.6205.553 5,408.67 3,438.52 884.66 6,000.00 6,000.00 6,000.00 6,000.00
SMALL TOOLS 600.6205.554 .00 562.90 551.93 1,000.00 1,000.00 1,000.00 750.00
STREET MATERIALS 600.6205.558 2,571.21 2,283.28 3,084.45 5,000.00 5,000.00 7,000.00 7,000.00
PROP OWNER: CURB & GUT 600.6205.718 .00 .00 .00 500.00 500.00 500.00 .00
STORM DRAINAGE PROJECTS 600.6205.721 15,522.34 25,442.30 12,096.65 25,000.00 25,000.00 32,000.00 30,000.00
LEASE/RENTAL OF EQUIP.600.6205.801 .00 .00 .00 .00 .00 4,000.00 4,000.00
OPERATIONS 175,975.45 204,225.63 150,361.26 260,772.00 260,772.00 276,564.00 255,692.00
154
Actual Adopted Proposed $ Budget % Budget
FY 18-19 FY19-20 FY 20-21 Variance Variance
Personnel - - - - 0.00%
Operating 4,722 38,727 38,727 - 0.00%
Capital - - - - 0.00%
Total 4,722 38,727 38,727 - 0.00%
Stormwater Fund Expenditure Budget
Debt Retirement
Personnel Operating Capital
155
ACCOUNT DESCRIPTION
FUND
ACCOUNT
ACTUAL
06-30-2018
ACTUAL
06-30-2019
ACTUAL
03-31-2020
REVISED
BUDGET
ADOPTED
2020
DEPT REQ
2020
MGR/COMM
2020
2019 LEASE PURCHASE PRIN 600.8800.901 .00 .00 15,698.11 7,093.00 7,093.00 32,596.00 32,596.00
2019 LEASE PURCHASE INT 600.8800.902 .00 1,221.61 2,443.21 31,634.00 31,634.00 6,131.00 6,131.00
OTHER LOAN COSTS 600.8800.903 .00 3,500.00 .00 .00 .00 .00 .00
DEBT RETIREMENT - BONDS .00 4,721.61 18,141.32 38,727.00 38,727.00 38,727.00 38,727.00
TOTAL STORMWATER FUND BUDGET 252,765.08 337,885.91 240,719.76 460,210.00 460,210.00 514,720.00 489,723.00
156
Original Issue Interest Balance as of Payment Payment
General Fund
755,000.00$ 2006A VRA Bonds Public Safety Variable 10/1/2026 350,000.00$ 45,000.00 16,096.36 61,096.36
2,228,408.87$ 2013 Carter Bank Refunding 2.05%11/1/2024 1,141,233.44$ 219,637.69 21,144.02 240,781.71
702,000.00$ Series 2016A VML/VACO Refunding 2.05%2/1/2027 494,000.00$ 66,000.00 10,127.00 76,127.00
73,180.00$ RCACP***2.46%9/30/2022 28,296.00$ - - -
325,000.00$ Roanoke County Obligations Payable Variable 7/1/2020 55,000.00$ 55,000.00 1,787.50 56,787.50
257,602.00$ VML 2017 Equipment Lease Purchase 2.43%12/29/2024 206,009.00$ 36,315.98 3,926.95 40,242.93
157,053.42$ VML 2018 Knucklebook Lease Purchase 3.10%7/27/2025 146,922.11$ 21,383.95 3,747.31 25,131.26
2,421,460.55$ 443,337.62$ 56,829.14$ 500,166.76$
Utility Fund
1,250,704.36$ 2003 VRLF Wolf Creek 3.30%7/1/2024 434,370.21$ 76,125.08 11,358.37 87,483.45
2,479,633.00$ 2004 VRLF Wolf Creek 3.10%10/1/2026 995,887.81$ 140,597.43 29,800.23 170,397.66
1,210,000.00$ 2006 VRLF Lindenwood 3.00%3/1/2026 452,070.11$ 69,671.50 13,478.36 83,149.86
1,993,151.54$ 2013 Capital One W&S Portion 2.85%11/1/2032 1,284,147.91$ 82,781.21 35,418.27 118,199.48
294,515.72$ 2015 VRA/WVWA - Tinker Creek 2.35%9/1/2032 221,588.13$ 15,635.94 5,075.48 20,711.42
1,786,000.00$ 2016B VML/VACO Refunding 2.05%8/1/2027 1,513,000.00$ 175,000.00 29,222.75 204,222.75
46,171.00$ VML 2017 Small Equipment Lease Purchase 2.29%12/29/2022 23,741.96$ 9,335.00 490.12 9,825.12
488,639.00$ VML 2017 Equipment Lease Purchase 2.43%12/29/2024 323,530.84$ 68,886.75 7,448.92 76,335.67
5,248,336.97$ 638,032.91$ 132,292.50$ 770,325.41$
Stormwater Fund
242,703.00$ 2019 Street Sweeper Lease Purchase 3.02%4/19/2026 211,069.73$ 32,595.80 6,130.06 38,725.86
211,069.73$ 32,595.80$ 6,130.06$ 38,725.86$
*** Debt payment and balance assumed by Roanoke County per new Memorandum of Understanding effective July 1, 2019.
Town of Vinton, Virginia
Long-Term Debt Summary
157
CIP Funding Description Amount Budget Code
Mountain View Road Improvements 175,000 400.4101.701
Total General Fund 175,000
CIP Funding Description Amount Budget Code
None -
Total Utility Fund -
CIP Funding Description Amount Budget Code
None -
Total Stormwater Fund -
General Fund
Utility Fund
Stormwater Fund
Budget FY2020-2021
Town Manager's CIP Funding Listing
158
General Fund (Capital Fund)
Council (1100)
Renovation of Council Chambers - 26,000 26,000 1
Replacement of Heat Pump at Municipal Building - 10,625 10,625 1
Total Council 36,625 36,625 -
Administration (1200)
Mill and Pave Administration Building Parking Lot - 86,000 86,000 2
Total Administration 86,000 86,000
Finance (1214)
Letter Sealing Station - 14,000 14,000 1
ERP Software Replacement - - 400,000 1
Total Finance 14,000 414,000
Police (3101)
Hybrid "Kloud" Storage - 17,256 71,586 5
Painting VPD - 3,600 3,600 1
Point Blank Load Bearing Vest - 6,026 12,052 2
Radar Replacement - 23,600 37,760 1
Renovating Mini EOC Bathroom to Kitchen - 3,100 3,100 1
Total Police - 53,582 128,098 -
Public Works-Bldg (4101)
Locker Room Renovation - 27,000 27,000 1
Enclosed Equipment Storage Shelter - 74,000 74,000 1
Repairs to Public Works Building and Facilities - 13,000 65,000 3
PW Storage Area, Repairs & Improvements - 25,000 125,000 5
Remodel Public Works Building Interior - 16,000 62,000 5
Reconstruct Public Works Parking Lots - - 69,000 2
Connection and Transfer Switchgear - - 30,000 1
Replace Fuel Pumps - - 60,000 2
Replace Underground Fuel Storage Tanks - - 60,000 2
Cox Cable Communications VOIP System Installation - 9,000 9,000 1
Public Works-Equipment (4101)
Dump Truck, Snowplow & Salt Spreader - 30,800 154,000 5
Utility Vehicle/UTV 4X4 - - 25,000 1
Replace Backhoe-Frontend Loader - - 110,000 5
Worksite and Work Zone Safety Package - 24,000 45,200 2
New Crack Sealer Equipment - - 46,400 1
Wood Chipper - 42,000 42,000 1
Computer System and Software for Fuel Pumps - - 28,000 1
Public Works-Streets (4101)
Match for Mountain View Road VDOT Application - 1,200,000 1,200,000 1
Street Improvements - Various locations - - 15,000 1
Install Guardrails, Chestnut Avenue - - 22,000 1
Install Guardrails, Giles Avenue - - 26,100 1
Install Guardrails, Third Street - - 30,350 1
Install Guardrails, Niagara Road/Woodland Place - 42,000 42,000 1
Number
of
Project
Request
FY20-21
Mgr's Rec
Total Project
Department
Request
CIP Summary Funded
FY2021
Department
Request
159
Number
of
Project
Request
FY20-21
Mgr's Rec
Total Project
Department
Request
CIP Summary Funded
FY2021
Department
Request
Bridge Maintenance, Garthright Bridge 5,000 145,000 305,000 2
Public Works-Signals (4108)
Traffic Signal Camera Detector, Hardy Rd/Vineyard Rd - 46,000 46,000 1
Traffic Signal Study & Replace Traffic Controllers - 44,000 44,000 1
Install Traffic Signal Camera Detectors, Phase 2 - 75,000 75,000 1
Replace Traffic Controllers - 33,500 83,500 3
Install Traffic Signal Camera Detectors, Phase 2 - - 50,000 1
Traffic Signal Improvements, Hardy Rd/Clearview Rd - 55,000 55,000 1
Total Public Works - 1,901,300 2,998,550
Special Programs (7101)
Barricade Equipment - 27,000 27,000
Total Special Programs 27,000 27,000
War Memorial (7103)
Total War Memorial - -
Senior Center (7107)
Total Senior Center - - -
Planning & Zoning (8101)
Glade Creek Greenway Phase 2B - 50,000 100,000
Total Planning & Zoning 50,000 100,000
Economic Development (8150)
Town Gateway Replacement Signs 9,200 18,000 45,000
Total Economic Development 18,000 25,000 -
Total General Fund (Capital Fund)- 2,186,507 3,815,273 -
160
Utility Fund
Finance (9405)
Meter Reading System Upgrade - 2,150,000 2,150,000
Total Utility Fund - Adm - 2,150,000 2,150,000 -
Water (9410)
1st Street Water Main Replacement - 100,000 100,000 1
Pick up Truck, HD4500 with Dump Body - 58,100 58,100 5
Assessment of Parkway Zone/Meadows Well Evaluation - 52,000 52,000 1
Phase II/III Jefferson Ave. and Cleveland Ave. Waterline - 180,000 180,000 1
Construct Wyndham/Niagara Water Line - - 170,000 1
Valley Hall Water Line Replacement/Realignment - 64,500 64,500 1
Pine Street Water Line Replacement - - 70,000 1
Halliahurst Ave & Jeanette Ave Water Line Replacement - - 26,000 1
Assessment and Design Ruddell Morrison Pressure Zone - - 55,000 1
Design Lindenwood Water System Replacement - - 209,000 2
Pitt/Peake Water Line Replacement - - 25,000 1
Total Utility Fund - Water - 354,600 909,600 -
Sewer (9500)
Midi Excavator - 21,000 105,000 5
Sewer Rodder, Trailer Mounted - - 82,300 1
