HomeMy WebLinkAboutFY 2019 - 2020 - Annual Town Budget-AdoptedTOWN OF VINTON
FY 2019-2020 BUDGET
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TABLE OF CONTENTS
GFOA Award .........................................................................................................1
Town Council ........................................................................................................2
Town Department Staff/Finance/Budget Committee .............................................3
Organizational Chart .............................................................................................4
Department Position Summary .............................................................................5
Town of Vinton General Information ......................................................................6
Town Manager’s Letter of Transmittal ..................................................................9
The Budget Overview .......................................................................................... 19
Budget Calendar ................................................................................................. 23
Functional Units .................................................................................................. 24
Revenue and Expenditure Summary................................................................... 25
General Fund Revenues Source Summary ......................................................... 28
General Fund Revenues Total and Graph .......................................................... 29
General Fund Revenues Details ......................................................................... 30
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General Fund Expenditures Total and Graph ...................................................... 33
General Fund Expenditures Breakdown by Department and Function ............... 34
General Fund – Town Council ............................................................................ 35
General Fund - Contributions Listing ................................................................... 36
General Fund – Town Manager .......................................................................... 38
General Fund – Human Resources/Risk Management Department ................... 41
General Fund – Legal Services .......................................................................... 44
General Fund – Treasurer/Finance Department ................................................. 46
General Fund – Public Works Department .......................................................... 49
General Fund – Public Works Administration ..................................................... 50
General Fund – Police Department .................................................................... 52
General Fund – Communication Services ........................................................... 55
General Fund – Fire and EMS Department ........................................................ 57
General Fund – Police Community Services/Animal Control .............................. 59
General Fund – Maintenance/Highways/Streets/Bridges .................................... 61
General Fund – Snow & Ice Removal ................................................................. 63
General Fund – Traffic Signs & Street Lights ..................................................... 65
General Fund – Refuse Collection ..................................................................... 67
General Fund – Recycling Collection .................................................................. 69
General Fund – Building & Grounds ................................................................... 71
General Fund – Health Department .................................................................... 73
General Fund – Special Programs ..................................................................... 75
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General Fund – War Memorial Interdepartmental Rental ................................... 78
General Fund – Vinton War Memorial ................................................................ 80
General Fund – Vinton Veterans Monument ...................................................... 83
General Fund – Swimming Pool & Parks ............................................................ 85
General Fund – Senior Program Department ...................................................... 87
General Fund – Town Museum ........................................................................... 90
General Fund – Planning & Zoning Department ................................................ 92
General Fund – Economic Development ............................................................. 95
General Fund – Public Transportation................................................................. 98
General Fund – Vinton Business Center .......................................................... 100
General Fund – Performance Agreements ........................................................ 102
General Fund – Debt Retirement ...................................................................... 104
General Fund – Transfers ................................................................................. 106
Grant Fund Revenues Totals and Graph .......................................................... 108
Grant Fund Expenditures Total and Graph ...................................................... 110
Utility/Enterprise Fund Revenues Totals and Graph ......................................... 112
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Utility Fund/Enterprise Expenditures Total and Graph ..................................... 114
Utility Fund/Enterprise – Water & Wastewater Administration ........................... 115
Utility Fund/Enterprise – Customer Accounts .................................................... 117
Utility Fund/Enterprise – Water System Maintenance ...................................... 119
Utility Fund/Enterprise – Purchased Water ...................................................... 121
Utility Fund/Enterprise – Wastewater System Maintenance ............................. 123
Utility Fund/Enterprise – Debt Retirement ........................................................ 125
Utility Fund/Enterprise – Performance Agreements .......................................... 127
Utility Fund/Enterprise – Contingency .............................................................. 129
Utility Fund/Enterprise – Transfer ..................................................................... 131
Capital Fund Revenues Totals and Graph ....................................................... 133
Capital Fund Expenditures Totals and Graph .................................................. 135
Stormwater Fund/Enterprise Revenues Totals and Graph ............................... 137
Stormwater Fund/Enterprise Expenditures Total and Graph ............................. 139
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Stormwater Fund/Enterprise – Administration .................................................. 140
Stormwater Fund/Enterprise – Street & Road Cleaning ................................... 142
Stormwater Fund/Enterprise – Operations ....................................................... 144
Stormwater Fund/Enterprise – Debt Retirement ............................................... 146
Debt Schedule ................................................................................................... 148
Town Manager’s CIP Funding Listing................................................................ 149
Capital Improvement Program ......................................................................... 150
Capital Improvement Program Impact Summary .............................................. 154
Pay and Classification Plan .............................................................................. 155
General Fund Taxes, Licenses and Fees Schedule .......................................... 157
Utility Fund Rates and Charges Schedules ....................................................... 163
Public Hearing Legal Notices - Tax Rates ......................................................... 166
Public Hearing Legal Notice – Meals Tax ..........................................................168
Public Hearing Legal Notice - Budget Adoption ................................................ 169
Ordinances - Tax Rates .................................................................................... 171
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Ordinance – Meals Tax ..................................................................................... 173
Ordinance - Budget Adoption ............................................................................ 175
Financial Guidelines & Policies ......................................................................... 178
Glossary ............................................................................................................ 194
®
GOVERNMENT FINANCE OFFICERS ASSOCIATION
Distinguished
Budget Presentation
Award
PRESENTED TO
Town of Vinton
Virginia
For the Fiscal Year Beginning
July 1, 2018
Executive Director
The Government Finance Officers Association of the United States and Canada
(GFOA) presented a Distinguished Budget Presentation Award to Town of Vinton,
Virginia for the Annual Budget beginning July 01, 2017. This is the third year that the
Town has received this award, which represents a significant achievement for the
Town. In order to receive the award, a budget document must satisfy criteria to
communications device. Budget documents must rate “proficient” for all four basic
categories as well as for 14 of the 27 mandatory criteria within those categories to
receive the award.
This award is valid for a period of one year only. We believe our current budget
continues to conform to program requirements, and we are submitting it to GFOA to
determine its eligibility for another award.
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Vinton
Town Council
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TOWN DEPARTMENT STAFF
FINANCE/BUDGET COMMITTEE
Richard W. Peters Assistant Town Manager/
Director of Economic Development
Susan N. Johnson Executive Assistant/Town Clerk
Thomas L. Foster Chief of Police
Anne W. Cantrell Treasurer/Finance Director
Anita J. McMillan Planning & Zoning Director
Joey M. Hiner Public Works Director
Donna M. Collins Human Resources/Risk Manager
Director
Chasity N. Barbour Community Programs & Facilities
Director
Janet Scheid Council Member
Barry W. Thompson Town Manager
Anne W. Cantrell Treasurer/Finance Director
Richard W. Peters Assistant Town Manager/
Director of Economic Development
Brandon W. Gann Financial Services Analyst
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Organizational Chart
* Town Manager, Town Attorney, Executive Assistant/Town Clerk, Chief of Police, and the Treasurer are positions within the department
appointed by Town Council bi-annually.
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Department Time
Positions
Time
Positions
Time
Positions
Time
Positions
Administration 3.00 3.00 3.00 3.00
Finance 6.00 5.00 5.00 5.00
Fire/EMS ¹11.00 12.00 11.00 -
HR & Risk Management 1.00 1.00 1.00 1.00
Planning & Zoning 3.00 3.00 3.00 3.00
Police Department 25.00 27.00 26.00 27.00
Public Works 34.00 34.00 33.00 33.00
Special Programs 1.00 1.00 1.00 -
War Memorial 2.00 2.00 2.00 -
Department
Administration
Finance
HR & Risk Management
Planning & Zoning
Police Department
Public Works
Community Programs
¹ Fire/EMS is transferred to Roanoke County effective July 1, 2019.
Memorial and Special Programs Departments.
³ Employees in certain departments are allocated to different funds based on work
assignments.
DEPARTMENT POSITION SUMMARY
Department Fund Allocation ³
² Community Programs Department was established July 1, 2019 by restructuring the War
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TOWN OF VINTON
GENERAL INFORMATION
The Town of Vinton provides small town character with urban services and
amenities located nearby. The small town atmosphere is characterized by a low
crime rate, small locally and regionally owned businesses, and moderately priced
homes. Views of the mountains and Blue Ridge Parkway abound. Vinton represents
the ideal type of community, small enough to provide a feeling of “belonging”, yet
progressive enough to provide the facilities, services, and conveniences that are
necessary to make a community “home” to its citizens.
The Town of Vinton has a rich history beginning before its charter on March 17,
1884. As far back as the mid-1700’s those
moving into the Roanoke Valley settled here to
take advantage of the fertile land and abundant
water supply. Early settlers played a vital part in
the establishment of the community, such as the
first official name for the area as “Gish’s Mill” and
ultimately the name Vinton. Perhaps one of the
greatest mysteries about Vinton is the unknown
origin of the name of Vinton. Many credit B. A.
Jones, a local merchant, with deriving the name
from two prominent families’ in the area, the
Vinyard’s and the Preston’s. Following incorporation, Vinton experienced continued
development, much of which resulted from the spin-off of economic growth occurring
in Roanoke County. The economic and social linkage formed between Roanoke
and Vinton in the late 1800’s have continued through to the present.
Vinton is a town in Roanoke County,
Virginia, United States. The population
was 8,098 at the 2010 census. Vinton is
part of the Roanoke Metropolitan
Statistical Area and the Roanoke Region
of Virginia.
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According to the United States Census Bureau, the town has a total area of
3.2 square miles (8.2 km²), all of it land.
The southern border of Vinton consists of 1.5 miles of lakefront in the Roanoke River
Gorge. This lake, however, which was created by the 1904 construction of the
hydroelectric Niagara (so-called) dam, is not visible from any inhabited part of the
town, is difficult to reach, and is little used.
Vinton has varied topography, considering
its small size. The above-mentioned lake
is at an elevation of 890'. The Vinton side
of the lake consists of a steep, wooded
cliff 150' in vertical height. Vinton's highest
point is on Olney Rd., at an elevation of
1265', which affords spectacular views of
the adjacent City of Roanoke, at least for
people with houses favorably positioned.
As of the census of 2010, there were 8,098 people, 3,494 households, and 2,174
families residing in the town. The population density was 2,451.4 people per square
mile (947.8/km²). There were 3,774 housing units at an average density of
1,093.4/sq mi (422.8/km²). The racial makeup of the town was 88.8% White, 5.4%
African American, 0.10% Native American, 1.0% Asian, 0.05% Pacific Islander,
0.59% from other races, and 0.91% from two or more races. Hispanic or Latino of
any race was 1.11% of the population.
There were 3,494 households out of which 29% had children under the age of 18
living with them, 40.8% were married couples living together, 16.3% had a female
householder with no husband present, and 37.8% were non-families. 32% of all
households were made up of individuals and 25.9% had someone living alone who
was 65 years of age or older. The average household size was 2.27 and the
average family size was 2.85.
In the town the population is spread out with 25.7% under the age of 19, 6.0% from
20 to 24, 26.7% from 25 to 44, 25.8% from 45 to 64, and 15.9% who were 65 years
of age or older. The median age was 39 years. For every 100 females there were
86.3 males. For every 100 females age 19 and over, there were 81.9 males.
The median income for a household in the town was $42,427, and the median
income for a family was $60,172. The per capita income for the town was $21,711.
About 9.0% of families and 15.2% of the population were below the poverty line,
including 27.3% of those under age 18 and 8.3% of those ages 65 or over.
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In Vinton, the largest employers include Berkshire Health & Rehabilitation Center
(204), Kroger Food Center (193), Precision Fabrics Group, Inc. (around 190),
Roanoke County Schools (132), The Town of Vinton (97) and Aramark Uniform
Services (97).
In Roanoke County, the Roanoke County School System is the largest provider of
jobs, with more than 2,000 employees. Other major employers include Wells Fargo
Operations Center, Roanoke County Government, Kroger, Friendship Retirement
Community and Richfield Recovery & Care Center. The Town and County have
invested in several business parks that are looking for tenants, including the Vinton
Business Center, home to Cardinal Glass.
As of one year ago there were more than 13,779 students enrolled in Roanoke
County schools from grades kindergarten through High School. With approximately
1,043 students, William Byrd High School is one of the largest in Roanoke County.
Attendance levels in the Vinton school zone are as follows: William Byrd Middle
School 832, Herman L Horn 365 and W. E. Cundiff 492.
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Honorable Mayor and Members of Town Council:
I am pleased to submit the FY2019/2020 Budget to the Town Council and the Town of Vinton
citizens for consideration. This year’s budget represents a balanced budget. The purpose of this
budget is to plan necessary operating and capital expenditures for the next fiscal year and to
vision for the Town’s future while meeting Council’s and citizen’s expectations and servicing
the Town’s debt. Quality services such as Police, Public Works, Planning and Zoning, Financial
services and Community Services, which includes our Special Programs and War Memorial
facility, will continue to be offered at the same service level. The County of Roanoke and the
Town of Vinton entered into a Memorandum of Understanding dated April 9, 2019 which
replaces the Gainsharing Agreement that will expires on June 30, 2019. This agreement
decreases certain revenues to the Town of Vinton, and moved the governmental responsibility of
Fire and Emergency Services to the County of Roanoke. The overall service for our citizens will
continue at the same level, if not improve, with greater operating efficiency and regional
cooperation.
The FY2019/2020 Budget for all funds totals $12,214,592. Allocation by fund, as well as a
comparison to the FY2018/2019 budget, is as follows:
Adopted FY19 FY20 $ Variance % Variance
Total $12,358,429 $12,214,592 (143,838) (1.00%)
RECOMMENDED BUDGET ALLOCATION BY FUND
This document represents the dedication staff has to delivering excellent services to Town
citizens and continuing to be fiscally responsible and transparent. The Budget as presented
supports a high level of services that are delivered by the two operating departments and four
administrative offices. We encourage you to focus your attention on the objectives in each
department that are supported with the funding for FY2019/2020 Budget. With the continuing
partnership between Town employees and individual and corporate citizens alike, we will
continue to search for ways to be innovative in delivering services to the deserving citizens of the
Town of Vinton.
Barry W. Thompson Town Manager
Town of Vinton
311 S. Pollard Street Vinton, VA 24179 Phone (540) 983-0607 Fax (540) 983-0626
May 21, 2019
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BUDGET FOCUS
The review and adoption of the Annual Operating and Capital Budget represents one of the most
important policy-making responsibilities of the Mayor and Town Council. The budget is more
than just the legal document appropriating funds; it establishes priorities among competing
governmental services, all of which have dedicated constituencies. The Town Council must also
establish service levels based on the priorities and within the fiscal capacity of the Town.
Preparation of this Budget was guided by these five guiding principles:
1. Quality of life for residents
2. Quality of services provided
3. Continual evaluation of cost effectiveness to provide services
4. Effective replacement of equipment and vehicles
5. Identify and apply for alternative revenue sources
Long-Range Planning
Council members and staff worked together to set mid to long-term goals for the future of the
Town of Vinton, which goals will be reevaluated during future Council Retreats. Town staff will
also work with Council Members to review mid and long-term goals to be addressed in
upcoming budgets.
• Provide High Quality Water to Town and East Roanoke County Residents
• Replace Town Gateway Entrance Signs
• Continued Economic Development (Gish’s Mill, Vinton Motors, River Park, Potential
Hotel)
• Dedication to Street Paving, Marking, Crosswalks, and Traffic Signals
• Develop Skate Park in the Town of Vinton
• Fund required Stormwater Management Program
• Improve Town Walkability with Sidewalk Inventory & Project Implementation
• Review Town Program Services and Subsidies
• Staff to Review & Update Job Descriptions, Classifications, and Processes
• Safety of Town Facilities
• Engineering Study for Commercial District Power Lines
BUDGET OVERVIEW
Town Council’s commitment to sound fiscal decision-making is again reflected in this budget as
in previous years. The citizens of Vinton expect quality services, prompt snow removal,
professional law enforcement, professional land use and development guidance, quality
community and recreation facilities, clean and well-maintained streets, quality neighborhoods,
dependable water and sewer service, responsive solid waste and recycling collection and many
other quality municipal services. Our citizens expect that these services be provided with
minimal reliance on real estate taxes. Real estate tax revenue only accounts for 4% of the Town’s
total general fund revenues with a tax rate of $0.07/$100 of assessment value. The town did see
real estate assessments increase by approximately 2.34%, which resulted in $8,124 in the tax
levy with the 2019 reassessment.
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Vinton Gain Sharing Agreement:
In 1999, the Town of Vinton and the County of Roanoke entered into a 20-year agreement
known as the Vinton Gain Sharing Agreement. In summary, that agreement gave the Town of
Vinton a portion of County real estate revenues derived from an area contiguous to Vinton
known as East Roanoke County, and a share of sales tax revenues that exceeded what was
required by the Code of Virginia. This agreement expires on June 30, 2019, and the Town and
County of Roanoke have been working together to move forward at the end of the agreement.
On April 9, 2019, a Memorandum of Understanding was signed in a joint meeting of the Board
of Supervisors and Town Council in which both parties agreed to the following:
• Ending the annual payment associated with the real estate tax rate. That payment is made
in arrears, so a final payment of approximately $600,000 has been estimated and
budgeted by the County of Roanoke to the Town. Out of this final payment, the Town
will make payment for the actual cost of the Other Post-Employment Benefits (OPEB)
and leave balances for the Town Fire/EMS Employees, pay the actual cost of the
acquisition of new public safety radios compatible with the County’s E911 system, and
provide funds associated with acquisition of a pumper truck for use by the County in
providing fire services in the Town.
• Reverting to the Code of Virginia on the payment of sales tax revenue. Previously,
Vinton received 11.77% of all sales tax collections in the County of Roanoke. Moving
forward and defaulting to the Code of Virginia, the Town of Vinton will receive a
percentage of sales tax revenue based on the Town population divided by the total
County population. This change is anticipated to reduce the Town’s sales tax revenue by
approximately $400,000.
• The Town of Vinton shall continue to provide refuse collection service for Town
residents. The County of Roanoke will appropriate each fiscal year $110,000 to pay to
the Town for Tipping Fees at the Roanoke Valley Resource Authority.
• The County of Roanoke will assume all functions and costs associated with the Vinton
Fire and EMS Department. This will add eleven full-time positions to the County of
Roanoke and the current Town of Vinton Fire and EMS staff will become Roanoke
County Employees effective July 1, 2019. The County of Roanoke will assume
responsibility for all operation and maintenance expenses for providing Fire and EMS
services to the Town which includes the operation and maintenance of the Fire & EMS
Building. As part of the agreement, the County of Roanoke will pay the remaining debt
service on the Vinton Fire and EMS Building. Once the debt has been retired, the Town
will turn over the ownership of the building to the County.
• The County of Roanoke will assume responsibility for the Town of Vinton’s cost at the
Roanoke Center for Animal Care and Protection (RCACP).
These are the major initiatives associated with an updated agreement between the Town of
Vinton and the County of Roanoke. The goal of the Memorandum of Understanding was to keep
each jurisdiction whole and to work out a budget neutral agreement, and these changes
accomplished that objective. The FY2019/2020 Budget has all of the impacts of Memorandum
of Understanding incorporated into the budget plan.
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Revenues:
In prior budgets the economic recession had negatively impacted our revenues; including
Virginia General Assembly changes in funding, general personal property values, utility tax,
investment income, limited new development, and reduced consumption of water by our
customers. However, the Town is beginning to recognize recovery in several key areas.
Real Estate and Personal Property Tax:
The current rate of $0.07 per $100 on real estate tax and $1.00 per $100 on personal property tax
is unchanged. The assessment on both categories has been steadily increasing, as can be seen by
the forecasts below.
Meals Tax:
The meals tax continues to be a strong revenue source for the Town. This stable revenue source
is reflective of the value our restaurants are able to offer their customers. In order to fund
ongoing capital needs, the Council adopted an Ordinance to increase the Meals Tax rate from
5.0% to 6.0%, effective August 1, 2019, and estimated to provide an additional $243,000 in the
current budget and approximately $260,000 for a full budget year. We are optimistic that this
revenue source will maintain at this level or may actually increase more with several downtown
restaurants keeping later evening hours and new ones opening.
Business License Tax:
The Town’s business license tax ordinance was updated last budget year to align with
surrounding jurisdictions in the Roanoke Valley. The realized impact of the change to the
General Fund Revenues was approximately $50,000. The largest impact was in the professional
category. Based on data there was slow and steady growth before the rate change, indicating a
healthy market in our local economy.
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Cigarette Tax:
The cigarette tax rate of $.25 per carton is unchanged and with the FY2019/2020 Budget. The
Town is estimating this revenue source to generate approximately $165,000. Due to the
movement of cigarette stores outside of Vinton and a change in the market with electronic
cigarettes and vapor products, the Town is anticipating a continued slow decrease.
Para-mutuel Tax:
The Colonial Downs facility shut down in the Town of Vinton approximately 5 years ago.
During the most recent Virginia General Assembly session, the legislative authorized historical
racing terminals for the first time in Virginia. Based on revenue estimates from the new group
running the facility, Rosie’s, the Town of Vinton is anticipating new revenue growth of
approximately $390,000 from the re-opening of the off-track betting facility. Due to the
uncertainty involved in estimating a new revenue source, staff has opted to take a conservative
approach and include the funding as a transfer to the Capital Fund to be used as a match to an
upcoming VDOT application for Mountain View Road.
Expenditures:
Each department was asked to critically evaluate their budget and identify budget reductions
while maintaining the core government functions of their respective departments, which was
successfully completed to generate the FY2019/2020 Budget. These budget reductions, the new
para-mutual tax revenue, and increase in the meals tax has resulted in a General Fund Budget
that is balanced. The major cuts over the past five years have reduced funding for capital
projects, which was a priority in this budget with the re-opening of the Capital Fund. This
budget reflects the addition of one position, a detective in the Police Department. The Town
facilities and equipment are aging and our buildings not only need to be maintained but are going
to require significant investment over the next 5-10 years to major mechanical systems and roofs.
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Additionally, major equipment in the departments has been identified as needing replacement in
the next five years. With the funding transfer to the Capital Fund, the Town is working to
address the needs above.
Personnel:
The Town has an excellent reputation for being a desired employer as well as having outstanding
employees who are committed to providing the best possible service to the community on a day-
in and day-out basis. In the current budget, changes in Personnel include the elimination of
eleven positions in the Fire/EMS Department, as a result of moving service responsibility to
Roanoke County. The Budget includes the restoration of one position in the Police Department
that was eliminated in the previous budget.
Funding is included in the FY2019/2020 Budget to provide the following:
• The Town will continue to encourage employee professional development through
funding of higher education tuition reimbursement.
• The Town provides several employee events during the year to boost morale, including
possible additional leave hours or small gift cards at these events.
• The Town’s insurance premiums received a 0% renewal increase effective July 1, 2019.
• The Town’s VRS contribution rate will remain at the same rate of 11.70%.
• In the past five years, the Town employees have received the following salary
adjustments: a 2% pay increase in 2015, a market adjustment for identified positions with
every employee receiving a 2% pay increase in 2016, a 1.5% pay increase for all
employees in 2017, and a mid-year cash bonus in 2018. In this budget, Town Staff was
able to set aside funds for a 2.0% cost of living increase for all employees.
Capital Improvement Program:
The CIP is intended to be a five-year plan for building, equipment, and major purchases for the
Town. Approximately $15 million worth of needs were identified and submitted by departments
across all funds for the FY2019/2020 Budget. The budget includes funding of $500,012 in the
Capital Fund (General Fund Transfer). The funded projects include:
1. Police Department Computer Replacement $ 22,000
2. Salt Spreaders & Covering $ 96,000
3. (2) Zero Turn Lawn Mowers & Trailer $ 18,000
4. Mountain View Road Improvements $ 350,000
5. Gateway Entrance Signs $ 9,012
6. Garthright Bridge Funding $ 5,000
Total Capital (General) Fund $ 500,012
Capital improvement projects funded in the Utility Fund were in the amount of $51,860. The
funded projects include:
1. Diagnostic Reader $ 16,000
2. Trailer for Trench Box 9,500
3. Generator Connection (Chestnut Mountain) 8,700
4. Generator Connection (Bali Hai Booster) 9,660
5. Generator Connection (Chestnut Well) 8,000
Total Utility Fund $ 51,860
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Capital improvement projects funded in the Stormwater Fund were in the amount of $38,727.
The funded projects include:
1. Replace Street Sweeper $ 38,727
Total Stormwater Fund $ 38,727
Community Development
Planning and Zoning staff along with the Planning Commission and community stake holders,
continue to be proactive in community-based planning to promote health, safety, and prosperity
of all present and future residents through effective planning of development/redevelopment of
the community. Since the adoption of the “Town of Vinton 2004-2024 Comprehensive Plan” in
August 2004, the comprehensive plan has continued to be reviewed and amended. Recent plan
amendments that were completed and adopted by Vinton Town Council during the Fiscal Year
2018-2019 are as follows:
• Adoption of the “2018 Roanoke Valley Greenway Plan” on September 4, 2018.
• Adoption of the “Vinton Urban Development Area (UDA) – Downtown Public Realm
Design Guidelines and Action Plan” on January 15, 2019.
At the conclusion of the UDA planning process, the current zoning and subdivision ordinances
were reviewed and analyzed to develop a framework to be utilized during the pending revision
process. As of January 2019, staff continues to hold work sessions with the Planning
Commission in the revision of the zoning and subdivision ordinances. Public meetings for
citizens’ inputs and comments are scheduled to take place in fall 2019 with the overarching goal
of the adoption of the zoning and subdivision ordinances by Town Council by March 2020.
Community Revitalization
The Town completed implementation of the $700,000 Department of Housing and Community
Development (DHCD) Block Grant in December of 2016 that focused on four key areas of the
Downton improvements and initiatives to include: (1) streetscape and fixture improvements, (2)
business storefront and facade improvements, (3) branding and marketing collateral, and (4) a
revolving loan fund to support business development.
Beginning in 2017, the Town began several new initiatives to continue the revitalization
momentum by focusing on downtown housing rehabilitation, improving walkability and
alternative transportation options and redevelopment planning for targeted underutilized
commercial properties.
Housing: The Town was awarded a $3,000 pre-planning grant from DHCD to conduct a
housing assessment of three downtown neighborhoods. The purpose of this exercise was
to identify and rank current housing conditions and to engage with community
stakeholders to confirm that conditions existed and resources were available to develop a
redevelopment plan for housing rehabilitation. In early 2018, the Town was subsequently
awarded a second $30,000 grant from DHCD to continue with the initial plan
development, with the intent to apply for future grant funding for construction and
implementation.
Transportation: The Town worked with the Greater Roanoke Transportation
Corporation (GRTC) to update public bus routes within the Town to increase efficiencies
and enhance bus service to key commercial, public services and residential activity
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centers, such as Lake Drive Plaza, Washington Ave and South Pollard Street. In addition,
the Town targeted grants and pursued planning activities to enhance walkability by
adding signalized pedestrian crosswalks at the key intersections of S. Pollard St and
Washington Ave and Hardy and Vinyard Roads; and by also the continued development
our sidewalk and greenway connectivity by moving forward with the Glade Creek
Greenway Phase II and developing bike/ped accommodations along Walnut Ave.
Commercial: Working with the Virginia Brownfields Assistance Fund (VABF) and the
Department of Environmental Equality (DEQ), the Town was awarded a $60,000 grant to
conduct a Phase I and Phase II Environmental Study at Gish’s Mill. The Town also
undertook a Redevelopment Feasibility Study for the property that included a historical
inventory, a physical assessment and the development of three conceptual design options.
In addition, the Town submitted a $300,000 grant application with the Environmental
Protection Agency (EPA), to review environmental conditions at other “brownfield” sites
throughout the community. If successful, the EPA grant could lead to additional funding
that could be used for conceptual planning and/or site cleanup.
Economic Development
The Town of Vinton continues to work independently and collectively with other local and
regional partners to pursue a variety of economic development activities to expand and diversify
the local economy.
Key areas of focus for the Town are to place continued emphasis on “In-Fill” and “Up-Fill”
development by targeting underutilized properties to market for new business ventures. While
this approach primarily addresses the issue of the Town being essentially landlocked and with
few large parcels of undeveloped space to actively market, this approach also can prove to be
financially beneficial to the prospective developer or business owner looking to expand.
Due to many underutilized properties already having utilities, necessary zoning and existing
infrastructure needs, those assets coupled with attractive local and historic tax incentives can
often be a more affordable solution. These options also provide a quicker turn-around for being
open for business as opposed to an entirely new construction build.
In partnership with Roanoke County, Vinton is realizing success in these strategies with the
recent progress towards the conversion of the former Roland E. Cook School and former
William Byrd High School as apartments and the redevelopment of the former Vinton Library as
a full service Macado’s Restaurant.
In addition, the recent private investment in the Lancerlot Sports Complex to restore ice hockey
and renovate the fitness center, the return of Off-Track Horse Wagering as Rosie’s Gaming
Emporium and the ongoing efforts to redevelopment of the former Vinton Motors Dealership,
River Park Shopping Center and the Gish Mill Property prove that the Town is primed to
continue to take advantage of this approach into the foreseeable future.
Grant Fund:
The Town elected to separate the grant funding and expenditures into a separate fund due to the
volume and dollar value of the grants being awarded to the Town over the past two years. This
fund will assist the Finance Department with tracking to ensure that grant funds are being used to
the greatest benefit of the Town. For reporting purposes, this will be a component of the General
Fund.
16
Water and Sewer Fund:
The maintenance, operations, and investment in our water and sewer system are a fundamental
government service. We have recognized the significant needs in our aging utility system and
diligently work to keep it functioning. However, in the upcoming 10-15 years, significant
investment will be required to replace water and sewer lines, pump stations, and equipment. The
FY2019/2020 Budget as presented is balanced. In the FY2019/2020 Budget, there is no rate
increase.
Early in 2019, Council approved a contract with Davenport & Company to perform a rate study
for the Town system. The last rate study was completed in 2013 by Davenport & Company,
which provided for scheduled rate increases and evaluated funding sources for infrastructure,
capital, and reserve needs. The implementation of the study successfully moved the Utility Fund
to self-sufficiency. Once the current study is completed, Davenport & Company will make a
presentation to the Town Council with future recommendations on rate structure.
Capital Fund:
The Town elected to re-open the Capital Improvement Fund for the budget year. During the
economic recession, the fund was closed and was not utilized. However, the Town has seen
continued increases in maintenance costs and emergency purchases on equipment that was
unable to be extended. To address these concerns, the Town is utilizing increased revenue and
expenditure reductions to re-open and begin a capital replacement plan.
Stormwater Fund:
In the FY2019/2020 Budget expenditures were identified in the general fund and utility fund
relating to stormwater and they were transferred to a separate fund in FY2016-2017. This has
assisted staff and Council in knowing the dollar amounts associated with the costs of stormwater
management in order to make a sound decision on a future stormwater utility fee in the Town.
Funding is needed to ensure that Town will continue to stay in compliance with the stormwater
permits requirements and the additional Total Maximum Daily Loads (TMDL) Action Plans
requirements. The FY2019/2020 Budget has funding to provide analysis and recommendations
to Council to implement a stormwater fee dedicated to achieve capital storm water projects,
water quality improvements, and increased maintenance of stormwater infrastructure.
CONCLUSION
With this budget, we have provided the same level of service to our citizens, began setting aside
funding for our capital expenditures, and provided a compensation increase to the Town
employees. The FY2019/2020 Budget also recognizes economic development initiatives
throughout the Town which will create synergy and bring continued growth to our Vinton
economy. Through this budget, we will continue to make Vinton the “IN” place to live, eat, work
and play.
Members of the Town staff will be available to assist and support the Town Council during your
deliberation on this Budget. We will provide any additional information or data you may need
during your review of the objectives and proposals included in this document. Copies of the
FY2019/2020 Budget are available in the Town Manager’s Office, as well as the Treasurer’s
Office and on the Town’s web site at www.vintonva.gov. Finally, a document of this size and
magnitude is a product of many individuals. This Budget would not be possible without the
contributions of our Town Council, the Council Finance Committee, Finance Director/Treasurer
17
18
The Budget Overview
The budget document is the means of communicating to citizens the activities and goals for
the Town in the upcoming fiscal year. It identifies the resources required to meet these goals
and details how those requirements will be met. The budget is used as a working plan to assist
Town management in ensuring that decisions made as part of day-to-day operations are
consistent with the Town’s short and long term goals. Considering that the budget is a plan, it
may be amended during the year by the Town Council to reflect revised priorities or a
changing financial environment.
There are five different budgets presented in this document; the general fund budget, the grant
fund budget, the utility fund budget, the capital fund budget and the stormwater fund budget.