Renovate and Upgrade 3rd St. Sewer Lift Station - 1,950,000 1,950,000 1
Design Niagara Road Interceptor Improvement - 201,000 201,000 1
Design Madison/Bowman Addition Sewer Replacement - - 132,000 1
Total Utility Fund - Sewer - 2,172,000 2,470,300 -
Total Utility Fund - 4,676,600 5,529,900 -
Total Project
Department
Request
of
Project
Request
FY20-21
Mgr's Rec
CIP Summary Previous
Funded
FY2021
Department
Request
161
Stormwater Fund
Operations (6205)
Storm Drainage Improvement Projects Study - 78,000 78,000 1
Storm Drainage Improvement Projects, Downtown South - - 1,312,800 1
Storm Drainage Improvement Projects, Downtown North - - 716,900 1
Storm Drainage Improvement Projects, Bowman Area - - 2,214,900 1
Storm Drainage Improvement Projects, Jackson Area - - 1,193,050 1
Storm Drainage Improvement Projects, Morrison Area - - 497,200 1
Storm Drainage Improvement Projects, Midway Area - - 2,539,650 1
Total Stormwater Operations - 78,000 8,552,500 -
Total Stormwater Fund - 78,000 8,552,500 -
Total Project
Department Request Years
FY20-21
Mgr's Rec
CIP Summary Previous
Funded Department
Request
162
Fund/Description Operating Budget Capital Budget
General Fund
1. Mountain View Road VDOT Match Reduce 50% of cost to re-build Mtn View Road.175,000.00
TOTAL GENERAL FUND 175,000.00
Utility Fund
1. None Increased maintenance costs.-
TOTAL UTILITY FUND -
Stormwater Fund
1. None
TOTAL STORMWATER FUND -
2020-21 Capital Improvement Project Costs
Projected Impact FY2021 CIP
163
YEAR 1
Match for Mountain View Road VDOT Application 175,000.00
Replacement of Heat Pump at Municipal Building 10,625.00
Cox Cable Communications VOIP System Installation 6,000.00
Point Blank Load Bearing Vest 12,000.00
Glade Creek Greenway Phase 2B 25,000.00
Town Gateway Replacement Signs 18,000.00
Barricade Equipment 27,000.00
Bridge Maintenance, Garthright Bridge 36,175.00
Salt Spreader Covering 18,000.00
Hybrid "Kloud" Storage 17,200.00
TOTAL 345,000.00
YEAR 2
Match for Mountain View Road VDOT Application 175,000.00
Glade Creek Greenway Phase 2B 50,000.00
Town Gateway Replacement Signs 18,000.00
Bridge Maintenance, Garthright Bridge 30,000.00
Worksite and Work Zone Safety Package 45,000.00
Wood Chipper 42,000.00
Letter Sealing Station 10,000.00
TOTAL 370,000.00
YEAR 3
Town Gateway Replacement Signs 8,000.00
Bridge Maintenance, Garthright Bridge 30,000.00
Dump Truck, Snowplow & Salt Spreader 154,000.00
Radar Replacement 37,000.00
Refuse Truck Replacement 131,000.00
PD Renovations (Painting/Remodel)10,000.00
TOTAL 370,000.00
YEAR 4
Bridge Maintenance, Garthright Bridge 20,000.00
Traffic Signal Camera Detector, Hardy Rd/Vineyard Rd 46,000.00
Refuse Truck Replacement 169,000.00
Sidewalks - Vineyard 135,000.00
TOTAL 370,000.00
Town of Vinton, Virginia
Council Retreat
FY21 CIP Planning Worksheet
***BEFORE THE COVID19 EVENT, THE VINTON TOWN COUNCIL PLANNED ON FUNDING $370,000/YEAR FOR THE CAPITAL
IMPROVEMENT PROGRAM. AFTER COVID19 REVENUE LOSSES, THE TOWN WAS UNABLE TO FUND THE CIP PROGRAM FOR
FY2021. THE ORIGINAL PLAN IS DISPLAYED BELOW.***
164
Town of Vinton, Virginia
Council Retreat
FY21 CIP Planning Worksheet
***BEFORE THE COVID19 EVENT, THE VINTON TOWN COUNCIL PLANNED ON FUNDING $370,000/YEAR FOR THE CAPITAL
IMPROVEMENT PROGRAM. AFTER COVID19 REVENUE LOSSES, THE TOWN WAS UNABLE TO FUND THE CIP PROGRAM FOR
FY2021. THE ORIGINAL PLAN IS DISPLAYED BELOW.***
YEAR 5
Bridge Maintenance, Garthright Bridge 165,000.00
Mill and Pave Administration Building Parking Lot 86,000.00
ERP Software Replacement 120,000.00
371,000.00
YEAR 6
Municipal Building Roof Repair 250,000.00
ERP Software Replacement 120,000.00
370,000.00
YEAR 7
ERP Software Replacement 160,000.00
Replace Traffic Controllers 83,500.00
Reconstruct Public Works Parking Lots 69,000.00
Traffic Signal Study & Replace Traffic Controllers 44,000.00
Street Improvements - Various locations 15,000.00
TOTAL 371,500.00
YEAR 8
Replace Backhoe-Frontend Loader 110,000.00
Traffic Signal Improvements, Hardy Rd/Clearview Rd 55,000.00
Repairs to Public Works Building and Facilities 65,000.00
Install Traffic Signal Camera Detectors, Phase 2 75,000.00
Install Guardrails, Chestnut Avenue 22,000.00
Utility Vehicle/UTV 4X4 25,000.00
Install Guardrails, Giles Avenue 26,100.00
TOTAL 378,100.00
YEAR 9
Enclosed Equipment Storage Shelter 74,000.00
PW Storage Area, Repairs & Improvements 125,000.00
Install Guardrails, Third Street 30,350.00
Municipal Building Lights 85,000.00
New Crack Sealer Equipment 46,400.00
TOTAL 360,750.00
165
Town of Vinton, Virginia
Council Retreat
FY21 CIP Planning Worksheet
***BEFORE THE COVID19 EVENT, THE VINTON TOWN COUNCIL PLANNED ON FUNDING $370,000/YEAR FOR THE CAPITAL
IMPROVEMENT PROGRAM. AFTER COVID19 REVENUE LOSSES, THE TOWN WAS UNABLE TO FUND THE CIP PROGRAM FOR
FY2021. THE ORIGINAL PLAN IS DISPLAYED BELOW.***
YEAR 10+
Install Guardrails, Niagara Road/Woodland Place 42,000.00
Connection and Transfer Switchgear 30,000.00
Renovation of Council Chambers 26,000.00
Municipal Building Carpet 60,000.00
Remodel Public Works Building Interior 62,000.00
Drive Thru Remodel & Building Windows 175,000.00
Locker Room Renovation PW 27,000.00
Install Traffic Signal Camera Detectors, Phase 2 50,000.00
TOTAL 472,000.00
166
Town of Vinton
Classification Plan
July 1, 2020
Grade Job Title FLSA Dept.Minimum Midpoint Maximum
9 Laborer N 3 3 PW $26,006.31 $32,507.89 $39,009.47
10 Equipment Operator I N 5 5 PW $27,732.71 $34,665.89 $41,599.07
11 Utility Services Operator I N 1 1 PW $29,136.69 $33,769.52 $43,705.04
Administrative Assistant N 1 1 PW
Equipment Operator II N 5 5 PW
Water System Operator I N 1 1 PW
Wastewater System Operator II N 2 2 PW
Records Manager N 1 1 PD
Equipment Operator III N 1 1 PW
Administrative Manager N 1 1 PW
Executive Assistant to the Chief N 1 1 PW
CP&F Coordinator N 1 1 CP
Planning and Zoning Coordinator N 1 1 PZ
Wastewater System Operator III N 2 2 PW
Water System Operator III N 0 0 PW
Mechanic N 1 1 PW
15 None N 0 0 N/A $35,500.23 $44,375.29 $53,250.35
Customer Service Asst/Acct. Tech.N 2 2 FIN
CP&F Supervisor N 1 1 CP
Chief Mechanic N 1 1 PW
Public Works Crew Leader N 4 4 PW
Certified Officer N 8 8 PD
VICE Detective N 1 1 PD
Exec. Asst. Town Manager/Town Clerk E/D 1 1 ADMIN
Financial Services Analyst N 1 1 FIN
Corporal N 3 3 PD
Utility Systems Manager N 1 1 PW
Detective N 2 2 PD
Sergeant- Patrol/CID <3 years PD
Senior Financial Analyst N 1 1 FIN
Principal Planner E/C 1 1 PZ
20 $45,443.30 $56,804.12
19 $43,253.58 $54,066.98 $64,880.37
$68,164.94
$58,778.42
$61,754.0818$41,169.38 $51,461.73
$39,185.62 $48,982.0117
$55,946.14
$50,684.44
16 $37,297.43 $46,621.79
14 $33,789.63 $42,237.04
$45,917.62
13 $32,161.30 $40,201.63
12 $30,611.74 $38,264.68
$48,241.96
167
Town of Vinton
Classification Plan
July 1, 2020
Grade Job Title FLSA Dept.Minimum Midpoint Maximum
Assist. Public Works Director E/D 1 1 PW
Sergeant- Patrol/CID >3 years N 2 2 PD
22 Lieutenant - Patrol N 1 1 PD $55,368.24 $69,210.30 $83,052.37
Community Programs & Facilities Director E/D 1 1 CP
Deputy Police Chief E/D 1 1 PD
Asst. Town Manager/Econ. Dev. Director E/D 1 1 ADMIN
Planning and Zoning Director E/D 1 1 PZ
Treasurer/Finance Director E/D 1 1 FIN
Human Resources/Risk Mgmt Director E/D 1 1 HR/RM
Public Works Director E/D 1 1 PW
25 Police Chief E/D 1 1 PD $74,464.12 $93,080.15 $111,696.18
TOTAL CLASSIFIED 69 69
17 Certified Officer (DUI Task Force Funded)N 1 1 PD $39,185.62 $48,982.01 $58,778.42
Town Manager (Unclassified)E/D 1 1 ADMIN
TOTAL 71 71
Town Council (Unclassified Part-Time)5 5
Frozen Positions in the FY21 Budget
9 Laborer N 0 1 PW $26,006.31 $32,507.89 $39,009.47
10 Equipment Operator 1 N 0 1 PW $27,732.71 $34,665.89 $41,599.07
11 Utility Service Operator N 0 1 PW $29,136.69 $33,769.52 $43,705.04
17 Certified Officer N 0 1 PD $39,185.62 $48,982.01 $58,778.42
24 Asst. Town Manager/Econ. Dev. Director*E/D 1 1 ADMIN $67,460.84 $84,326.05 $101,191.26
*Position frozen 1/1/2021 - 6/30/2021.
24 $67,460.84 $84,326.05 $101,191.26
$75,241.35
23 $61,116.19 $74,897.28 $89,876.76
21 $50,160.90 $62,701.12
168
TOWN OF VINTON
TAXES, LICENSES AND FEES SCHEDULE
EFFECTIVE JULY 1, 2020
Real Estate Tax*
$.07 per $100 assessed value (+ $1.09 per $100 to Roanoke County)
Personal Property Tax*
Value Used For Taxes: Loan Value, 77% of Retail Value
Assessment Ratio: 100%
Nominal Rate Per $100: $1.00 (+$3.50 to Roanoke County)
Machinery and Tools Tax*
Value Used For Taxes: Original Total Capitalized Cost
Nominal Rate Per $100: $1.00 (+$2.85 to Roanoke County)
Assessment Ratio Effective Rate Per $100
Years 1-5 - 25% $0.25 (+$0.75)
Years 6-10 - 20% $0.20 (+$0.60)
Years 11+ - 15% $0.15 (+$0.45)
*Vinton residents pay some taxes to both the town and the county, since services are delivered by both
jurisdictions
Cigarette Tax
$0.25 per pack of 25 or fewer cigarettes
E-911 Telephone Service
Local tax replaced with statewide tax under the Virginia Communications Sales and Use Tax, 2006 Va.
Acts ch.780
General Property Taxes
Other Local Taxes
169
Electric Utility Consumer Tax*
Residential Consumer: .00900 per kWh/month not to exceed $1.80/month
Commercial Consumer: .00610 per kWh/month not to exceed $600.00/month
Industrial Consumer: .00640 per kWh/month not to exceed $600.00/month
Local Telephone Utility Consumer Tax
Local tax replaced with statewide tax under the Enhanced Public Safety Telephone Services Act, 2000
Va. Acts ch.1064
Meals Tax
6% on the amount paid for meal(s) purchased from any food establishment, whether prepared in such
food establishment or not, and whether consumed on the premises or not.
Mobile Phone Utility Consumer Tax
All Consumers: 10% of charges per month to $30.00 in charges per month.
Natural Gas Utility Consumer Tax*
Residential Consumer: .12183 per CCF/month not to exceed $1.80/month
Commercial Consumer: .12183 per CCF/month not to exceed $600.00/month
Industrial Consumer: .12183 per CCF/month not to exceed $600.00/month
Public Water Utility Consumer Tax*
Residential Consumer: 12% per two-month billing period with a
Maximum of $1.80 ($15.00 x 12%) per billing period
Commercial/Industrial Consumer: 12% per monthly billing period with a maximum of
$600.00 ($5,000.00 x 12%)
Transient Occupancy Tax
7% on the amount paid for a room or space provided on hotel, motels or campgrounds.
*These utilities also pay a license tax of one-half (1/2) of one (1) percent of gross receipts accruing from
sales to the ultimate consumer in the Town of Vinton.
170
Classification Rates Minimum Fee
Retail $0.20 per $100.00 of gross receipts $30.00 gross receipts 0 - $125,000
Business Services $0.36 per $100.00 of gross receipts $30.00 gross receipts 0 - $125,000
Professional/Financial $0.58 per $100.00 of gross receipts $30.00 gross receipts 0 - $125,000
Wholesale $0.05 per $100.00 of gross receipts $30.00 gross receipts 0 - $125,000
Contractor $0.16 per $100.00 of gross receipts $30.00 gross receipts 0 - $125,000
Peddlers – General $250.00 per person
Peddlers – Perishable $ 50.00 per person
Itinerant Vendor – General $500.00 per person
Itinerant Vendor – Perishable $ 50.00 per person
**Additional fees may apply for alcoholic beverages
Community Programs
Charles R. Hill Community Center Fees
The rates listed below are maximum set rates and are subject to change based on the
circumstances of each event. Hourly rates and non-profit rates are available upon request.
Additional time can be rented on a pro-rated hourly rate schedule. This proposal would be
effective for all new bookings made after January 1, 2019. Bookings made prior to this date
would be honored at the old rates.
Resident Rate: $50/hour
Non-Resident Rate: $60/hour
Frequency Rate: $35/hour
Town of Vinton Employees, Non-Profit Organizations, and Veterans eligible for 10%
discount.
Rental Fee includes access to the facilities and amenities, and staff supervision.
Business Licenses
Fees
171
Farmer’s Market Fees
The Vinton Farmers’ Market operates Tuesday through Saturday from 9 a.m. until 6 p.m. The
market is open April through October. The Town of Vinton reserves the right to change or
modify the operating hours and season.
Spaces/tables are on a paid reserved basis of:
Daily $ 10.00
Monthly $240.00
Special Event within the Market Area (daily) $ 50.00
*Authority-Vinton Resolution No. _______, effective July 1, 2020.
War Memorial Rental Fees
The rates listed below are maximum set rates and are subject to change based on the
circumstances of each event. Hourly rates and non-profit rates are available upon request.
Additional time can be rented on a pro-rated hourly rate schedule. This proposal would be
effective for all new bookings made after January 1, 2019. Bookings made prior to this date
would be honored at the old rates.
Business/Individual Rental Rates
Event Schedule Library South Ballroom North Ballroom
Weekday Rate
8 Hour Block $450 $550 $650
4 Hour Block $250 $350 $450
Hourly Rate $75 $95 $120
Weekend Rate
8 Hour Block $550 $650 $850
4 Hour Block $350 $450 $650
Hourly Rate $95 $120 $170
Wedding/Special Event Rental Rates
Event Schedule Campus*
Friday & Saturday $3,500
Saturday Only $2,800
Sunday Only $2,500
Town of Vinton Employees, Non-Profit Organizations, and Veterans eligible for 10%
discount.
*Campus includes access to entire facility, linens, decorations, etc.
172
Planning and Zoning
Zoning Permit $25.00
Sign Permit
• Banner $20.00
• Permanent or Portable $25.00 plus $5.00 per additional $1,000 of cost
or portion thereof
Shared Mobility System Permit $1,000.00 annually
Variance $250.00
Special Use Permit $250.00 plus $10.00 per acre
Site Plan Review $250.00 plus $50.00 per acre or portion thereof
Small Subdivision Review 1-4 lots $ 75.00
Large Subdivision Review 5 or more lots $220.00 plus $50.00 per lot
Rezoning to R – LD, R-1, or R-2 $500.00 plus $20.00 per acre or portion thereof
Rezoning to R-3 or R-B $700.00 plus $25.00 per acre or portion thereof
Rezoning GB or CB $700.00 plus $25.00 per acre or portion thereof
Rezoning M-1 or M-2 $700.00 plus $25.00 per acre or portion thereof
Administrative Appeal for Board of Zoning Appeals $250.00
Police Department
General
Contractual Police Services $ 48.00/hour with 2 hour minimum
Precious Metals Dealer Permit $200.00
Police Report $ 15.00
Restricted Parking Permits $ 5.00
Solicitor’s Permit $ 20.00
False Alarms
Fifth Dispatch $ 25.00
Sixth Dispatch $ 50.00
Seventh Dispatch $100.00
Eighth and Subsequent Dispatches $150.00
Littering Penalty $ 50.00
Parking Penalties
Overtime parking $ 20.00
No parking zone $ 20.00
Parking in handicapped zone $100.00
Restricted parking area $ 10.00
No stopping or standing zone $ 10.00
Blocking traffic $ 10.00
Fire lane or within 15 feet of fire hydrant $ 50.00
Parking in front or public or private driveway $ 10.00
Parking in wrong direction $ 20.00
3rd violation within seven (7) day period $100.00
Parking without valid state license $ 15.00
Parking without valid state inspection $ 15.00
Parking over four (4) days $ 15.00
Parking commercial vehicle-residential area $ 10.00
Other $ 10.00
173
Public Works
Additional town-issued refuse carts* $5.00/month per cart
Residential-one (1) additional cart
Business and Commercial – two (2) additional carts
Excessive amounts of bulk, large items, yard waste, brush
and limbs requiring five (5) full-size pickup truck loads* $50.00
Additional fee for each full-size pickup truck load
over five (5) $15.00
Treasurer/Finance Department
General
Returned check fee $50.00
DMV Stop Fee $25.00
Duplicate Bill Fee $ 5.00
VLF Transfer Fee $ 1.00
Motor Vehicle License Fees
Antique vehicle $ 5.00
Motor vehicle, trailer, semitrailer $20.00
Motorcycle $15.00
Vehicles with gross weight of 4,001 or more $25.00
Transfer fee for replacement vehicle $ 1.00
Public Rights-of-Way User Fee
A public rights-of-way user fee is imposed upon each access line of every provider of
telecommunications as established under Section 56-468.1 of the 1950 Code of Virginia, as
amended. The Town will apply the public rights-of-way use fee as calculated by the Virginia
Department of Transportation as provided by law.
174
Authority: Vinton Ordinance No. 953 Effective Date: 07/01/2014
Town of Vinton Water & Wastewater Fees and Charges Schedule
System Development Fees
Meter Size, in. Water Wastewater Total
Note.
calculated per metered dwelling unit if apartments are individually metered. Service fees shall be calculated based upon the
number of connections to the water main distribution line and/or wastewater collection line. When a separate service connection
Tap & Service Lateral Connection Charges
Water Wastewater Total
Note.
feet at above charges.
Main Line Extension Charges
Water Wastewater
Note.
connection to maximum 1-inch meter size. (4) Wastewater service lateral connection to maximum of 4-inch. (5) Main water
distribution line and wastewater collection line each to a maximum of 8-inch. (6) Asphalt cut and patch is included. (7) Assumes
no rock or ledge is encountered. (8) Work is performed on low traffic volume residential streets, not main/arterial collector streets
or intersections. (9) Water and wastewater main extensions are performed in conjunction with tap & service lateral connection
work. (10) A contracting charge of 20% for water and 16% for wastewater of the estimated value of the work or $1,000.00 each,
whichever is greater, shall apply when the Town performs some or all of its work by contract. The customer may be required to
make a down payment when work is to be performed by contract. An administrative service charge of $125.00, plus any actual
costs incurred, will be assessed by the Town, if the customer elects to perform the work with its own contractor or not at all, after
the Town obtains pricing from a contractor. Also, an administrative service charge of $125.00, plus any additional costs incurred,
will be assessed when a customer requests return of fees and charges paid to the Town.