The general fund budget provides for the administration of the Town and the delivery of goods
and services to the community and the Town departments. The grant fund budget is a
component of the General Fund and is used to track grant expenditures and revenue to ensure
that grant funds are being used to the greatest benefit of the Town. The utility fund budget
provides for the operation of the Town’s water system and regional sewer treatment plant
participation. The capital fund budget is a component of the General Fund and will be used to
track large capital expenditures funded by a transfer of funds. The stormwater budget will be
utilized to track costs relating to stormwater expenses that have previously been paid for from
the general fund and the utility fund. These budgets cover a 12-month period beginning July 1st
and ending June 30th.
The general fund budget portion of the document is structured in increasing levels of detail,
starting with budget summaries that state the budget in the broadest of terms. Expenditures
and revenues are presented for each Fund in total dollars by source and use. The definition of
a Fund and the different Funds utilized by the Town are found in the Budgetary Accounting
section of this narrative. Following this break down is a Revenue Summary listing each
revenue item for the Town. The revenue detail summaries are followed by a full-time
personnel summary count by department. Prior year actual amounts, current year revised
budget amounts and the upcoming fiscal year approved budget are represented for each level
of detail. Finally, the document provides a narrative for each department indicating the
function, activities and resources of each department and any changes that are being made to
the department for the budgeted fiscal year.
The operating budget process begins with the distribution of Capital Improvement Request
Forms to each Department Head during the fall which is due by the end of the calendar year
19
so they can be reviewed and scheduled for a presentation to the Planning Commission
Meeting. Later in the year, budget forms for personnel and operating budgets and distributed
to departments with a due date of January 31st. Letters to Community Organizations are
mailed in December indicating that their request for funding are due back to the Town
Manager’s Office by February 15th so they can be reviewed and these organizations may be
invited to make a presentation to Town Council during the March Council Meetings.
Department submissions are reviewed and analyzed by the Council Finance Committee
consisting of two members of Council, the Finance Director/Treasurer and the Town Manager.
A process is created at these meetings to balance the revenue and expenditure requests. Mid-
March the public hearing notices are advertised for the Real Property tax rates in order to set
the rates for the new tax year. Beginning in late March to early April the budget is presented to
Council in a budget work session. The Town Manager and Treasurer/Finance Director make a
detailed presentation of the proposed budget to Council. After these presentations, Council
holds additional work sessions, if needed, to discuss the budget and makes changes.
After careful consideration and deliberation on staff and citizen input, the preliminary budget,
as modified for additions and deletions, is advertised for adoption by the Town Council. At a
Regular Council Meeting during May or early June, Town Council approves the Budget
through an ordinance. The ordinance places legal restrictions on expenditures at the
departmental level. A department total or budget category can only be revised by the official
action of Town Council. The authority of the Town Manager to transfer certain budgeted
amounts is provided in the Intradepartmental and Interdepartmental Transfer Policy, approved
by Council. Per this Policy, the Council Finance Committee is also allowed to approve budget
fund transfers not to exceed $10,000. Request to amend the budget are presented to Council
formally through a written report outlining in detail the purpose of the request. A resolution is
adopted in a regular Council Meeting for the actual dollar amount appropriating the amount to
the line item in the budget from the revenue source.
Once Council has approved a resolution for a budget amendment, the Town Clerk provides a
copy of the signed resolution to the Finance Department and the budget amendment is made
in the accounting system.
The Town’s financial operations are budgeted and accounted for by “funds.” A fund is a
separate and self-balancing accounting unit with its own specific revenues and expenditures.
Separate funds established by the Town include:
• General Fund - used to account for general operating expenditures and revenues;
• Grant Fund - a component of the General Funds used to track expenditures and revenue of
grant funds received from state, federal or other agencies and organizations;
20
• Utility Fund - used to account for operations of the public water and sewer system financed
through user charges and other system revenues.
• Capital Fund – used to account for financial resources for the acquisition or construction of
major capital purchases.
• Stormwater Fund – used to track expenses on stormwater during the year, currently funded
by a transfer from the General Fund and Utility Fund.
The Town’s budget and budget reporting vehicles utilize accrual plus encumbrance basis of
accounting. This refers to when revenue and expenditures are recognized. In accrual
accounting, revenues are recognized when they are both measurable and available to finance
current expenditures. Expenditures are recognized when incurred. Encumbrance basis
includes expenditures for which funds have been obligated but not yet expended.
Monthly Financial Reports are prepared for Departments, Administration and Council providing
them month-to-date expended, encumbrances, year-to-date expended and remaining balance
information. Also at the time of posting of Purchase Orders and Accounts Payable a check on
the balances in the expenditures accounts is required.
The Town of Vinton has Council approved Financial Policies for General Fund Reserves,
Investments, and Intradepartmental and Interdepartmental Transfers. Staff has also set an
administrative policy for Grants. The Town is required to follow Virginia State Code guidelines
for debt issuance. A summary of the Town policies is included below:
• Debt Policy: Per Article VII. Of the Constitution of Virginia, no city or town shall issue any
bonds or other interest-bearing obligations which, including existing indebtedness, shall at
any time exceed ten per centum of the assessed valuation of the real estate in the city or
town subject to taxation, as shown by the last preceding assessment for taxes.
• General Fund Reserve Policy: The Town will maintain a discretionary reserve equal to 2
months of General Fund revenues for economic uncertainty, emergency reserve, and
working capital needs. The Town Treasurer is authorized to transfer up to $1,000,000 of
working capital from the reserve fund during the year for cash flow needs.
• Grant Policy and Procedures: The grant policy provides responsibilities of grant
accountability and recording for the departments and the Finance Department, and
provides guidance on procedures for accounting. This is an internal policy that can be
amended.
• Intradepartmental and Interdepartmental Transfer Policy: The Town Manager may
move up to $10,000 within a department account by signature or between department
21
accounts with approval of the Finance Committee. All transfers appropriated new revenue
budget or moving more than $10,000 must be taken to Council for final approval.
• Statement of Investment Policy: The policy governs overall administration and
management of funds held in the Town’s investment portfolio. The portfolio shall be
managed in line with the following hierarchy of objectives; the preservation of principal,
maintenance of liquidity, and maximize return. The average maturity of the operating fund
portfolio will not exceed 1 year. Reserve funds and other funds with longer-term investment
horizons may be invested in securities exceeding five (5) years if the maturity of such
investment is made to coincide as nearly as practicable with expected use of funds.
22
Budget Calendar
September 5, 2018 Distribute CIP Request Forms to Departments
November 15, 2018 CIP Request Forms returned to Finance
December 28, 2018 Mail Letter to Community Organizations
January 4, 2019 Budget Spreadsheets given to Departments
February 8, 2019 Finance Director/Treasurer to receive budget
February 1–28, 2019 Management Review of Preliminary Budget
February 19, 2019 Preliminary Budget Review by Finance
February/March 2019 Department Budget Meetings with Finance
March 1, 2019 Advertise Notice of Public Hearing for Property
March 13, 2019 Council Budget Work Session, Dept Request
April 2, 2019 Public Hearing and Adoption of Town’s Tax
April 8, 2019 Finance/Budget Team Proposed Budget
April 11, 2019 Planning Commission Work Session on CIP
April 16, 2019 Budget Work Session – Council Meeting
April 30, 2019 Distribution of Proposed Budget Document to
May 7, 2019 Public Hearing on FY 2020 Proposed Budget
May 21, 2019 Adoption of FY 2020 Budget
23
General Fund Grant Fund
Building and Grounds DMV Overtime Grant
Communication Services Emergency Services Grant
Economic Development DCJS Live Scan Grant
Fire & EMS Building 21st Century Policing Grant
Health Department Building BVP Vest Grant
Human Resources DMV DUI Taskforce Grant
Legal Services VDOT TA Gladecreek PHII Grant
Highway Maintenance Gish Mill Study Grant
Planning & Zoning VML Risk Management Grant
Police Department LE Block Grant
Police/Animal Control Fire Programs Grant
Public Transportation
Public Works Administration Utility Fund
Town Manager's Office Capital Fund
Vinton Veterans Monument Stormwater Fund
War Memorial Administration
Annual Operating Budget
Functional Units
24
General Fund Grant Fund Utility Fund Capital Fund Stormwater Fund Total
Revenues
General Property Taxes 693,300$ -$ -$ -$ -$ 693,300$
Other Local Taxes 3,527,770 - - - - 3,527,770
Permits and Fees 5,750 - - - - 5,750
Fines & Forfeitures 57,100 - - - - 57,100
Use of Money 40,000 - 5,000 - - 45,000
Use of Property 138,000 - - - - 138,000
Charges for Services 2,750 - - - - 2,750
Charges for War Memorial 123,000 - - - - 123,000
Miscellaneous Revenue 284,440 - - - - 284,440
Recovered Cost 10,000 - 5,000 - - 15,000
Non-Categorical Aid 415,760 - - - - 415,760
State Sales Tax 1,000,000 - - - - 1,000,000
Categorical Aid 1,230,000 - - - - 1,230,000
Operating Revenues - - 3,712,500 - - 3,712,500
Grant Revenue - 4,000 - - - 4,000
Transfer In - - - 500,012 460,210 960,222
Total Revenue 7,527,870$ 4,000$ 3,722,500$ 500,012$ 460,210$ 12,214,592$
Expenditures
Personnel 3,757,785$ -$ 1,142,203$ -$ 311,802$ 5,211,790$
Operating 2,186,408 4,000 1,171,505 - 84,181 3,446,094
Capital 404,809 - 405,757 500,012 25,500 1,336,078
Debt 448,751 - 772,930 - 38,727 1,260,408
Transfers 730,117 - 230,105 - - 960,222
Contingency - - - - - -
Total Expenditures 7,527,870$ 4,000$ 3,722,500$ 500,012$ 460,210$ 12,214,592$
Increase/(Decrease) in Fund Balance -$ -$ -$ -$ -$ -$
Est. Beginning Unassigned Fund Balance 2,110,654$ -$ 1,893,051$ -$ (69,871)$ 3,933,834$
Increase/(Decrease) in Fund Balance -$ -$ -$ -$ -$ -$
Est. Ending Unassigned Fund Balance 2,110,654$ -$ 1,893,051$ -$ (69,871)$ 3,933,834$
28.04%0.00%50.85%0.00%-15.18%
TOWN OF VINTON
REVENUE AND EXPENDITURE SUMMARY
25
GENERAL FUND
FY2018 Actual FY2019 Projected FY2020 Proposed
Revenues
General Property Taxes 685,924$ 707,000$ 693,300$
Other Local Taxes 2,820,005 2,941,749 3,527,770
Permits and Fees 6,305 6,250 5,750
Fines & Forfeitures 71,210 87,100 57,100
Use of Money 25,780 48,500 40,000
Use of Property 143,305 146,000 138,000
Charges for Services 233,357 238,250 2,750
Charges for War Memorial 123,361 139,500 123,000
Miscellaneous Revenue 966,100 696,450 284,440
Recovered Cost 51,482 7,000 10,000
Non-Categorical Aid 398,609 415,767 415,760
State Sales Tax 1,365,467 1,360,000 1,000,000
Categorical Aid 1,259,814 1,210,996 1,230,000
Operating Revenues - - -
Grant Revenue - -
Transfer In - - -
Total Revenue 8,150,719$ 8,004,562$ 7,527,870$
Expenditures
Personnel 3,757,785$ 4,544,265$ 3,757,785$
Operating 2,186,408 2,454,068 2,186,408
Capital 404,809 901,005 404,809
Debt 448,751 419,746 448,751
Transfers 730,117 250,478 730,117
Contingency - - -
Total Expenditures 7,527,870$ 8,569,562$ 7,527,870$
Increase/(Decrease) in Fund Balance 622,849$ (565,000)$ -$
Est. Beginning Unassigned Fund Balance 2,578,193$ 2,675,654$ 2,096,150$
Increase/(Decrease) in Fund Balance 97,461$ (565,000)$ -$
Est. Ending Unassigned Fund Balance 2,675,654$ 2,110,654$ 2,096,150$
Estimated Fund Balance/Annual Budget 35.54%24.63%27.85%
¹ Major Fund is equal to 10.00% or more of the Total Budget
TOWN OF VINTON
MAJOR FUND CONSOLIDATED SUMMARY¹
26
UTILITY FUND
FY2018 Actual FY2019 Projected FY2020 Proposed
Revenues
Use of Money 7,627 2,000 5,000
Recovered Cost 7,896 10,000 5,000
Operating Revenues 3,643,793 3,708,200 3,712,500
Transfer In - - -
Total Revenue 3,659,316$ 3,720,200$ 3,722,500$
Expenditures
Personnel 1,037,270$ 1,112,671$ 1,142,203$
Operating 993,232 1,261,323 1,171,505
Capital 312,173 356,441 405,757
Debt 178,720 768,658 772,930
Transfers 140,298 221,107 230,105
Contingency 766,804 - -
Total Expenditures 3,428,497$ 3,720,200$ 3,722,500$
Increase/(Decrease) in Fund Balance 230,819$ -$ -$
Est. Beginning Unassigned Fund Balance 1,662,232$ 1,893,051$ 1,893,051$
Increase/(Decrease) in Fund Balance 230,819$ -$ -$
Est. Ending Unassigned Fund Balance 1,893,051$ 1,893,051$ 1,893,051$
Estimated Fund Balance/Annual Budget 55.22%50.89%50.85%
¹ Major Fund is equal to 10.00% or more of the Total Budget
TOWN OF VINTON
MAJOR FUND CONSOLIDATED SUMMARY¹
27
Revenue Source Collection Description
General Property Taxes
Real Estate Taxes, Personal Property Taxes, and Public Service
Corporation Taxes. Real Estate Taxes are collected June 5th and
December 31st, while Personal Property Taxes and Public Service
Other Local Taxes
Consumer's Utility Tax (Due Monthly), Business License Taxes (Due
March 31st), Franchise License Taxes, Motor Vehicle Licenses (Due
May 31st), Bank Stock Taxes, Pari-Mutuel Tax, Admissions &
Amusement Taxes (Due Monthly), Hotel & Motel Room Taxes (Due
Monthly), Prepared Food Taxes (Due Monthly), and Cigarette Tax
Permits & Fees Permits from Planning & Zoning (due upon beginning of project).
Fines & Forfeitures Court Fines & Forfeitures, Parking Fines, and False Alarm Fees
generated by the Police Department.
Use of Money Interest from investments at financial institutions, typically paid on an
annual basis.
Use of Property Rental of Town Property, Rental of the Senior Center, and anticipated
Sale of Equipment.
Charges for Services Additional Waste Dumping Fees, Special Programs Income, and
Senior Program Reimbursement.
Charges for War Memorial Rental of the War Memorial, Taxable Sales, and Revenue from Use
by Other Departments.
Miscellaneous Revenue Revenue items that do not fit another designation as well as Roanoke
County payment for refuse collection, debt reimbursement on the Fire-
Recovered Cost Recoveries and rebates, and police contractual services.
Non-Categorical Aid Assistance for Motor Vehicles Carriers, HB 599 Police Assistance
State Sales Tax
Portion of the Town of Vinton population to the Roanoke County
population is multiplied by all sales tax received in Roanoke County.
Categorical Aid Funding from the State or Federal Level that is not a reimbursable
Revenue Funding Description
28
Actual Adopted Proposed Adopted $ Budget % Budget
FY 17-18 FY 18-19 FY 19-20 FY19-20 Variance Variance
General Property Taxes 685,924 707,000 693,300 693,300 (13,700) -1.94%
Other Local Taxes 2,820,006 2,941,749 3,527,770 3,527,770 586,021 19.92%
Permits & Fees 6,305 6,500 5,750 5,750 (750) -11.54%
Fines & Forfeitures 71,210 87,100 57,100 57,100 (30,000) -34.44%
Use of Money 25,781 48,500 40,000 40,000 (8,500) -17.53%
Use of Property 143,305 146,000 138,000 138,000 (8,000) -5.48%
Charges for Services 233,357 238,000 2,750 2,750 (235,250) -98.84%
123,361 139,500 123,000 123,000 (16,500) -11.83%
Miscellaneous Revenue 966,100 696,450 284,440 284,440 (412,010) -59.16%
Recovered Cost 51,482 7,000 10,000 10,000 3,000 42.86%
Non-Categorical Aid 398,609 415,767 415,760 415,760 (7) 0.00%
State Sales Tax 1,365,467 1,360,000 1,000,000 1,000,000 (360,000) -26.47%
Categorical Aid 1,259,814 1,210,996 1,230,000 1,230,000 19,004 1.57%
Use of Fund Balance - 190,000 - - (190,000) -100.00%
Total Revenues 8,150,720 8,194,562 7,527,870 7,527,870 (666,692) -8.14%
General Fund Summary of Revenues
*Changes in Public Safety relate to reducing the costs of the Fire & EMS Department with transfer of service to the County per new Memorandum of
Understanding signed with Roanoke County.
FY 19-20 Revenue Budget
General Property Taxes
Other Local Taxes
Permits & Fees
Fines & Forfeitures
Use of Money
Use of Property
Charges for Services
Charges for War Memorial
Miscellaneous Revenue
Recovered Cost
Non-Categorical Aid
State Sales Tax
Categorical Aid
29
FUND
ACCOUNT ACCOUNT DESCRIPTION
ACTUAL
2017
ACTUAL
2018
REVISED FY19
BUDGET
PROPOSED
FY2020
ADOPTED
FY2020
200.1101.001 CURRENT TAXES - REAL ESTAT 317,239.82 308,483.30 334,000.00 325,000.00 325,000.00
200.1102.002 DELINQUENT TAXES - R.ESTAT 4,704.57 6,025.89 3,000.00 3,000.00 3,000.00
200.1102.005 PUBLIC SERVICE CORP.12,071.18 12,564.22 12,500.00 12,800.00 12,800.00
200.1102.006 REAL ESTATE - PENALTIES 3,311.52 4,056.42 3,000.00 3,000.00 3,000.00
200.1102.007 REAL ESTATE - INTEREST 557.82 1,200.93 500.00 500.00 500.00
200.1103.001 CURRENT PERSONAL PROP. TAX 306,337.91 312,037.10 320,000.00 315,000.00 315,000.00
200.1103.002 DELINQUENT TAXES-PERS. PRO 15,827.05 19,107.98 16,000.00 16,000.00 16,000.00
200.1103.006 PERSONAL PROP. - PENALTIES 9,509.50 10,971.87 9,500.00 9,500.00 9,500.00
200.1103.007 PERSONAL PROP. - INTEREST 8,049.40 11,476.13 8,500.00 8,500.00 8,500.00
200.1202.001 UTILITY TAX 724,162.79 723,331.96 725,000.00 720,000.00 720,000.00
200.1202.002 E-911 TELEPHONE TAX .00 .00 .00 .00 .00
200.1202.003 MOBILE TELEPHONE TAX 8.77 .00 .00 .00 .00
200.1203.001 CONTRACTING 22,533.55 22,166.80 21,300.00 21,300.00 21,300.00
200.1203.002 RETAIL SALES 261,021.66 255,387.57 260,000.00 255,000.00 255,000.00
200.1203.003 PROFESSIONAL 129,373.51 129,293.88 198,000.00 100,000.00 100,000.00
200.1203.004 REPAIRS, PERSONAL & BUS. S 71,807.11 66,101.88 70,000.00 128,000.00 128,000.00
200.1203.005 WHOLESALE 6,849.71 -3,924.56 3,500.00 3,500.00 3,500.00
200.1203.006 MISCELLANEOUS 9,128.01 12,977.19 8,000.00 5,000.00 5,000.00
200.1203.007 TAX ON PUBLIC UTILITIES 32,332.86 33,882.52 28,000.00 30,000.00 30,000.00
200.1204.001 FRANCHISE TAX - R. GAS CO.4,139.65 4,251.76 5,000.00 4,000.00 4,000.00
200.1204.005 RIGHTS-OF-WAY USE FEE 26,873.43 27,410.71 30,000.00 27,000.00 27,000.00
200.1205.001 VEHICLE DECALS .00 .00 .00 .00 .00
200.1205.002 VEHICLE LICENSE FEE 164,685.82 171,997.72 165,000.00 165,000.00 165,000.00
200.1206.001 BANK STOCK TAXES 208,995.00 230,589.49 231,199.00 231,200.00 231,200.00
200.1207.001 PARI-MUTUEL TAX .00 .00 .00 385,000.00 385,000.00
200.1209.001 ADMISSIONS TAX .00 .00 250.00 500.00 500.00
200.1210.001 TRANSIENT OCCUPANCY TAX 1,809.85 2,815.75 1,800.00 2,000.00 2,000.00
200.1211.001 PREPARED FOOD TAX 953,732.69 966,052.78 1,026,000.00 1,285,270.00 1,285,270.00
200.1212.001 CIGARETTE TAX 178,125.00 175,020.16 165,000.00 165,000.00 165,000.00
200.1301.001 ANIMAL LICENSES 3,298.00 2,650.00 3,700.00 .00 .00
200.1303.004 SITE PLAN & SUBDIVISION FE 900.00 1,400.00 1,000.00 1,000.00 1,000.00
200.1303.005 SIGN PERMITS 1,605.00 1,310.00 1,500.00 1,500.00 1,500.00
200.1303.007 ZONING PERMITS 2,375.00 3,085.00 3,500.00 3,000.00 3,000.00
200.1303.009 MISCELLANEOUS FEES 533.50 510.00 250.00 250.00 250.00
200.1401.001 COURT FINES & FORFEITURES 73,699.56 69,485.18 85,000.00 55,000.00 55,000.00
200.1401.002 PARKING FINES 1,385.00 1,675.00 2,000.00 2,000.00 2,000.00
200.1401.003 FALSE ALARM FINES .00 .00 100.00 100.00 100.00
200.1401.004 LITTERING CIVIL PENALTY .00 50.00 .00 .00 .00
200.1501.001 INTEREST FROM INVESTMENTS 16,306.07 22,738.15 45,500.00 38,000.00 38,000.00
200.1501.002 INTEREST FROM CDBG REV LOA 3,100.43 3,042.26 3,000.00 2,000.00 2,000.00
200.1501.004 INTEREST INCOME FROM BONDS .36 .14 .00 .00 .00
200.1502.001 RENTAL OF TOWN PROPERTY 117,390.64 122,652.74 125,000.00 118,000.00 118,000.00
200.1502.002 RENTAL OF EQUIPMENT .00 .00 .00 .00 .00
200.1502.003 RENTAL OF SENIOR CENTER 17,133.25 17,377.25 20,000.00 19,000.00 19,000.00
200.1502.004 DOH BLDG UTILITY PAYMENT 3,657.46 3,274.90 .00 .00 .00
200.1502.006 SALES OF MATERIAL & SUPPLI 709.00 .00 .00 .00 .00
200.1502.008 SALE OF EQUIPMENT 74,430.49 .00 1,000.00 1,000.00 1,000.00
200.1502.009 SALE/EASEMENT-REAL ESTATE 6,000.00 .00 .00 .00 .00
200.1607.002 SIDEWALKS, CURB & GUTTER .00 .00 .00 .00 .00
200.1608.002 WASTE DUMPING & DISPOSAL C 145.00 167.47 250.00 250.00 250.00
200.1613.001 SPECIAL PROGRAMS INCOME 2,595.60 2,617.00 2,500.00 2,500.00 2,500.00
200.1613.002 SWIMMING POOL ADMISSIONS .00 .00 .00 .00 .00
200.1613.003 POOL MISCELLANEOUS .00 .00 .00 .00 .00
200.1613.005 SWIMMING POOL CONCESSIONS .00 .00 .00 .00 .00
200.1613.006 MEMORIAL HALL INCOME .00 .00 .00 .00 .00
200.1613.007 SWIMMING POOL- SWIM CLASS .00 .00 .00 .00 .00
200.1613.008 SENIOR PROGRAM INCOME .00 2,936.77 .00 .00 .00
200.1613.009 OTHER SR. CITIZEN RE-IMB.481.00 312.00 500.00 .00 .00
30
FUND
ACCOUNT ACCOUNT DESCRIPTION
ACTUAL
2017
ACTUAL
2018
REVISED FY19
BUDGET
PROPOSED
FY2020
ADOPTED
FY2020
200.1613.011 WM - REV FROM OTHER DEPT .00 .00 .00 .00 .00
200.1613.016 WM ITEM RESALE .00 .00 .00 .00 .00
200.1614.001 WM HALL INCOME 129,632.77 113,275.82 132,000.00 113,000.00 113,000.00
200.1614.002 WM TAXABLE SALES 6,194.16 .00 .00 .00 .00
200.1614.003 WM CONTRACTED RESALE ITEMS 20,941.67 .00 .00 .00 .00
200.1614.004 WM - REV FROM OTHER DEPTS 8,741.50 10,085.00 7,500.00 10,000.00 10,000.00
200.1614.005 WM - RECOVERED CONTRACT PM .00 .00 .00 .00 .00
200.1899.001 MISCELLANEOUS INCOME 29,206.95 14,538.02 5,000.00 3,000.00 3,000.00
200.1899.002 OFS - REFUNDING DEBT .00 .00 .00 .00 .00
200.1899.003 DONATIONS FIRE DEPT.-COUNT .00 .00 .00 .00 .00
200.1899.004 FIRE HYDRANTS - RKE CNTY 6,500.04 6,500.04 6,500.00 .00 .00
200.1899.005 MISC. INCOME FROM OTHER GO .00 .00 .00 .00 .00
200.1899.006 R. CNTY. REFUSE COLLECTION 110,000.00 110,000.00 110,000.00 110,000.00 110,000.00
200.1899.007 VFAC CONTRIBUTION-EMS REHA .00 .00 .00 .00 .00
200.1899.008 RE-APPROPRIATED FUND BALAN .00 .00 204,504.40 .00 .00
200.1899.009 ROANOKE COUNTY: GAIN SHARI 552,764.00 567,201.00 567,200.00 .00 .00
200.1899.010 RVRA-HOST COMMUNITY FEE 5,000.00 5,000.00 5,000.00 5,000.00 5,000.00
200.1899.013 BOND PROCEEDS .00 .00 156,804.00 .00 .00
200.1899.014 DEBT PROCEEDS .00 257,602.00 .00 .00 .00
200.1899.015 WAR MEMORIAL DONATIONS .00 .00 .00 .00 .00
200.1899.016 POLICE DEPT DONATIONS 1,000.00 1,250.00 .00 .00 .00
200.1899.018 GIFTS AND DONATIONS .00 1,233.96 .00 .00 .00
200.1899.024 BOND PROCEEDS .00 .00 .00 .00 .00
200.1899.025 ROCO-CONTR VIN BUSINESS CT .00 .00 .00 .00 .00
200.1899.026 ROCO-CONTR VETERAN MONUMEN 2,500.00 2,500.00 2,500.00 2,500.00 2,500.00
200.1899.028 ROCO-CONTR DEBT PMT FIRE .00 .00 .00 163,690.00 163,690.00
200.1899.029 PROCEEDS FROM POLICE V LEA .00 .00 .00 .00 .00
200.1899.030 DUPLICATE REAL ESTATE FEES 260.00 275.00 250.00 250.00 250.00
200.1899.032 CDBG GRANT LOAN APP FEE .00 .00 .00 .00 .00
200.1901.001 RECOVERIES AND REBATES 32,097.77 38,243.37 .00 .00 .00
200.1901.004 RECOVERED POLICE CONTRACTU 3,400.00 13,239.00 7,000.00 10,000.00 10,000.00
200.1901.005 RECOVERED EMS CONTRACTUAL .00 .00 .00 .00 .00
200.2201.001 A.B.C. PROFITS .00 .00 .00 .00 .00
200.2201.003 MOTOR VEHICLES CARRIERS TA 17,569.66 72.99 10,000.00 10,000.00 10,000.00
200.2201.009 POLICE ASSISTANCE (HB 599)195,440.00 195,440.00 202,671.00 202,670.00 202,670.00
200.2201.010 PERSONAL PROP TAX FROM STA 203,095.72 203,095.72 203,096.00 203,090.00 203,090.00
200.2201.020 MISC. NON-CATEGORICAL AID .00 .00 .00 .00 .00
200.2402.001 STATE SALES TAXES 1,431,757.40 1,365,466.83 1,360,000.00 1,000,000.00 1,000,000.00
200.2404.002 EMER. SERVICES MATCHING FU 7,500.00 .00 .00 .00 .00
200.2404.003 DMV GRANT .00 .00 .00 .00 .00
200.2404.005 DCJS LIVE SCAN REPL GRANT 6,103.40 .00 .00 .00 .00
200.2404.006 HIGHWAY MAINTENANCE 1,178,585.24 1,198,306.20 1,210,996.00 1,230,000.00 1,230,000.00
200.2404.007 LE BLOCK GRANT .00 .00 .00 .00 .00
200.2404.010 DEPT. OF FIRE PROGRAMS 26,279.00 25,675.21 .00 .00 .00
200.2404.011 BVP VEST GRANT 3,390.00 .00 .00 .00 .00
200.2404.012 FORFEITURE FUND .00 .00 .00 .00 .00
200.2404.014 AMBULANCE GRANT 2017 139,962.88 .00 .00 .00 .00
200.2404.015 DMV OVERTIME GRANT 2,997.52 .00 .00 .00 .00
200.2404.020 MISC. CATEGORICAL AID 1,187.69 2,233.53 .00 .00 .00
200.2404.021 ATF-RECOVERIES(ASSET FORFT 12,685.03 .00 .00 .00 .00
200.2404.023 DCJS - RECOVERIES 598.06 2,152.12 .00 .00 .00
200.2404.026 DMV TASK FORCE GRANT 64,391.85 30,229.20 .00 .00 .00
200.2404.027 21ST CENTURY POLICING GRAN 10,582.35 1,218.18 .00 .00 .00
200.2404.029 FOUNDATION FOR RV GRANT 1,820.00 .00 .00 .00 .00
200.2404.039 ATF - REIMBURSEMENT 11,163.99 .00 .00 .00 .00
200.2404.040 VML RISK MGMT GRANT 4,000.00 .00 .00 .00 .00
200.2404.041 RECOVERY ACT JUSTICE A.GRA .00 .00 .00 .00 .00
200.2404.042 MUMI PLANNING GRANT .00 .00 .00 .00 .00
31
FUND
ACCOUNT ACCOUNT DESCRIPTION
ACTUAL
2017
ACTUAL
2018
REVISED FY19
BUDGET
PROPOSED
FY2020
ADOPTED
FY2020
200.2404.044 G3 VISION SYSTEM GRANT .00 .00 .00 .00 .00
200.2404.045 FED GRNT - BJAG COMP .00 .00 .00 .00 .00
200.2404.046 ASSET FORF. GRANT-PC REPL..00 .00 .00 .00 .00
200.2404.051 CDBG GRANT 229,169.34 .00 .00 .00 .00