Inspection Charges
Water Wastewater Residential Dwelling Unit
Water Wastewater Subdivision
Water Wastewater Commercial & Industrial
Commercial
Commercial Apartment Complex,
Multi-Building
Industrial
Water Meter Setting Fees
Meter Size, in.
Determined and priced on a case by case basis.
175
Effective Date: July 1, 2020
Town Council Ordinance No. 953 dated June 3, 2014
Town Council Ordinance No.
TOWN OF VINTON
RATES & CHARGES SCHEDULE FOR WATER AND WASTEWATER SERVICE
Water Rates & Charges
Bimonthly
Monthly
Minimum Charge for Residential Service
$11.88
Gallons
$5.94
5/8" meter
Residential Volumetric Consumption Rate
per 1,000 gallons
per 1,000 gallons
Minimum Charge for Commercial/Institutional/Industrial Service Monthly
Commercial/Institutional/Industrial Volumetric Consumption Rate
$5.44 (per 1,000 gals.)
Purchased Water Sales Monthly
Volumetric Consumption Rate (Residential/Commercial/Institutional ).
$5.44 (Per 1,000 gallons
Volumetric Consumption Rate (Industrial ).
$4.04 (Per 1,000 gallons
Bulk Water Sales Monthly
per 1,000 gallons).
per 1,000 gallons).
Miscellaneous Water Service Charges and Fees
(See Note 2).
See Note 3)
Note 2. No charge if meter fails accuracy test.
176
Effective Date: July 1, 2020
Town Council Ordinance No. 953 dated June 3, 2014
Town Council Ordinance No.
Wastewater Rates & Charges Bimonthly Monthly
Minimum Charge for Residential Service - Metered
$20.52
Gallons
$10.26
$4.97
$4.97
Residential Volumetric Disposal Rate
All consumption (per 1,000 gallons )
Minimum Charge for Commercial/Institutional/Industrial - Metered Service $10.26
$4.97
Commercial/Institutional/Industrial Volumetric Disposal Rate
per 1,000 gallons
Residential Unmetered Service
Bimonthly Monthly
Note 1. Applies where no individual residential water meter is installed.
TOWN OF VINTON
RATES & CHARGES SCHEDULE FOR WATER AND WASTEWATER SERVICE
177
Effective July 1, 2020 Town Council Ordinance No. 1007 dated November 5, 2019
Current Adopted Adopted Adopted Adopted
7/1/2020 1/1/2020 FY2021 FY2022 FY2023
Minimum Charge for Residential Service
First 1,500 Gallons or Less Thru 5/8" Meter 10.27$ 5.50$ 5.94$ 6.42$ 6.93$
Residential Volumetric Consumption Rate
First 1,500 Gallons or Less (Per 1,000 Gallons)-$ 4.02$ 4.26$ 4.51$ 4.78$
Next 15,000 Gallons or Less (Per 1,000 Gallons)3.79$ 4.02$ 4.26$ 4.51$ 4.78$
All Over 16,500 Gallons (Per 1,000 Gallons)4.75$ 5.04$ 5.34$ 5.66$ 6.00$
Current Adopted Adopted Adopted Adopted
7/1/2020 1/1/2020 FY2021 FY2022 FY2023
Minimum Charge for Commercial/Institutional/Industrial Service
First 1,500 Gallons or Less Thru 5/8" Meter 10.27$ 5.50$ 5.94$ 6.42$ 6.93$
First 1,500 Gallons or Less Thru 3/4" Meter 11.21$ 6.00$ 6.48$ 7.00$ 7.56$
First 1,500 Gallons or Less Thru 1" Meter 11.97$ 6.41$ 6.92$ 7.48$ 8.07$
First 1,500 Gallons or Less Thru 1-1/4" Meter 12.45$ 6.66$ 7.19$ 7.77$ 8.39$
First 1,500 Gallons or Less Thru 1-1/2" Meter 13.46$ 7.20$ 7.78$ 8.40$ 9.07$
First 1,500 Gallons or Less Thru 2" Meter 17.22$ 9.22$ 9.96$ 10.75$ 11.61$
First 1,500 Gallons or Less Thru 3" Meter 23.01$ 12.32$ 13.31$ 14.37$ 15.52$
First 1,500 Gallons or Less Thru 4" Meter 30.22$ 16.18$ 17.47$ 18.87$ 20.38$
First 1,500 Gallons or Less Thru 6" Meter 37.79$ 20.23$ 21.85$ 23.60$ 25.48$
First 1,500 Gallons or Less Thru 8" Meter 42.29$ 22.64$ 24.45$ 26.41$ 28.52$
Commercial Volumetric Consumption Rate
First 1,500 Gallons or Less (Per 1,000 Gallons)-$ 5.13$ 5.44$ 5.76$ 6.11$
All Over 1,500 Gallons (Per 1,000 Gallons)4.84$ 5.13$ 5.44$ 5.76$ 6.11$
Current Adopted Adopted Adopted Adopted
7/1/2020 1/1/2020 FY2021 FY2022 FY2023
Minimum Charge for Residential Service - Metered
First 1,500 Gallons or Less 15.07$ 9.50$ 10.26$ 11.08$ 11.97$
Residential Volumetric Disposal Rate
First 1,500 Gallons or Less (Per 1,000 Gallons)-$ 4.69$ 4.97$ 5.26$ 5.58$
All Over 1,500 Gallons (Per 1,000 Gallons)4.42$ 4.69$ 4.97$ 5.26$ 5.58$
Residential Unmetered Service 31.41$ 33.29$ 35.29$ 37.41$ 39.65$
Current Adopted Adopted Adopted Adopted
7/1/2020 1/1/2020 FY2021 FY2022 FY2023
Minimum Charge for Commercial Service - Metered
First 1,500 Gallons or Less 15.07$ 9.50$ 10.26$ 11.08$ 11.97$
Commercial Volumetric Disposal Rate
First 1,500 Gallons or Less (Per 1,000 Gallons)-$ 4.69$ 4.97$ 5.26$ 5.58$
All Over 1,500 Gallons (Per 1,000 Gallons)4.42$ 4.69$ 4.97$ 5.26$ 5.58$
Monthly Residential Water Rates & Charges
Monthly Commercial Water Rates & Charges
Monthly Residential Wastewater Rates & Charges
Monthly Commercial Wastewater Rates & Charges
TOWN OF VINTON
RATES & CHARGES SCHEDULE FOR WATER AND WASTEWATER SERVICE
178
Customer Rank
Precision Fabrics Group, Inc.1 5.41 %
Aramark 2 4.10 %
Cardinal Glass 3 2.80 %
The Berkshire 4 1.65 %
Roanoke County Schools 5 1.49 %
Blue Ridge Manor Apartments 6 1.43 %
RGM 7 0.79 %
Richard Dickerson/RL Mansard Sq 8 0.51 %
F & W Management 9 0.47 %
A Porter's Haven 10 0.44 %
% of Revenue
PRINCIPAL WATER AND WASTEWATER CUSTOMERS
179
NOTICE OF PUBLIC HEARING
FOR PROPOSED REAL PROPERTY TAX INCREASE
The Town of Vinton proposes to increase property tax levies.
1. Assessment Increase: Total assessed value of real property, excluding additional
assessments due to new construction or improvements to property, exceeds last year's total
assessed value of real property by 3.13 percent.
2. Lowered Rate Necessary to Offset Increased Assessment: The tax rate which would levy
the same amount of real estate tax as last year, when multiplied by the new total assessed
value of real estate with the exclusions mentioned above, would be $.0678 per $100 of
assessed value. This rate will be known as the "lowered tax rate."
3. Effective Rate Increase: The Town of Vinton proposes to adopt a tax rate of $.07 per $100
of assessed value. The difference between the lowered tax rate and the proposed rate would
be $.0022 per $100, or 3.13 percent. This difference will be known as the "effective tax rate
increase." Individual property taxes may, however, increase at a percentage greater than or
less than the above percentage.
4. Proposed Total Budget Increase: Based on the proposed real property tax rate and changes
in other revenues, the total budget of the Town of Vinton General Fund will exceed last year's
by 3.13 percent.
A public hearing on the increase will be held on Tuesday, April 7, 2020 at 7:00 p.m. or as soon
thereafter as the matter may be heard, in the Council Chambers of the Vinton Municipal Building,
located at 311 South Pollard Street, Vinton, Virginia.
Persons requiring special assistance to attend and participate at this public hearing should contact the
Town Manager's office at (540) 983-0607.
Susan N. Johnson
Town Clerk
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Please publish in the Messenger on Thursday, March 5, 2020.
Please send invoice and affidavit of publication to:
Susan N. Johnson
Town Manager's Office
Vinton Municipal Building
311 South Pollard Street
Vinton, VA 24179
(540) 983-0607
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LEGAL NOTICE
TOWN OF VINTON, VIRGINIA
NOTICE OF PUBLIC HEARING
Please be advised that the Vinton Town Council will hold a public hearing at its meeting on
Tuesday, April 7, 2020, at 7:00 p.m. or as soon thereafter as the matter may be heard, in the
Council Chambers of the Vinton Municipal Building, located at 311 South Pollard Street,
Vinton, Virginia, on the following, to-wit:
TO SET A PERSONAL PROPERTY TAX RATE OF NOT MORE THAN $1.00 PER
$100 ASSESSED VALUATION IN THE TOWN OF VINTON.
TO SET A MACHINERY AND TOOLS TAX RATE OF NOT MORE THAN $1.00
PER $100 ASSESSED VALUATION IN THE TOWN OF VINTON.
Persons requiring special assistance to attend and participate at this public hearing should contact
the Town Manager’s office at (540) 983-0607.
Susan N. Johnson
Town Clerk
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Please publish in the Messenger on Thursday, March 5, 2020.
Please send invoice and affidavit of publication to:
Susan N. Johnson
Town Manager’s Office
Vinton Municipal Building
311 South Pollard Street
Vinton, VA 24179
(540) 983-0607
182
183
LEGAL NOTICE
TOWN OF VINTON, VIRGINIA
NOTICE OF PUBLIC HEARING
Please be advised that the Vinton Town Council will hold a public hearing concerning the
proposed FY2020-2021 Town of Vinton Budget at its meeting on Tuesday, June 2, 2020, at 7:00
p.m. or as soon thereafter as the matter may be heard. In light of the ongoing COVID-19
emergency, participation in this public hearing by Council members, staff, and the public will be
available through electronic or other alternative means. The public may comment on the
proposed budget by emailing sjohnson@vintonva.gov, leaving a message at 540-983-0607 or
writing to the Town Clerk, Vinton Municipal Building, 311 S. Pollard Street, Vinton, Virginia
24179. Voice mails, emails and other messages containing comments on the budget will be
provided to Council members. The public also may be able to comment during the electronic
public hearing. Citizens interested in this option must register in advance by calling the Town
Clerk’s Office at 540-983-0607 or sending an email to sjohnson@vintonva.gov by 12 Noon on
Monday, June 1, 2020. The public can observe this meeting through a livestream on the Town’s
Facebook page at www.facebook.com/vintonva. Additional information concerning the meeting
and the public hearing will be made available on the Town’s website at least three days before
the meeting date. The proposed budget is as follows:
Revenues Total All Funds
General Fund
Grant Fund
$7,168,550
4,000
Utility Fund
Capital Fund
3,826,500
175,000
Stormwater Fund 489,723
Total Revenues $11,663,773
Expenditures
General Fund:
Town Council $130,168
Town Manager's Office 116,468
Human Resources 55,579
Legal Services 42,558
Treasurer/Finance Department 246,827
Police Department 2,181,089
Communications Services 434,000
Fire & EMS 2,385
Police/Animal Control 94,580
Public Works Administration 120,560
Maintenance/Highways/Streets/Bridges 800,172
Snow and Ice Removal 45,421
Traffic Signs and Street Light 109,189
Refuse Collection 555,148
Recycling 86,144
Building & Grounds 138,422
Health Department 25,020
Special Programs 146,384
WM Interdepartmental Functions 10,000
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War Memorial 260,274
Vinton Veterans Monument 5,000
Swimming Pool/Parks 3,290
Senior Program 92,280
Town Museum 13,445
Planning & Zoning 277,645
Economic Development 105,457
Public Transportation 115,000
Vinton Business Center 7,350
Performance Agreements 53,400
Retiree Insurance 5,000
Travel & Training 15,551
Debt Service - General Fund 444,882
Transfers 429,862
Total General Fund $7,168,550
VML Risk Management Grant 4,000
Water & Wastewater Administration $439,560
Customer Accounts 305,900
Water System Maintenance 929,862
Purchased Water 145,000
Wastewater System Maintenance 847,173
Debt Retirement-Bonds/L.T.D. 770,629
Contingency 143,514
Transfers 244,862
Street Mountain View Road Imp $175,000
Administration $128,738
Street & Road Cleaning 66,566
Operations 255,692
Debt Retirement 38,727
Persons requiring special assistance to attend and participate at this public hearing should contact
the Town Manager’s office at (540) 983-0607.
Susan N. Johnson, CMC
Town Clerk
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Please publish as a Display ad in The Vinton Messenger on Thursday, May 21, 2020 and
Thursday, May 28, 2020.
Please send invoice and affidavit of publication to:
Susan N. Johnson
Town Manager’s Office
Vinton Municipal Building
311 South Pollard Street
Vinton, VA 24179
(540) 983-0607
186
PROPOSED ORDINANCE NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY,
JUNE 16, 2020, AT 7:00 P.M., IN THE COUNCIL CHAMBERS OF THE VINTON
MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA.
WHEREAS, the Town Charter requires that a budget be adopted by July 1st for the new fiscal
year; and
WHEREAS, the Council has reviewed the proposed budget and is of the opinion that the Town
government can operate for the twelve-month period beginning July 1, 2020 to June
30, 2021, with the revenues and expenditures contained in the attached budget; and
WHEREAS, any funds appropriated in this budget to any Town department may be used as
participating funds in any Federal Aid Programs for like purposes, with the prior
approval of the Town Council.
NOW, THEREFORE, BE IT ORDAINED by the Council of the Town of Vinton, Virginia, that
the budget for the fiscal year beginning July 1, 2020 and ending June 30, 2021 be set forth herein.
BE IT FURTHER ORDAINED that this ordinance provides for the daily operation of the
department of law and the department of finance, and in an emergency.
BE IT FURTHER ORDAINED that this Ordinance takes effect July 1, 2020.
This Ordinance adopted on motion made by _____________________ and seconded by
_____________________.
AYES:
NAYS:
APPROVED:
__________________________________
Bradley E. Grose, Mayor
ATTEST:
_____________________________________
Susan N. Johnson, CMC, Town Clerk
Revenues Total All Funds
General Fund $7,168,550
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Total Revenues $11,663,773
Expenditures
General Fund: Town Council $130,168
Town Manager's Office 116,468
Human Resources 55,579
Legal Services 42,558
Treasurer/Finance Department 246,827
Police Department 2,181,089
Communications Services 434,000
Fire & EMS 2,385
Police/Animal Control 94,580
Public Works Administration 120,560
Maintenance/Highways/Streets/Bridges 800,172
Snow and Ice Removal 45,421
Traffic Signs and Street Light 109,189
Refuse Collection 555,148
Recycling 86,144
Building & Grounds 138,422
Health Department 25,020
Special Programs 146,384
WM Interdepartmental Functions 10,000
War Memorial 260,274
Vinton Veterans Monument 5,000
Swimming Pool/Parks 3,290
Senior Program 92,280
Town Museum 13,445
Planning & Zoning 277,645
Economic Development 105,457
Public Transportation 115,000
Vinton Business Center 7,350
Performance Agreements 53,400
Retiree Insurance 5,000
Travel & Training 15,551
Debt Service - General Fund 444,882
Transfers 429,862
Grant Fund:
VML Risk Management Grant 4,000
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Total Grant Fund $4,000
Utility Fund:
Total Utility Fund $3,826,500
Capital Fund:
Total Grant Fund $175,000
Stormwater Fund
Total Stormwater Fund $489,723
Total Combined Expenditures $11,663,773
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1
Town of Vinton, Virginia
General Fund Reserve Policy
Purpose:
The Town of Vinton establishes its General Fund Reserve policy as additional insurance against
disasters, emergencies and unforeseen expenditures.
Reserve Level:
The Town Council hereby establishes the following minimum General Fund reserve target:
• The Town shall strive to maintain a General Fund reserve equal to 2 months of
discretionary General Fund revenues. These funds are set-aside to address potential
needs in the following areas:
o A Reserve for Economic Uncertainty – funds designated to mitigate periodic
revenue shortfalls due to downturn in economic cycles, thereby avoiding the
need for service-level reductions within the fiscal year or budget year.
o An Emergency Reserve – funds designated to mitigate costs of unforeseeable
emergencies and natural disasters.
o Working Capital – to provide the Town sufficient cash flow without having to
borrow to meet operating expenses.
• The appropriate level of General Fund reserves shall be reviewed every year.
For the purpose of this section, discretionary General Fund revenues include all taxes, permits
and fees, fines and forfeitures, use of money and property, charges for services, miscellaneous
services, recovered cost, non-categorical aid, and categorical aid that are not restricted as to
their use.
Use of Reserve Funds:
Reserve for Economic Uncertainty – Funds reserved under this category shall be used to
mitigate annual revenue shortfalls (actual revenues less than projected revenues) due to
slowdown in general economic conditions as well as reductions in revenues caused by actions
by State/Federal governments. Should any unanticipated reductions in revenues be deemed to
be recurring, adjustments will be made in the following budget so as to reflect revised revenue
projections.
Any reserve funds expended within this category that result in year-end reserves below the
established policy level shall be restored in the subsequent budget year. However, if the
reserve level falls to below ten percent (10%), the Town Council may restore funds over a multi-
year period.
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2
Emergency Reserve - Funds reserved under this category shall be used to mitigate costs
associated with unforeseen emergencies, including natural disasters. Should unforeseen and
unavoidable events occur that require expenditure of Town resources beyond those provided
for in the annual budget, the Town Manager shall have the authority to approve appropriation
of Emergency Reserve Funds. The Town Manager shall then present to the Town Council – no
later than its first regularly scheduled meeting – a resolution confirming the nature of the
emergency and formally authorizing the appropriation of reserve funds.
Working Capital – The Town Treasurer can transfer to the Town’s Operating Account up to a
total of $1,000,000 during any fiscal year in order to meet operating expenditures and maintain
cash flow during periods such as the first six months of the fiscal year. The Finance Committee
will be apprised during the year of the status of the transfers from the Reserve Fund. This
money must be replaced in the Reserve Fund by the second Council meeting in June of the
Fiscal Year in which it was transferred. In the event that the transferred money cannot be
restored in the Reserve Fund a report to Council will need to be given so a formal action plan
can be enacted.
Excess Fund Balance:
At the end of each fiscal year, the Finance Department will report on the audited year-end
budgetary fiscal results. Should actual General Fund revenues exceed expenditures, a year-end
operating surplus shall be reported. Any year-end operating surplus which results in the
General Fund balance exceeding the level required by the reserve policy shall be deemed
available for allocation for the following, subject to Council approval:
• Transfer to the Capital Reserve Fund for appropriation within the Capital Improvement
Program Budget and/or Deferred Maintenance Program for non-recurring needs or
establishing a balance for future Capital Projects.
• Re-evaluate items from the subsequent year’s operating budget that were not funded
because of concern of budget shortfalls and provide for one-time, non-recurring needs.
It is the intent of the Town Council to limit use of fund balances in the General Fund to address
unanticipated one-time needs. Fund Balances shall not be applied to recurring annual
operating expenditures.
Other Funds:
In conjunction with approving the General Fund Reserve Policy, the Town Council expresses its
intent to evaluate the Utility (Enterprise) Fund as to the appropriateness of developing a formal
fund-specific reserve policy.
Adopted by Vinton Town Council on November 7, 2017 by Resolution No. 2223
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Town of Vinton, Virginia
Statement of Investment Policy
Purpose
The purpose of this policy is to set forth the investment and operational policies for the
management of the public funds of the Town of Vinton, Virginia (“ the Town”). These
policies have been adopted by, and can be changed only by, a majority vote of the Town
Council of the Town of Vinton, Virginia.
These policies are designed to ensure the prudent management of public funds, the
availability of operating and capital funds when needed, and an investment return
competitive with comparable funds and financial market indices.
Scope of the Investment Policy
This investment policy is a comprehensive one that governs the overall administration
and investment management of those funds held in the Town’s investment portfolio.
This policy shall apply to such funds from the time of receipt until the time the funds
ultimately leave the Town’s accounts. These funds include, but are not limited to all
general operating funds, enterprise funds, debt service funds, capital improvement funds,
and all float (the “Town Portfolio”). The monies of individual funds may be commingled
for investment purposes. The guidance set forth herein is to be strictly followed by all
those responsible for any aspect of the management or administration of these funds.