200.2404.052 CDBG LOCAL PRIVATE MATCH 30,341.27 .00 .00 .00 .00
200.2404.053 FEMA / VDEM PROJECT .00 .00 .00 .00 .00
200.2404.054 VDOT - REVENUE SHARING 113,099.62 .00 .00 .00 .00
200.2404.055 EMS GRANT .00 .00 .00 .00 .00
200.2404.057 VDOT REV SHARING GLADECRK .00 .00 .00 .00 .00
200.2404.058 TINKER CREEK CANOE RAMP PR .00 .00 .00 .00 .00
200.2404.059 VDOT TA GRANT GLADECREEK P .00 .00 .00 .00 .00
200.2404.782 VDOT REVENUE SHARING-BRIDG .00 .00 .00 .00 .00
200.2404.783 RSTP WALNUT AVE IMP 80,000.00 .00 .00 .00 .00
200.2404.784 ROANOKE VALLEY GREENWAY CO 12,500.00 .00 .00 .00 .00
200.2404.785 ROCO EDA 20,000.00 .00 .00 .00 .00
200.2404.786 ARBOR DAY CONTRIBUTIONS/GR 1,450.00 .00 .00 .00 .00
200.2404.787 VRA GRANT .00 .00 .00 .00 .00
200.4105.001 TRANSFERS FROM .00 .00 .00 .00 .00
32
Actual Adopted Proposed Adopted $ Budget % Budget
FY 17-18 FY 18-19 FY 19-20 FY19-20 Variance Variance
General Administration 591,119 595,647 607,934 607,934 12,287 2.06%
Public Safety 3,621,144 3,591,249 2,700,738 2,700,738 (890,511) -24.80%
Public Works 1,864,621 2,124,167 1,911,479 1,911,479 (212,688) -10.01%
Special Programs 542,754 579,828 535,925 535,925 (43,903) -7.57%
Community Development 497,505 580,047 539,526 539,526 (40,521) -6.99%
Debt Retirement 464,410 419,746 448,751 448,751 29,005 6.91%
Performance Agreements 4,604 53,400 53,400 53,400 - 0.00%
Contingency - - - - - 0.00%
Transfers 140,298 250,478 730,117 730,117 479,639 191.49%
Total 7,726,455 8,194,562 7,527,870 7,527,870 (666,692) -8.14%
General Fund Summary of Expenditures
*Changes in Public Safety relate to reducing the costs of the Fire & EMS Department with transfer of service to the County per new Memorandum of
FY19-20 Expenditure Budget
General Administration Public Safety Public Works
Special Programs Community Development Debt Retirement
Performance Agreements Contingency Transfers
33
Actual Adopted Proposed Adopted $ Budget % Budget
FY 17-18 FY 18-19 FY 19-20 FY19-20 Variance Variance
Town Council 136,313 136,200 134,463 134,463 (1,737) -1.28%
Town Manager 117,522 120,312 122,772 122,772 2,460 2.04%
Human Resources 73,946 61,146 62,871 62,871 1,725 2.82%
Legal Services 42,876 41,250 41,250 41,250 - 0.00%
Treasurer/Finance Department 220,462 236,739 246,578 246,578 9,839 4.16%
12,287 2.06%
Police Department 1,967,604 2,026,498 2,167,087 2,167,087 140,589 6.94%
Communication Services 436,801 440,000 462,000 462,000 22,000 5.00%
Fire & EMS 1,094,284 1,146,677 2,270 2,270 (1,144,407) -99.80%
Animal & Pest Control 122,456 110,573 69,381 69,381 (41,192) -37.25%
(1,023,010) -27.47%
Public Works Administration 105,631 108,600 111,426 111,426 2,826 2.60%
Mnt-Hwy St & Bridges 861,529 858,357 820,235 820,235 (38,122) -4.44%
Snow & Ice Removal 60,622 43,527 44,549 44,549 1,022 2.35%
Traffic Signs & Street Lights 128,888 155,401 160,849 160,849 5,448 3.51%
Refuse Collection 504,323 748,396 536,420 536,420 (211,976) -28.32%
Recycling 77,723 77,915 86,469 86,469 8,554 10.98%
Building & Grounds 107,770 117,506 137,066 137,066 19,560 16.65%
Health Department 18,135 14,465 14,465 14,465 - 0.00%
(212,688) -10.01%
Special Programs 140,166 154,002 151,437 151,437 (2,565) -1.67%
War Memorial Interdepartment 9,360 7,500 10,000 10,000 2,500 33.33%
War Memorial 274,500 282,746 259,024 259,024 (23,722) -8.39%
Vinton Veteran's Monument 499 3,540 1,640 1,640 (1,900) -53.67%
Swimming Pool/Parks 3,781 3,617 3,242 3,242 (375) -10.37%
Senior Program 102,083 116,629 98,653 98,653 (17,976) -15.41%
Town Museum 12,364 11,794 11,929 11,929 135 1.14%
(43,903) -7.57%
Planning & Zoning 239,453 321,186 278,436 278,436 (42,750) -13.31%
Economic Development 140,033 146,511 148,740 148,740 2,229 1.52%
Public Transportation 115,745 105,000 105,000 105,000 - 0.00%
Vinton Business Center 2,274 7,350 7,350 7,350 - 0.00%
(40,521) -6.99%
Debt Retirement 464,410 419,746 448,751 448,751 29,005 6.91%
Performance Agreements 4,604 53,400 53,400 53,400 - 0.00%
Transfer to Other Funds 140,298 248,558 730,117 730,117 481,559 193.74%
510,564 70.74%
Department Breakdown
34
Actual Adopted Proposed Adopted $ Budget % Budget
FY 17-18 FY 18-19 FY 19-20 FY19-20 Variance Variance
Personnel 30,663 30,284 30,890 30,890 606 2.00%
Operating 103,997 104,416 102,073 102,073 (2,343) -2.24%
Capital 1,653 1,500 1,500 1,500 - 0.00%
Total 136,313 136,200 134,463 134,463 (1,737) -1.28%
Authorized Positions
Town Council Members 5.00 5.00 5.00
Total Positions 5.00 5.00 5.00
General Fund Expenditure Budget
Town Council
Personnel Operating Capital
35
Contribution Listing
Final Budget
Fiscal Year 2019-2020
Council
Budget Organization Adopted
Account FY 19-20
Community Contributions
200.1100.571 Vinton Dogwood Festival 2,000.00
200.1100.571 Vinton Dogwood Festival (Queens/Mayors Luncheon)1,500.00
200.1100.571 Chamber of Commerce -
200.1100.571 Christmas Parade Awards 100.00
200.1100.571 Needy Family (Lease payment-$800/Contribution-$500)1,300.00
200.1100.571 WBHS After Prom 250.00
200.1100.571 Vinton Volunteer Fire Department 7,000.00
200.1100.571 Vinton Volunteer First Aid Crew 15,000.00
Total 27,150.00
Council
Budget Organization Adopted
Account FY 19-20
Joint Local Government Services
200.1100.600 AEP Steering Committee 1,095.00
200.1100.600 Greenway Program 3,470.00
200.1100.600 Roanoke Valley CATV - Channel 3 18,536.00
200.1100.600 Roanoke Valley-Alleghany Regional Commission 8,065.00
200.1100.600 Roanoke Valley TPO 1,210.00
200.1100.600 RVARC-Roanoke River Blueway Project 433.00
200.1100.600 Roanoke Regional Partnership 16,694.55
200.1100.600 Western Virginia Regional Industrial Facility Authority 1,468.53
Total 50,972.08
36
GENERAL FUND
ACCOUNT DESCRIPTION
FUND ACTUAL ACTUAL FY19 ADOPTED
TOWN COUNCIL 200.1100.101 SALARIES & WAGES 28,482.94 28,483.03 28,131.00 28,694.00 28,694.00
TOWN COUNCIL 200.1100.102 SALARIES & WAGES - OVERTIM .00 .00 .00 .00 .00
TOWN COUNCIL 200.1100.105 SEPARATION PAY .00 .00 .00 .00 .00
TOWN COUNCIL 200.1100.201 SS/MEDICARE 2,179.24 2,179.24 2,153.00 2,196.00 2,196.00
TOWN COUNCIL 200.1100.203 INSURANCE - VRS .00 .00 .00 .00 .00
TOWN COUNCIL 200.1100.302 CONTRACTUAL SERVICES .00 .00 .00 .00 .00
TOWN COUNCIL 200.1100.304 MAINTENANCE & REPAIRS EQUI 114.26 528.34 500.00 500.00 500.00
TOWN COUNCIL 200.1100.307 ADVERTISING 2,287.50 2,488.50 2,000.00 2,000.00 2,000.00
TOWN COUNCIL 200.1100.311 CODIFICATION/ORDINANCES 3,608.79 2,727.74 4,000.00 4,000.00 4,000.00
TOWN COUNCIL 200.1100.521 TELEPHONE .00 .00 .00 .00 .00
TOWN COUNCIL 200.1100.522 POSTAGE 232.09 93.48 400.00 400.00 400.00
TOWN COUNCIL 200.1100.538 LIABILITY INSURANCE .00 .00 .00 .00 .00
TOWN COUNCIL 200.1100.541 OFFICE SUPPLIES 200.78 247.42 250.00 250.00 250.00
TOWN COUNCIL 200.1100.560 TRAVEL (MILEAGE/FARE)1,359.97 991.36 1,812.00 2,000.00 2,000.00
TOWN COUNCIL 200.1100.571 COMMUNITY CONTRIBUTIONS 12,969.00 31,419.01 26,650.00 27,150.00 27,150.00
TOWN COUNCIL 200.1100.574 WAR MEMORIAL EVENTS .00 725.00 1,000.00 1,000.00 1,000.00
TOWN COUNCIL 200.1100.581 DUES & SUBSCRIPTIONS 6,178.00 6,311.00 6,500.00 6,500.00 6,500.00
TOWN COUNCIL 200.1100.585 MISCELLANEOUS 1,399.30 2,079.95 2,000.00 500.00 500.00
TOWN COUNCIL 200.1100.589 MEETING EXPENSES 1,583.36 1,049.23 1,500.00 500.00 500.00
TOWN COUNCIL 200.1100.591 EMPLOYEE APPRECIATION GIFT .00 .00 .00 .00 .00
TOWN COUNCIL 200.1100.592 SPECIAL AWARDS .00 .00 .00 .00 .00
TOWN COUNCIL 200.1100.593 COMMITTEES APPRECIATION DI 2,210.65 .00 500.00 500.00 500.00
TOWN COUNCIL 200.1100.600 JOINT LOCAL GOVT. SERVICES 48,949.30 49,620.56 49,304.00 50,973.00 50,973.00
TOWN COUNCIL 200.1100.605 BOARD OF ELECTIONS .00 5,715.71 .00 5,800.00 5,800.00
TOWN COUNCIL 200.1100.708 PURCHASE OF LAND .00 .00 .00 .00 .00
TOWN COUNCIL 200.1100.709 REPLACEMENT OF EQUIPMENT 2,045.83 1,652.67 1,500.00 1,500.00 1,500.00
TOWN COUNCIL 200.1100.722 SPECIAL PROJECTS .00 .00 .00 .00 .00
113,801.01 136,312.24 128,200.00 134,463.00 134,463.00
37
Actual Estimated Projected
Representation on State, Regional, and Local Boards 7 7 7Serves as ex-officio member on Town Committees 7 7 7Negotiate new service agreement with Roanoke County 50%100%100%Facilitate upgrade of Town website with Civic Plus 40%60%100%Participation with Town & Community Events Maintain Project Management Report
Actual Estimated Projected
Completed Certified Municipal Clerk Certification Number of Statements of Economic Interests processed 33 29 30Number of Ordinances and Resolutions processed 56 45 50FOIA Responses Handled within 5 days 100%100%100%Annual required training for FOIA Officer Facilitate implementation of Archive Social (FOIA purposes)50%100%
Departmental Goals
5. Prepare and delegate tasks for the Annual Budget.6. Advise Council of events taking place involving the Town in a timely manner.7. Oversee design and implementation of a citizen survey.
The Mission of the Town of Vinton's Town Manager's Office is to record and implement the policies of the Town Council. We provide a professional link between the citizens of Vinton and all agencies of government. We
38
Actual Adopted Proposed Adopted $ Budget % Budget
FY 17-18 FY 18-19 FY 19-20 FY19-20 Variance Variance
Personnel 106,230 105,697 108,157 108,157 2,460 2.33%
Operating 7,081 10,924 10,924 10,924 - 0.00%
Capital 4,211 3,691 3,691 3,691 - 0.00%
Total 117,522 120,312 122,772 122,772 2,460 2.04%
Authorized Positions
Town Clerk/Exec. Asst.1.00 1.00 1.00
Assistant Town Manager 1.00 1.00 1.00
Town Manager 1.00 1.00 1.00
Total Positions 3.00 3.00 3.00
General Fund Expenditure Budget
Town Manager's Office
Personnel Operating Capital
39
GENERAL FUND
ACCOUNT DESCRIPTION
FUND ACTUAL ACTUAL FY19 ADOPTED
TOWN MANAGER'S OFFICE 200.1200.101 SALARIES & WAGES 78,181.28 77,055.92 76,172.00 77,696.00 77,696.00
TOWN MANAGER'S OFFICE 200.1200.103 SALARIES & WAGES - PART-TI 269.62 .00 .00 .00 .00
TOWN MANAGER'S OFFICE 200.1200.105 SEPARATION PAY .00 .00 .00 .00 .00
TOWN MANAGER'S OFFICE 200.1200.201 SS/MEDICARE 6,118.42 5,996.32 5,828.00 5,944.00 5,944.00
TOWN MANAGER'S OFFICE 200.1200.202 RETIREMENT CONTRIBUTION- V 8,604.75 8,399.00 8,913.00 9,091.00 9,091.00
TOWN MANAGER'S OFFICE 200.1200.203 INSURANCE - VRS 840.94 1,238.86 998.00 1,018.00 1,018.00
TOWN MANAGER'S OFFICE 200.1200.204 NATIONWIDE 125.00 121.14 130.00 130.00 130.00
TOWN MANAGER'S OFFICE 200.1200.205 MEDICAL INSURANCE 9,552.60 7,530.00 7,560.00 7,560.00 7,560.00
TOWN MANAGER'S OFFICE 200.1200.206 CAR ALLOWANCE 5,464.28 5,785.72 6,000.00 6,000.00 6,000.00
TOWN MANAGER'S OFFICE 200.1200.211 WORKERS' COMPENSATION INS 103.02 102.97 96.00 718.00 718.00
TOWN MANAGER'S OFFICE 200.1200.301 LEGAL SERVICES .00 .00 .00 .00 .00
TOWN MANAGER'S OFFICE 200.1200.302 CONTRACTUAL SERVICES 528.25 329.24 500.00 500.00 500.00
TOWN MANAGER'S OFFICE 200.1200.304 MAINTENANCE & REPAIRS EQUI 797.04 340.00 .00 .00 .00
TOWN MANAGER'S OFFICE 200.1200.305 MAINTENANCE SERVICE CONTRA 553.00 182.24 700.00 700.00 700.00
TOWN MANAGER'S OFFICE 200.1200.306 PRINTING & BINDING 218.76 113.25 450.00 450.00 450.00
TOWN MANAGER'S OFFICE 200.1200.521 TELEPHONE 1,021.02 1,106.39 1,000.00 1,150.00 1,150.00
TOWN MANAGER'S OFFICE 200.1200.535 MOTOR VECHICLE INSURANCE 359.19 380.00 .00 .00 .00
TOWN MANAGER'S OFFICE 200.1200.537 SMALL INSURANCE CLAIMS .00 .00 .00 .00 .00
TOWN MANAGER'S OFFICE 200.1200.541 OFFICE SUPPLIES 1,106.46 967.42 1,500.00 1,500.00 1,500.00
TOWN MANAGER'S OFFICE 200.1200.548 GAS, OIL,GREASE & ANTIFREE 22.95 122.96 .00 .00 .00
TOWN MANAGER'S OFFICE 200.1200.560 TRAVEL (MILEAGE/FARE)959.40 1,827.82 3,624.00 3,474.00 3,474.00
TOWN MANAGER'S OFFICE 200.1200.581 DUES & SUBSCRIPTIONS 1,249.00 1,420.34 2,900.00 2,900.00 2,900.00
TOWN MANAGER'S OFFICE 200.1200.585 MISCELLANEOUS .00 .00 .00 .00 .00
TOWN MANAGER'S OFFICE 200.1200.589 MEETING EXPENSES 379.07 291.34 250.00 250.00 250.00
TOWN MANAGER'S OFFICE 200.1200.702 FURNITURE & FIXTURES 697.83 199.99 .00 .00 .00
TOWN MANAGER'S OFFICE 200.1200.709 REPLACEMENT OF EQUIPMENT 1,179.14 1,395.00 1,000.00 1,000.00 1,000.00
TOWN MANAGER'S OFFICE 200.1200.801 LEASE/RENT OF EQUIPMENT 2,514.27 2,615.99 2,691.00 2,691.00 2,691.00
40
Actual Estimated Projected
Performance Measures FY17-18 FY18-19 FY19-20
Percent of New Hires tenured more than 1 year 80%92%93%Employee Participation in Mandatory Training 98%98%100%
Ratio of HR professionals per employees 1:102 1:105 1:95Worker's Compensation Incident Rate 11.09 7.40 6.40
Departmental Goals
6. Continue to develop, implement, and evaluate a behavioral based safety culture.
5. Improve the onboarding process for new hires to reach a 95% retention rate of greater than 1 year.
1. Increase safety training and awareness to decrease the WCIR to at least 6.00.
3. Strengthening Town culture and employee engagement and morale.2. Continue to comply with Town, State and Federal policies, procedures and regulations.
The Town of Vinton's Human Resources/Risk Management Department serves as a strategic partner in creating a safe, stable and sustainable work environment, thus enabling employees to support the goals and mission of the Town.
5%1%4%
4. Increase organizational learning and opportunities to raise the participation percentage by 5%.
41
Actual Adopted Proposed Adopted $ Budget % Budget
FY 17-18 FY 18-19 FY 19-20 FY19-20 Variance Variance
Personnel 39,412 34,893 35,821 35,821 928 2.66%
Operating 34,336 26,103 26,600 26,600 497 1.90%
Capital 198 150 450 450 300 200.00%
Total 73,946 61,146 62,871 62,871 1,725 2.82%
Authorized Positions
HR Director/Risk Manager 1.00 1.00 1.00
Total Positions 1.00 1.00 1.00
General Fund Expenditure Budget
Human Resources/Risk Management
Personnel Operating Capital
42
GENERAL FUND
ACCOUNT DESCRIPTION
FUND ACTUAL ACTUAL FY19 ADOPTED
HUMAN RESOURCES 200.1203.101 SALARIES & WAGES 29,018.14 26,206.14 25,199.00 25,702.00 25,702.00
HUMAN RESOURCES 200.1203.103 SALARIES & WAGES - PART-TI 97.92 3,605.00 .00 .00 .00
HUMAN RESOURCES 200.1203.105 SEPARATION PAY .00 .00 .00 .00 .00
HUMAN RESOURCES 200.1203.201 SS/MEDICARE 2,144.10 2,175.27 1,928.00 1,967.00 1,967.00
HUMAN RESOURCES 200.1203.202 RETIREMENT CONTRIBUTION- V 3,107.12 2,805.75 2,949.00 3,008.00 3,008.00
HUMAN RESOURCES 200.1203.203 INSURANCE - VRS 375.03 336.20 331.00 337.00 337.00
HUMAN RESOURCES 200.1203.204 NATIONWIDE 48.14 42.92 48.00 48.00 48.00
HUMAN RESOURCES 200.1203.205 MEDICAL INSURANCE 4,579.20 4,006.80 4,179.00 4,180.00 4,180.00
HUMAN RESOURCES 200.1203.207 DISABILITY INS - HYBRID EM 252.12 204.75 235.00 250.00 250.00
HUMAN RESOURCES 200.1203.211 WORKERS' COMPENSATION INS 13.80 28.78 24.00 29.00 29.00
HUMAN RESOURCES 200.1203.215 ACA EXCISE TAX 275.59 .00 300.00 300.00 300.00
HUMAN RESOURCES 200.1203.301 LEGAL SERVICES .00 .00 .00 .00 .00
HUMAN RESOURCES 200.1203.302 CONTRACTUAL SERVICES 9,642.38 10,651.10 10,920.00 8,250.00 8,250.00
HUMAN RESOURCES 200.1203.304 MAINTENANCE & REPAIRS EQUI 37.15 64.10 .00 .00 .00
HUMAN RESOURCES 200.1203.306 PRINTING & BINDING 389.27 205.69 100.00 100.00 100.00
HUMAN RESOURCES 200.1203.307 ADVERTISING 633.23 1,741.47 250.00 100.00 100.00
HUMAN RESOURCES 200.1203.356 SPECIAL TRAINING 10,382.80 9,192.56 9,500.00 8,500.00 8,500.00
HUMAN RESOURCES 200.1203.521 TELEPHONE 649.05 716.88 500.00 500.00 500.00
HUMAN RESOURCES 200.1203.522 POSTAGE 180.55 90.35 100.00 100.00 100.00
HUMAN RESOURCES 200.1203.534 RISK MANAGEMENT 850.73 1,009.87 750.00 3,250.00 3,250.00
HUMAN RESOURCES 200.1203.541 OFFICE SUPPLIES 633.84 659.00 300.00 300.00 300.00
HUMAN RESOURCES 200.1203.560 TRAVEL & TRAINING 1,880.15 547.68 453.00 200.00 200.00
HUMAN RESOURCES 200.1203.561 TUITION REIMBURSEMENT 2,384.91 609.84 1,000.00 1,000.00 1,000.00
HUMAN RESOURCES 200.1203.581 DUES & SUBSCRIPTIONS 1,426.00 798.00 600.00 600.00 600.00
HUMAN RESOURCES 200.1203.589 MEETING EXPENSES 526.27 917.70 250.00 200.00 200.00
HUMAN RESOURCES 200.1203.592 SPECIAL EVENTS AWARD 7,175.28 7,132.16 3,000.00 3,500.00 3,500.00
HUMAN RESOURCES 200.1203.707 OFFICE EQUIPMENT 489.49 198.05 150.00 150.00 150.00
HUMAN RESOURCES 200.1203.709 REPLACEMENT OF EQUIPMENT 42.84 .00 .00 300.00 300.00
43
Actual Adopted Proposed Adopted $ Budget % Budget
FY 17-18 FY 18-19 FY 19-20 FY19-20 Variance Variance
Personnel - - - - - 0.00%
Operating 42,876 41,250 41,250 41,250 - 0.00%
Capital - - - - - 0.00%
Total 42,876 41,250 41,250 41,250 - 0.00%
General Fund Expenditure Budget
Legal Services
Personnel Operating Capital
44
GENERAL FUND
ACCOUNT DESCRIPTION
FUND ACTUAL ACTUAL FY19 ADOPTED
LEGAL SERVICES 200.1207.302 CONTRACTUAL SERVICES 27,850.20 31,626.30 30,000.00 30,000.00 30,000.00
LEGAL SERVICES 200.1207.303 11,250.00 11,250.00 11,250.00 11,250.00 11,250.00
45
Actual Estimated Projected
Performance Measures FY17-18 FY18-19 FY19-20
Achieve GFOA Award for Financial Reporting Achieve GFOA Award for Budget Presentation Adoption of Budget prior to June 30th Maintain Tax Collection Rate of over 90%98.00%98.61%98.61%Maintain Utility Collection Rate over 90%99.70%99.61%99.61%Number of Business Licenses Issued 525 535 540Increase Customers Enrolled in Utility E-Billing 205 460 500
Departmental Goals
4. Continue to decrease uncollected receivables and write-off amounts annually.
Treasurer/Finance Department
46
Actual Adopted Proposed Adopted $ Budget % Budget
FY 17-18 FY 18-19 FY 19-20 FY19-20 Variance Variance
Personnel 138,011 144,515 149,463 149,463 4,948 3.42%
Operating 78,882 87,160 91,551 91,551 4,391 5.04%
Capital 3,569 5,064 5,564 5,564 500 9.87%
Total 220,462 236,739 246,578 246,578 9,839 4.16%
Authorized Positions
Accounting Technician 2.00 2.00 2.00
Financial Services Analyst 1.00 1.00 1.00
Senior Financial Analyst 1.00 1.00 1.00
Treasurer/Finance Director 1.00 1.00 1.00
Total Positions 5.00 5.00 5.00
General Fund Expenditure Budget
Treasurer's Office/Finance Department
Personnel Operating Capital
47
GENERAL FUND
ACCOUNT DESCRIPTION
FUND ACTUAL ACTUAL FY19 ADOPTED
TREASURER/FINANCE 200.1214.101 SALARIES & WAGES 91,789.02 95,344.15 97,079.00 99,042.00 99,042.00
TREASURER/FINANCE 200.1214.102 SALARIES & WAGES - OVERTIM 22.73 .00 .00 .00 .00
TREASURER/FINANCE 200.1214.103 SALARIES & WAGES - PART-TI 2,282.75 5,444.34 6,800.00 6,967.00 6,967.00
TREASURER/FINANCE 200.1214.105 SEPARATION PAY 225.87 .00 .00 .00 .00
TREASURER/FINANCE 200.1214.201 SS/MEDICARE 7,058.83 7,497.10 7,947.00 8,110.00 8,110.00
TREASURER/FINANCE 200.1214.202 RETIREMENT CONTRIBUTION- V 9,671.21 10,670.21 11,359.00 11,588.00 11,588.00
TREASURER/FINANCE 200.1214.203 INSURANCE - VRS 1,176.16 1,279.03 1,272.00 1,298.00 1,298.00
TREASURER/FINANCE 200.1214.204 NATIONWIDE 180.19 181.84 185.00 220.00 220.00
TREASURER/FINANCE 200.1214.205 MEDICAL INSURANCE 11,655.00 16,939.80 19,341.00 21,531.00 21,531.00
TREASURER/FINANCE 200.1214.207 DISABILITY INS - HYBRID EM 419.08 556.13 435.00 590.00 590.00
TREASURER/FINANCE 200.1214.209 UNEMPLOYMENT INSURANCE .00 .00 .00 .00 .00
TREASURER/FINANCE 200.1214.211 WORKERS' COMPENSATION INS 81.26 98.82 97.00 117.00 117.00
TREASURER/FINANCE 200.1214.302 CONTRACTUAL SERVICES .00 3,500.00 1,000.00 5,500.00 5,500.00
TREASURER/FINANCE 200.1214.303 INDEPENDENT AUDITORS 19,814.34 17,595.75 29,000.00 30,000.00 30,000.00
TREASURER/FINANCE 200.1214.304 MAINTENANCE & REPAIRS EQUI 964.63 932.35 1,000.00 900.00 900.00
TREASURER/FINANCE 200.1214.305 MAINTENANCE SERVICE CONTRA 26,496.65 26,566.48 27,200.00 25,541.00 25,541.00
TREASURER/FINANCE 200.1214.306 PRINTING & BINDING 3,408.59 2,085.45 4,000.00 3,000.00 3,000.00
TREASURER/FINANCE 200.1214.521 TELEPHONE 1,727.62 1,901.82 1,500.00 1,900.00 1,900.00
TREASURER/FINANCE 200.1214.522 POSTAGE 10,068.40 11,982.85 8,000.00 12,000.00 12,000.00
TREASURER/FINANCE 200.1214.541 OFFICE SUPPLIES 2,702.08 2,193.39 3,750.00 3,000.00 3,000.00
TREASURER/FINANCE 200.1214.552 MERCHANDISE FOR RESALE 1,087.09 4,681.69 3,500.00 3,500.00 3,500.00
TREASURER/FINANCE 200.1214.560 TRAVEL & TRAINING 510.00 1,537.00 2,260.00 2,260.00 2,260.00
TREASURER/FINANCE 200.1214.581 DUES & SUBSCRIPTIONS 1,015.00 1,625.24 1,250.00 1,250.00 1,250.00
TREASURER/FINANCE 200.1214.585 MISCELLANEOUS 984.96 2,680.08 700.00 700.00 700.00
TREASURER/FINANCE 200.1214.587 STATE SALES TAX .00 .00 .00 .00 .00
TREASURER/FINANCE 200.1214.707 OFFICE EQUIPMENT 5,966.14 1,376.43 1,500.00 2,000.00 2,000.00
TREASURER/FINANCE 200.1214.716 OTHER EQUIPMENT 1,014.26 128.00 1,500.00 1,500.00 1,500.00
TREASURER/FINANCE 200.1214.801 LEASE/RENT OF EQUIPMENT 1,983.73 2,064.00 2,064.00 2,064.00 2,064.00
TREASURER/FINANCE 200.1214.903 BANK SERVICE CHARGES 294.72 .00 2,500.00 1,000.00 1,000.00
TREASURER/FINANCE 200.1214.904 CREDIT CARD FEES 1,690.09 1,600.13 1,500.00 1,000.00 1,000.00
48
Actual Estimated Projected
Performance Measures FY17-18 FY18-19 FY19-20
Lane Miles Resurfaced 2.5 Miles 3.5 Miles SameDEQ Annual Recycle Reporting 64.0%55.5%DecreaseCurbside Solid Waste Tons Collected 3,069 Tons 2,850 Tons SameCurbside Recycling Tons Collected 55.2 Tons 52.5 Tons SameStormwater Training Participation 85%90%IncreaseVDH Water Sampling Compliance 100%100%100%Sewer Maintenance Footage 12,266 ft.12,520 ft.IncreaseWater Line Replacement 223 ft.800 ft.Increase
Departmental Goals
The mission of the Public Works Department is to provide the highest quality public works services to the public and other Town Departments. This mission is accomplished through the prudent use of resources, technology, innovations, teamwork, and coordination with other service providers in the Town, while ensuring that the maintenance, construction, and
49
Actual Adopted Proposed Adopted $ Budget % Budget
FY 17-18 FY 18-19 FY 19-20 FY19-20 Variance Variance
Personnel 44,032 42,781 45,157 45,157 2,376 5.55%
Operating 54,659 57,569 58,019 58,019 450 0.78%
Capital 6,940 8,250 8,250 8,250 - 0.00%
Total 105,631 108,600 111,426 111,426 2,826 2.60%
Authorized Positions
Administrative Assistant 1.00 1.00 1.00
Administrative Manager 1.00 1.00 1.00
Assistant PW Director 1.00 1.00 1.00
PW Director 1.00 1.00 1.00
Total Positions 4.00 4.00 4.00
General Fund Expenditure Budget
Public Works Administration
Personnel Operating Capital
50
GENERAL FUND
ACCOUNT DESCRIPTION
FUND ACTUAL ACTUAL FY19 ADOPTED
PUBLIC WORKS ADMIN 200.1221.101 SALARIES & WAGES 32,647.20 31,055.21 30,497.00 31,449.00 31,449.00
PUBLIC WORKS ADMIN 200.1221.102 SALARIES & WAGES - OVERTIM .00 352.21 200.00 6.00 6.00
PUBLIC WORKS ADMIN 200.1221.105 SEPARATION PAY .00 .00 .00 .00 .00
PUBLIC WORKS ADMIN 200.1221.201 SS/MEDICARE 2,260.89 2,191.94 2,349.00 2,407.00 2,407.00
PUBLIC WORKS ADMIN 200.1221.202 RETIREMENT CONTRIBUTION- V 3,407.46 3,351.48 3,569.00 3,680.00 3,680.00
PUBLIC WORKS ADMIN 200.1221.203 INSURANCE - VRS 411.04 401.68 400.00 412.00 412.00
PUBLIC WORKS ADMIN 200.1221.204 NATIONWIDE 83.58 75.55 85.00 85.00 85.00
PUBLIC WORKS ADMIN 200.1221.205 MEDICAL INSURANCE 7,748.04 6,603.24 5,388.00 6,735.00 6,735.00
PUBLIC WORKS ADMIN 200.1221.209 UNEMPLOYMENT INSURANCE .00 .00 .00 .00 .00
PUBLIC WORKS ADMIN 200.1221.211 WORKERS' COMPENSATION INS 403.49 188.41 293.00 383.00 383.00
PUBLIC WORKS ADMIN 200.1221.302 CONTRACTUAL SERVICES 3,287.56 3,659.97 3,500.00 3,500.00 3,500.00
PUBLIC WORKS ADMIN 200.1221.304 MAINTENANCE & REPAIRS EQUI 714.13 869.53 800.00 800.00 800.00
PUBLIC WORKS ADMIN 200.1221.305 MAINTENANCE SERVICE CONTRA 1,500.00 1,500.00 1,500.00 1,500.00 1,500.00
PUBLIC WORKS ADMIN 200.1221.310 UNIFORMS/WEARING APPAREL 1,010.89 1,120.25 1,150.00 1,150.00 1,150.00
PUBLIC WORKS ADMIN 200.1221.350 MAINTENANCE & REPAIR BLDG.7,772.65 9,932.59 8,000.00 8,000.00 8,000.00
PUBLIC WORKS ADMIN 200.1221.356 SPECIAL TRAINING 559.50 694.00 1,500.00 1,500.00 1,500.00
PUBLIC WORKS ADMIN 200.1221.357 PROFESSIONAL & TECHNICAL P 182.04 93.28 500.00 500.00 500.00
PUBLIC WORKS ADMIN 200.1221.510 ELECTRICAL SERVICES 11,561.41 10,429.56 11,500.00 11,500.00 11,500.00
PUBLIC WORKS ADMIN 200.1221.512 HEATING SERVICES 4,528.67 4,487.26 5,300.00 5,300.00 5,300.00
PUBLIC WORKS ADMIN 200.1221.513 WATER AND SEWER SERVICE 702.98 762.58 650.00 650.00 650.00
PUBLIC WORKS ADMIN 200.1221.521 TELEPHONE 5,154.34 5,612.77 5,500.00 5,500.00 5,500.00
PUBLIC WORKS ADMIN 200.1221.522 POSTAGE 136.34 187.85 775.00 775.00 775.00
PUBLIC WORKS ADMIN 200.1221.532 PROPERTY INSURANCE 454.86 338.00 413.00 413.00 413.00
PUBLIC WORKS ADMIN 200.1221.535 MOTOR VECHICLE INSURANCE 359.19 380.00 285.00 285.00 285.00
PUBLIC WORKS ADMIN 200.1221.538 LIABILITY INSURANCE 930.12 870.00 796.00 796.00 796.00
PUBLIC WORKS ADMIN 200.1221.541 OFFICE SUPPLIES 1,669.91 1,661.22 1,800.00 1,800.00 1,800.00
PUBLIC WORKS ADMIN 200.1221.548 GAS, OIL,GREASE & ANTIFREE 2.89 13.70 150.00 600.00 600.00
PUBLIC WORKS ADMIN 200.1221.549 OIL, ANTIFREEZE, AND FLUID 24.54 89.94 200.00 200.00 200.00
PUBLIC WORKS ADMIN 200.1221.553 MATERIALS & SUPPLIES 9,327.68 8,832.31 10,000.00 10,000.00 10,000.00
PUBLIC WORKS ADMIN 200.1221.554 SMALL TOOLS 1,750.22 1,911.77 2,000.00 2,000.00 2,000.00
PUBLIC WORKS ADMIN 200.1221.555 JANITORIAL/INVENTORY SUPPL 743.95 728.57 850.00 850.00 850.00
PUBLIC WORKS ADMIN 200.1221.580 C D L PROGRAM .00 .00 .00 .00 .00
PUBLIC WORKS ADMIN 200.1221.585 MISCELLANEOUS EXPENSE .00 .00 .00 .00 .00
PUBLIC WORKS ADMIN 200.1221.589 MEETING EXPENSES 104.42 57.54 100.00 100.00 100.00
PUBLIC WORKS ADMIN 200.1221.591 EMPLOYEE APPRECIATION 121.74 238.32 300.00 300.00 300.00
PUBLIC WORKS ADMIN 200.1221.709 REPLACEMENT OF EQUIPMENT .00 897.00 1,000.00 1,000.00 1,000.00
PUBLIC WORKS ADMIN 200.1221.716 OTHER EQUIPMENT .00 800.00 2,000.00 2,000.00 2,000.00
PUBLIC WORKS ADMIN 200.1221.725 HVAC - PUBLIC WORKS GARAGE .00 .00 .00 .00 .00
PUBLIC WORKS ADMIN 200.1221.801 LEASE/RENTAL OF EQUIPMENT 1,380.03 1,242.86 1,250.00 1,250.00 1,250.00
PUBLIC WORKS ADMIN 200.1221.803 LEASE OF STORAGE FACILITY 3,999.96 3,999.96 4,000.00 4,000.00 4,000.00
51
Actual Estimated Projected
Performance Measures FY17-18 FY18-19 FY19-20
Calls for Service 15,562 15,592 16,000Total Summons Issued 2,452 2,049 2,250Criminal Arrests 1,028 1,196 1,200Narcotics and Drug Violations 373 510 600
Departmental Goals
5. Develop employee skills and enhance organizational leadership.6. Evaluate departmental organization and deployment of personnel.
The Mission of the Town of Vinton's Police Department is to deliver quality police services to the community, while placing honesty, integrity, and professionalism above all else. We serve the community by enforcing laws and ordinances, safeguarding life and property, preventing and
52
Actual Adopted Proposed Adopted $ Budget % Budget
FY 17-18 FY 18-19 FY 19-20 FY19-20 Variance Variance
Personnel 1,726,175 1,711,792 1,811,156 1,811,156 99,364 5.80%
Operating 226,547 239,394 246,931 246,931 7,537 3.15%
Capital 14,882 75,312 109,000 109,000 33,688 44.73%
Total 1,967,604 2,026,498 2,167,087 2,167,087 140,589 6.94%
Authorized Positions
Records Manager 1.00 1.00 1.00
Exec. Assistant to Chief 1.00 1.00 1.00
Police Officer Recruit 1.00 1.00 2.00
Police Officer Entry Level 1.00 1.00 -
Certified Officer 7.00 7.00 8.00
Corporal <2 Years Exp.4.00 4.00 4.00
Detective >2 Years Exp.3.00 2.00 2.00
Sergeant <3 Years Exp.3.00 3.00 3.00
Sergeant >3 Years Exp.2.00 2.00 2.00
Lieutenant 1.00 1.00 1.00
Police Captain 1.00 1.00 1.00
Police Chief 1.00 1.00 1.00
Total Positions 26.00 25.00 26.00
Grant Funded Officer 1.00 1.00 1.00
Revised Total Positions 27.00 26.00 27.00
General Fund Expenditure Budget
Police Department
Personnel Operating Capital
53
GENERAL FUND
ACCOUNT DESCRIPTION
FUND ACTUAL ACTUAL FY19 ADOPTED
POLICE DEPARTMENT 200.3101.101 SALARIES & WAGES 1,165,345.40 1,185,408.63 1,155,138.10 1,222,166.00 1,222,166.00
POLICE DEPARTMENT 200.3101.102 SALARIES & WAGES - OVERTIM 47,828.10 44,571.17 35,000.00 45,108.00 45,108.00
POLICE DEPARTMENT 200.3101.103 SALARIES & WAGES - PART-TI 1,215.84 1,569.53 3,756.00 3,756.00 3,756.00
POLICE DEPARTMENT 200.3101.104 WAGES - CONTRACT SERVICES 14,364.63 10,668.63 7,000.00 10,000.00 10,000.00
POLICE DEPARTMENT 200.3101.105 SEPARATION PAY 19,990.84 12,333.65 .00 .00 .00
POLICE DEPARTMENT 200.3101.106 DMV OVERTIME GRANT EXP .00 5,190.31 .00 .00 .00
POLICE DEPARTMENT 200.3101.201 SS/MEDICARE 91,160.52 92,211.65 88,361.94 97,234.00 97,234.00
POLICE DEPARTMENT 200.3101.202 RETIREMENT CONTRIBUTION- V 116,897.29 116,016.38 132,615.77 136,760.00 136,760.00
POLICE DEPARTMENT 200.3101.203 INSURANCE - VRS 14,105.88 13,905.49 14,849.03 15,313.00 15,313.00
POLICE DEPARTMENT 200.3101.204 NATIONWIDE 2,222.23 2,383.83 3,000.00 3,000.00 3,000.00
POLICE DEPARTMENT 200.3101.205 MEDICAL INSURANCE 216,050.60 207,313.60 245,480.00 238,590.00 238,590.00
POLICE DEPARTMENT 200.3101.207 DISABILITY INS - HYBRID EM .00 .00 .00 .00 .00
POLICE DEPARTMENT 200.3101.209 UNEMPLOYMENT INSURANCE .00 5,432.00 .00 .00 .00
POLICE DEPARTMENT 200.3101.211 WORKERS' COMPENSATION INS 25,156.50 29,169.94 29,577.00 39,229.00 39,229.00
POLICE DEPARTMENT 200.3101.302 CONTRACTUAL SERVICES 228.50 .00 .00 .00 .00
POLICE DEPARTMENT 200.3101.304 MAINTENANCE & REPAIRS EQUI 49,035.77 37,102.02 37,000.00 35,000.00 35,000.00
POLICE DEPARTMENT 200.3101.305 MAINTENANCE SERVICE CONTRA 25,933.16 30,806.82 34,421.00 34,421.00 34,421.00
POLICE DEPARTMENT 200.3101.306 PRINTING & BINDING 2,482.14 2,036.15 3,000.00 5,000.00 5,000.00
POLICE DEPARTMENT 200.3101.310 UNIFORMS/WEARING APPAREL 14,891.29 12,019.13 13,000.00 13,000.00 13,000.00
POLICE DEPARTMENT 200.3101.312 IMAGING PROCESSING 485.99 235.06 1,000.00 1,000.00 1,000.00
POLICE DEPARTMENT 200.3101.319 CONTRACTUAL POLICE SERVICE 23,831.68 23,660.09 21,968.00 25,000.00 25,000.00
POLICE DEPARTMENT 200.3101.521 TELEPHONE 18,988.68 17,634.29 18,900.00 18,900.00 18,900.00
POLICE DEPARTMENT 200.3101.522 POSTAGE 765.44 832.90 700.00 700.00 700.00
POLICE DEPARTMENT 200.3101.532 PROPERTY INSURANCE 1,590.95 1,183.00 1,444.00 1,444.00 1,444.00
POLICE DEPARTMENT 200.3101.535 MOTOR VECHICLE INSURANCE 10,049.23 10,671.00 7,993.00 9,993.00 9,993.00
POLICE DEPARTMENT 200.3101.537 SMALL INSURANCE CLAIMS 1,390.61 .00 .00 .00 .00
POLICE DEPARTMENT 200.3101.538 LIABILITY INSURANCE 3,255.36 3,045.00 2,786.00 2,786.00 2,786.00
POLICE DEPARTMENT 200.3101.539 LOD - INS COVERAGE 11,664.21 12,029.00 14,437.00 14,437.00 14,437.00
POLICE DEPARTMENT 200.3101.541 OFFICE SUPPLIES 7,157.58 4,214.58 4,000.00 5,000.00 5,000.00
POLICE DEPARTMENT 200.3101.548 GAS, OIL,GREASE & ANTIFREE 33,095.99 43,532.10 40,000.00 40,000.00 40,000.00
POLICE DEPARTMENT 200.3101.553 MATERIALS & SUPPLIES 4,955.11 4,887.24 7,000.00 7,000.00 7,000.00
POLICE DEPARTMENT 200.3101.554 FIREARMS AND AMMO 11,022.65 10,310.38 12,768.00 8,000.00 8,000.00
POLICE DEPARTMENT 200.3101.559 ASSET FORFEITURE PROC - DC 4,252.47 412.64 .00 .00 .00
POLICE DEPARTMENT 200.3101.560 TRAVEL (MILEAGE/FARE)7,716.21 7,386.11 13,509.16 18,000.00 18,000.00
POLICE DEPARTMENT 200.3101.581 DUES & SUBSCRIPTIONS 1,322.95 1,308.00 2,000.00 2,000.00 2,000.00
POLICE DEPARTMENT 200.3101.585 MISCELLANEOUS 10,731.59 1,700.82 4,000.00 4,000.00 4,000.00
POLICE DEPARTMENT 200.3101.589 MEETING EXPENSES 1,068.72 817.10 750.00 750.00 750.00
POLICE DEPARTMENT 200.3101.591 EMPLOYEE APPRECIATION 752.00 723.11 500.00 500.00 500.00
POLICE DEPARTMENT 200.3101.703 COMMUNICATIONS EQUIPMENT .00 .00 .00 .00 .00
POLICE DEPARTMENT 200.3101.705 MOTOR VEHICLES & EQUIPMENT .00 .00 .00 .00 .00
POLICE DEPARTMENT 200.3101.709 REPLACEMENT OF EQUIPMENT .00 .00 .00 .00 .00
POLICE DEPARTMENT 200.3101.716 OTHER EQUIPMENT 2,106.20 3,544.87 11,800.00 5,000.00 5,000.00
POLICE DEPARTMENT 200.3101.722 SPECIAL PROJECTS 4,443.78 .00 .00 .00 .00
POLICE DEPARTMENT 200.3101.731 ATF SPECIAL PROJECTS 99,391.23 5,729.70 .00 .00 .00
POLICE DEPARTMENT 200.3101.801 LEASE/RENT OF EQUIPMENT 1,545.47 1,608.00 66,312.00 100,000.00 100,000.00
POLICE DEPARTMENT 200.3101.803 LEASE OF STORAGE FACILITY 3,999.96 3,999.96 4,000.00 4,000.00 4,000.00
54
Actual Adopted Proposed Adopted $ Budget % Budget
FY 17-18 FY 18-19 FY 19-20 FY19-20 Variance Variance
Personnel - - - - - 0.00%
Operating 436,801 440,000 462,000 462,000 22,000 5.00%
Capital - - - - - 0.00%
Total 436,801 440,000 462,000 462,000 22,000 5.00%
General Fund Expenditure Budget
Communication Services
Personnel Operating Capital
55
GENERAL FUND
ACCOUNT DESCRIPTION
FUND ACTUAL ACTUAL FY19 ADOPTED
COMMUNICATION SERVICES 200.3102.305 ANNUAL OP COST-SERV CHGS 419,390.04 434,390.04 440,000.00 462,000.00 462,000.00
COMMUNICATION SERVICES 200.3102.567 TRANS TO RC-CAPITAL IMP CO .00 .00 .00 .00 .00
56
Actual Adopted Proposed Adopted $ Budget % Budget
FY 17-18 FY 18-19 FY 19-20 FY19-20 Variance Variance
Personnel 977,358 878,679 - - (878,679) -100.00%
Operating 116,394 132,499 2,270 2,270 (130,229) -98.29%
Capital 532 135,499 - - (135,499) -100.00%
Total 1,094,284 1,146,677 2,270 2,270 (1,144,407) -99.80%
General Fund Expenditure Budget
*Changes in Public Safety relate to reducing the costs of the Fire & EMS Department with transfer of service to the County per new Memorandum of
Understanding signed with Roanoke County.
Fire and Emergency Services
Personnel Operating Capital
57
GENERAL FUND
ACCOUNT DESCRIPTION
FUND ACTUAL ACTUAL FY19 ADOPTED
FIRE & EMS 200.3205.101 SALARIES & WAGES 549,666.86 592,194.25 536,817.00 .00 .00
FIRE & EMS 200.3205.102 SALARIES & WAGES - OVERTIM 86,979.91 103,772.34 84,000.00 .00 .00
FIRE & EMS 200.3205.104 WAGES - CONTRACT SERVICES .00 .00 .00 .00 .00
FIRE & EMS 200.3205.105 SEPARATION PAY .00 8,800.13 .00 .00 .00
FIRE & EMS 200.3205.201 SS/MEDICARE 46,221.85 51,029.43 47,493.00 .00 .00
FIRE & EMS 200.3205.202 RETIREMENT CONTRIBUTION- V 60,936.58 64,147.68 62,808.00 .00 .00
FIRE & EMS 200.3205.203 INSURANCE - VRS 7,311.20 7,688.60 7,033.00 .00 .00
FIRE & EMS 200.3205.204 NATIONWIDE 930.50 999.34 1,000.00 .00 .00
FIRE & EMS 200.3205.205 MEDICAL INSURANCE 111,085.72 117,967.72 112,545.00 .00 .00
FIRE & EMS 200.3205.211 WORKERS' COMPENSATION INS 23,410.25 30,758.59 26,983.00 .00 .00
FIRE & EMS 200.3205.302 CONTRACTUAL SERVICES 17,045.06 17,217.90 29,600.00 .00 .00
FIRE & EMS 200.3205.304 MAINTENANCE & REPAIRS EQUI 7,210.47 11,279.04 16,100.00 .00 .00
FIRE & EMS 200.3205.311 UNIFORMS - CAREER 4,772.73 3,532.23 4,700.00 .00 .00
FIRE & EMS 200.3205.317 FIRE PROGRAM GRANT 6,255.84 .00 .00 .00 .00
FIRE & EMS 200.3205.350 MAINTENANCE & REPAIR BLDG.14,663.34 14,803.88 14,000.00 .00 .00
FIRE & EMS 200.3205.356 SPECIAL TRAINING 315.42 550.04 500.00 .00 .00
FIRE & EMS 200.3205.510 ELECTRICAL SERVICES 26,963.49 25,501.89 26,000.00 .00 .00
FIRE & EMS 200.3205.512 HEATING SERVICES 5,692.58 6,841.08 6,000.00 .00 .00
FIRE & EMS 200.3205.513 WATER AND SEWER SERVICE 2,232.71 2,423.70 2,650.00 .00 .00
FIRE & EMS 200.3205.521 TELEPHONE 4,687.92 5,939.20 6,000.00 .00 .00
FIRE & EMS 200.3205.522 POSTAGE 125.23 110.57 100.00 .00 .00
FIRE & EMS 200.3205.532 PROPERTY INSURANCE 2,499.64 1,859.00 2,270.00 2,270.00 2,270.00
FIRE & EMS 200.3205.535 MOTOR VECHICLE INSURANCE 359.19 380.00 285.00 .00 .00
FIRE & EMS 200.3205.538 LIABILITY INSURANCE 5,115.29 4,789.00 4,378.00 .00 .00
FIRE & EMS 200.3205.539 LOD - INS COV 4,935.25 5,156.00 6,187.00 .00 .00
FIRE & EMS 200.3205.541 OFFICE SUPPLIES 365.51 547.87 1,000.00 .00 .00
FIRE & EMS 200.3205.544 MEDICAL SUPPLIES 2,461.82 2,360.30 5,500.00 .00 .00
FIRE & EMS 200.3205.548 GAS, OIL,GREASE & ANTIFREE 4,672.39 6,701.83 6,000.00 .00 .00
FIRE & EMS 200.3205.553 MATERIALS & SUPPLIES 553.17 564.16 1,200.00 .00 .00
FIRE & EMS 200.3205.555 JANITORIAL/INVENTORY SUPPL 1,313.50 1,034.01 2,500.00 .00 .00
FIRE & EMS 200.3205.560 TRAVEL & TRAINING 1,020.00 198.32 634.00 .00 .00
FIRE & EMS 200.3205.572 CONTRIBUTION TO FIRE DEPT 17,000.00 .00 .00 .00 .00
FIRE & EMS 200.3205.573 CONTRIBUTION TO RESCUE SQU 17,000.00 .00 .00 .00 .00
FIRE & EMS 200.3205.576 CONTR-FIRE TRAINING FACILI 3,545.00 3,545.00 3,545.00 .00 .00
FIRE & EMS 200.3205.581 DUES & SUBSCRIPTIONS 558.56 1,058.85 1,350.00 .00 .00
FIRE & EMS 200.3205.705 MOTOR VEHICLES & EQUIPMENT .00 .00 .00 .00 .00
FIRE & EMS 200.3205.709 REPLACEMENT OF EQUIPMENT 1,814.63 .00 .00 .00 .00
FIRE & EMS 200.3205.716 OTHER EQUIPMENT 5,807.71 531.61 3,000.00 .00 .00
FIRE & EMS 200.3205.722 SPECIAL PROJECTS 15,000.00 .00 .00 .00 .00
FIRE & EMS 200.3205.737 PUB SAFETY BLDG PROJECT EX .00 .00 .00 .00 .00
FIRE & EMS 200.3205.750 EMS VEHICLE REPLACEMENT .00 .00 .00 .00 .00
FIRE & EMS 200.3205.799 CAPITAL OUTLAY - FIRE/EMS 186,617.18 .00 .00 .00 .00
58
Actual Adopted Proposed Adopted $ Budget % Budget
FY 17-18 FY 18-19 FY 19-20 FY19-20 Variance Variance
Personnel 50,282 54,988 66,501 66,501 11,513 20.94%
Operating 72,174 55,585 2,880 2,880 (52,705) -94.82%
Capital - - - - - 0.00%
Total 122,456 110,573 69,381 69,381 (41,192) -37.25%
Authorized Positions
Comm. Services Officer 1.00 1.00 1.00
Total Positions 1.00 1.00 1.00
General Fund Expenditure Budget
Police/Animal Control
Personnel Operating Capital
59
GENERAL FUND
ACCOUNT DESCRIPTION
FUND ACTUAL ACTUAL FY19 ADOPTED
POLICE/ANIMAL CONTROL 200.3501.101 SALARIES & WAGES 37,193.15 35,630.16 38,418.00 41,467.00 41,467.00
POLICE/ANIMAL CONTROL 200.3501.102 OVERTIME .00 .00 .00 2,000.00 2,000.00
POLICE/ANIMAL CONTROL 200.3501.103 SALARIES & WAGES - PART-TI .00 .00 .00 .00 .00
POLICE/ANIMAL CONTROL 200.3501.105 SEPARATION PAY .00 .00 .00 .00 .00
POLICE/ANIMAL CONTROL 200.3501.201 SS/MEDICARE 2,804.21 3,028.17 2,939.00 3,326.00 3,326.00
POLICE/ANIMAL CONTROL 200.3501.202 RETIREMENT CONTRIBUTION- V 3,412.88 4,000.69 4,495.00 4,651.00 4,651.00
POLICE/ANIMAL CONTROL 200.3501.203 INSURANCE - VRS 412.88 479.51 504.00 521.00 521.00
POLICE/ANIMAL CONTROL 200.3501.204 NATIONWIDE .00 .00 .00 .00 .00
POLICE/ANIMAL CONTROL 200.3501.205 MEDICAL INSURANCE 7,728.00 6,512.00 7,560.00 13,200.00 13,200.00
POLICE/ANIMAL CONTROL 200.3501.211 WORKERS' COMPENSATION INS 305.25 631.10 1,072.00 1,336.00 1,336.00
POLICE/ANIMAL CONTROL 200.3501.302 CONTRACTUAL SERVICES 50,316.96 71,515.33 53,800.00 .00 .00
POLICE/ANIMAL CONTROL 200.3501.306 PRINTING & BINDING .00 .00 .00 .00 .00
POLICE/ANIMAL CONTROL 200.3501.310 UNIFORMS/WEARING APPAREL 171.00 .00 500.00 1,500.00 1,500.00
POLICE/ANIMAL CONTROL 200.3501.312 PHOTO PROCESSING .00 .00 .00 .00 .00
POLICE/ANIMAL CONTROL 200.3501.390 VETERINARY SERVICES 786.66 278.88 1,000.00 1,000.00 1,000.00
POLICE/ANIMAL CONTROL 200.3501.535 MOTOR VECHICLE INSURANCE 359.19 380.00 285.00 380.00 380.00
POLICE/ANIMAL CONTROL 200.3501.548 GAS, OIL,GREASE & ANTIFREE .00 .00 .00 .00 .00
POLICE/ANIMAL CONTROL 200.3501.553 MATERIALS & SUPPLIES 513.80 .00 .00 .00 .00
POLICE/ANIMAL CONTROL 200.3501.560 TRAVEL .00 .00 .00 .00 .00
POLICE/ANIMAL CONTROL 200.3501.581 DUES & SUBSCRIPTIONS .00 .00 .00 .00 .00
60
Actual Adopted Proposed Adopted $ Budget % Budget
FY 17-18 FY 18-19 FY 19-20 FY19-20 Variance Variance
Personnel 521,630 464,479 467,817 467,817 3,338 0.72%
Operating 120,215 130,878 119,418 119,418 (11,460) -8.76%
Capital 219,684 263,000 233,000 233,000 (30,000) -11.41%
Total 861,529 858,357 820,235 820,235 (38,122) -4.44%
Authorized Positions
Mechanic 1.00 1.00 1.00
Chief Mechanic 1.00 1.00 1.00
Laborer 3.00 3.00 1.00
Equipment Operator I 3.00 3.00 5.00
Equipment Operator II 2.00 2.00 2.00
Equipment Operator III 1.00 1.00 1.00
Crew Leader 3.00 3.00 3.00
Total Positions 14.00 14.00 14.00
General Fund Expenditure Budget
Highway Maintenance
Personnel Operating Capital
61
GENERAL FUND
ACCOUNT DESCRIPTION
FUND ACTUAL ACTUAL FY19 ADOPTED
HIGHWAY MAINTENANCE 200.4101.101 SALARIES & WAGES 426,658.92 341,201.76 287,665.00 291,174.00 291,174.00
HIGHWAY MAINTENANCE 200.4101.102 SALARIES & WAGES - OVERTIM 19,481.79 20,486.94 18,000.00 20,380.00 20,380.00
HIGHWAY MAINTENANCE 200.4101.103 SALARIES & WAGES - PART-TI 12,739.41 5,047.11 18,000.00 8,160.00 8,160.00
HIGHWAY MAINTENANCE 200.4101.105 SEPARATION PAY 434.29 1,200.69 .00 .00 .00
HIGHWAY MAINTENANCE 200.4101.201 SS/MEDICARE 34,077.05 27,374.08 24,761.00 24,459.00 24,459.00
HIGHWAY MAINTENANCE 200.4101.202 RETIREMENT CONTRIBUTION- V 42,672.63 35,935.79 33,657.00 34,068.00 34,068.00
HIGHWAY MAINTENANCE 200.4101.203 INSURANCE - VRS 5,144.34 4,313.03 3,769.00 3,815.00 3,815.00
HIGHWAY MAINTENANCE 200.4101.204 NATIONWIDE 775.94 803.84 750.00 805.00 805.00
HIGHWAY MAINTENANCE 200.4101.205 MEDICAL INSURANCE 85,743.30 67,495.90 66,243.00 71,550.00 71,550.00
HIGHWAY MAINTENANCE 200.4101.206 CAR ALLOWANCE 187.50 .00 .00 .00 .00
HIGHWAY MAINTENANCE 200.4101.207 DISABILITY INS - HYBRID EM 1,259.63 1,521.22 .00 .00 .00
HIGHWAY MAINTENANCE 200.4101.209 UNEMPLOYMENT INSURANCE 34.32 .00 .00 .00 .00
HIGHWAY MAINTENANCE 200.4101.211 WORKERS' COMPENSATION INS 20,009.00 16,249.66 11,634.00 13,406.00 13,406.00
HIGHWAY MAINTENANCE 200.4101.302 CONTRACTUAL SERVICES 14,639.00 36,653.00 25,000.00 25,000.00 25,000.00
HIGHWAY MAINTENANCE 200.4101.304 MAINTENANCE & REPAIRS EQUI 22,018.35 19,974.80 25,000.00 25,000.00 25,000.00
HIGHWAY MAINTENANCE 200.4101.310 UNIFORMS/WEARING APPAREL 6,464.42 6,884.43 6,230.00 6,230.00 6,230.00
HIGHWAY MAINTENANCE 200.4101.356 SPECIAL TRAINING 851.52 1,721.51 2,800.00 2,800.00 2,800.00
HIGHWAY MAINTENANCE 200.4101.358 RAILROAD CROSSING MNT 210.00 2,505.00 1,465.00 1,465.00 1,465.00
HIGHWAY MAINTENANCE 200.4101.362 ALLEY MAINTENANCE 204.00 4,500.00 5,000.00 5,000.00 5,000.00
HIGHWAY MAINTENANCE 200.4101.363 R.O.W. SHOULDER MAINTENANC .00 59.94 1,500.00 1,000.00 1,000.00
HIGHWAY MAINTENANCE 200.4101.372 BRIDGE MNT-GUS W NICKS #80 .00 .00 5,000.00 1,000.00 1,000.00
HIGHWAY MAINTENANCE 200.4101.373 BRIDGE MNT-WALNUT AVE #800 .00 .00 5,000.00 1,000.00 1,000.00
HIGHWAY MAINTENANCE 200.4101.532 PROPERTY INSURANCE 1,136.12 845.00 1,032.00 1,032.00 1,032.00
HIGHWAY MAINTENANCE 200.4101.535 MOTOR VECHICLE INSURANCE 5,383.82 5,240.00 3,901.00 3,901.00 3,901.00
HIGHWAY MAINTENANCE 200.4101.538 LIABILITY INSURANCE 2,325.27 2,175.00 1,990.00 1,990.00 1,990.00
HIGHWAY MAINTENANCE 200.4101.548 GAS, OIL,GREASE & ANTIFREE 14,978.42 17,635.97 16,000.00 16,000.00 16,000.00
HIGHWAY MAINTENANCE 200.4101.549 OIL, ANTIFREEZE, AND FLUID 2,189.73 2,091.60 3,000.00 3,000.00 3,000.00
HIGHWAY MAINTENANCE 200.4101.553 MATERIALS & SUPPLIES 4,925.49 3,305.00 6,000.00 6,000.00 6,000.00
HIGHWAY MAINTENANCE 200.4101.554 SMALL TOOLS 1,306.39 492.41 2,000.00 2,000.00 2,000.00
HIGHWAY MAINTENANCE 200.4101.558 STREET MATERIALS 13,137.05 16,130.85 19,960.00 17,000.00 17,000.00
HIGHWAY MAINTENANCE 200.4101.709 REPLACEMENT OF EQUIPMENT 837.71 1,500.00 1,500.00 1,500.00 1,500.00
HIGHWAY MAINTENANCE 200.4101.712 SIDEWALKS 7,365.53 8,221.21 10,000.00 10,000.00 10,000.00
HIGHWAY MAINTENANCE 200.4101.716 OTHER EQUIPMENT 175.00 639.92 1,500.00 1,500.00 1,500.00
HIGHWAY MAINTENANCE 200.4101.717 MILLING & PAVEMENT 104,450.51 189,768.00 210,000.00 210,000.00 210,000.00
HIGHWAY MAINTENANCE 200.4101.718 PROP OWNER: CURB & GUTTER .00 .00 .00 .00 .00
HIGHWAY MAINTENANCE 200.4101.719 PAVEMENT STRIPING & MARKIN 20,000.00 18,535.50 10,000.00 10,000.00 10,000.00
HIGHWAY MAINTENANCE 200.4101.721 STORM DRAINAGE PROJECTS 2,069.99 1,019.76 .00 .00 .00
HIGHWAY MAINTENANCE 200.4101.722 VML RISK MGTM GRANT EXPEND .00 .00 .00 .00 .00
HIGHWAY MAINTENANCE 200.4101.750 REPLACE 1986 & 1987 TRACTO .00 .00 .00 .00 .00
HIGHWAY MAINTENANCE 200.4101.780 VDOT REV SHARING-INTERSECT .00 .00 .00 .00 .00
HIGHWAY MAINTENANCE 200.4101.781 VDOT REV SHRG-PAVING & MIL .00 .00 .00 .00 .00
HIGHWAY MAINTENANCE 200.4101.782 VDOT-WALNUT AVE CORRIDOR .00 .00 .00 .00 .00
HIGHWAY MAINTENANCE 200.4101.799 CAPITAL OUTLAY .00 .00 .00 .00 .00
62
Actual Adopted Proposed Adopted $ Budget % Budget
FY 17-18 FY 18-19 FY 19-20 FY19-20 Variance Variance
Personnel 55,711 25,452 26,474 26,474 1,022 4.02%
Operating 4,911 17,075 17,075 17,075 - 0.00%
Capital - 1,000 1,000 1,000 - 0.00%
Total 60,622 43,527 44,549 44,549 1,022 2.35%
General Fund Expenditure Budget
Snow & Ice Removal
Personnel Operating Capital
63
GENERAL FUND
ACCOUNT DESCRIPTION
FUND ACTUAL ACTUAL FY19 ADOPTED
SNOW AND ICE REMOVAL 200.4105.101 SALARIES & WAGES 21,661.06 33,524.80 10,690.00 11,245.00 11,245.00
SNOW AND ICE REMOVAL 200.4105.102 SALARIES & WAGES - OVERTIM 5,355.96 6,759.03 9,500.00 9,530.00 9,530.00
SNOW AND ICE REMOVAL 200.4105.105 SEPARATION PAY .00 82.65 .00 .00 .00
SNOW AND ICE REMOVAL 200.4105.201 SS/MEDICARE 1,998.64 3,018.07 1,545.00 1,590.00 1,590.00
SNOW AND ICE REMOVAL 200.4105.202 RETIREMENT-VRS 2,679.87 3,698.67 1,251.00 1,316.00 1,316.00
SNOW AND ICE REMOVAL 200.4105.203 INSURANCE-VRS 324.93 445.32 141.00 148.00 148.00
SNOW AND ICE REMOVAL 200.4105.204 NATIONWIDE 49.19 83.05 75.00 85.00 85.00
SNOW AND ICE REMOVAL 200.4105.205 MEDICAL INSURANCE 5,059.50 6,638.75 1,950.00 2,169.00 2,169.00
SNOW AND ICE REMOVAL 200.4105.207 DISABILITY INS - HYBRID EM 39.49 14.68 .00 .00 .00
SNOW AND ICE REMOVAL 200.4105.209 UNEMPLOYMENT INSURANCE .00 .00 .00 .00 .00
SNOW AND ICE REMOVAL 200.4105.211 WORKERS' COMPENSATION INS 1,160.25 1,446.42 300.00 391.00 391.00
SNOW AND ICE REMOVAL 200.4105.304 MAINTENANCE & REPAIRS EQUI 2,015.60 670.11 3,000.00 3,000.00 3,000.00