Investment Objectives
The Town’s Portfolio shall be managed to accomplish the following hierarchy of
objectives:
1 - Preservation of Principal – The single most important objective of the
Town’s investment program is the preservation of principal of those funds within the
portfolio.
2 - Maintenance of Liquidity – The portfolio shall be managed in such a
manner that assures that funds are available as needed to meet those immediate and/or
future operating requirements of the Town, including but not limited to payroll, accounts
payable, capital projects, debt service and other payments.
3 - Maximize Return – The portfolio shall be managed in such a fashion as to
maximize the return on investments within the context and parameters set forth by
objectives one (1) and two (2) above.
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Delegation of Authority
The Town Treasurer is an appointed official provided by the Town Charter who is
charged with collecting, safeguarding and disbursing the Town’s funds. Therefore the
Town Treasurer shall have responsibility for the operation of the investment program.
The Town Treasurer shall establish written procedures for the operation of the investment
program consistent with this investment policy. Procedures should include references to
safekeeping, delivery vs. payment, investment accounting, repurchase agreements, wire
transfer agreements, collateral/depository agreement agreements and banking services
contracts. No person may engage in an investment transaction except as provided under
the terms of this policy and the procedures established by the Town Treasurer. The Town
may employ an Investment Manager to assist in managing some or the Town’s entire
Portfolio. Such Investment Manager must be registered under the Investment Advisors
Act of 1940 or exempt from registration.
Investment Committee
The Town shall have an Investment Committee to serve in an advisory capacity. The
committee shall be comprised of the Town Treasurer, Town Manager, Assistant Town
Manager and Council Members serving on the Finance Committee. The Town Treasurer
shall be the chairperson of the Investment Committee. The Committee may establish its
own rules of procedure, and may retain the services of an investment advisor, registered
under the Investment Advisers Act of 1940 or exempt from registration, to assist it in
performing its duties.
The Investment Committee will be charged with the following responsibilities:
1. To review the investment policy annually and update the investment policy
when deemed necessary;
2. Monitor the investment transactions to insure that proper controls are in place
to ensure the integrity and security of the Town’s Portfolio;
3. Assure that the Town is in compliance with current state laws and the Town’s
written investment policies.
4. Meet periodically to deliberate such topics as economic outlook, portfolio
diversification and maturity structure, cash flow forecasts, potential risks and
target rate of return on the investment portfolio.
Standard of Prudence
The standard of prudence to be applied to the investment of the Town’s Portfolio shall be
the “Prudent Investor” rule that states:
“Investments shall be made with judgment and care, under circumstances then
prevailing which persons of prudence, discretion and intelligence exercise in the
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management of their own affairs, not for speculation, but for investment, considering the
probable safety of their capital as well as the probable income to be derived.”
The Town Treasurer and other town employees and officials involved in the investment
process acting in accordance with the Code of Virginia, this policy and any other written
procedures pertaining to the administration and management of the Town’s Portfolio and
who exercise the proper due diligence shall be relieved of personal responsibility for an
individual security’s credit risk or market price changes, provided that any negative
deviations are reported in a timely fashion to the Town’s Investment Committee and that
reasonable and prudent action is taken to control and prevent any further adverse
developments. Furthermore, in accordance with Section 2.2-4410 et seq. of the Code of
Virginia, the Treasurer shall not be liable for loss of public money due to the default,
failure or insolvency of a depository.
Ethics and Conflicts of Interest
The State and Local Government Conflict of Interests Act governs officers and
employees, including those involved in the Town’s investment process. Specifically,
Code of Virginia Section 2.2-3103 (5) and (6) of the Act provide that no officer or
employee shall:
1. accept any money, loan, gift, favor, service, or business or professional
opportunity that reasonably tends to influence him in the performance of his
official duties; or
2. Accept a business or professional opportunity when he knows there is a
reasonable likelihood that the opportunity is being afforded to influence him
in the performance of his official duties.
To ensure that personal investment or business transactions do not violate these
provisions or any other provision of the State and Local Government Conflict of Interests
Act, officers and employees must (i) familiarize themselves with his Act and (ii) carefully
scrutinize how their personal interests may affect or be affected by the transactions that
are part of the Town’s investment process.
Authorized Investments
In accordance with Sections 2.2-4501 through 2.2-4510 of the Code of Virginia and other
applicable law, including regulations promulgated by the Treasury Board of Virginia, the
Town shall be permitted to invest in any of the following securities.
A) U. S. Government Obligations. The following securities issued by the
United States Government or its Agencies:
1. Stocks, bonds, treasury notes and other evidences of indebtedness of the
United States, including:
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a. the guaranteed portion of any loan guaranteed by the Small
Business Administration,
b. any agency of the Untied States government, and
c. those unconditionally guaranteed as to the payment of principal
and interest by the United States.
2. Bonds of the District of Columbia;
3. Bonds and notes of the Federal National Mortgage Association and the
Federal Home Loan Banks:
4. Bonds, debentures or other similar obligations of the federal land banks,
federal intermediate credit banks, or banks of cooperatives, issued
pursuant to acts of Congress; and
5. Obligations issued by the United States Postal Service when principal and
interest thereon are guaranteed by the government of the United States.
U.S. Government obligations shall be limited to a maximum maturity of five
(5) years at the time of purchase.
B) Repurchase Agreements. Contracts for the present purchase and subsequent
resale at a specified time in the future of specific securities at specified prices
at a price differential representing the interest income to be earned by the
Town. Such contracts shall be invested in only if the following conditions are
met:
1. the repurchase agreement has a term to maturity of no greater than ninety
(90) days;
2. the contract is fully secured by deliverable U.S. Government Obligations
as described in (A) above (without limit to maturity), having a market
value at all times of at least one hundred two percent (102%) of the
amount of the contract;
3. a master repurchase agreement or specific written, repurchase agreement
governs the transaction;
4. the securities are held free and clear of any lien by an independent third
party custodian acting solely as agent for the Town, provided such third
party is not the seller under the repurchase agreement and is a qualified
public depository as defined in Section 2.2-4400 et seq. of the Code of
Virginia;
5. a perfected first security interest under the Uniform Commercial Code in
accordance with book entry procedures prescribed at 31 C.F.R. 306.1 et
seq. in such securities is created for the benefit of the Town;
6. for repurchase agreements with terms to maturity of greater than one (1)
day, the Town will value the collateral securities continuously and require
that if additional collateral is required then that collateral must be
delivered within one business day (if a collateral deficiency is not
corrected within this time frame, the collateral securities will be
liquidated.);
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7. the counterparty is a :
a. primary government securities dealers who report daily to the
Federal Reserve Bank of New York, or
b. a bank, savings and loan association or diversified securities
broker-dealer having $5 billion in assets and $500 million in
capital and subject to regulation of capital standards by any state
or federal regulatory agency; and
8. the counterparty meets the following criteria:
a. has a short-term debt rating of “A-1” or higher from Standard &
Poor’s;
b. has a long term debt rating of at least “AA” by Standard &
Poor’s or “Aa” by Mood’s Investor’s Services,
c. has been in operation for at least 5 years, and
d. Is reputable among market participants.
C) Commercial Paper. Unsecured short-term debt of U.S. corporations may be
purchased if the following conditions are met:
1. the maturity is no greater than two hundred-seventy days (270) days:
2. no more than thirty-five (35%) of the total funds available for investment
(based on book value on the date of acquisition) may be invested in
commercial paper;
3. the amount invested in any single issuing corporation will not exceed five
percent (5%) of the total funds available for investment (based on book
value on the date of acquisition);
4. the issuing corporation, or its guarantor, has a net worth of at least $50
million;
5. the net income of the issuing corporation, or its guarantor, has averaged $3
million per year for the previous five years; and
6. the issuing corporation, or its guarantor, has a short-term debt rating of no
less than “A-1” (or its equivalent” by at least two of the following
Moody’s Investors Service, Standard & Poor’s and Fitch Investor’s
Service.
D) Bankers’ Acceptances. Issued by a domestic bank or a federally chartered
domestic office of a foreign bank, which are eligible for purchase by the
Federal Reserve System may be purchased if the following conditions are
met:
1. the maturity is no greater than two hundred-seventy days (270) days;
2. the short-term paper of which is rated not lower than P-1 by Moody’s
Investors Services and A-1 Standard & Poor’s Corporation; and
3. The amount invested in any single bank will not exceed five percent (5%)
of the total funds available for investment (based on book value on the
date of acquisition).
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E) Corporate Notes. Issued by corporations organized and operating within the
United States or by depository institutions licensed by the United States or any
state and operating within the Untied States which meet the following
requirements:
1. the maturity is no greater than fire (5) years at the time of purchase;
2. has a minimum “Aa” long term debt rating by Moody’s Investors Service
and a minimum “AA: long term debt rating by Standard & Poor’s; and
3. The amount invested in any single issuing corporation will not exceed five
percent (5%) of the total funds available for investment (based on book
value on the date of acquisition).
F) Municipal Obligations. Bonds, notes and other evidences of indebtedness of
the Commonwealth of Virginia, or of any county, City, town, district,
authority or public body of the Commonwealth of Virginia upon which there
is no default that meet the following criteria;
1. Have a final maturity on the date of investment not to exceed five (5)
years.
2. Rated in either of the two highest rating categories by a nationally
recognized rating agency.
G) Negotiable Certificates of Deposit and Bank Deposit Notes of domestic
banks and domestic offices of foreign banks with:
1. a rating of at least “A-1” by Standard & Poor’s and “P-1” by Moody’s
Investor Service, Inc., for maturities of one year or less;
2. and a rating of at least “AA” by Standard & Poor’s and “Aa” by Moody’s
Investor Service for maturities over one year and not exceeding five years.
H) State Pool. The pooled investment fund (known as the Virginia Local
Government Investment Pool) as provided for in Section 2.2-4600 et seq. of
the Code of Virginia.
I) VACo/VML Virginia Investment Pool. A pooled investment program that
local governments and other political subdivisions use to invest assets they
expect to hold for one year or longer. Assets of governmental participants are
invested in high-quality corporate and government securities with average
duration of between 1 to 2 years. VIP has a higher expected rate of return
compared to traditional money market funds by investing in slightly longer-
term securities as authorized under the Virginia Investment of Public Funds
Act. Local governments typically utilize both vehicles:
1. A money market fund with overnight liquidity for operating expenses,
and
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2. VIP for funds requiring less liquidity that can be invested for one year or
longer.