SNOW AND ICE REMOVAL 200.4105.553 MATERIALS & SUPPLIES 5,567.13 3,991.11 13,500.00 13,500.00 13,500.00
SNOW AND ICE REMOVAL 200.4105.554 SMALL TOOLS 5.39 250.00 575.00 575.00 575.00
SNOW AND ICE REMOVAL 200.4105.709 REPLACEMENT OF EQUIPMENT .00 .00 1,000.00 1,000.00 1,000.00
64
Actual Adopted Proposed Adopted $ Budget % Budget
FY 17-18 FY 18-19 FY 19-20 FY19-20 Variance Variance
Personnel 46,998 67,951 68,399 68,399 448 0.66%
Operating 81,890 87,450 92,450 92,450 5,000 5.72%
Capital - - - - - 0.00%
Total 128,888 155,401 160,849 160,849 5,448 3.51%
General Fund Expenditure Budget
Traffic Signs & Street Lights
Personnel Operating Capital
65
GENERAL FUND
ACCOUNT DESCRIPTION
FUND ACTUAL ACTUAL FY19 ADOPTED
TRAFFIC SIGNS & SIGNALS 200.4108.101 SALARIES & WAGES 49,265.57 32,260.21 43,939.00 42,951.00 42,951.00
TRAFFIC SIGNS & SIGNALS 200.4108.102 SALARIES & WAGES - OVERTIM 1,432.96 583.60 800.00 2,080.00 2,080.00
TRAFFIC SIGNS & SIGNALS 200.4108.105 SEPARATION PAY .00 .00 .00 .00 .00
TRAFFIC SIGNS & SIGNALS 200.4108.201 SS/MEDICARE 3,785.51 2,477.32 3,423.00 3,445.00 3,445.00
TRAFFIC SIGNS & SIGNALS 200.4108.202 RETIREMENT CONTRIBUTION- V 4,915.96 3,253.80 5,141.00 5,026.00 5,026.00
TRAFFIC SIGNS & SIGNALS 200.4108.203 INSURANCE - VRS 607.59 389.99 576.00 563.00 563.00
TRAFFIC SIGNS & SIGNALS 200.4108.204 NATIONWIDE 115.44 94.35 115.00 115.00 115.00
TRAFFIC SIGNS & SIGNALS 200.4108.205 MEDICAL INSURANCE 7,459.08 6,238.08 11,557.00 11,398.00 11,398.00
TRAFFIC SIGNS & SIGNALS 200.4108.207 DISABILITY INS - HYBRID 71.71 60.29 .00 .00 .00
TRAFFIC SIGNS & SIGNALS 200.4108.209 UNEMPLOYMENT INSURANCE .00 .00 .00 .00 .00
TRAFFIC SIGNS & SIGNALS 200.4108.211 WORKERS' COMPENSATION INS 1,877.00 1,639.98 2,400.00 2,821.00 2,821.00
TRAFFIC SIGNS & SIGNALS 200.4108.302 CONTRACTUAL SERVICES 1,490.50 16,767.66 20,000.00 25,000.00 25,000.00
TRAFFIC SIGNS & SIGNALS 200.4108.304 MAINTENANCE & REPAIRS EQUI 450.00 1,385.68 1,500.00 1,500.00 1,500.00
TRAFFIC SIGNS & SIGNALS 200.4108.350 MAINTENANCE & REPAIR BLDG.100.00 1,443.26 2,500.00 2,500.00 2,500.00
TRAFFIC SIGNS & SIGNALS 200.4108.510 ELECTRICAL SERVICES 21,128.78 20,150.18 21,535.00 21,535.00 21,535.00
TRAFFIC SIGNS & SIGNALS 200.4108.511 ELECTRICAL SERVICES - SUBD 40,284.95 36,926.00 33,130.00 33,130.00 33,130.00
TRAFFIC SIGNS & SIGNALS 200.4108.535 MOTOR VECHICLE INSURANCE 359.19 380.00 285.00 285.00 285.00
TRAFFIC SIGNS & SIGNALS 200.4108.548 GAS, OIL,GREASE & ANTIFREE 395.51 681.29 800.00 800.00 800.00
TRAFFIC SIGNS & SIGNALS 200.4108.549 OIL, ANTIFREEZE, AND FLUID 43.89 .00 200.00 200.00 200.00
TRAFFIC SIGNS & SIGNALS 200.4108.553 MATERIALS & SUPPLIES 3,908.18 4,156.20 7,500.00 7,500.00 7,500.00
TRAFFIC SIGNS & SIGNALS 200.4108.799 CAPITAL OUTLAY-PUBLIC WORK .00 .00 .00 .00 .00
66
Actual Adopted Proposed Adopted $ Budget % Budget
FY 17-18 FY 18-19 FY 19-20 FY19-20 Variance Variance
Personnel 274,232 292,057 293,220 293,220 1,163 0.40%
Operating 230,091 238,856 243,200 243,200 4,344 1.82%
Capital - 217,483 - - (217,483) -100.00%
Total 504,323 748,396 536,420 536,420 (211,976) -28.32%
Authorized Positions
Laborer 1.00 1.00 1.00
Equipment Operator I 1.00 1.00 1.00
Equipment Operator II 2.00 2.00 2.00
Crew Leader 1.00 1.00 1.00
Total Positions 5.00 5.00 5.00
General Fund Expenditure Budget
Refuse Collection
Personnel Operating Capital
67
GENERAL FUND
ACCOUNT DESCRIPTION
FUND ACTUAL ACTUAL FY19 ADOPTED
REFUSE COLLECTION 200.4203.101 SALARIES & WAGES 175,624.15 182,080.53 185,928.00 192,031.00 192,031.00
REFUSE COLLECTION 200.4203.102 SALARIES & WAGES - OVERTIM 2,784.19 5,312.47 6,000.00 10,346.00 10,346.00
REFUSE COLLECTION 200.4203.103 SALARIES & WAGES - PART-TI .00 .00 .00 .00 .00
REFUSE COLLECTION 200.4203.105 SEPARATION PAY .00 704.88 .00 .00 .00
REFUSE COLLECTION 200.4203.201 SS/MEDICARE 13,479.55 14,256.61 14,683.00 15,482.00 15,482.00
REFUSE COLLECTION 200.4203.202 RETIREMENT CONTRIBUTION- V 19,121.39 19,709.65 21,754.00 22,468.00 22,468.00
REFUSE COLLECTION 200.4203.203 INSURANCE - VRS 2,307.44 2,381.41 2,436.00 2,516.00 2,516.00
REFUSE COLLECTION 200.4203.204 NATIONWIDE 145.40 72.46 100.00 160.00 160.00
REFUSE COLLECTION 200.4203.205 MEDICAL INSURANCE 30,633.60 38,493.20 50,369.00 36,788.00 36,788.00
REFUSE COLLECTION 200.4203.207 DISABILITY INS - HYBRID EM .00 162.12 .00 .00 .00
REFUSE COLLECTION 200.4203.209 UNEMPLOYMENT INSURANCE .00 .00 .00 .00 .00
REFUSE COLLECTION 200.4203.211 WORKERS' COMPENSATION INS 10,800.20 11,058.91 10,787.00 13,429.00 13,429.00
REFUSE COLLECTION 200.4203.302 CONTRACTUAL SERVICES 396.59 941.56 2,000.00 2,000.00 2,000.00
REFUSE COLLECTION 200.4203.304 MAINTENANCE & REPAIRS EQUI 35,556.98 37,322.57 18,000.00 18,000.00 18,000.00
REFUSE COLLECTION 200.4203.306 PRINTING & BINDING .00 .00 100.00 100.00 100.00
REFUSE COLLECTION 200.4203.310 UNIFORMS/WEARING APPAREL 2,750.26 2,648.20 3,600.00 3,600.00 3,600.00
REFUSE COLLECTION 200.4203.535 MOTOR VECHICLE INSURANCE 1,076.57 1,144.00 856.00 1,200.00 1,200.00
REFUSE COLLECTION 200.4203.548 GAS, OIL,GREASE & ANTIFREE 10,578.20 13,881.66 16,000.00 16,000.00 16,000.00
REFUSE COLLECTION 200.4203.549 OIL, ANTIFREEZE, AND FLUID 1,037.75 626.39 2,000.00 2,000.00 2,000.00
REFUSE COLLECTION 200.4203.553 MATERIALS & SUPPLIES .00 353.08 300.00 300.00 300.00
REFUSE COLLECTION 200.4203.585 MISCELLANEOUS EXPENSE .00 .00 .00 .00 .00
REFUSE COLLECTION 200.4203.601 REGIONAL LANDFILL CHARGES 184,695.16 173,173.17 196,000.00 200,000.00 200,000.00
REFUSE COLLECTION 200.4203.799 CAPITAL OUTLAY .00 .00 .00 .00 .00
490,987.43 504,322.87 530,913.00 536,420.00 536,420.00
68
Actual Adopted Proposed Adopted $ Budget % Budget
FY 17-18 FY 18-19 FY 19-20 FY19-20 Variance Variance
Personnel 67,769 65,329 73,689 73,689 8,360 12.80%
Operating 9,954 12,586 12,780 12,780 194 1.54%
Capital - - - - - 0.00%
Total 77,723 77,915 86,469 86,469 8,554 10.98%
Authorized Positions
Laborer 1.00 1.00 1.00
Equipment Operator II 1.00 1.00 1.00
Total Positions 2.00 2.00 2.00
General Fund Expenditure Budget
Recycling Collection
Personnel Operating Capital
69
GENERAL FUND
ACCOUNT DESCRIPTION
FUND ACTUAL ACTUAL FY19 ADOPTED
RECYCLING 200.4206.101 SALARIES & WAGES 45,488.43 42,819.53 41,910.00 46,524.00 46,524.00
RECYCLING 200.4206.102 SALARIES & WAGES - OVERTIM 1,184.27 853.55 1,000.00 2,075.00 2,075.00
RECYCLING 200.4206.105 SEPARATION PAY .00 .00 .00 .00 .00
RECYCLING 200.4206.201 SS/MEDICARE 3,513.36 3,260.67 3,283.00 3,718.00 3,718.00
RECYCLING 200.4206.202 RETIREMENT CONTRIBUTION- V 4,958.04 4,309.99 4,904.00 5,445.00 5,445.00
RECYCLING 200.4206.203 INSURANCE - VRS 651.05 569.03 550.00 610.00 610.00
RECYCLING 200.4206.204 NATIONWIDE 131.03 140.59 130.00 145.00 145.00
RECYCLING 200.4206.205 MEDICAL INSURANCE 8,237.40 13,520.40 11,481.00 12,360.00 12,360.00
RECYCLING 200.4206.207 DISABILITY INS- HYBRID EMP 169.13 97.78 .00 .00 .00
RECYCLING 200.4206.209 UNEMPLOYMENT INSURANCE .00 .00 .00 .00 .00
RECYCLING 200.4206.211 WORKERS' COMPENSATION INS 2,399.83 2,196.97 2,071.00 2,812.00 2,812.00
RECYCLING 200.4206.302 CONTRACTUAL SERVICES 16,392.91 1,471.23 4,000.00 4,000.00 4,000.00
RECYCLING 200.4206.304 MAINTENANCE & REPAIRS EQUI 2,290.90 2,493.67 2,000.00 2,000.00 2,000.00
RECYCLING 200.4206.306 PRINTING & BINDING .00 .00 50.00 50.00 50.00
RECYCLING 200.4206.310 UNIFORMS/WEARING APPAREL 1,081.96 955.91 1,265.00 1,265.00 1,265.00
RECYCLING 200.4206.535 MOTOR VECHICLE INSURANCE 717.38 764.00 571.00 765.00 765.00
RECYCLING 200.4206.548 GAS, OIL,GREASE & ANTIFREE 2,477.27 3,210.63 3,200.00 3,200.00 3,200.00
RECYCLING 200.4206.549 OIL, ANTIFREEZE, AND FLUID 43.89 96.79 300.00 300.00 300.00
RECYCLING 200.4206.553 MATERIALS & SUPPLIES 872.50 962.36 1,200.00 1,200.00 1,200.00
70
Actual Adopted Proposed Adopted $ Budget % Budget
FY 17-18 FY 18-19 FY 19-20 FY19-20 Variance Variance
Personnel 18,583 15,528 18,566 18,566 3,038 19.56%
Operating 87,594 100,378 107,500 107,500 7,122 7.10%
Capital 1,593 1,600 11,000 11,000 9,400 587.50%
Total 107,770 117,506 137,066 137,066 19,560 16.65%
General Fund Expenditure Budget
Building & Grounds Maintenance
Personnel Operating Capital
71
GENERAL FUND
ACCOUNT DESCRIPTION
FUND ACTUAL ACTUAL FY19 ADOPTED
BUILDINGS AND GROUNDS 200.4304.101 SALARIES & WAGES .00 12,722.56 11,065.00 12,652.00 12,652.00
BUILDINGS AND GROUNDS 200.4304.102 SALARIES & WAGES - OVERTIM 974.31 53.20 .00 .00 .00
BUILDINGS AND GROUNDS 200.4304.105 SEPARATION PAY .00 .00 .00 .00 .00
BUILDINGS AND GROUNDS 200.4304.201 SS/MEDICARE 72.75 955.73 847.00 967.00 967.00
BUILDINGS AND GROUNDS 200.4304.202 RETIREMENT CONTRIBUTION- V 98.81 1,109.47 1,295.00 1,481.00 1,481.00
BUILDINGS AND GROUNDS 200.4304.203 INSURANCE - VRS 11.86 132.98 145.00 166.00 166.00
BUILDINGS AND GROUNDS 200.4304.204 NATIONWIDE 2.20 22.04 20.00 25.00 25.00
BUILDINGS AND GROUNDS 200.4304.205 MEDICAL INSURANCE .00 2,862.00 1,512.00 2,388.00 2,388.00
BUILDINGS AND GROUNDS 200.4304.207 DISABILITY INS - HYBRID EM .00 .00 .00 .00 .00
BUILDINGS AND GROUNDS 200.4304.209 UNEMPLOYMENT INSURANCE .00 .00 .00 .00 .00
BUILDINGS AND GROUNDS 200.4304.211 WORKERS' COMPENSATION INS .00 724.76 644.00 887.00 887.00
BUILDINGS AND GROUNDS 200.4304.302 CONTRACTUAL SERVICES 19,378.55 18,844.41 23,000.00 23,000.00 23,000.00
BUILDINGS AND GROUNDS 200.4304.304 MAINTENANCE & REPAIRS EQUI .00 .00 400.00 400.00 400.00
BUILDINGS AND GROUNDS 200.4304.305 MAINTENANCE SERVICE CONTRA 6,771.98 8,379.42 9,000.00 10,200.00 10,200.00
BUILDINGS AND GROUNDS 200.4304.330 TOWN MUSEUM .00 .00 .00 .00 .00
BUILDINGS AND GROUNDS 200.4304.350 MAINTENANCE & REPAIR BLDG.15,522.42 5,841.05 15,000.00 15,000.00 15,000.00
BUILDINGS AND GROUNDS 200.4304.352 MAINTENANCE OF LANDSCAPE 7,358.33 7,398.69 7,300.00 10,000.00 10,000.00
BUILDINGS AND GROUNDS 200.4304.357 PROFESSIONAL & TECHNICAL P .00 .00 .00 .00 .00
BUILDINGS AND GROUNDS 200.4304.360 HEALTH DEPARTMENT .00 .00 .00 .00 .00
BUILDINGS AND GROUNDS 200.4304.365 GISH'S MILL EXPENSES 1,593.74 1,143.51 1,500.00 1,500.00 1,500.00
BUILDINGS AND GROUNDS 200.4304.510 ELECTRICAL SERVICES 27,920.21 28,231.21 28,500.00 28,500.00 28,500.00
BUILDINGS AND GROUNDS 200.4304.513 WATER AND SEWER SERVICE 1,023.63 1,088.37 1,000.00 1,000.00 1,000.00
BUILDINGS AND GROUNDS 200.4304.520 RADIO MAINTENANCE .00 .00 .00 .00 .00
BUILDINGS AND GROUNDS 200.4304.521 TELEPHONE 6,514.87 6,241.78 6,500.00 6,500.00 6,500.00
BUILDINGS AND GROUNDS 200.4304.522 POSTAGE .00 .00 .00 .00 .00
BUILDINGS AND GROUNDS 200.4304.531 OFFICE SUPPLIES .00 .00 .00 .00 .00
BUILDINGS AND GROUNDS 200.4304.532 PROPERTY INSURANCE 4,636.24 4,265.00 2,063.00 4,700.00 4,700.00
BUILDINGS AND GROUNDS 200.4304.535 MOTOR VECHICLE INSURANCE .00 .00 285.00 350.00 350.00
BUILDINGS AND GROUNDS 200.4304.538 LIABILITY INSURANCE 4,650.54 4,354.00 3,980.00 4,500.00 4,500.00
BUILDINGS AND GROUNDS 200.4304.541 OFFICE SUPPLIES 101.44 .00 .00 .00 .00
BUILDINGS AND GROUNDS 200.4304.548 GAS, OIL,GREASE & ANTIFREE .00 112.13 50.00 50.00 50.00
BUILDINGS AND GROUNDS 200.4304.555 JANITORIAL/INVENTORY SUPPL 1,191.29 1,695.11 1,800.00 1,800.00 1,800.00
BUILDINGS AND GROUNDS 200.4304.585 MISCELLANEOUS .00 .00 .00 .00 .00
BUILDINGS AND GROUNDS 200.4304.702 FURNITURE & FIXTURES 830.24 .00 .00 .00 .00
BUILDINGS AND GROUNDS 200.4304.720 PARKING LOT MAINTENANCE .00 .00 .00 10,000.00 10,000.00
BUILDINGS AND GROUNDS 200.4304.722 SPECIAL PROJECTS .00 .00 .00 .00 .00
BUILDINGS AND GROUNDS 200.4304.728 BEAUTIFICATION PROJECTS 1,000.00 993.00 1,000.00 1,000.00 1,000.00
BUILDINGS AND GROUNDS 200.4304.799 CAPITAL OUTLAY 28,492.55 .00 .00 .00 .00
BUILDINGS AND GROUNDS 200.4304.803 LEASE OF RENTAL BUILDING 600.00 600.00 600.00 .00 .00
72
Actual Adopted Proposed Adopted $ Budget % Budget
FY 17-18 FY 18-19 FY 19-20 FY19-20 Variance Variance
Personnel - - - - - 0.00%
Operating 18,135 14,465 14,465 14,465 - 0.00%
Capital - - - - - 0.00%
Total 18,135 14,465 14,465 14,465 - 0.00%
General Fund Expenditure Budget
Health Department Building
Personnel Operating Capital
73
GENERAL FUND
ACCOUNT DESCRIPTION
FUND ACTUAL ACTUAL FY19 ADOPTED
HEALTH DEPARTMENT 200.4305.305 MAINTENANCE SERVICE CONTRA 556.00 167.50 560.00 560.00 560.00
HEALTH DEPARTMENT 200.4305.350 BUILDING MAINTENANCE/REPAI 1,421.50 8,085.97 3,000.00 3,000.00 3,000.00
HEALTH DEPARTMENT 200.4305.352 MAINTENANCE OF LANDSCAPE 3,145.00 3,280.00 4,000.00 3,500.00 3,500.00
HEALTH DEPARTMENT 200.4305.510 ELECTRICITY 5,454.57 5,031.87 5,500.00 6,000.00 6,000.00
HEALTH DEPARTMENT 200.4305.512 HEATING/GAS 784.39 917.52 790.00 790.00 790.00
HEALTH DEPARTMENT 200.4305.513 WATER 610.99 651.79 615.00 615.00 615.00
74
Actual Estimated Projected
Performance Measures FY17-18 FY18-19 FY19-20
Total number of special events supported 27 30 30Matching SNAP funds for Farmer's Market $2,780.00 $2,780.00 $2,780.00Representation on Regional Boards and Committees 5 5 5Social Networking for Town Events (hours)7 hrs weekly 7 hrs weekly 7 hrs weeklyMedia Releases, Interviews, PR (hours)5 hrs weekly 5 hrs weekly 5 hrs weekly
Departmental Goals
5. Seek sponsors and partnerships for events and activities.6. Involvement with Blue Ridget Veterans Celebration.
The Mission of the Special Programs Department is to create, conduct, and promote interesting and unique events and activities for the citizens and visitors to Vinton.
1. Organize and Conduct events at the Vinton Farmers' Market, increase vendor participation.2. Facilitate events, concerts, distance runs help by other organizations in the Town of Vinton.3. Increase social networking promotion of the Town and events.4. Work cooperatively with local organizations to promote the Town of Vinton in regional events.
75
Actual Adopted Proposed Adopted $ Budget % Budget
FY 17-18 FY 18-19 FY 19-20 FY19-20 Variance Variance
Personnel 75,818 70,261 74,846 74,846 4,585 6.53%
Operating 60,194 76,980 70,517 70,517 (6,463) -8.40%
Capital 4,154 6,761 6,074 6,074 (687) -10.16%
Total 140,166 154,002 151,437 151,437 (2,565) -1.67%
General Fund Expenditure Budget
Special Programs
Personnel Operating Capital
76
GENERAL FUND
ACCOUNT DESCRIPTION
FUND ACTUAL ACTUAL FY19 ADOPTED
SPECIAL PROGRAMS 200.7101.101 SALARIES & WAGES 29,698.82 36,926.37 29,666.00 30,158.00 30,158.00
SPECIAL PROGRAMS 200.7101.102 SALARIES & WAGES - OVERTIM 15,322.72 18,002.88 18,215.00 18,215.00 18,215.00
SPECIAL PROGRAMS 200.7101.103 SALARIES & WAGES - PART-TI 6,777.96 5,052.30 7,248.00 10,935.00 10,935.00
SPECIAL PROGRAMS 200.7101.105 SEPARATION PAY .00 .00 .00 .00 .00
SPECIAL PROGRAMS 200.7101.201 SS/MEDICARE 3,846.42 4,438.57 4,218.00 4,537.00 4,537.00
SPECIAL PROGRAMS 200.7101.202 RETIREMENT CONTRIBUTION- V 4,630.70 4,855.50 3,471.00 3,529.00 3,529.00
SPECIAL PROGRAMS 200.7101.203 INSURANCE - VRS 565.37 581.89 389.00 395.00 395.00
SPECIAL PROGRAMS 200.7101.204 NATIONWIDE 91.54 96.18 100.00 100.00 100.00
SPECIAL PROGRAMS 200.7101.205 MEDICAL INSURANCE 5,724.00 5,724.00 5,970.00 5,970.00 5,970.00
SPECIAL PROGRAMS 200.7101.209 UNEMPLOYMENT INSURANCE .00 .00 .00 .00 .00
SPECIAL PROGRAMS 200.7101.211 WORKERS' COMPENSATION INS 288.00 140.04 984.00 1,007.00 1,007.00
SPECIAL PROGRAMS 200.7101.302 CONTRACTUAL SERVICES 16,058.24 13,726.64 29,900.00 25,500.00 25,500.00
SPECIAL PROGRAMS 200.7101.304 MAINTENANCE & REPAIRS EQUI 1,963.76 5,450.60 1,850.00 1,850.00 1,850.00
SPECIAL PROGRAMS 200.7101.305 .00 .00 .00 .00 .00
SPECIAL PROGRAMS 200.7101.306 PRINTING & BINDING 4,609.95 4,690.68 5,900.00 6,500.00 6,500.00
SPECIAL PROGRAMS 200.7101.307 ADVERTISING 5,368.69 9,144.34 7,500.00 7,500.00 7,500.00
SPECIAL PROGRAMS 200.7101.510 ELECTRICAL SERVICES 3,391.72 2,962.15 4,639.00 3,200.00 3,200.00
SPECIAL PROGRAMS 200.7101.513 WATER AND SEWER SERVICE 608.93 588.56 1,100.00 750.00 750.00
SPECIAL PROGRAMS 200.7101.521 TELEPHONE 2,504.40 2,561.59 2,724.00 2,600.00 2,600.00
SPECIAL PROGRAMS 200.7101.522 POSTAGE 423.87 173.17 700.00 500.00 500.00
SPECIAL PROGRAMS 200.7101.532 PROPERTY INSURANCE 908.69 676.00 825.00 825.00 825.00
SPECIAL PROGRAMS 200.7101.535 MOTOR VECHICLE INSURANCE .00 .00 .00 .00 .00
SPECIAL PROGRAMS 200.7101.538 LIABILITY INSURANCE 1,860.21 1,740.00 1,592.00 1,592.00 1,592.00
SPECIAL PROGRAMS 200.7101.541 OFFICE SUPPLIES 657.16 710.71 750.00 250.00 250.00
SPECIAL PROGRAMS 200.7101.545 GREENWAY: MATERIAL & SUPPL .00 .00 .00 .00 .00
SPECIAL PROGRAMS 200.7101.549 MAINT & REPAIR: REC FACILI .00 .00 .00 .00 .00
SPECIAL PROGRAMS 200.7101.553 MATERIALS & SUPPLIES 4,356.14 5,489.92 2,750.00 2,500.00 2,500.00
SPECIAL PROGRAMS 200.7101.556 SPECIAL EVENTS SUPPLIES 15,583.40 11,659.35 15,600.00 15,600.00 15,600.00
SPECIAL PROGRAMS 200.7101.560 TRAVEL (MILEAGE/FARE)425.55 .00 363.00 500.00 500.00
SPECIAL PROGRAMS 200.7101.581 DUES & SUBSCRIPTIONS 229.12 595.00 610.00 600.00 600.00
SPECIAL PROGRAMS 200.7101.589 MEETING EXPENSES 86.83 25.00 177.00 250.00 250.00
SPECIAL PROGRAMS 200.7101.716 OTHER EQUIPMENT 2,842.74 .00 1,000.00 2,000.00 2,000.00
SPECIAL PROGRAMS 200.7101.722 SPECIAL PROJECTS 9.00 .00 1,687.00 .00 .00
SPECIAL PROGRAMS 200.7101.735 FARMERS MARKET 2,686.13 2,780.00 2,700.00 2,700.00 2,700.00
SPECIAL PROGRAMS 200.7101.801 LEASE/RENT OF EQUIPMENT 1,320.57 1,374.00 1,374.00 1,374.00 1,374.00
77
Actual Adopted Proposed Adopted $ Budget % Budget
FY 17-18 FY 18-19 FY 19-20 FY19-20 Variance Variance
Personnel - - - - - 0.00%
Operating 9,360 7,500 10,000 10,000 2,500 33.33%
Capital - - - - - 0.00%
Total 9,360 7,500 10,000 10,000 2,500 33.33%
General Fund Expenditure Budget
War Memorial Interdepartmental Rental
Personnel Operating Capital
78
GENERAL FUND
ACCOUNT DESCRIPTION
FUND ACTUAL ACTUAL FY19 ADOPTED
WM INTERDEPTMENTAL 200.7102.574 WM INTERDEPTMENTAL FUNCTIO 8,741.50 9,360.00 7,500.00 10,000.00 10,000.00
79
Actual Estimated Projected
Performance Measures FY17-18 FY18-19 FY19-20
Total number of Town Sponsored events 18 18 18Total rental revenue $132,840.00 $100,000.00 $115,000.00Number of advertisements placed 180 180 180Use of the "IN-Vinton" and VWM branding 30 30 30Participation with Chambers & Professional Networking Groups
Departmental Goals
2. Utilize "In-Vinton" brand to increase event bookings through targeting advertising, networking and building business relationships.3. Continue to seek efficiencies within the operational budget.4. Continue to broaden partnerships with Vinton Area Chamber, Roanoke Valley Convention and Visitors Bureau to attract and promote awareness of the facility and generate new business.5. Continue to expand in rentals.
Originally created as a living memorial in 1948 to honor Veterans, the Vinton War Memorial has evolved into a premier special event space nestled in the heart of Virginia's Blue Ridge. Through exceptional customer service, elegant surroundings and community involvement, the War Memorial strives to meet the needs of our regions social, business, and civic clients.
27 27 27
1. Maintain existing relationships and develop new client relationships.
80
Actual Adopted Proposed Adopted $ Budget % Budget
FY 17-18 FY 18-19 FY 19-20 FY19-20 Variance Variance
Personnel 145,962 154,124 122,759 122,759 (31,365) -20.35%
Operating 120,955 124,747 128,285 128,285 3,538 2.84%
Capital 7,583 3,875 7,980 7,980 4,105 105.94%
Total 274,500 282,746 259,024 259,024 (23,722) -8.39%
Authorized Positions
Facilities Manager 1.00 1.00 1.00
Facilities Supervisor 1.00 1.00 1.00
CP&F Coordinator 1.00 1.00 1.00
Total Positions 3.00 3.00 3.00
General Fund Expenditure Budget
War Memorial Facility
Personnel Operating Capital
81
GENERAL FUND
ACCOUNT DESCRIPTION
FUND ACTUAL ACTUAL FY19 ADOPTED
WAR MEMORIAL 200.7103.101 SALARIES & WAGES 89,774.12 85,924.97 85,076.00 65,149.00 65,149.00
WAR MEMORIAL 200.7103.102 SALARIES & WAGES - OVERTIM 1,670.86 .00 1,250.00 1,050.00 1,050.00
WAR MEMORIAL 200.7103.103 SALARIES & WAGES - PART-TI 14,151.04 15,156.77 20,658.00 22,201.00 22,201.00
WAR MEMORIAL 200.7103.104 WAGES - CONTRACT SERVICES .00 .00 .00 .00 .00
WAR MEMORIAL 200.7103.105 SEPARATION PAY .00 .00 .00 .00 .00
WAR MEMORIAL 200.7103.201 SS/MEDICARE 7,268.98 6,974.94 8,185.00 6,763.00 6,763.00
WAR MEMORIAL 200.7103.202 RETIREMENT CONTRIBUTION- V 8,932.76 9,274.05 9,954.00 7,623.00 7,623.00
WAR MEMORIAL 200.7103.203 INSURANCE - VRS 1,077.31 1,114.56 1,115.00 854.00 854.00
WAR MEMORIAL 200.7103.204 NATIONWIDE 120.36 120.35 125.00 125.00 125.00
WAR MEMORIAL 200.7103.205 MEDICAL INSURANCE 23,832.00 23,832.00 25,140.00 16,635.00 16,635.00
WAR MEMORIAL 200.7103.207 DISABILITY INS - HYBRID EM 610.80 691.21 .00 .00 .00
WAR MEMORIAL 200.7103.209 UNEMPLOYMENT INSURANCE 7,242.44 .00 .00 .00 .00
WAR MEMORIAL 200.7103.211 WORKERS' COMPENSATION INS 133.00 2,873.38 2,621.00 2,359.00 2,359.00
WAR MEMORIAL 200.7103.302 CONTRACTUAL SERVICES 28,833.42 26,131.52 18,500.00 24,000.00 24,000.00
WAR MEMORIAL 200.7103.304 MAINTENANCE & REPAIRS EQUI 8,791.23 4,897.18 7,500.00 7,500.00 7,500.00
WAR MEMORIAL 200.7103.305 MAINTENANCE SERVICE CONTRA 15,372.55 19,863.06 25,000.00 25,000.00 25,000.00
WAR MEMORIAL 200.7103.306 PRINTING & BINDING 195.35 1,243.38 250.00 250.00 250.00
WAR MEMORIAL 200.7103.307 ADVERTISING 12,651.09 13,147.57 11,500.00 11,500.00 11,500.00
WAR MEMORIAL 200.7103.310 UNIFORMS/WEARING APPAREL 192.50 .00 500.00 500.00 500.00
WAR MEMORIAL 200.7103.350 MAINTENANCE & REPAIR BLDG.8,400.58 4,055.96 7,500.00 7,500.00 7,500.00
WAR MEMORIAL 200.7103.510 ELECTRICAL SERVICES 22,202.57 21,093.48 23,000.00 22,000.00 22,000.00
WAR MEMORIAL 200.7103.512 HEATING SERVICES 3,236.17 2,901.05 4,750.00 3,500.00 3,500.00
WAR MEMORIAL 200.7103.513 WATER AND SEWER SERVICE 1,496.00 2,727.15 1,300.00 2,500.00 2,500.00
WAR MEMORIAL 200.7103.521 TELEPHONE 5,320.73 6,380.92 4,200.00 6,200.00 6,200.00
WAR MEMORIAL 200.7103.522 POSTAGE 59.66 4.35 200.00 200.00 200.00
WAR MEMORIAL 200.7103.532 PROPERTY INSURANCE 1,818.38 1,352.00 1,651.00 1,651.00 1,651.00
WAR MEMORIAL 200.7103.537 SMALL INSURANCE CLAIMS 9,637.55 .00 .00 .00 .00
WAR MEMORIAL 200.7103.538 LIABILITY INSURANCE 4,160.49 3,483.00 3,184.00 3,184.00 3,184.00
WAR MEMORIAL 200.7103.541 OFFICE SUPPLIES 189.76 375.55 400.00 400.00 400.00
WAR MEMORIAL 200.7103.551 OTHER OPERATING SUPPLIES 3,187.81 1,988.57 3,000.00 3,000.00 3,000.00
WAR MEMORIAL 200.7103.552 WM FOOD & BEVERAGE EXPENSE 4,012.03 1,749.10 2,000.00 2,000.00 2,000.00
WAR MEMORIAL 200.7103.553 MATERIALS & SUPPLIES 3,175.34 1,186.66 2,000.00 .00 .00
WAR MEMORIAL 200.7103.555 JANITORIAL/INVENTORY SUPPL 2,461.00 3,807.50 3,000.00 3,000.00 3,000.00
WAR MEMORIAL 200.7103.560 TRAVEL (MILEAGE/FARE)74.79 1,822.64 1,812.00 750.00 750.00
WAR MEMORIAL 200.7103.574 WAR MEMORIAL GRANT .00 .00 .00 .00 .00
WAR MEMORIAL 200.7103.581 DUES & SUBSCRIPTIONS 647.84 645.00 500.00 650.00 650.00
WAR MEMORIAL 200.7103.583 REVENUE REFUND .00 .00 .00 .00 .00
WAR MEMORIAL 200.7103.587 CONTRACTED RESALE ITEMS 33,436.79 .00 .00 .00 .00
WAR MEMORIAL 200.7103.603 BAD DEBT EXPENSE .00 .00 .00 .00 .00
WAR MEMORIAL 200.7103.702 FURNITURE & FIXTURES 679.47 199.92 500.00 500.00 500.00
WAR MEMORIAL 200.7103.709 REPLACEMENT OF EQUIPMENT 1,091.56 1,176.94 2,000.00 4,000.00 4,000.00
WAR MEMORIAL 200.7103.716 OTHER EQUIPMENT 7,516.79 .00 .00 .00 .00
WAR MEMORIAL 200.7103.722 SPECIAL PROJECTS .00 4,704.59 .00 .00 .00
WAR MEMORIAL 200.7103.738 WAR MEMORIAL PROJECT EXP .00 .00 .00 .00 .00
WAR MEMORIAL 200.7103.801 LEASE/RENT OF EQUIPMENT 1,320.57 1,501.80 1,375.00 3,480.00 3,480.00
WAR MEMORIAL 200.7103.904 CREDIT CARD FEES 3,205.01 2,098.77 3,000.00 3,000.00 3,000.00
82
Actual Adopted Proposed Adopted $ Budget % Budget
FY 17-18 FY 18-19 FY 19-20 FY19-20 Variance Variance
Personnel - - - - - 0.00%
Operating 499 3,540 1,640 1,640 (1,900) -53.67%
Capital - - - - - 0.00%
Total 499 3,540 1,640 1,640 (1,900) -53.67%
General Fund Expenditure Budget
Vinton Veteran's Monument
Personnel Operating Capital
83
GENERAL FUND
ACCOUNT DESCRIPTION
FUND ACTUAL ACTUAL FY19 ADOPTED
VINTON VETERANS MT 200.7104.307 ADVERTISEMENT 117.13 78.32 500.00 250.00 250.00
VINTON VETERANS MT 200.7104.350 MAINT AND REPAIR - BUILDIN 1,075.00 227.07 1,350.00 1,200.00 1,200.00
VINTON VETERANS MT 200.7104.513 WATER AND SEWER SERVICE 142.31 194.02 190.00 190.00 190.00
VINTON VETERANS MT 200.7104.722 SPECIAL PROJECT .00 .00 1,500.00 .00 .00
84
Actual Adopted Proposed Adopted $ Budget % Budget
FY 17-18 FY 18-19 FY 19-20 FY19-20 Variance Variance
Personnel - - - - - 0.00%
Operating 3,781 3,617 3,242 3,242 (375) -10.37%
Capital - - - - - 0.00%
Total 3,781 3,617 3,242 3,242 (375) -10.37%
General Fund Expenditure Budget
Swimming Pool & Parks
Personnel Operating Capital
85
GENERAL FUND
ACCOUNT DESCRIPTION
FUND ACTUAL ACTUAL FY19 ADOPTED
SWIMMING POOL/PARKS 200.7105.101 SALARIES & WAGES .00 .00 .00 .00 .00
SWIMMING POOL/PARKS 200.7105.102 SALARIES & WAGES-OVERTIME .00 .00 .00 .00 .00
SWIMMING POOL/PARKS 200.7105.103 SALARIES & WAGES - PART-TI .00 .00 .00 .00 .00
SWIMMING POOL/PARKS 200.7105.201 SS/MEDICARE .00 .00 .00 .00 .00
SWIMMING POOL/PARKS 200.7105.202 RETIREMENT CONTRIBUTION- V .00 .00 .00 .00 .00
SWIMMING POOL/PARKS 200.7105.203 INSURANCE - VRS .00 .00 .00 .00 .00
SWIMMING POOL/PARKS 200.7105.204 NATIONWIDE .00 .00 .00 .00 .00
SWIMMING POOL/PARKS 200.7105.205 MEDICAL INSURANCE .00 .00 .00 .00 .00
SWIMMING POOL/PARKS 200.7105.211 WORKERS' COMPENSATION INS .00 .00 .00 .00 .00
SWIMMING POOL/PARKS 200.7105.302 CONTRACTUAL SERVICES 75.00 .00 .00 .00 .00
SWIMMING POOL/PARKS 200.7105.304 MAINTENANCE & REPAIRS EQUI .00 .00 .00 .00 .00
SWIMMING POOL/PARKS 200.7105.310 UNIFORMS/WEARING APPAREL .00 .00 .00 .00 .00
SWIMMING POOL/PARKS 200.7105.350 MAINTENANCE & REPAIR BLDG..00 .00 .00 .00 .00
SWIMMING POOL/PARKS 200.7105.510 ELECTRICAL SERVICES 405.55 463.84 500.00 500.00 500.00
SWIMMING POOL/PARKS 200.7105.513 WATER AND SEWER SERVICE 374.06 548.83 325.00 325.00 325.00
SWIMMING POOL/PARKS 200.7105.521 TELEPHONE 371.23 352.36 375.00 .00 .00
SWIMMING POOL/PARKS 200.7105.532 PROPERTY INSURANCE 908.69 676.00 825.00 825.00 825.00
SWIMMING POOL/PARKS 200.7105.538 LIABILITY INSURANCE 1,420.14 1,740.00 1,592.00 1,592.00 1,592.00
SWIMMING POOL/PARKS 200.7105.544 MEDICAL SUPPLIES .00 .00 .00 .00 .00
SWIMMING POOL/PARKS 200.7105.547 REPAIR/MAINTENANCE SUPPLIE .00 .00 .00 .00 .00
SWIMMING POOL/PARKS 200.7105.552 FOOD FOR RESALE .00 .00 .00 .00 .00
SWIMMING POOL/PARKS 200.7105.553 MATERIALS & SUPPLIES .00 .00 .00 .00 .00
SWIMMING POOL/PARKS 200.7105.556 SPECIAL EVENTS SUPPLIES .00 .00 .00 .00 .00
SWIMMING POOL/PARKS 200.7105.560 TRAVEL & TRAINING .00 .00 .00 .00 .00
SWIMMING POOL/PARKS 200.7105.583 REVENUE REFUND .00 .00 .00 .00 .00
SWIMMING POOL/PARKS 200.7105.702 FURNITURE & FIXTURES .00 .00 .00 .00 .00
SWIMMING POOL/PARKS 200.7105.722 SPECIAL PROJECTS .00 .00 .00 .00 .00
SWIMMING POOL/PARKS 200.7105.799 CAPITAL OUTLAY .00 .00 .00 .00 .00
86
Actual Estimated Projected
Performance Measures FY17-18 FY18-19 FY19-20
Total number of senior events supported 356 306 326Total number of senior participants 5,822 5,702 5,800Average cost per participant $8.80 $6.30 $6.30Staff Outreach by advertisement and social media 1.5 hrs weekly 1.5 hrs weekly 1.5 hrs weeklySenior Center Rentals $21,042.00 $20,000.00 $20,000.00Building Operational Costs $45,217.00 $45,217.00 $45,217.00
Departmental Goals
5. Promote activities with various media and events.6. Plan and conduct new craft classes and activities.
The Mission of the Senior Program is to provide an active senior adult program for the purpose of socialization, leisure interest and enrichment. The Vinton Senior Program is responsible for planning, implementing, and conducting a well-balanced program for active senior adults.
1. Present information relevant to topics for seniors.2. Cooperative programming with other departments or organizations.3. Promote activities for a healthy body and mind.4. Continue to increase participation in the senior program.
87
Actual Adopted Proposed Adopted $ Budget % Budget
FY 17-18 FY 18-19 FY 19-20 FY19-20 Variance Variance
Personnel 84,227 86,665 75,315 75,315 (11,350) -13.10%
Operating 17,856 28,979 23,338 23,338 (5,641) -19.47%
Capital - 985 - - (985) -100.00%
Total 102,083 116,629 98,653 98,653 (17,976) -15.41%
General Fund Expenditure Budget
Senior Program
Personnel Operating Capital
88
GENERAL FUND
ACCOUNT DESCRIPTION
FUND ACTUAL ACTUAL FY19 ADOPTED
SENIOR PROGRAM 200.7107.101 SALARIES & WAGES 31,132.24 39,456.62 29,666.00 36,538.00 36,538.00
SENIOR PROGRAM 200.7107.102 SALARIES & WAGES - OVERTIM .00 .00 200.00 450.00 450.00
SENIOR PROGRAM 200.7107.103 SALARIES & WAGES - PART-TI 29,721.34 29,747.34 39,801.00 18,972.00 18,972.00
SENIOR PROGRAM 200.7107.105 SEPARATION PAY .00 .00 .00 .00 .00
SENIOR PROGRAM 200.7107.201 SS/MEDICARE 4,581.35 5,227.34 5,330.00 4,281.00 4,281.00
SENIOR PROGRAM 200.7107.202 RETIREMENT CONTRIBUTION- V 3,200.90 3,242.41 3,471.00 4,275.00 4,275.00
SENIOR PROGRAM 200.7107.203 INSURANCE - VRS 386.38 388.56 389.00 479.00 479.00
SENIOR PROGRAM 200.7107.204 NATIONWIDE 60.18 60.18 60.00 90.00 90.00
SENIOR PROGRAM 200.7107.205 MEDICAL INSURANCE 5,724.00 5,724.00 5,970.00 8,835.00 8,835.00
SENIOR PROGRAM 200.7107.209 UNEMPLOYMENT INSURANCE .00 .00 .00 .00 .00
SENIOR PROGRAM 200.7107.211 WORKERS' COMPENSATION INS 721.75 380.94 1,778.00 1,395.00 1,395.00
SENIOR PROGRAM 200.7107.302 CONTRACTUAL SERVICES 5,211.35 4,948.80 7,547.00 6,000.00 6,000.00
SENIOR PROGRAM 200.7107.304 MAINTENANCE & REPAIRS EQUI 282.13 774.84 1,000.00 1,000.00 1,000.00
SENIOR PROGRAM 200.7107.305 568.00 332.95 1,525.00 600.00 600.00
SENIOR PROGRAM 200.7107.350 MAINTENANCE & REPAIR BLDG.5,277.29 1,136.38 4,000.00 3,000.00 3,000.00
SENIOR PROGRAM 200.7107.510 ELECTRICAL SERVICES 2,896.53 2,734.37 3,400.00 3,200.00 3,200.00
SENIOR PROGRAM 200.7107.512 HEATING SERVICES 2,181.45 2,166.78 2,500.00 2,200.00 2,200.00
SENIOR PROGRAM 200.7107.513 WATER AND SEWER SERVICE 494.17 505.86 650.00 650.00 650.00
SENIOR PROGRAM 200.7107.521 TELEPHONE 1,059.93 1,096.29 1,948.00 1,600.00 1,600.00
SENIOR PROGRAM 200.7107.522 POSTAGE 47.00 50.00 200.00 100.00 100.00
SENIOR PROGRAM 200.7107.532 PROPERTY INSURANCE 681.26 507.00 619.00 619.00 619.00
SENIOR PROGRAM 200.7107.535 MOTOR VECHICLE INSURANCE 359.19 380.00 285.00 285.00 285.00
SENIOR PROGRAM 200.7107.538 LIABILITY INSURANCE 1,395.15 1,305.00 1,194.00 1,194.00 1,194.00
SENIOR PROGRAM 200.7107.541 OFFICE SUPPLIES 307.68 322.34 400.00 400.00 400.00
SENIOR PROGRAM 200.7107.548 GAS, OIL,GREASE & ANTIFREE 504.45 315.92 600.00 600.00 600.00
SENIOR PROGRAM 200.7107.551 OTHER OPERATING SUPPLIES 23.66 51.65 300.00 250.00 250.00
SENIOR PROGRAM 200.7107.553 MATERIALS & SUPPLIES 616.30 193.65 750.00 .00 .00
SENIOR PROGRAM 200.7107.555 JANITORIAL/INVENTORY SUPPL 454.80 978.36 1,800.00 1,200.00 1,200.00
SENIOR PROGRAM 200.7107.560 TRAVEL (MILEAGE/FARE).00 .00 181.00 .00 .00
SENIOR PROGRAM 200.7107.581 DUES & SUBSCRIPTIONS .00 .00 .00 .00 .00
SENIOR PROGRAM 200.7107.585 SENIOR TRIP PROGRAM .00 .00 .00 .00 .00
SENIOR PROGRAM 200.7107.586 SENIOR RECREATION PROGRAM .00 .00 2,936.77 .00 .00
SENIOR PROGRAM 200.7107.589 MEETING EXPENSES .00 55.42 80.00 200.00 200.00
SENIOR PROGRAM 200.7107.702 FURNITURE & FIXTURES .00 .00 .00 .00 .00
SENIOR PROGRAM 200.7107.709 REPLACEMENT OF EQUIPMENT .00 .00 985.00 .00 .00
SENIOR PROGRAM 200.7107.722 SPECIAL PROJECTS .00 .00 .00 .00 .00
SENIOR PROGRAM 200.7107.799 CAPITAL OUTLAY .00 .00 .00 .00 .00
SENIOR PROGRAM 200.7107.904 CREDIT CARD FEES .00 .00 .00 240.00 240.00
89
Actual Adopted Proposed Adopted $ Budget % Budget
FY 17-18 FY 18-19 FY 19-20 FY19-20 Variance Variance
Personnel 7,866 6,694 6,829 6,829 135 2.02%
Operating 4,498 5,100 5,100 5,100 - 0.00%
Capital - - - - - 0.00%
Total 12,364 11,794 11,929 11,929 135 1.14%
General Fund Expenditure Budget
Town Museum
Personnel Operating Capital
90
GENERAL FUND
ACCOUNT DESCRIPTION
FUND ACTUAL ACTUAL FY19 ADOPTED
TOWN MUSEUM 200.7108.103 TOWN MUSEUM SALARIES-PT 7,065.72 7,303.52 6,212.00 6,337.00 6,337.00
TOWN MUSEUM 200.7108.201 TOWN MUSEUM SS/MEDICARE 540.53 558.67 476.00 485.00 485.00
TOWN MUSEUM 200.7108.202 RETIREMENT CONTRIBUTION-VR .00 .00 .00 .00 .00
TOWN MUSEUM 200.7108.203 INSURANCE - VRS .00 .00 .00 .00 .00
TOWN MUSEUM 200.7108.211 TOWN MUSEUM-WORKERS COMP 694.25 4.17 6.00 7.00 7.00
TOWN MUSEUM 200.7108.350 TOWN MUSEUM BLDG MNT/RPR 42.51 780.15 750.00 750.00 750.00
TOWN MUSEUM 200.7108.510 TOWN MUSEUM ELECTRICITY 336.41 389.30 500.00 500.00 500.00
TOWN MUSEUM 200.7108.512 TOWN MUSEUM HEATING/GAS 1,699.53 1,494.46 2,100.00 2,100.00 2,100.00
TOWN MUSEUM 200.7108.513 TOWN MUSEUM WATER 299.31 293.87 300.00 300.00 300.00
TOWN MUSEUM 200.7108.521 1,309.91 1,540.62 1,450.00 1,450.00 1,450.00
91
Actual Estimated Projected
Performance Measures FY17-18 FY18-19 FY19-20
No. of permits issuedNo. of code/zoning compliance violationsNo. of Planning Commission Meetings heldNo. of Board of Zoning Appeals Meetings heldNo. of Community Meetings heldNo. of Site Plans reviewedNo. of Subdivision Plats reviewedNo. of Downtown Façade Applications reviewedNo. of Grant Applications written/submittedNo. of hours spent on Regional Committees (est.)
Departmental Goals
2. Continue to review and update the Town's Comprehensive Plan and Zoning Ordinance.3. Work with consultants on a major amendment of the Zoning and Subdivision Ordinances.
10. Begin work with a committee on a major overhaul of the Town's website.
Planning and Zoning Department
92
Actual Adopted Proposed Adopted $ Budget % Budget
FY 17-18 FY 18-19 FY 19-20 FY19-20 Variance Variance
Personnel 216,325 237,447 225,836 225,836 (11,611) -4.89%
Operating 12,929 75,539 45,300 45,300 (30,239) -40.03%
Capital 10,199 8,200 7,300 7,300 (900) -10.98%
Total 239,453 321,186 278,436 278,436 (42,750) -13.31%
Authorized Positions
Office Coordinator 1.00 1.00 1.00
Principal Planner 1.00 1.00 1.00
Planning/Zoning Director 1.00 1.00 1.00
Total Positions 3.00 3.00 3.00
General Fund Expenditure Budget
Planning & Zoning Department
Personnel Operating Capital
93
GENERAL FUND
ACCOUNT DESCRIPTION
FUND ACTUAL ACTUAL FY19 ADOPTED
PLANNING & ZONING 200.8101.101 SALARIES & WAGES 148,850.71 157,409.53 168,739.00 171,699.00 171,699.00
PLANNING & ZONING 200.8101.102 SALARIES & WAGES - OVERTIM .00 .00 1,000.00 .00 .00
PLANNING & ZONING 200.8101.103 SALARIES & WAGES - PART-TI .00 .00 .00 .00 .00
PLANNING & ZONING 200.8101.105 SEPARATION PAY .00 915.21 .00 .00 .00
PLANNING & ZONING 200.8101.201 SS/MEDICARE 11,008.44 11,609.72 12,909.00 13,135.00 13,135.00
PLANNING & ZONING 200.8101.202 RETIREMENT CONTRIBUTION- V 15,277.35 16,912.06 19,743.00 20,089.00 20,089.00
PLANNING & ZONING 200.8101.203 INSURANCE - VRS 1,854.36 2,027.04 2,211.00 2,250.00 2,250.00
PLANNING & ZONING 200.8101.204 NATIONWIDE 323.78 299.22 360.00 360.00 360.00
PLANNING & ZONING 200.8101.205 MEDICAL INSURANCE 20,865.60 26,992.00 32,700.00 16,920.00 16,920.00
PLANNING & ZONING 200.8101.207 DISABILITY INS - HYBRID EM .00 .00 .00 .00 .00
PLANNING & ZONING 200.8101.211 WORKERS' COMPENSATION INS 1,387.75 160.63 785.00 1,383.00 1,383.00
PLANNING & ZONING 200.8101.302 CONTRACTUAL SERVICES 11,465.50 1,670.28 11,000.00 5,000.00 5,000.00
PLANNING & ZONING 200.8101.304 MAINTENANCE & REPAIRS EQUI 261.24 35.62 1,000.00 1,000.00 1,000.00
PLANNING & ZONING 200.8101.305 MAINTENANCE SERVICE CONTRA .00 .00 500.00 500.00 500.00
PLANNING & ZONING 200.8101.306 PRINTING & BINDING 314.82 82.60 3,000.00 2,000.00 2,000.00
PLANNING & ZONING 200.8101.307 ADVERTISING 480.00 870.00 3,500.00 2,500.00 2,500.00
PLANNING & ZONING 200.8101.311 ZONING ORDINANCES .00 .00 30,000.00 10,000.00 10,000.00
PLANNING & ZONING 200.8101.323 CDBG PLANNING GRANT .00 .00 .00 .00 .00
PLANNING & ZONING 200.8101.342 FACADE GRANT .00 .00 .00 .00 .00
PLANNING & ZONING 200.8101.356 SPECIAL TRAINING .00 .00 .00 .00 .00
PLANNING & ZONING 200.8101.371 ENVIRONMENTAL COMP- DEQ/DC .00 .00 .00 .00 .00
PLANNING & ZONING 200.8101.521 TELEPHONE 1,099.06 1,233.81 1,000.00 1,600.00 1,600.00
PLANNING & ZONING 200.8101.522 POSTAGE 470.69 497.37 500.00 500.00 500.00
PLANNING & ZONING 200.8101.535 MOTOR VECHICLE INSURANCE 359.19 380.00 285.00 400.00 400.00
PLANNING & ZONING 200.8101.538 LIABILITY INSURANCE .00 .00 .00 .00 .00
PLANNING & ZONING 200.8101.541 OFFICE SUPPLIES 1,481.39 2,870.00 1,500.00 1,500.00 1,500.00
PLANNING & ZONING 200.8101.545 GREENWAY EXPENDITURES 1,018.73 1,668.49 7,500.00 7,500.00 7,500.00
PLANNING & ZONING 200.8101.548 GAS, OIL,GREASE & ANTIFREE 320.64 345.31 600.00 600.00 600.00
PLANNING & ZONING 200.8101.556 SPECIAL EVENTS 2,066.64 134.98 2,500.00 1,500.00 1,500.00
PLANNING & ZONING 200.8101.560 TRAVEL (MILEAGE/FARE)1,726.91 1,356.96 4,077.00 5,000.00 5,000.00
PLANNING & ZONING 200.8101.564 APPT MEMBER - TRNG & TRAVE 602.19 102.19 4,077.00 3,000.00 3,000.00
PLANNING & ZONING 200.8101.581 DUES & SUBSCRIPTIONS 569.66 862.98 1,000.00 1,200.00 1,200.00
PLANNING & ZONING 200.8101.585 MISCELLANEOUS .00 .00 500.00 .00 .00
PLANNING & ZONING 200.8101.589 MEETING EXPENSES 366.75 818.62 2,000.00 1,500.00 1,500.00
PLANNING & ZONING 200.8101.595 DEMOLITION-BLIGHT/ABATEMEN .00 .00 .00 .00 .00
PLANNING & ZONING 200.8101.702 FURNITURE & FIXTURES .00 .00 1,500.00 1,500.00 1,500.00
PLANNING & ZONING 200.8101.716 OTHER EQUIPMENT .00 3,454.50 2,500.00 1,500.00 1,500.00
PLANNING & ZONING 200.8101.722 SPECIAL PROJECTS 316.00 70.77 2,000.00 2,000.00 2,000.00
PLANNING & ZONING 200.8101.739 VDOT REV-SHARING GLADE CRE 221,911.27 5,065.66 .00 .00 .00
PLANNING & ZONING 200.8101.740 TINKER CREEK CANOE RAMP PR .00 .00 500.00 500.00 500.00
PLANNING & ZONING 200.8101.741 VDOT TA GRANT GLADECREEK P 457.60 .00 .00 .00 .00
PLANNING & ZONING 200.8101.799 CAPITAL OUTLAY .00 .00 .00 .00 .00
PLANNING & ZONING 200.8101.801 LEASE/RENT OF EQUIP 1,545.47 1,608.00 1,700.00 1,800.00 1,800.00
94
Actual Estimated Projected
Performance Measures FY17-18 FY18-19 FY19-20Administer Town's Façade Grant Administer Town's Change of Use Grant Administer Econ. Dev. Performance Agreements Administer Town's Revolving Loan Program Town Sponsored/Co Sponsored Events & Festivals 16Sales Tax Revenue*$1,365,467.00 $1,360,000.00 $1,000,000.00Meals Tax Revenue $966,053.00 $1,026,000.00 $1,285,270.00
Departmental Goals
The Mission of the Department of Economic Development is to develop and maintain a positive business atmosphere in order to promote an appropriate mix of business for the purpose of increasing the local tax base and to enhance employment opportunities, while also preserving a high quality of life for Town residents.
1.Help foster a culture that embraces entrepreneurship that helps grow and retain local businesses.2.Establish local incentives, remove development obstacles and develop the infrastructure necessary to promote a diverse and sustainable economic base and encourage job creation.3.Enhance relationships with existing businesses.4.Encourage redevelopment of vacant properties.5.Partner with the Vinton Area Chamber of Commerce to initiate marketing programs that promote all aspects of the Town.
* Change in Sales Tax Percentage due to end of Gainsharing Agreement and new Memorandum of Understanding withRoanoke County updating rate to Virginia State Code.