VIP’s approach provides governmental entities the opportunity to access a
professional investment manager while sharing expenses. Investment
decisions are guided by a top-notch fund manager with access to extensive
research capabilities. The program offers semi-monthly liquidity, which
enables participants to access their funds on short notice in order to respond to
unexpected events.
J) Registered Investment Companies (Mutual Funds.) Shares in open-end
investment funds provided such funds are registered under the Federal
Investment Company Act of 1940, invest exclusively in the securities
specifically permitted under this investment policy, and which are similarly
diversified, provided that the fund is rated “AAm” or “AAm-G” or better by
Standard & Poor’s Corporation, or equivalent by other rating agencies. The
fund must also be properly registered for sale under the Securities Act
(Section 13.1-501 et seq.) of the Code of Virginia.
Bank Deposits
Certificates of deposit and other evidences of deposit in any national banking
association, Federal Savings and Loan Association or Federal Savings Bank located
in Virginia and any bank, trust company or savings institutions organized under
Virginia law are permitted by Section 2.2-4401 et seq. of the Code of Virginia. The
Town will maintain bank deposits meet the following requirements:
1. the maturity is greater than one (1) year at the time of purchase;
2. certificates of deposit will be placed directly with depository institutions
(no third parties or money brokers will be used);
3. deposits will be secured in accordance with the Virginia Security for
Public Deposits Act, (Section 2.2-4400 et se.) of the Code of Virginia that
requires:
a. collateralization on all deposits of Town funds in excess of the
amount protected by federal deposit insurance, and
b. Collateralization with (i) U.S. Government obligations and
securities unconditionally guaranteed as to the payment of
principal and interest by the United States, or any Agency thereof,
or (ii) municipal bonds of the Commonwealth of Virginia or any
political subdivision of the Commonwealth of Virginia that meets
the minimum criteria established in this Policy for direct
investment.
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Portfolio Diversification
The Town’s Portfolio shall be diversified by security type and institution. The maximum
percentage of the portfolio (book value at the date of acquisition) permitted in each
eligible security is as follows:
U.S. Government Obligations 100% Maximum
Registered Money Market Mutual Funds 100% Maximum
State of Virginia LGIP 75% Maximum
VACo/VML Virginia Investment Pool 75% Maximum
Repurchase Agreements 50% Maximum
Bankers’ Acceptances 40% Maximum
Commercial Paper 35% Maximum
Negotiable Certificates of Deposit/Bank Notes 20% Maximum
Municipal Obligations 20% Maximum
Corporate Notes 15% Maximum
Bank Deposits 25% Maximum
The combined amount of bankers’ acceptances, commercial paper, negotiable certificates
of deposit/bank notes and corporate notes shall not exceed fifty (50%) of the total book
value of the portfolio at the date of acquisition.
The Town’s Portfolio will be further diversified to limit the exposure to any one issuer.
No more than 5% of the Town’s Portfolio will be invested in the securities of any single
issuer with the following exceptions:
U.S. Treasury 100% Maximum
Each Federal Agency 35% Maximum
Each Repurchase Agreement Counterparty 25% Maximum
Maximum Maturity
Maintenance of adequate liquidity to meet the cash flow needs of the Town is essential.
Accordingly, the portfolio will be structured in a manner that ensures sufficient cash is
available to meet anticipated liquidity needs. Selection of investment maturities must be
consistent with the cash requirements of the Town in order to avoid the forced sale of
securities prior to maturity.
Operating Funds. The Town’s operating funds will be invested in permitted
investments with a stated maturity of no more than 2 years from the date of purchase. To
control interest rate risk, the average maturity of the portfolio will not exceed 1 year.
Bond Proceeds. Proceeds from the sale of bonds will be invested in compliance with the
specific requirements of the bond covenants without further restrictions as to the
maximum term to maturity of securities purchased. These proceeds are generally held by
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the Bond Trustee. However, in no case will bond proceeds be invested in securities with
a term to maturity that exceeds the expected disbursement date of those funds.
Reserve Funds and other funds with longer-term investment horizons my be invested in
securities exceeding five (5) years if the maturity of such investment is made to coincide
as nearly as practicable with expected use of funds.
Prohibited Investments and Investment Practices
The Town is prohibited from:
1. Investment in reverse repurchase agreements;
2. Short sales (selling a specific security before it has been legally purchased);
3. Borrowing funds for the sole purpose of reinvesting the proceeds of such
borrowing;
4. Investment in complex derivatives such as range notes, dual index notes,
inverse floating rate notes and deleveraged notes, or notes linked to lagging
indices or to long-term indices.
5. Investing in any security not specifically permitted by this Policy.
Selection, Approval of Brokers, Qualified Financial Institutions
The Town Treasurer and/or the Town’s Investment Manager shall maintain a list of
financial institutions and broker/dealers that are approved for investment purposes
(“Qualified Institutions”). Only firms meeting the following requirements will be eligible
to serve as Qualified Institutions:
1. “primary” dealers and regional dealers that qualify under Securities and
Exchange Commission Rule 15C3-1 (uniform net capital rule);
2. capital of no less than $10,000,000;
3. registered as a dealer under the Securities Exchange Act of 1934;
4. member of the National Association of Dealers (NASK);
5. registered to sell securities in Virginia; and
6. The firm and assigned broker have been engaged in the business of effecting
transactions in U.S. government and agency obligations for at least five (5)
consecutive years.
All brokers, dealers and other financial institutions deemed to be Qualified Institutions
shall be provided with current copies of the Town’s Investment Policy. A current audited
financial statement is required to be on file for each financial institution and broker/dealer
with which the Town transacts business.
Competitive Selection of Investment Instruments
It will be the policy of the Town to transact all securities purchase/sales only with
Qualified Institutions through a formal and competitive process requiring the solicitation
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and evaluation of at least three bids/offers. The Town will accept the offer which (a) the
highest rate of return within the maturity required; and (b) optimizes the investment
objective of the overall portfolio. When selling a security, the Town will select the bid
that generates the highest sale price.
Primary fixed price federal agencies offerings may be purchased from the list of
Qualified Institutions without competitive solicitation if it is determined that no agency
obligations meeting the Town’s requirements are available in the secondary market at a
higher yield.
Investment of Bond Proceeds
The Town intends to comply with all applicable sections of the Internal Revenue Code of
1986, Arbitrage Rebate Regulations and bond covenants with regard to the investment of
bond proceeds. Accounting records will be maintained in a form and for a period of time
sufficient to the document compliance with these regulations.
Sinking fund investments will be limited to those securities authorized by Section 2.2-
4500 et seq. of the Code of Virginia.
Safekeeping and Custody
All investment securities purchased by the Town or held as collateral on deposits or
investments shall be held by the Town or by a third-party custodial agent who may not
otherwise be counterparty to the investment transaction.
All securities in the Town’s Portfolio shall be held in the name of the Town and will be
free and clear of any lien. Further, all investment transactions will be conducted on a
delivery-vs.-payment basis. The custodial agent shall issue a safekeeping receipt to the
Town listing the specific instrument, rate, maturity and other pertinent information. On a
monthly basis, the custodial agent will also provide reports which list all securities held
for the Town, the book value of holdings and the market value as of month-end.
Appropriate Town officials and representatives of the custodial agent responsible for, or
in any manner involved with, the safekeeping and custody process of the Town shall be
bonded in such a fashion as to protect the Town from losses from malfeasance and
misfeasance.
Performance Standards
The investment portfolio shall be designed and managed with the objective of obtaining a
market rate of return throughout budgetary and economic cycles, commensurate with the
investment risk constraints and cash flow needs of the Town. Short-term funds and other
funds that must maintain a high degree of liquidity will be compared to the return on the
three-month U. S. Treasury Bill. Medium term investments and other funds that have a
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longer-term investment horizon will be compared to an index of U. S. Treasury securities
having a similar duration or other appropriate benchmark.
Reporting
The Town Treasurer or Investment Manager shall prepare an investment report not less
than monthly for the Investment Committee. This report shall include: (i) a listing of the
existing portfolio in terms of investment securities, amortized book value, maturity date,
yield-on-cost, market value, credit rating and other features deemed relevant and (ii) a
listing of all transactions executed during the month.
The Town Treasurer or Investment Manager shall prepare and submit to the Investment
Committee a “Quarterly Investment Report” that summarizes (i) recent market
conditions, economic developments and anticipated investment conditions, (ii) the
investment strategies employed in the most recent quarter, (iii) a description of all
securities held in investment portfolios at month-end, (iv) the total rate of return for the
quarter and year-to-date versus appropriate benchmarks, and (v) any areas of policy
concern warranting possible revisions to current or planned investment strategies.
The quarterly report will also include a statement that the investment of the Town
Portfolio is in compliance with this Policy and any applicable bond resolutions.
Adopted by Resolution No. 2053 by Town Council on February 18, 2014.
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Glossary of Terms and Acronyms
Accrual - A basis of accounting under which revenues are recorded when earned and
expenditures are recorded as soon as they result in liabilities for benefits received,
notwithstanding that the receipt of the revenue or the payment of the expenditure may
take place, in whole or in part, in another accounting period.
Adopted Budget - The budget for financial operations approved by Town Council and
enacted via a budget appropriation ordinance. The Adopted Budget shows approved tax
rates and estimates of revenues, expenditures, and transfers. It also indicates
departmental goals, objectives, and strategies.
Appropriation - An authorization made by Town Council which permits the Town
administrative staff to incur obligations against and to make expenditures of
governmental resources. Appropriations are usually made for fixed amounts and are
typically granted for a one-year period.
Assessed Value - The fair market value placed by the Commissioner of Revenue on
personal and real property owned by taxpayers.
Audit - A comprehensive investigation of the manner in which the government's
resources were actually utilized. A financial audit is a review of the accounting system
and financial information to determine how government funds were spent and whether
expenditures were in compliance with the legislative body's appropriations. A
performance audit consists of a review of how well the government met its stated goals.
The Commonwealth of Virginia requires that an independent certified public accountant
conduct an annual financial audit of each municipality.
Balanced Budget – A budget in which current revenues equal current expenditures.
After expenditures have been pared, budgets may be balanced by adjusting taxes and
fees to generate total current revenues, by drawing down fund balances accumulated
from prior years, or by short-term borrowing to make up the difference between
revenues from taxes and other income and current expenditures. The legal requirement
for a balanced budget may be set by the state or the local government.
Basis of Budgeting and Accounting – Accounting methods, such as accrual basis
and modified accrual basis, used to track revenues received and authorized obligations
expensed.