95
Actual Adopted Proposed Adopted $ Budget % Budget
FY 17-18 FY 18-19 FY 19-20 FY19-20 Variance Variance
Personnel 54,174 54,649 56,890 56,890 2,241 4.10%
Operating 83,299 81,862 81,850 81,850 (12) -0.01%
Capital 2,560 10,000 10,000 10,000 - 0.00%
Total 140,033 146,511 148,740 148,740 2,229 1.52%
Authorized Positions
Asst. TM/Econ. Dev. Dir.1.00 1.00 1.00
Total Positions 1.00 1.00 1.00
General Fund Expenditure Budget
Economic Development
Personnel Operating Capital
96
GENERAL FUND
ACCOUNT DESCRIPTION
FUND ACTUAL ACTUAL FY19 ADOPTED
ECONOMIC DEVELOPMENT 200.8150.101 SALARIES & WAGES 40,446.64 42,175.43 42,033.00 42,874.00 42,874.00
ECONOMIC DEVELOPMENT 200.8150.103 SALARIES & WAGES - PART-TI 643.20 .00 .00 .00 .00
ECONOMIC DEVELOPMENT 200.8150.105 SEPARATION PAY .00 .00 .00 .00 .00
ECONOMIC DEVELOPMENT 200.8150.201 SS/MEDICARE 3,148.27 3,231.70 3,216.00 3,280.00 3,280.00
ECONOMIC DEVELOPMENT 200.8150.202 RETIREMENT CONTRIBUTION- V 4,400.04 4,594.33 4,918.00 5,017.00 5,017.00
ECONOMIC DEVELOPMENT 200.8150.203 INSURANCE - VRS 530.13 550.80 551.00 562.00 562.00
ECONOMIC DEVELOPMENT 200.8150.204 NATIONWIDE 58.47 60.18 60.00 65.00 65.00
ECONOMIC DEVELOPMENT 200.8150.205 MEDICAL INSURANCE 3,486.00 3,468.00 3,780.00 3,780.00 3,780.00
ECONOMIC DEVELOPMENT 200.8150.211 WORKERS' COMPENSATION INS 52.00 93.69 91.00 1,312.00 1,312.00
ECONOMIC DEVELOPMENT 200.8150.302 CONTRACTUAL SERVICES 5,000.00 .00 .00 .00 .00
ECONOMIC DEVELOPMENT 200.8150.305 MAINTENANCE SERVICE CONTRA .00 .00 .00 .00 .00
ECONOMIC DEVELOPMENT 200.8150.307 ADVERTISING 7,622.53 3,510.73 .00 .00 .00
ECONOMIC DEVELOPMENT 200.8150.308 MARKETING .00 7,300.00 5,000.00 5,000.00 5,000.00
ECONOMIC DEVELOPMENT 200.8150.323 CDBG PLANNING GRANT .00 .00 .00 .00 .00
ECONOMIC DEVELOPMENT 200.8150.342 FACADE GRANT 10,000.00 5,000.00 5,000.00 5,000.00 5,000.00
ECONOMIC DEVELOPMENT 200.8150.345 CDBG RELATED EXPENDITURES 50,278.12 8,000.00 5,000.00 5,000.00 5,000.00
ECONOMIC DEVELOPMENT 200.8150.346 CDBG MATCH EXPENDITURES 181,288.91 .00 .00 .00 .00
ECONOMIC DEVELOPMENT 200.8150.521 TELEPHONE 92.62 .00 .00 .00 .00
ECONOMIC DEVELOPMENT 200.8150.541 OFFICE SUPPLIES 42.22 47.00 150.00 150.00 150.00
ECONOMIC DEVELOPMENT 200.8150.560 TRAVEL & TRAINING 1,961.08 2,351.95 1,812.00 1,800.00 1,800.00
ECONOMIC DEVELOPMENT 200.8150.567 CONTRIB/TRANS TO OTHER GOV 64,518.75 55,500.00 64,000.00 64,000.00 64,000.00
ECONOMIC DEVELOPMENT 200.8150.568 LIB PROP LEASE TERMINATION .00 .00 .00 .00 .00
ECONOMIC DEVELOPMENT 200.8150.581 DUES & SUBSCRIPTIONS 810.00 1,196.00 600.00 600.00 600.00
ECONOMIC DEVELOPMENT 200.8150.585 MISCELLANEOUS 875.99 .00 .00 .00 .00
ECONOMIC DEVELOPMENT 200.8150.589 MEETING EXPENSES 267.66 392.83 300.00 300.00 300.00
ECONOMIC DEVELOPMENT 200.8150.595 DEMOLITION-ECONOMIC DEV .00 .00 .00 .00 .00
ECONOMIC DEVELOPMENT 200.8150.596 PERFORMANCE AGREEMENT .00 .00 .00 .00 .00
ECONOMIC DEVELOPMENT 200.8150.702 FURNITURE & FIXTURES 495.00 .00 .00 .00 .00
ECONOMIC DEVELOPMENT 200.8150.709 REPLACEMENT OF EQUIPMENT .00 .00 .00 .00 .00
ECONOMIC DEVELOPMENT 200.8150.722 SPECIAL PROJECTS 36,744.40 2,182.99 10,000.00 10,000.00 10,000.00
ECONOMIC DEVELOPMENT 200.8150.723 RSTP WALNUT ST IMP 37,345.50 376.87 .00 .00 .00
ECONOMIC DEVELOPMENT 200.8150.724 GISH MILL .00 .00 .00 .00 .00
ECONOMIC DEVELOPMENT 200.8150.799 CAPITAL OUTLAY .00 .00 .00 .00 .00
97
Actual Adopted Proposed Adopted $ Budget % Budget
FY 17-18 FY 18-19 FY 19-20 FY19-20 Variance Variance
Personnel - - - - - 0.00%
Operating 115,745 105,000 105,000 105,000 - 0.00%
Capital - - - - - 0.00%
Total 115,745 105,000 105,000 105,000 - 0.00%
General Fund Expenditure Budget
Public Transportation
Personnel Operating Capital
98
GENERAL FUND
ACCOUNT DESCRIPTION
FUND ACTUAL ACTUAL FY19 ADOPTED
PUBLIC TRANSPORTATION 200.8160.309 VALLEY METRO BUS SERVICES 120,054.59 115,744.83 105,000.00 105,000.00 105,000.00
120,054.59 115,744.83 105,000.00 105,000.00 105,000.00
99
Actual Adopted Proposed Adopted $ Budget % Budget
FY 17-18 FY 18-19 FY 19-20 FY19-20 Variance Variance
Personnel - - - - - 0.00%
Operating 2,274 7,350 7,350 7,350 - 0.00%
Capital - - - - - 0.00%
Total 2,274 7,350 7,350 7,350 - 0.00%
General Fund Expenditure Budget
Vinton Business Center
Personnel Operating Capital
100
GENERAL FUND
ACCOUNT DESCRIPTION
FUND ACTUAL ACTUAL FY19 ADOPTED
VINTON BUSINESS CENTER 200.8170.302 CONTRACTUAL SERVICES 21,595.00 2,112.50 6,835.00 6,835.00 6,835.00
VINTON BUSINESS CENTER 200.8170.350 MAINTENANCE & REPAIR BLDG..00 .00 200.00 200.00 200.00
VINTON BUSINESS CENTER 200.8170.364 MNT LANDSCAPING MATERIALS .00 .00 .00 .00 .00
VINTON BUSINESS CENTER 200.8170.510 ELECTRICAL SERVICES 162.52 161.96 165.00 165.00 165.00
VINTON BUSINESS CENTER 200.8170.553 MATERIALS & SUPPLIES .00 .00 150.00 150.00 150.00
VINTON BUSINESS CENTER 200.8170.585 MISCELLANEOUS .00 .00 .00 .00 .00
101
Actual Adopted Proposed Adopted $ Budget % Budget
FY 17-18 FY 18-19 FY 19-20 FY19-20 Variance Variance
Personnel - - - - - 0.00%
Operating 4,604 53,400 53,400 53,400 - 0.00%
Capital - - - - - 0.00%
Total 4,604 53,400 53,400 53,400 - 0.00%
General Fund Expenditure Budget
Performance Agreements
Personnel Operating Capital
102
GENERAL FUND
ACCOUNT DESCRIPTION
FUND ACTUAL ACTUAL FY19 ADOPTED
PERFORMANCE AGREEMENTS200.8180.501 ROLAND E COOK AGREEMENT .00 4,604.01 1,400.00 1,400.00 1,400.00
200.8180.502 WILLIAM BYRD HS AGREEMENT .00 .00 2,000.00 2,000.00 2,000.00
200.8180.503 OLD VINTON LIBRARY AGREEME .00 .00 50,000.00 50,000.00 50,000.00
103
Actual Adopted Proposed Adopted $ Budget % Budget
FY 17-18 FY 18-19 FY 19-20 FY19-20 Variance Variance
Personnel - - - - - 0.00%
Operating 464,410 419,746 448,751 448,751 29,005 6.91%
Capital - - - - - 0.00%
Total 464,410 419,746 448,751 448,751 29,005 6.91%
General Fund Expenditure Budget
Debt Retirement
Personnel Operating Capital
104
GENERAL FUND
ACCOUNT DESCRIPTION
FUND ACTUAL ACTUAL FY19 ADOPTED
DEBT RETIREMENT 200.8800.705 OFS-PMT TO RFND ESCRW AGNT .00 .00 .00 .00 .00
DEBT RETIREMENT 200.8800.901 CAPITAL LEASE OFU .00 .00 .00 .00 .00
DEBT RETIREMENT 200.8800.902 POLICE VEHICLE LEASE - INT .00 1,772.06 .00 .00 .00
DEBT RETIREMENT 200.8800.903 OTHER LOAN COSTS 1,500.00 7,215.00 1,500.00 1,500.00 1,500.00
DEBT RETIREMENT 200.8800.904 PRINCIPAL -VRA 2004 PUB SA .00 .00 .00 .00 .00
DEBT RETIREMENT 200.8800.905 INTEREST - VRA 2004 PUB SA .00 .00 .00 .00 .00
DEBT RETIREMENT 200.8800.906 PRINCIPAL - WAR MEM BLDG .00 .00 .00 .00 .00
DEBT RETIREMENT 200.8800.907 INTEREST - WAR MEM BLDG .00 .00 .00 .00 .00
DEBT RETIREMENT 200.8800.908 PRINCIPAL VRA 2006 PUB SAF 35,000.00 35,000.00 35,000.00 40,000.00 40,000.00
DEBT RETIREMENT 200.8800.909 INTEREST VRA 2006 PUB SAFE 23,361.86 21,761.37 20,047.00 18,196.00 18,196.00
DEBT RETIREMENT 200.8800.916 BOND ISSUE COST - CAPITAL .00 .00 .00 .00 .00
DEBT RETIREMENT 200.8800.917 PRINCIPAL-CAPITAL PROJ '06 50,000.00 .00 .00 .00 .00
DEBT RETIREMENT 200.8800.918 INTEREST-CAPITAL PROJ '06 1,000.00 .00 .00 .00 .00
DEBT RETIREMENT 200.8800.921 POLICE LEASE - PRINCIPAL 53,120.59 54,837.18 .00 .00 .00
DEBT RETIREMENT 200.8800.922 POLICE LEASE - INTEREST 3,488.65 .00 .00 .00 .00
DEBT RETIREMENT 200.8800.923 PRINCIPAL - 2013 BOND-REFU 198,394.15 205,332.35 207,060.00 218,522.00 218,522.00
DEBT RETIREMENT 200.8800.924 INTEREST - 2013 BOND REFUN 38,362.54 34,224.34 29,998.00 25,636.00 25,636.00
DEBT RETIREMENT 200.8800.925 RCACP SERIES 2013 PRINCIPA 7,848.00 8,040.00 8,240.00 .00 .00
DEBT RETIREMENT 200.8800.926 RCACP SERIES 2013 INTEREST 1,217.60 1,022.77 824.00 .00 .00
DEBT RETIREMENT 200.8800.927 PRINCIPAL - 2015 PW LEASE 123,010.66 .00 .00 .00 .00
DEBT RETIREMENT 200.8800.928 INTEREST - 2015 PW LEASE 1,506.27 .00 .00 .00 .00
DEBT RETIREMENT 200.8800.929 GO REFUND SERIES 2016A PRI 15,000.00 61,000.00 64,000.00 68,000.00 68,000.00
DEBT RETIREMENT 200.8800.930 GO REFUND SERIES 2016A INT 9,833.85 14,083.50 12,833.00 11,521.00 11,521.00
DEBT RETIREMENT 200.8800.931 2017 LEASE PURCHASE PRIN .00 16,990.31 34,603.00 35,449.00 35,449.00
DEBT RETIREMENT 200.8800.932 2017 LEASE PURCHASE INT .00 3,131.16 5,641.00 4,794.00 4,794.00
DEBT RETIREMENT 200.8800.933 2018 VML KNUCKLEBOOM PRIN .00 .00 .00 20,737.00 20,737.00
DEBT RETIREMENT 200.8800.934 2018 VML KNUCKLEBOOM INT .00 .00 .00 4,396.00 4,396.00
105
Actual Adopted Proposed Adopted $ Budget % Budget
FY 17-18 FY 18-19 FY 19-20 FY19-20 Variance Variance
Stormwater Fund Transfer 140,298 204,882 230,105 230,105 25,223 12.31%
Capital Fund Transfer - 500,012 500,012 500,012 100.00%
Non Department Transfer - 43,676 - - (43,676) -100.00%
Total 140,298 248,558 730,117 730,117 481,559 193.74%
General Fund Expenditure Budget
Transfers
Stormwater Fund Transfer Capital Fund Transfer Non Department Transfer
106
GENERAL FUND
ACCOUNT DESCRIPTION
FUND ACTUAL ACTUAL FY19 ADOPTED
TRANSFERS TO 200.9950.900 219,978.00 140,298.10 204,882.00 230,105.00 230,105.00
TRANSFERS TO 200.9950.905 TRANSFER TO CAPITAL FUND .00 .00 .00 500,012.00 500,012.00
TRANSFERS TO 200.9950.910 NON DEPT TRANSFERS .00 .00 43,676.00 .00 .00
219,978.00 140,298.10 248,558.00 730,117.00 730,117.00
TOTAL EXPENDITURES BUDGET 8,730,405.55 7,726,455.10 7,961,583.77 7,527,870.00 7,527,870.00
107
Actual Adopted Proposed Adopted $ Budget % Budget
FY 17-18 FY 18-19 FY 19-20 FY19-20 Variance Variance
VML Risk Mgmt Grant - 4,000 4,000 4,000 - 0.00%
Total - 4,000 4,000 4,000 - 0.00%
Grant Fund Revenue Budget
***All Grant Awards are adopted by Council. Awards adopted on a multi-year basis do not have to be adopted
been made. The adopted budget includes new grant funding anticipated during the upcoming budget year.***
Grant Fund Revenue
VML Risk Mgmt Grant
108
FUND
ACCOUNT ACCOUNT DESCRIPTION
ACTUAL
2017
ACTUAL
2018
REVISED FY19
BUDGET
PROPOSED
FY2020
ADOPTED
FY2020
250.1000.001 DMV OVERTIME GRANT REIMB .00 9,628.28 21,621.72 - -
250.1005.001 EMERGENCY SERVICES GRANT .00 .00 .00 - -
250.1010.001 DCJS LIVE SCAN GRANT REIM .00 .00 .00 - -
250.1015.001 21ST CENTURY POLICING GRANT .00 3,099.98 .00 - -
250.1020.001 BVP VEST GRANT REIMB .00 2,760.30 2,830.00 - -
250.1025.001 LE BLOCK GRANT REIMB .00 5,093.00 .00 - -
250.1030.001 FIRE PROGRAMS GRANT .00 1,397.79 27,073.00 - -
250.1035.001 DMV DUI TASKFORCE GRANT .00 68,305.19 81,110.81 - -
250.1040.001 VDOT TA GLADECREEK PHII .00 19,607.80 510,392.20 - -
250.1045.001 GISH MILL STUDY GRANT .00 50,000.00 10,000.00 - -
250.1050.001 VML RISK MANAGEMENT GRANT .00 3,928.00 4,000.00 4,000.00 4,000.00
250.1055.001 ARBOR DAY GRANT .00 100.00 .00 - -
250.1060.001 CCD NEIGHBORHOOD PLANNING GR .00 .00 30,000.00 - -
250.1065.001 BROWNFIELD GRANT REVENUE .00 .00 39,000.00 - -
109
Actual Adopted Proposed Adopted $ Budget % Budget
FY 17-18 FY 18-19 FY 19-20 FY19-20 Variance Variance
VML Risk Mgmt Grant - 4,000 4,000 4,000 - 0.00%
Total - 4,000 4,000 4,000 - 0.00%
Grant Fund Expenditure Budget
***All Grant Awards are adopted by Council. Awards adopted on a multi-year basis do not have to be adopted
been made. The adopted budget includes new grant funding anticipated during the upcoming budget year.***
Grant Fund Expenditures
VML Risk Mgmt Grant
110
GRANT FUND
ACCOUNT DESCRIPTION
FUND
ACCOUNT ACCOUNT DESCRIPTION
ACTUAL
2017
ACTUAL
2018
REVISED FY19
BUDGET
PROPOSED
FY2020
ADOPTED
FY2020
DMV OVERTIME GRANT 250.1000.102 OVERTIME .00 6,309.20 18,490.80 .00 .00
DMV OVERTIME GRANT 250.1000.560 TRAVEL & TRAINING .00 495.08 2,004.92 .00 .00
DMV OVERTIME GRANT 250.1000.716 OTHER EQUIPMENT .00 2,824.00 1,126.00 .00 .00
EMERGENCY SVS GRANT 250.1005.101 SALARIES & WAGES .00 .00 .00 .00 .00
EMERGENCY SVS GRANT 250.1005.553 MATERIALS & SUPPLIES .00 .00 .00 .00 .00
DCJS LIVE SCAN GRANT 250.1010.553 MATERIALS & SUPPLIES .00 .00 .00 .00 .00
21ST CENTURY POL GRANT 250.1015.553 MATERIALS & SUPPLIES .00 3,099.98 .00 .00 .00
BVP VEST GRANT 250.1020.553 MATERIALS & SUPPLIES .00 2,760.30 2,830.00 .00 .00
LE BLOCK GRANT 250.1025.553 MATERIALS & SUPPLIES .00 5,093.00 .00 .00 .00
FIRE PROGRAMS GRANT 250.1030.553 MATERIALS & SUPPLIES .00 1,397.79 27,073.00 .00 .00
DMV DUI TASKFORCE GRANT 250.1035.101 SALARIES & WAGES .00 41,371.09 45,906.91 .00 .00
DMV DUI TASKFORCE GRANT 250.1035.102 OVERTIME .00 4,052.81 6,907.19 .00 .00
DMV DUI TASKFORCE GRANT 250.1035.201 MEDICARE & SS .00 3,200.69 3,402.31 .00 .00
DMV DUI TASKFORCE GRANT 250.1035.202 RETIREMENT-VRS .00 4,048.52 4,711.48 .00 .00
DMV DUI TASKFORCE GRANT 250.1035.203 INSURANCE-VRS .00 485.24 529.76 .00 .00
DMV DUI TASKFORCE GRANT 250.1035.204 NATIONWIDE .00 .00 120.00 .00 .00
DMV DUI TASKFORCE GRANT 250.1035.205 MEDICAL INSURANCE .00 11,916.00 8,028.00 .00 .00
DMV DUI TASKFORCE GRANT 250.1035.211 WORKERS' COMPENSATION INS .00 1,106.73 1,146.27 .00 .00
DMV DUI TASKFORCE GRANT 250.1035.310 UNIFORMS/WEARING APPAREL .00 148.84 951.16 .00 .00
DMV DUI TASKFORCE GRANT 250.1035.521 TELEPHONE .00 1,108.41 571.59 .00 .00
DMV DUI TASKFORCE GRANT 250.1035.553 MATERIALS AND SUPPLIES .00 120.00 269.00 .00 .00
DMV DUI TASKFORCE GRANT 250.1035.560 TRAVEL & TRAINING .00 711.86 4,850.14 .00 .00
DMV DUI TASKFORCE GRANT 250.1035.705 MOTOR VEHICLES & EQUIPMENT .00 35.00 3,717.00 .00 .00
VDOT TA GLADECREEK PHII 250.1040.741 VDOT TA GLADECREEK PH II .00 19,607.80 510,392.20 .00 .00
GISH MILL STUDY GRANT 250.1045.724 GISH MILL STUDY GRANT .00 50,000.00 .00 .00 .00
VML RISK MNT GRANT 250.1050.585 VML RISK MANAGEMENT GRANT .00 3,928.00 4,000.00 4,000.00 4,000.00
ARBOR DAY GRANT 250.1055.556 ARBOR DAY GRANT .00 100.00 .00 .00 .00
CCD NEIGHBORHOOD GR 250.1060.302 CCD NEIGHBORHOOD PLANNING .00 .00 30,000.00 .00 .00
TOTAL EXPENDITURES BUDGET .00 163,920.34 677,027.73 4,000.00 4,000.00
111
Actual Adopted Proposed Adopted $ Budget % Budget
FY 17-18 FY 18-19 FY 19-20 FY19-20 Variance Variance
Operating Revenues 3,643,794.00 3,708,200.00 3,712,500.00 3,712,500.00 4,300.00 0.12%
Use of Money 7,627.00 2,000.00 5,000.00 5,000.00 3,000.00 150.00%
Recovered Costs 7,896.00 10,000.00 5,000.00 5,000.00 (5,000.00) -50.00%
Total 3,659,317.00 3,720,200.00 3,722,500.00 3,722,500.00 2,300.00 0.06%
Utility Fund Summary of Revenues
FY 19-20 Revenue Budget
Operating Revenues
Use of Money
Recovered Costs
112
FUND
ACCOUNT ACCOUNT DESCRIPTION
ACTUAL
2017
ACTUAL
2018
REVISED FY19
BUDGET
PROPOSED
FY2020
ADOPTED
FY2020
300.1303.031 WATER CONNECTION FEES .00 .00 500.00 - -
300.1303.032 SEWER CONNECTION FEES .00 .00 500.00 - -
300.1303.033 SEWER INSPECTION FEES 945.00 125.00 1,000.00 500.00 500.00
300.1303.034 WATER SERVICE BILLING 1,567,715.17 1,552,545.03 1,600,000.00 1,600,000.00 1,600,000.00
300.1303.035 SEWER SERVICE BILLING 1,774,445.52 1,749,191.55 1,810,000.00 1,810,000.00 1,810,000.00
300.1303.036 WATER/SEWER PENALTIES 56,420.56 52,320.29 57,000.00 52,000.00 52,000.00
300.1303.037 ROANOKE COUNTY UTILITY TAX 51,962.01 51,769.13 52,000.00 51,000.00 51,000.00
300.1303.038 ACCOUNT ACTIVATION FEE 15,143.86 15,268.17 10,000.00 15,000.00 15,000.00
300.1303.060 SYSTEM DVLPMNT. FEE - WATER 61,440.00 48,640.00 31,200.00 32,000.00 32,000.00
300.1303.061 SYSTEM DVLPMNT. FEE - SEWER 64,200.00 48,150.00 32,000.00 33,000.00 33,000.00
300.1303.062 WATER INSPECTION FEE 1,040.00 240.00 1,000.00 1,000.00 1,000.00
300.1303.063 WATER METER SETTING FEES 7,030.00 6,285.00 3,000.00 3,000.00 3,000.00
300.1303.064 BULK WATER 106,530.31 119,259.55 110,000.00 115,000.00 115,000.00
300.1501.001 INTEREST FROM INVESTMENTS 2,172.03 7,627.04 2,000.00 5,000.00 5,000.00
300.1901.002 RECONNECTION FEES 8,240.00 7,896.21 10,000.00 5,000.00 5,000.00
113
Actual Adopted Proposed Adopted $ Budget % Budget
FY 17-18 FY 18-19 FY 19-20 FY19-20 Variance Variance
Administration 483,997.00 488,349.00 443,651.00 443,651.00 (44,698.00) -9.15%
Customer Account 249,708.00 354,645.00 366,411.00 366,411.00 11,766.00 3.32%
Water System Operations 869,798.00 901,914.00 944,323.00 944,323.00 42,409.00 4.70%
Purchased Water 107,291.00 125,000.00 125,000.00 125,000.00 - 0.00%
Wastewater Operations 631,881.00 855,527.00 836,080.00 836,080.00 (19,447.00) -2.27%
Debt Service 178,720.00 768,658.00 772,930.00 772,930.00 4,272.00 0.56%
Performance Agreements - 4,000.00 4,000.00 4,000.00 - 0.00%
Contingency 766,804.00 - - - - 0.00%
Transfers 140,298.00 221,107.00 230,105.00 230,105.00 8,998.00 4.07%
Total 3,428,497.00 3,719,200.00 3,722,500.00 3,722,500.00 3,300.00 1.22%
Utility Fund Summary of Expenditures
FY 19-20 Expenditure Budget
Administration
Customer Account
Water System Operations
Purchased Water
Wastewater Operations
Debt Service
Performance Agreements
Contingency
Transfers
114
Actual Adopted Proposed Adopted $ Budget % Budget
FY 17-18 FY 18-19 FY 19-20 FY19-20 Variance Variance
Personnel 243,393.00 233,095.00 209,280.00 209,280.00 (23,815.00) -10.22%
Operating 160,656.00 175,254.00 154,371.00 154,371.00 (20,883.00) -11.92%
Capital 79,948.00 80,000.00 80,000.00 80,000.00 - 0.00%
Total 483,997.00 488,349.00 443,651.00 443,651.00 (44,698.00) -9.15%
Authorized Positions
Utility System Manager 1.00 1.00 1.00
Total Positions 1.00 1.00 1.00
Utility Fund Expenditure Budget
Water & Wastewater Administration
Personnel Operating Capital
115
UTILITY FUND
ACCOUNT DESCRIPTION
FUND ACTUAL ACTUAL FY19 ADOPTED
WATER & WSTWATER ADMIN 300.9400.101 SALARIES & WAGES 138,427.62 182,370.04 172,823.00 154,279.00 154,279.00
WATER & WSTWATER ADMIN 300.9400.102 SALARIES & WAGES - OVERTIV .00 .00 .00 .00 .00
WATER & WSTWATER ADMIN 300.9400.103 SALARIES & WAGES - PART-TI .00 .00 .00 .00 .00
WATER & WSTWATER ADMIN 300.9400.105 SEPARATION PAY .00 .00 .00 .00 .00
WATER & WSTWATER ADMIN 300.9400.201 SS/MEDICARE 11,708.57 14,345.35 13,221.00 11,803.00 11,803.00
WATER & WSTWATER ADMIN 300.9400.202 RETIREMENT CONTRIBUTION- V -7,068.52 19,652.82 20,221.00 18,051.00 18,051.00
WATER & WSTWATER ADMIN 300.9400.203 INSURANCE - VRS 2,045.91 13.91 2,264.00 2,022.00 2,022.00
WATER & WSTWATER ADMIN 300.9400.204 NATIONWIDE 289.51 339.94 290.00 340.00 340.00
WATER & WSTWATER ADMIN 300.9400.205 MEDICAL INSURANCE 27,983.40 25,823.31 22,722.00 21,045.00 21,045.00
WATER & WSTWATER ADMIN 300.9400.206 CAR ALLOWANCE 500.00 .00 .00 .00 .00
WATER & WSTWATER ADMIN 300.9400.207 DISABILITY INS - HYBRID 430.72 502.45 457.00 510.00 510.00
WATER & WSTWATER ADMIN 300.9400.209 UNEMPLOYMENT INSURANCE .00 .00 .00 .00 .00
WATER & WSTWATER ADMIN 300.9400.211 WORKERS' COMPENSATION INS 1,545.25 343.85 1,097.00 1,230.00 1,230.00
WATER & WSTWATER ADMIN 300.9400.302 CONTRACTUAL SERVICES 10,071.02 12,134.95 15,480.00 15,480.00 15,480.00
WATER & WSTWATER ADMIN 300.9400.303 INDEPENDENT AUDITORS 19,814.34 17,595.75 22,900.00 23,587.00 23,587.00
WATER & WSTWATER ADMIN 300.9400.305 MAINTENANCE SERVICE CONTRA 25,617.35 25,741.11 32,464.00 32,464.00 32,464.00
WATER & WSTWATER ADMIN 300.9400.357 PROFESSIONAL & TECHNICAL P 43.26 343.67 700.00 700.00 700.00
WATER & WSTWATER ADMIN 300.9400.521 TELEPHONE 3,015.56 2,962.11 3,000.00 3,000.00 3,000.00
WATER & WSTWATER ADMIN 300.9400.522 POSTAGE .00 .00 .00 .00 .00
WATER & WSTWATER ADMIN 300.9400.537 SMALL INSURANCE CLAIMS 250.00 257.85 1,250.00 .00 .00
WATER & WSTWATER ADMIN 300.9400.538 LIABILITY INSURANCE .00 .00 .00 .00 .00
WATER & WSTWATER ADMIN 300.9400.541 OFFICE SUPPLIES 2,268.33 1,382.21 2,800.00 2,800.00 2,800.00
WATER & WSTWATER ADMIN 300.9400.546 PRINTING SUPPLIES-FINANCE .00 .00 .00 .00 .00
WATER & WSTWATER ADMIN 300.9400.554 MAT. & SUPP. - STORM RELAT .00 .00 .00 .00 .00
WATER & WSTWATER ADMIN 300.9400.555 JANITORIAL SUPPLY 744.02 728.72 850.00 850.00 850.00
WATER & WSTWATER ADMIN 300.9400.560 TRAVEL (MILEAGE/FARE)605.00 256.00 1,200.00 1,200.00 1,200.00
WATER & WSTWATER ADMIN 300.9400.580 C D L PROGRAM 20.00 48.00 100.00 100.00 100.00
WATER & WSTWATER ADMIN 300.9400.581 DUES & SUBSCRIPTIONS 978.91 1,275.00 2,215.00 2,215.00 2,215.00
WATER & WSTWATER ADMIN 300.9400.585 MISCELLANEOUS .00 50.84 .00 .00 .00
WATER & WSTWATER ADMIN 300.9400.586 ROANOKE COUNTY UTILITY TAX 45,427.86 45,247.36 45,000.00 48,200.00 48,200.00
WATER & WSTWATER ADMIN 300.9400.589 MEETING EXPENSES .00 50.74 350.00 350.00 350.00
WATER & WSTWATER ADMIN 300.9400.590 WATER WORKS ASSESSMENT 14,947.65 14,947.65 15,200.00 15,200.00 15,200.00
WATER & WSTWATER ADMIN 300.9400.591 EMPLOYEE APPRECIATION 500.47 653.78 700.00 700.00 700.00
WATER & WSTWATER ADMIN 300.9400.597 VA UTILITY PROTECTION SRVC 1,475.24 1,433.25 1,525.00 1,525.00 1,525.00
WATER & WSTWATER ADMIN 300.9400.603 BAD DEBT EXPENSE .00 .00 6,000.00 6,000.00 6,000.00
WATER & WSTWATER ADMIN 300.9400.799 CAPITAL OUTLAY .00 .00 .00 .00 .00
WATER & WSTWATER ADMIN 300.9400.801 LEASE/RENTAL OF EQUIPMENT 911.13 948.00 1,000.00 1,000.00 1,000.00
WATER & WSTWATER ADMIN 300.9400.802 RENT OF BUILDING 75,000.00 75,000.00 75,000.00 75,000.00 75,000.00
WATER & WSTWATER ADMIN 300.9400.803 LEASE OF STORAGE FACILITY 4,000.08 4,000.08 4,000.00 4,000.00 4,000.00
WATER & WSTWATER ADMIN 300.9400.903 BANK SERVICE CHARGES 7,544.67 6,761.33 5,000.00 .00 .00
WATER & WSTWATER ADMIN 300.9400.904 CREDIT CARD FEES 26,592.46 28,786.46 20,000.00 .00 .00
116
Actual Adopted Proposed Adopted $ Budget % Budget
FY 17-18 FY 18-19 FY 19-20 FY19-20 Variance Variance
Personnel 217,424 284,495 292,261 292,261 7,766 2.73%
Operating 29,230 31,450 58,950 58,950 27,500 87.44%
Capital 3,054 38,700 15,200 15,200 (23,500) -60.72%
Total 249,708 354,645 366,411 366,411 11,766 3.32%
Utility Fund Expenditure Budget
Customer Accounts
Personnel Operating Capital
117
UTILITY FUND
ACCOUNT DESCRIPTION
FUND ACTUAL ACTUAL FY19 ADOPTED
CUSTOMER ACCOUNTS 300.9405.101 SALARIES & WAGES 165,017.42 145,011.06 176,140.00 179,016.00 179,016.00
CUSTOMER ACCOUNTS 300.9405.102 SALARIES & WAGES - OVERTIM 122.57 2,535.91 2,500.00 4,260.00 4,260.00
CUSTOMER ACCOUNTS 300.9405.103 SALARIES & WAGES - PART-TI 2,430.17 8,406.82 27,200.00 27,867.00 27,867.00
CUSTOMER ACCOUNTS 300.9405.105 SEPARATION PAY 4,134.52 .00 .00 .00 .00
CUSTOMER ACCOUNTS 300.9405.201 SS/MEDICARE 12,634.31 11,576.07 15,747.00 16,153.00 16,153.00
CUSTOMER ACCOUNTS 300.9405.202 RETIREMENT CONTRIBUTION 17,894.07 15,249.48 20,609.00 20,945.00 20,945.00
CUSTOMER ACCOUNTS 300.9405.203 INSURANCE - VRS 2,136.95 1,811.82 2,308.00 2,346.00 2,346.00
CUSTOMER ACCOUNTS 300.9405.204 NATIONWIDE 345.63 236.89 345.00 345.00 345.00
CUSTOMER ACCOUNTS 300.9405.205 MEDICAL INSURANCE 26,979.60 31,005.60 38,124.00 39,522.00 39,522.00
CUSTOMER ACCOUNTS 300.9405.207 DISABILITY INS - HYRBID 213.11 438.64 350.00 400.00 400.00
CUSTOMER ACCOUNTS 300.9405.209 UNEMPLOYMENT INSURANCE 306.68 .00 .00 .00 .00
CUSTOMER ACCOUNTS 300.9405.211 WORKERS' COMPENSATION INS .00 1,152.03 1,172.00 1,407.00 1,407.00
CUSTOMER ACCOUNTS 300.9405.302 CONTRACTUAL SERVICES .00 .00 .00 2,500.00 2,500.00
CUSTOMER ACCOUNTS 300.9405.304 MAINTENANCE & REPAIRS EQUI 715.86 482.40 700.00 700.00 700.00
CUSTOMER ACCOUNTS 300.9405.305 MAINTENANCE SERVICE CONTRA 83.40 749.72 .00 .00 .00
CUSTOMER ACCOUNTS 300.9405.306 PRINTING & BINDING 931.35 986.70 2,000.00 2,000.00 2,000.00
CUSTOMER ACCOUNTS 300.9405.310 UNIFORMS/WEARING APPAREL 440.27 .00 .00 .00 .00
CUSTOMER ACCOUNTS 300.9405.355 WATER/SEWER BILLING ACCOUN 21,284.79 24,584.27 26,000.00 26,000.00 26,000.00
CUSTOMER ACCOUNTS 300.9405.521 TELEPHONE 41.17 .00 300.00 300.00 300.00
CUSTOMER ACCOUNTS 300.9405.522 POSTAGE 1,091.78 .00 100.00 100.00 100.00
CUSTOMER ACCOUNTS 300.9405.535 MOTOR VEHICLE INSURANCE .00 .00 .00 .00 .00
CUSTOMER ACCOUNTS 300.9405.538 LIBAILITY INSURANCE .00 .00 .00 .00 .00
CUSTOMER ACCOUNTS 300.9405.541 OFFICE SUPPLIES 1,372.91 2,018.75 2,100.00 2,100.00 2,100.00
CUSTOMER ACCOUNTS 300.9405.548 GAS, OIL, GREASE &ANTIFREE 166.74 .00 .00 .00 .00
CUSTOMER ACCOUNTS 300.9405.560 TRAVEL (MILEAGE/FARE).00 .00 200.00 200.00 200.00
CUSTOMER ACCOUNTS 300.9405.581 DUES & SUBSCRIPTIONS .00 .00 50.00 50.00 50.00
CUSTOMER ACCOUNTS 300.9405.585 MISCELLANEOUS 120.60 408.22 .00 .00 .00
CUSTOMER ACCOUNTS 300.9405.709 REPLACEMENT OF EQUIPMENT 1,005.42 458.81 1,000.00 2,500.00 2,500.00
CUSTOMER ACCOUNTS 300.9405.710 METER REPLACEMENT .00 2,386.10 12,700.00 12,700.00 12,700.00
CUSTOMER ACCOUNTS 300.9405.716 OTHER EQUIPMENT 406.63 209.35 .00 .00 .00
CUSTOMER ACCOUNTS 300.9405.799 CAPITAL OUTLAY .00 .00 25,000.00 .00 .00
CUSTOMER ACCOUNTS 300.9405.903 BANK SERVICE CHARGES .00 .00 .00 5,000.00 5,000.00
CUSTOMER ACCOUNTS 300.9405.904 CREDIT CARD FEES .00 .00 .00 20,000.00 20,000.00
118