Bond – A written promise to pay a sum of money on a particular date at a specified
interest rate. The interest payments and the repayment of the principal are detailed in a
bond ordinance. The most common types of bonds are general obligation and revenue
bonds. These are use most frequently for construction of large capital projects, such as
buildings, utility systems, parks, etc. General obligation bonds require approval through
voter referendum for counties in Virginia.
Budget - A plan of financial operation comprised of an estimate of proposed
expenditures for a fiscal year and the proposed means of financing those expenditures
(revenue estimates).
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Budget Calendar - The schedule of key dates or milestones which the Town follows in
the preparation and adoption of the budget.
Budget Committee – the Town’s administrative staff who are responsible for providing
oversight to the budget development process and for submitting a recommended
budget to Town Council.
Budget Document - The official written statement prepared by the Town's
administrative staff which presents the proposed budget to the Town Council.
Budget Message - A general discussion of the proposed budget presented to the Town
Council by the Town Manager as a part of or supplement to the budget document. The
budget message explains principle budget issues against the background of financial
experience in recent years and presents recommendations made by the Town Manager.
Budget Transfer – A shift of budgeted funds from one expenditure item to another.
CAFR – Comprehensive Annual Financial Report – the annual report issued by the
Town on its financial position and activity for the fiscal year. This report is prepared by
an independent firm of certified public accountants in conformity with U.S. generally
accepted accounting principles as promulgated by the Governmental Accounting
Standards Board.
Capital Assets - Town assets of significant value and having a useful life of several
years, also referred to as fixed assets.
Capital Fund - accounts for financial resources to be used for the acquisition or
construction of major capital purchases.
Capital Lease - A lease obligation that has met the criteria to be categorized as a
capital lease as opposed to an operating lease under generally accepted accounting
principles. Capital leases are common in certain types of financing transactions
involving the use of revenue bonds as opposed to general obligation bonds.
Capital Outlay – Expenditures to acquire or improve fixed assets that are not
necessarily included in the Capital Improvement Program. Examples of capital outlays
are furniture, fixtures, machinery, and equipment.
Capital Projects - Projects which purchase or construct capital assets. Typically, a
capital project encompasses a purchase of land and/or the construction of a building or
facility.
CDBG – Community Development Block Grant - funding received from the U. S.
Department of Housing and Urban Development. CDBG primarily benefits low-and
moderate-income persons through housing, human services, neighborhood
improvements and economic development activities, with a secondary emphasis on the
reduction of slums and blight.
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CIP – Capital Improvement Program – A plan for capital expenditures, to be incurred
each year over a fixed period of several future years, which sets forth each capital
project, identifies the expected beginning ng and ending date for each project, the
amount to be expended in each year and the method of financing those expenditures.
Contingency Reserve - A budgetary reserve set aside for emergencies or unforeseen
expenditures not otherwise budgeted for.
Debt - Any obligations of the Town for the payment of money issued pursuant to the
Public Finance Act of Virginia.
Debt Service - Payment of interest and repayment of principal on Town debt.
Delinquent Taxes – Taxes remaining unpaid on or after the date on which a penalty for
non-payment is attached.
Depreciation - (1) Expiration in the service life of capital assets attributable to wear and
tear, deterioration, action of the physical elements, inadequacy or obsolescence, or (2)
the portion of the cost of a capital asset which is charged as an expense during a fiscal
period.
DEQ - Department of Environmental Quality - protects and enhances Virginia’s
environment, and promotes the health and well-being of the citizens of the
Commonwealth.
DHCD – Department of Housing and Community Services - partners with Virginia’s
communities to develop their economic potential, regulates Virginia’s building and fire
codes, provides training and certification for building officials, and invests more than
$100 million each year into housing and community development projects throughout
the state - the majority of which are designed to help low- to moderate-income citizens.
Distinguished Budget Presentation Awards Program – A voluntary awards program
administered by the Government Finance Officers Association (GFOA) to encourage
governments to prepare effective budget documents. To receive the award,
governments must have prepared a budget that meets program criteria as a document,
an operations guide, a financial plan, and a communications device.
Enterprise Funds - A type of proprietary fund set up to account for the financing of
services to the general public where all or most of the operating expenses involved are
recovered in the form of user charges. Included in this category are the Utility Fund and
the Stormwater Fund.
EMS – Emergency Medical Services – The Fire and Emergency Medical Services
Department provides emergency fire suppression response to incidents involving fires,
fire alarms, smoke scares, vehicle accidents and other types of calls where the threat of
fire exists. It also provides emergency medical response to incidents involving injury,
illness, accidents, and other types of calls where the threat of injury or illness exists.
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EPA - Environmental Protection Agency – issues policy and guidance documents to
assist the public on environmental issues and regulated entities and also helps
regulated entities meet federal requirements and holds entities legally accountable for
environmental violations.
Expenditures - The cost of goods received or services rendered whether payment for
such goods and services have been made or not.
Fiscal Year - An accounting period extending from July 1 to the following June 30 for
the Town of Vinton.
Fund - A sum of revenues set aside and allocated to specific categories, such as
General and Proprietary to provide funding of day-to-day and administrative operations.
Fund Balance – represents the cumulative difference between total financial resources
and total appropriated uses. Fund balances are used for one-time (non-operational)
expenditures or they are appropriated as “reserves” or “contingency”. In the budget
process, financial resources equal total appropriated uses because the creation of
reserves or contingencies is budgeted as appropriated uses.
GAAP – Generally Accepted Accounting Principles - the standard framework of
guidelines for financial accounting, mainly used in the U.S.A. It includes the standards,
conventions, and rules accountants follow in recording and summarizing transactions,
and in the preparation of financial statements.
GASB – The Governmental Accounting Standards Board – establishes and improves
state and local governmental accounting and financial reporting standards which result
in practical information for users of financial reports. They also guide and educate the
public, including issuers, auditors, and users of those financial reports.
General Fund - A type of governmental fund used to account for revenues and
expenditures for regular day-to-day operations of the Town. The primary sources of
revenue for this fund are local taxes and Federal and State grants.
General Obligation Bonds - Bonds issued pursuant to Article VII, Section 10 of the
Constitution of Virginia and the Public Finance Act secured by the full faith, credit and
taxing power of the Town.
GFOA – The Government Finance Officers Association (GFOA) – promotes excellence
in state and local government financial management. They also provide best practice
guidance, consulting, networking opportunities, publications including books, e-books,
and periodicals, recognition programs, research, and training opportunities.
Goal - A clear statement of a program's mission, or purpose.
Governmental Funds – These funds are typically used to account for most of a
government’s activities, including those that are tax supported.
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Grant – A contribution of assets (usually cash) by one governmental unit or other
organization to another. Typically, these contributions are made to local governments
from the Federal and State governments for specified purposes.
Grant Fund – A component of the General Funds used to track expenditures and
revenue of grant funds received from state, federal or other agencies and organizations.
HMGP - Hazard Mitigation Grant Program (HMGP) - helps communities implement
hazard mitigation measures following a Presidential Major Disaster Declaration in
the areas of the state, tribe, or territory requested by the Governor or Tribal
Executive. The key purpose of this grant program is to enact mitigation measures
that reduce the risk of loss of life and property from future disasters.
Lease Purchase Agreement – Contractual agreements that are termed leases, but
that in substance are purchase contracts.
License/Permit – Document issued to regulate various kinds of businesses or activities
within the Town.
Modified Accrual - An accounting method in which revenues are recorded when
available and measurable and expenditures are recorded when services or goods are
received and the liabilities are incurred.
Objective - The actual functions or services that a Town program must provide in order
to achieve its stated goals.
Organization – An operating department, grant or capital project. Also sometimes
referred to as a “cost center”.
Outcomes – the desired results that will be seen if the Town is successful in providing
programs and services that affect the causal factors identified for the priorities.
Performance Measure - Specific quantitative measures of services performed or
results obtained within a program.
Program - A term used to describe a Town department or cost center with distinct
objectives and activities.
Proposed Budget - The budget proposed by the Town Manager to Town Council for
adoption.
Proprietary Funds - A type of fund that accounts for governmental operations that are
financed and operated in a manner similar to private business enterprises. Proprietary
fund types used by the Town include the Enterprise Fund.
Refunding - A transaction in which the Town refinances an outstanding issue by
issuing new (refunding) bonds and using the proceeds to immediately retire the old
(refunded) bonds.
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Revenue - A term used to represent income to a specific fund, or an increase in the
fund's assets.
SERCAP - Southeast Rural Community Assistance Project - supports a diverse group
of individuals and communities across the organization's seven state service region and
provides training, technical, and financial assistance to address water, wastewater,
solid-waste, community development, and housing needs.
Service Level – A management tool used to measure past performance and changes
in the quantity, quality, and efficiency of services.
Stormwater Fund – A fund used to track expenses on stormwater during the year,
currently funded by a transfer from the General Fund and Utility Fund.
Tax Levy - The total dollar amount of tax that optimally should be collected based on
tax rates and assessed values of personal and real properties.
Tax Rate - The level at which taxes are levied.
Utility Fund – A type of fund used to account for operations of the public water and
sewer system financed through user charges and other system revenues.
VDOT – Virginia Department of Transportation - is responsible for building, maintaining,
and operating the State's roads, bridges and tunnels. And, through the Commonwealth
Transportation Board, it also provides funding for airports, seaports, rail and public
transportation.
Working Capital – liquid assets used to fund day-to-day operations of the government.
VBAF - Virginia Brownfields Restoration and Economic Redevelopment Assistance
Fund – provides grants or loans to local governments to promote restoration and
redevelopment of brownfield sites and to address environmental problems or obstacles
to reuse so these sites can be effectively marketed to new economic development
prospects.
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Frequently Used Acronyms and Initialisms
BVP – Bullet Proof Vest Partnership
CAFR – Comprehensive Annual Financial Report
CDBG - Community Development Block Grant
CIP – Capital Improvement Program
COLA – Cost of Living Adjustment
COMBAT – Community Blight Abatement Team
DCJS – Department of Criminal Justice Services
DEQ - Department of Environmental Quality
DHCD – Department of Housing and Community Services
DMV – Division of Motor Vehicles
EMS – Emergency Medical Service
EPA - Environmental Protection Agency
FOIA – Freedom of Information Act
FY – Fiscal Year
GAAP – Generally Accepted Accounting Principles
GASB – The Governmental Accounting Standards Board
GFOA – Government Finance Officers Association
GIS – Geographic Information System
HMGP - Hazard Mitigation Grant Program (HMGP)
NFIP – National Flood Insurance Program
SNAP – Supplemental Nutrition Assistance Program
VABF – Virginia Brownfields Restoration and Economic Development Assistance Fund
VDOT – Virginia Department of Transportation
VML – Virginia Municipal League
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