Actual Adopted Proposed Adopted $ Budget % Budget
FY 17-18 FY 18-19 FY 19-20 FY19-20 Variance Variance
Personnel 382,618 357,257 390,510 390,510 33,253 9.31%
Operating 278,180 341,866 335,066 335,066 (6,800) -1.99%
Capital 209,000 202,791 218,747 218,747 15,956 7.87%
Total 869,798 901,914 944,323 944,323 42,409 4.70%
Authorized Positions
Utility System Operator I 3.00 3.00 3.00
Utility System Operator III 1.00 1.00 1.00
Total Positions 4.00 4.00 4.00
Utility Fund Expenditure Budget
Water System Maintenance
Personnel Operating Capital
119
UTILITY FUND
ACCOUNT DESCRIPTION
FUND ACTUAL ACTUAL FY19 ADOPTED
WATER SYSTEM MAINT 300.9410.101 SALARIES & WAGES 177,486.44 234,263.10 211,203.00 235,412.00 235,412.00
WATER SYSTEM MAINT 300.9410.102 SALARIES & WAGES - OVERTIM 33,456.50 49,722.48 42,000.00 42,785.00 42,785.00
WATER SYSTEM MAINT 300.9410.103 SALARIES & WAGES - PART-TI 1,256.40 148.91 .00 .00 .00
WATER SYSTEM MAINT 300.9410.105 SEPARATION PAY 926.37 384.40 .00 .00 .00
WATER SYSTEM MAINT 300.9410.201 SS/MEDICARE 15,738.58 21,274.51 19,370.00 21,283.00 21,283.00
WATER SYSTEM MAINT 300.9410.202 RETIREMENT CONTRIBUTION- V -14,226.04 25,389.37 24,711.00 27,544.00 27,544.00
WATER SYSTEM MAINT 300.9410.203 INSURANCE - VRS 2,387.96 3,220.05 2,767.00 3,084.00 3,084.00
WATER SYSTEM MAINT 300.9410.204 NATIONWIDE 434.94 474.65 500.00 500.00 500.00
WATER SYSTEM MAINT 300.9410.205 MEDICAL INSURANCE 55,111.78 39,170.98 49,022.00 49,310.00 49,310.00
WATER SYSTEM MAINT 300.9410.207 DISABILITY INS - HYBRID EM 532.18 884.05 .00 .00 .00
WATER SYSTEM MAINT 300.9410.209 UNEMPLOYMENT INSURANCE .00 .00 .00 .00 .00
WATER SYSTEM MAINT 300.9410.211 WORKERS' COMPENSATION INS 1,061.35 7,685.22 7,684.00 10,592.00 10,592.00
WATER SYSTEM MAINT 300.9410.302 CONTRACTUAL SERVICES 17,933.22 16,116.38 25,000.00 25,000.00 25,000.00
WATER SYSTEM MAINT 300.9410.304 MAINTENANCE & REPAIRS EQUI 10,617.80 18,371.94 12,000.00 12,000.00 12,000.00
WATER SYSTEM MAINT 300.9410.306 PRINTING & BINDING .00 528.15 2,000.00 2,000.00 2,000.00
WATER SYSTEM MAINT 300.9410.310 UNIFORMS/WEARING APPAREL 4,328.88 3,933.10 4,560.00 4,560.00 4,560.00
WATER SYSTEM MAINT 300.9410.313 .00 15,367.43 .00 .00 .00
WATER SYSTEM MAINT 300.9410.350 MAINTENANCE & REPAIR BLDG..00 .00 .00 .00 .00
WATER SYSTEM MAINT 300.9410.353 LABORATORY TESTING 9,855.98 10,668.91 18,000.00 18,000.00 18,000.00
WATER SYSTEM MAINT 300.9410.355 WATER BILLING-FINANCE .00 156.96 .00 .00 .00
WATER SYSTEM MAINT 300.9410.361 WATER STORAGE- MNT. & REPA 393.92 4,174.66 4,000.00 4,000.00 4,000.00
WATER SYSTEM MAINT 300.9410.380 CHESTNUT WELL REPAIR & MNT .00 45.74 3,020.00 3,020.00 3,020.00
WATER SYSTEM MAINT 300.9410.381 CRAIG WELL REPAIR & MNT 104.72 193.78 7,230.00 7,230.00 7,230.00
WATER SYSTEM MAINT 300.9410.382 BUSH WELL #1 REPAIR & MNT 144.06 45.74 5,250.00 5,250.00 5,250.00
WATER SYSTEM MAINT 300.9410.383 MANSARD SQ WELL REPAIR & M 24,716.44 242.36 5,250.00 5,250.00 5,250.00
WATER SYSTEM MAINT 300.9410.384 SPRING GROVE WELL REP & MN 12.85 437.94 5,250.00 5,250.00 5,250.00
WATER SYSTEM MAINT 300.9410.385 MELISSA WELL REPAIR & MNT 201.58 107.10 5,250.00 5,250.00 5,250.00
WATER SYSTEM MAINT 300.9410.386 STONEBRIDGE WELL REP & MNT 11,290.98 751.62 5,250.00 5,250.00 5,250.00
WATER SYSTEM MAINT 300.9410.387 ROUTE 24 WELL REPAIR & MNT .00 566.63 5,250.00 5,250.00 5,250.00
WATER SYSTEM MAINT 300.9410.388 BUSH WELL #2 REPAIR & MNT 311.04 2,092.84 7,770.00 7,770.00 7,770.00
WATER SYSTEM MAINT 300.9410.389 BUSH WELL #3 REPAIR & MTN .00 .00 2,000.00 2,000.00 2,000.00
WATER SYSTEM MAINT 300.9410.510 ELECTRICAL SERVICES 115,510.23 111,231.74 105,000.00 115,000.00 115,000.00
WATER SYSTEM MAINT 300.9410.532 PROPERTY INSURANCE 5,908.00 4,391.00 5,365.00 5,365.00 5,365.00
WATER SYSTEM MAINT 300.9410.535 MOTOR VECHICLE INSURANCE 6,493.23 6,772.00 5,072.00 5,072.00 5,072.00
WATER SYSTEM MAINT 300.9410.538 LIABILITY INSURANCE 12,092.38 11,317.00 10,349.00 10,349.00 10,349.00
WATER SYSTEM MAINT 300.9410.548 GAS, OIL,GREASE & ANTIFREE 12,749.32 14,630.12 15,400.00 15,400.00 15,400.00
WATER SYSTEM MAINT 300.9410.549 OIL, ANTIFREEZE, AND FLUID 1,061.04 976.18 1,500.00 1,500.00 1,500.00
WATER SYSTEM MAINT 300.9410.553 MATERIALS & SUPPLIES 26,125.89 28,401.79 35,000.00 35,000.00 35,000.00
WATER SYSTEM MAINT 300.9410.554 SMALL TOOLS 1,272.45 1,194.17 1,800.00 1,800.00 1,800.00
WATER SYSTEM MAINT 300.9410.555 JANITORIAL/INVENTORY SUPPL .00 .00 .00 .00 .00
WATER SYSTEM MAINT 300.9410.557 CHEMICALS FOR WATER SUPPLY 8,682.72 8,937.64 9,000.00 9,000.00 9,000.00
WATER SYSTEM MAINT 300.9410.558 STREET MATERIALS 14,953.62 13,479.25 15,000.00 15,000.00 15,000.00
WATER SYSTEM MAINT 300.9410.560 TRAVEL & TRAINING 1,119.43 3,047.58 3,500.00 3,500.00 3,500.00
WATER SYSTEM MAINT 300.9410.598 .00 .00 1,000.00 1,000.00 1,000.00
WATER SYSTEM MAINT 300.9410.599 REGIONAL WATER SUPPLY PLNG .00 .00 .00 .00 .00
WATER SYSTEM MAINT 300.9410.709 REPLACEMENT OF EQUIPMENT 6,874.03 3,508.94 8,000.00 8,000.00 8,000.00
WATER SYSTEM MAINT 300.9410.710 METER REPLACEMENT-FINANCE 3,482.00 -500.00 .00 .00 .00
WATER SYSTEM MAINT 300.9410.714 FIRE HYDRANTS 3,782.62 15,366.34 8,000.00 8,000.00 8,000.00
WATER SYSTEM MAINT 300.9410.716 OTHER EQUIPMENT 619.10 599.90 1,500.00 1,500.00 1,500.00
WATER SYSTEM MAINT 300.9410.717 MILLING & PAVEMENT 202,142.00 185,291.00 185,291.00 185,247.00 185,247.00
WATER SYSTEM MAINT 300.9410.726 WATER LINE PROJECTS - BOND .00 .00 .00 .00 .00
WATER SYSTEM MAINT 300.9410.750 BACKHOE FRONT END LOADER .00 .00 .00 .00 .00
WATER SYSTEM MAINT 300.9410.751 PRV STATION-MONTGOMERY VIL .00 .00 .00 .00 .00
WATER SYSTEM MAINT 300.9410.752 PRV STATION - FEATHER RD .00 .00 .00 .00 .00
WATER SYSTEM MAINT 300.9410.781 VDOT REV SHRG-PAVING & MIL .00 .00 .00 .00 .00
WATER SYSTEM MAINT 300.9410.798 EQUIPMENT BOND 2013 .00 .00 .00 .00 .00
WATER SYSTEM MAINT 300.9410.799 CAPITAL OUTLAY 5,069.39 4,734.00 16,800.00 16,000.00 16,000.00
WATER SYSTEM MAINT 300.9410.801 LEASE/RENT OF EQUIPMENT .00 .00 .00 .00 .00
120
Actual Adopted Proposed Adopted $ Budget % Budget
FY 17-18 FY 18-19 FY 19-20 FY19-20 Variance Variance
Personnel - - - - - 0.00%
Operating 107,291.00 125,000.00 125,000.00 125,000.00 - 0.00%
Capital - - - - - 0.00%
Total 107,291.00 125,000.00 125,000.00 125,000.00 - 0.00%
Utility Fund Expenditure Budget
Purchased Water
Personnel Operating Capital
121
UTILITY FUND
ACCOUNT DESCRIPTION
FUND ACTUAL ACTUAL FY19 ADOPTED
PURCHASED WATER 300.9415.313 PURCHASED WATER 104,995.45 107,291.09 125,000.00 125,000.00 125,000.00
122
Actual Adopted Proposed Adopted $ Budget % Budget
FY 17-18 FY 18-19 FY 19-20 FY19-20 Variance Variance
Personnel 193,835.00 237,824.00 250,152.00 250,152.00 12,328.00 5.18%
Operating 417,875.00 502,753.00 494,118.00 494,118.00 (8,635.00) -1.72%
Capital 20,171.00 114,950.00 91,810.00 91,810.00 (23,140.00) -20.13%
Total 631,881.00 855,527.00 836,080.00 836,080.00 (19,447.00) -2.27%
Authorized Positions
Wstwater Sys. Operator I 1.00 1.00 1.00
Wstwater Sys. Operator III 1.00 1.00 1.00
Total Positions 2.00 2.00 2.00
Utility Fund Expenditure Budget
Wastewater Maintenance
Personnel Operating Capital
123
UTILITY FUND
ACCOUNT DESCRIPTION
FUND ACTUAL ACTUAL FY19 ADOPTED
WASTEWATER SYS MAINT 300.9500.101 SALARIES & WAGES 108,162.91 125,412.70 147,723.00 149,562.00 149,562.00
WASTEWATER SYS MAINT 300.9500.102 SALARIES & WAGES - OVERTIM 9,386.22 11,184.10 15,120.00 21,257.00 21,257.00
WASTEWATER SYS MAINT 300.9500.103 SALARIES & WAGES - PART-TI 1,256.40 148.89 .00 .00 .00
WASTEWATER SYS MAINT 300.9500.105 SEPARATION PAY 3,170.30 153.76 .00 .00 .00
WASTEWATER SYS MAINT 300.9500.201 SS/MEDICARE 9,078.20 10,082.65 12,458.00 13,068.00 13,068.00
WASTEWATER SYS MAINT 300.9500.202 RETIREMENT CONTRIBUTION- V -9,761.40 11,547.53 17,284.00 17,499.00 17,499.00
WASTEWATER SYS MAINT 300.9500.203 INSURANCE - VRS 1,334.60 1,480.63 1,936.00 1,960.00 1,960.00
WASTEWATER SYS MAINT 300.9500.204 NATIONWIDE 195.67 318.99 225.00 320.00 320.00
WASTEWATER SYS MAINT 300.9500.205 MEDICAL INSURANCE 23,040.71 29,389.85 38,342.00 40,778.00 40,778.00
WASTEWATER SYS MAINT 300.9500.207 DISABILITY INS - HYBRID 11.91 15.98 .00 .00 .00
WASTEWATER SYS MAINT 300.9500.209 UNEMPLOYMENT INSURANCE .00 .00 .00 .00 .00
WASTEWATER SYS MAINT 300.9500.211 WORKERS' COMPENSATION INS 5,892.00 4,099.47 4,736.00 5,708.00 5,708.00
WASTEWATER SYS MAINT 300.9500.302 CONTRACTUAL SERVICES 9,057.50 8,195.28 15,000.00 15,000.00 15,000.00
WASTEWATER SYS MAINT 300.9500.304 MAINTENANCE & REPAIRS EQUI 2,933.74 7,251.58 5,500.00 5,500.00 5,500.00
WASTEWATER SYS MAINT 300.9500.305 MAINTENANCE SERVICE CONTRA 1,804.94 1,030.68 1,800.00 1,800.00 1,800.00
WASTEWATER SYS MAINT 300.9500.310 UNIFORMS/WEARING APPAREL 1,290.51 1,733.40 1,900.00 1,900.00 1,900.00
WASTEWATER SYS MAINT 300.9500.314 WASTEWATER TREATMENT COST 342,708.14 325,955.66 375,000.00 364,625.00 364,625.00
WASTEWATER SYS MAINT 300.9500.350 MAINTENANCE & REPAIR BLDG..00 .00 .00 .00 .00
WASTEWATER SYS MAINT 300.9500.353 LABORATORY TESTING .00 .00 100.00 100.00 100.00
WASTEWATER SYS MAINT 300.9500.355 SEWER BILLING-FINANCE .00 156.96 .00 .00 .00
WASTEWATER SYS MAINT 300.9500.380 HARDY RD SWR LS REP & MNT 1,524.72 2,180.16 4,500.00 4,500.00 4,500.00
WASTEWATER SYS MAINT 300.9500.381 NIAGARA SWR LS REP & MNT 4,536.82 1,258.52 4,750.00 4,750.00 4,750.00
WASTEWATER SYS MAINT 300.9500.382 THIRD STREET LS REP & MNT 88.16 230.14 5,750.00 5,750.00 5,750.00
WASTEWATER SYS MAINT 300.9500.510 ELECTRICAL SERVICES 27,656.25 22,464.93 22,000.00 23,000.00 23,000.00
WASTEWATER SYS MAINT 300.9500.513 WATER AND SEWER SERVICE 8,918.65 1,443.11 1,500.00 1,500.00 1,500.00
WASTEWATER SYS MAINT 300.9500.532 PROPERTY INSURANCE 4,544.45 3,377.00 4,127.00 4,127.00 4,127.00
WASTEWATER SYS MAINT 300.9500.535 MOTOR VECHICLE INSURANCE 4,328.81 4,512.00 3,382.00 3,382.00 3,382.00
WASTEWATER SYS MAINT 300.9500.538 LIABILITY INSURANCE 9,301.05 8,704.00 7,960.00 8,700.00 8,700.00
WASTEWATER SYS MAINT 300.9500.548 GAS, OIL,GREASE & ANTIFREE 5,255.87 5,941.01 6,160.00 6,160.00 6,160.00
WASTEWATER SYS MAINT 300.9500.549 OIL, ANTIFREEZE, AND FLUID 319.13 614.31 600.00 600.00 600.00
WASTEWATER SYS MAINT 300.9500.553 MATERIALS & SUPPLIES 16,582.22 13,190.01 32,624.00 32,624.00 32,624.00
WASTEWATER SYS MAINT 300.9500.554 SMALL TOOLS 1,326.35 445.38 1,000.00 1,000.00 1,000.00
WASTEWATER SYS MAINT 300.9500.555 JANITORIAL/INVENTORY SUPPL .00 .00 .00 .00 .00
WASTEWATER SYS MAINT 300.9500.558 STREET MATERIALS 7,919.05 7,896.71 6,000.00 6,000.00 6,000.00
WASTEWATER SYS MAINT 300.9500.560 TRAVEL & TRAINING 801.28 1,293.82 2,100.00 2,100.00 2,100.00
WASTEWATER SYS MAINT 300.9500.606 FATS, OIL & GREASE PROGRAM .00 .00 1,000.00 1,000.00 1,000.00
WASTEWATER SYS MAINT 300.9500.709 REPLACEMENT OF EQUIPMENT .00 1,500.00 1,500.00 1,500.00 1,500.00
WASTEWATER SYS MAINT 300.9500.711 BACK WATER PREVENTION PRGM .00 .00 1,250.00 1,250.00 1,250.00
WASTEWATER SYS MAINT 300.9500.715 F.C. SEWER COST SHARE PRJC .00 .00 .00 .00 .00
WASTEWATER SYS MAINT 300.9500.716 OTHER EQUIPMENT 498.31 .00 3,200.00 3,200.00 3,200.00
WASTEWATER SYS MAINT 300.9500.722 SPECIAL PROJECTS .00 .00 .00 .00 .00
WASTEWATER SYS MAINT 300.9500.723 INFILTRATION PROJECT 25,538.54 18,671.31 50,000.00 50,000.00 50,000.00
WASTEWATER SYS MAINT 300.9500.726 REGIONAL WWTP - UPGRADE -8,955.89 .00 .00 .00 .00
WASTEWATER SYS MAINT 300.9500.732 REPAIR TINKER CREEK SEWER .00 .00 .00 .00 .00
WASTEWATER SYS MAINT 300.9500.733 LOSS IN DSPSAL - FIXED ASS .00 .00 .00 .00 .00
WASTEWATER SYS MAINT 300.9500.734 WASHINGTON AVE SS OFFSET L .00 .00 .00 .00 .00
WASTEWATER SYS MAINT 300.9500.799 CAPITAL OUTLAY .00 .00 59,000.00 35,860.00 35,860.00
WASTEWATER SYS MAINT 300.9500.820 PLANNING GRANT WW EXTSN PR .00 .00 .00 .00 .00
619,746.12 631,880.52 855,527.00 836,080.00 836,080.00
124
Actual Adopted Proposed Adopted $ Budget % Budget
FY 17-18 FY 18-19 FY 19-20 FY19-20 Variance Variance
Personnel - - - - - 0.00%
Operating 178,720.00 768,658.00 772,930.00 772,930.00 4,272.00 0.56%
Capital - - - - - 0.00%
Total 178,720.00 768,658.00 772,930.00 772,930.00 4,272.00 0.56%
Utility Fund Expenditure Budget
Debt Retirement
Personnel Operating Capital
125
UTILITY FUND
ACCOUNT DESCRIPTION
FUND ACTUAL ACTUAL FY19 ADOPTED
DEBT RETIREMENT 300.9800.901 PRINCIPAL-WWTP PHASE I .00 .00 .00 .00 .00
DEBT RETIREMENT 300.9800.902 INTEREST - WWTP PHASE I .00 .00 .00 .00 .00
DEBT RETIREMENT 300.9800.903 OTHER LOAN COSTS .00 93.00 .00 .00 .00
DEBT RETIREMENT 300.9800.904 PRINCIPAL- WWTP PHASE II .00 .00 132,175.00 136,339.00 136,339.00
DEBT RETIREMENT 300.9800.905 INTEREST - WWTP PHASE II 45,103.56 41,190.66 38,180.00 34,060.00 34,060.00
DEBT RETIREMENT 300.9800.911 VRA PRINCIPAL: WOLF CREEK .00 .00 71,302.00 73,674.00 73,674.00
DEBT RETIREMENT 300.9800.912 VRA INTEREST: WOLF CREEK 19,598.16 17,339.40 16,183.00 13,810.00 13,810.00
DEBT RETIREMENT 300.9800.913 VRA PRINCIPAL: LINDENWOOD .00 .00 65,515.00 67,561.00 67,561.00
DEBT RETIREMENT 300.9800.914 VRA INTEREST: LINDENWOOD 20,908.29 18,963.78 17,636.00 15,589.00 15,589.00
DEBT RETIREMENT 300.9800.919 PRINCIPAL-W/S 2007 CAP IMP .00 .00 135,000.00 .00 .00
DEBT RETIREMENT 300.9800.920 INTEREST-W/S 2007 CAP IMP 7,254.43 -576.83 2,700.00 .00 .00
DEBT RETIREMENT 300.9800.921 PRINCIPAL - 2012 BOND VRA .00 .00 .00 .00 .00
DEBT RETIREMENT 300.9800.922 INTEREST - 2012 BOND VRA .00 .00 .00 .00 .00
DEBT RETIREMENT 300.9800.923 PRINCIPAL- 2013 COMMERCIAL .00 .00 .00 .00 .00
DEBT RETIREMENT 300.9800.924 INTEREST - 2013 COMMERCIAL .00 .00 .00 .00 .00
DEBT RETIREMENT 300.9800.925 PRINCIPAL - 2013 BOND .00 .00 78,195.00 80,446.00 80,446.00
DEBT RETIREMENT 300.9800.926 INTEREST -2013 BOND 35,586.32 41,110.19 40,006.00 37,745.00 37,745.00
DEBT RETIREMENT 300.9800.929 PRINCIPAL-WVWA TINKER CREE .00 .00 14,923.00 15,275.00 15,275.00
DEBT RETIREMENT 300.9800.930 INTEREST-WVWA TINKER CREEK 6,304.11 6,766.40 5,790.00 5,467.00 5,467.00
DEBT RETIREMENT 300.9800.931 GO REFUND SERIES 2016B PRI .00 .00 30,000.00 174,000.00 174,000.00
DEBT RETIREMENT 300.9800.932 GO REFUND SERIES 2016B INT 49,402.36 47,365.23 34,891.00 32,800.00 32,800.00
DEBT RETIREMENT 300.9800.933 2017 LEASE PURCHASE PRIN .00 .43 65,637.00 67,243.00 67,243.00
DEBT RETIREMENT 300.9800.934 2017 LEASE PURCHASE INT .00 5,939.40 10,699.00 9,094.00 9,094.00
DEBT RETIREMENT 300.9800.935 2017 VML MET TRUCKS PRIN .00 .00 8,920.00 9,126.00 9,126.00
DEBT RETIREMENT 300.9800.936 2017 VML MET TRUCKS INT .00 528.19 906.00 701.00 701.00
126
Actual Adopted Proposed Adopted $ Budget % Budget
FY 17-18 FY 18-19 FY 19-20 FY19-20 Variance Variance
Personnel - - - - - 0.00%
Operating - 4,000.00 4,000.00 4,000.00 - 0.00%
Capital - - - - - 0.00%
Total - 4,000.00 4,000.00 4,000.00 - 0.00%
Utility Fund Expenditure Budget
Performance Agreements
Personnel Operating Capital
127
UTILITY FUND
ACCOUNT DESCRIPTION
FUND ACTUAL ACTUAL FY19 ADOPTED
PERFORMANCE AGREEMENT 300.9880.502 WILLIAM BYRD HS AGREEMENT .00 .00 4,000.00 4,000.00 4,000.00
128
Actual Adopted Proposed Adopted $ Budget % Budget
FY 17-18 FY 18-19 FY 19-20 FY19-20 Variance Variance
Amortization Expense - - - - - 0.00%
Depreciation Expense 766,804.00 - - - - 0.00%
Reserve for Contingency - - - - - 0.00%
Total 766,804.00 - - - - 0.00%
Utility Fund Expenditure Budget
129
UTILITY FUND
ACCOUNT DESCRIPTION
FUND ACTUAL ACTUAL FY19 ADOPTED
CONTINGENCIES 300.9900.407 RESERVE FOR CONTINGENCIES .00 .00 .00 .00 .00
CONTINGENCIES 300.9900.996 DEPRECIATION 721,775.68 766,803.96 .00 .00 .00
CONTINGENCIES 300.9900.997 AMORTIZATION EXPENSE .00 .00 .00 .00 .00
130
Actual Adopted Proposed Adopted $ Budget % Budget
FY 17-18 FY 18-19 FY 19-20 FY19-20 Variance Variance
Stormwater Transfer 140,298.00 204,882.00 230,105.00 230,105.00 25,223.00 12.31%
Non Department Transfer - 16,225.00 - - (16,225.00) -100.00%
Total 140,298.00 221,107.00 230,105.00 230,105.00 8,998.00 4.07%
Utility Fund Expenditure Budget
Transfers
Stormwater Transfer Non Department Transfer
131
UTILITY FUND
ACCOUNT DESCRIPTION
FUND ACTUAL ACTUAL FY19 ADOPTED
TRANSFERS TO 300.9950.900 TRANSFER TO OTHER FUNDS 114,177.29 140,298.09 204,882.00 230,105.00 230,105.00
TRANSFERS TO 300.9950.910 NON DEPT TRANSFERS .00 .00 15,745.00 .00 .00
114,177.29 140,298.09 220,627.00 230,105.00 230,105.00
TOTAL EXPENDITURES 3,202,432.91 3,428,496.33 3,720,200.00 3,722,500.00 3,722,500.00
132
Actual Adopted Proposed Adopted $ Budget % Budget
FY 17-18 FY 18-19 FY 19-20 FY19-20 Variance Variance
Transfer In - - 500,012 500,012 500,012 100.00%
Total - - 500,012 500,012 500,012 100.00%
Capital Fund Revenue Budget
Capital Fund Revenue
Transfer In
133
CAPITAL FUND
ACCOUNT DESCRIPTION
FUND
ACCOUNT ACCOUNT DESCRIPTION
ACTUAL
2017
ACTUAL
2018
REVISED FY19
BUDGET
PROPOSED
FY2020
ADOPTED
FY2020
TRANSFER IN 400.4105.001 TRANSFERS FROM - - - 500,012.00 500,012.00
- - - 500,012.00 500,012.00
134
Actual Adopted Proposed Adopted $ Budget % Budget
FY 17-18 FY 18-19 FY 19-20 FY19-20 Variance Variance
Police Department - - 22,000 22,000 22,000 100.00%
Highway Maintenance - - 469,000 469,000 469,000 100.00%
Economic Development - - 9,012 9,012 9,012 100.00%
Total - - 500,012 500,012 500,012 100.00%
Capital Fund Expenditure Budget
Capital
Fund Expenditures
Police Department Highway Maintenance Economic Development
135
CAPITAL FUND
ACCOUNT DESCRIPTION
FUND
ACCOUNT ACCOUNT DESCRIPTION
ACTUAL
2017
ACTUAL
2018
REVISED
FY19
PROPOSED
FY2020
ADOPTED
FY2020
POLICE DEPARTMENT 400.3101.799 CAPITAL OUTLAY - - - 22,000.00 22,000.00
HWY MAINTENANCE 400.4101.701 MOUNTAIN VIEW RD IMP - - - 350,000.00 350,000.00
HWY MAINTENANCE 400.4101.799 CAPITAL OUTLAY - - - 119,000.00 119,000.00
ECONOMIC DEVELOPMENT 400.8150.799 CAPITAL OUTLAY - - - 9,012.00 9,012.00
TOTAL EXPENDITURES BUDGET - - - 500,012.00 500,012.00
136
Actual Adopted Proposed Adopted $ Budget % Budget
FY 17-18 FY 18-19 FY 19-20 FY19-20 Variance Variance
Transfer In 252,765 409,764 460,210 460,210 50,446 12.31%
Total 252,765 409,764 460,210 460,210 50,446 12.31%
Stormwater Fund Summary of Revenues
Stormwater Revenue
Transfer In
137
STORMWATER FUND
ACCOUNT DESCRIPTION
FUND
ACCOUNT ACCOUNT DESCRIPTION
ACTUAL
2017
ACTUAL
2018
REVISED FY19
BUDGET
PROPOSED
FY2020
ADOPTED
FY2020
TRANSFER IN 600.4105.001 TRANSFER FROM 334,155.29 280,596.19 409,765.00 460,210.00 460,210.00
334,155.29 280,596.19 409,765.00 460,210.00 460,210.00
138
Actual Adopted Proposed Adopted $ Budget % Budget
FY 17-18 FY 18-19 FY 19-20 FY19-20 Variance Variance
Administration 37,918 99,309 94,068 94,068 (5,241) -5.28%
Street & Road Cleaning 38,872 65,967 66,643 66,643 676 1.02%
Operations 175,975 243,926 260,772 260,772 16,846 6.91%
Debt Retirement - - 38,727 38,727 38,727 100.00%
Total 252,765 409,202 460,210 460,210 51,008 102.65%
Stormwater Fund Summary of Expenditures
Stormwater Expenditures
Administration Street & Road Cleaning Operations Debt Retirement
139
Actual Adopted Proposed Adopted $ Budget % Budget
FY 17-18 FY 18-19 FY 19-20 FY19-20 Variance Variance
Personnel 17,831 55,309 42,568 42,568 (12,741) -23.04%
Operating 20,087 44,000 51,500 51,500 7,500 17.05%
Capital - - - - - 0.00%
Total 37,918 99,309 94,068 94,068 (5,241) -5.28%
Stormwater Fund Expenditure Budget
Stormwater Administration
Personnel Operating Capital
140
STORMWATER FUND
ACCOUNT DESCRIPTION
FUND
ACCOUNT ACCOUNT DESCRIPTION
ACTUAL
2017
ACTUAL
2018
REVISED
FY19
PROPOSED
FY2020
ADOPTED
FY2020
ADMINISTRATION 600.6200.101 SALARIES & WAGES 57,387.32 20,632.97 41,178.00 31,172.00 31,172.00
ADMINISTRATION 600.6200.102 SALARIES & WAGES - OVERTIM 104.43 7.66 .00 .00 .00
ADMINISTRATION 600.6200.103 SALARIES & WAGES - PART-TI 48.00 .00 .00 .00 .00
ADMINISTRATION 600.6200.105 SEPARATION PAY .00 .00 .00 .00 .00
ADMINISTRATION 600.6200.201 SS/MEDICARE 3,875.85 2,063.82 3,151.00 2,385.00 2,385.00
ADMINISTRATION 600.6200.202 RETIREMENT CONTRIBUTION- V 30,862.03 -5,262.17 4,818.00 3,648.00 3,648.00
ADMINISTRATION 600.6200.203 INSURANCE - VRS 639.65 349.59 540.00 409.00 409.00
ADMINISTRATION 600.6200.204 NATIONWIDE 70.30 39.38 70.00 70.00 70.00
ADMINISTRATION 600.6200.205 MEDICAL INSURANCE 6,314.04 2,833.44 5,552.00 4,541.00 4,541.00
ADMINISTRATION 600.6200.206 CAR ALLOWANCE 62.50 .00 .00 .00 .00
ADMINISTRATION 600.6200.207 DISABILITY INS - HYBRID EM .00 41.20 .00 .00 .00
ADMINISTRATION 600.6200.209 UNEMPLOYMENT INSURANCE .00 .00 .00 .00 .00
ADMINISTRATION 600.6200.211 WORKERS' COMPENSATION INS .00 32.92 562.00 343.00 343.00
ADMINISTRATION 600.6200.302 CONTRACTUAL SERVICES 22,210.83 6,396.16 30,000.00 40,000.00 40,000.00
ADMINISTRATION 600.6200.303 INDEPENDENT AUDITORS 721.32 6,458.50 6,000.00 6,000.00 6,000.00
ADMINISTRATION 600.6200.356 SPECIAL TRAINING .00 .00 .00 .00 .00
ADMINISTRATION 600.6200.371 PERMITTING 3,000.00 3,844.67 7,000.00 5,000.00 5,000.00
ADMINISTRATION 600.6200.521 TELEPHONE 382.32 480.12 1,000.00 500.00 500.00
141
Actual Adopted Proposed Adopted $ Budget % Budget
FY 17-18 FY 18-19 FY 19-20 FY19-20 Variance Variance
Personnel 30,735 45,786 52,762 52,762 6,976 15.24%
Operating 8,137 20,181 13,881 13,881 (6,300) -31.22%
Capital - - - - - 0.00%
Total 38,872 65,967 66,643 66,643 676 1.02%
Authorized Positions
Street Sweeper Operator 1.00 1.00 1.00
Total Positions 1.00 1.00 1.00
Stormwater Fund Expenditure Budget
Street & Road Cleaning
Personnel Operating Capital
142
STORMWATER FUND
ACCOUNT DESCRIPTION
FUND
ACCOUNT ACCOUNT DESCRIPTION
ACTUAL
2017
ACTUAL
2018
REVISED
FY19
PROPOSED
FY2020
ADOPTED
FY2020
STREET & ROAD 600.6202.101 SALARIES & WAGES 43,545.13 21,865.35 34,801.00 37,410.00 37,410.00
STREET & ROAD 600.6202.102 SALARIES & WAGES - OVERTIM 740.71 223.78 800.00 2,108.00 2,108.00
STREET & ROAD 600.6202.105 SEPARATION PAY .00 109.66 .00 .00 .00
STREET & ROAD 600.6202.201 SS/MEDICARE 3,296.61 1,662.82 2,724.00 3,024.00 3,024.00
STREET & ROAD 600.6202.202 RETIREMENT CONTRIBUTION- V 25,257.84 -4,327.15 4,072.00 4,377.00 4,377.00
STREET & ROAD 600.6202.203 INSURANCE - VRS 539.17 -423.09 456.00 591.00 591.00
STREET & ROAD 600.6202.204 NATIONWIDE 22.92 23.68 25.00 25.00 25.00
STREET & ROAD 600.6202.205 MEDICAL INSURANCE 10,879.72 9,727.15 1,194.00 2,994.00 2,994.00
STREET & ROAD 600.6202.207 DISABILITY INS - HYBRID EM 33.98 -1.16 .00 140.00 140.00
STREET & ROAD 600.6202.211 WORKERS' COMPENSATION INS .00 1,873.69 1,714.00 2,093.00 2,093.00
STREET & ROAD 600.6202.304 MAINTENANCE & REPAIRS EQUI 2,787.78 1,933.42 9,500.00 5,500.00 5,500.00
STREET & ROAD 600.6202.310 UNIFORMS/WEARING APPAREL 468.33 457.26 700.00 400.00 400.00
STREET & ROAD 600.6202.535 MOTOR VEHICLE INSURANCE 359.19 476.00 381.00 381.00 381.00
STREET & ROAD 600.6202.548 GAS, OIL,GREASE & ANTIFREE 4,368.13 4,019.27 6,800.00 4,800.00 4,800.00
STREET & ROAD 600.6202.549 OIL, ANTIFREEZE, AND FLUID .00 .00 800.00 800.00 800.00
STREET & ROAD 600.6202.601 REGIONAL LANDFILL CHARGES 2,121.63 1,250.69 2,000.00 2,000.00 2,000.00
94,421.14 38,871.37 65,967.00 66,643.00 66,643.00
143
Actual Adopted Proposed Adopted $ Budget % Budget
FY 17-18 FY 18-19 FY 19-20 FY19-20 Variance Variance
Personnel 151,337 189,826 216,472 216,472 26,646 14.04%
Operating 9,116 28,100 18,800 18,800 (9,300) -33.10%
Capital 15,522 26,000 25,500 25,500 (500) -1.92%
Total 175,975 243,926 260,772 260,772 16,846 6.91%
Stormwater Fund Expenditure Budget
Stormwater Operations
Personnel Operating Capital
144
STORMWATER FUND
ACCOUNT DESCRIPTION
FUND
ACCOUNT ACCOUNT DESCRIPTION
ACTUAL
2017
ACTUAL
2018
REVISED
FY19
PROPOSED
FY2020
ADOPTED
FY2020
OPERATIONS 600.6205.101 SALARIES & WAGES 83,810.24 106,189.75 117,379.00 128,309.00 128,309.00
OPERATIONS 600.6205.102 SALARIES & WAGES - OVERTIM 3,573.39 5,075.28 8,000.00 18,565.00 18,565.00
OPERATIONS 600.6205.103 SALARIES & WAGES - PART-TI .00 .00 .00 .00 .00
OPERATIONS 600.6205.105 SEPARATION PAY .00 3,572.20 .00 .00 .00
OPERATIONS 600.6205.201 SS/MEDICARE 6,570.49 8,619.96 9,592.00 11,236.00 11,236.00
OPERATIONS 600.6205.202 RETIREMENT CONTRIBUTION- V 47,869.79 -2,087.11 13,734.00 15,013.00 15,013.00
OPERATIONS 600.6205.203 INSURANCE - VRS 1,004.42 1,255.18 1,538.00 1,681.00 1,681.00
OPERATIONS 600.6205.204 NATIONWIDE 139.96 207.71 140.00 210.00 210.00
OPERATIONS 600.6205.205 MEDICAL INSURANCE 9,086.40 23,206.50 33,771.00 33,885.00 33,885.00
OPERATIONS 600.6205.207 DISABILITY INS - HYBRID EM 248.08 30.91 .00 .00 .00
OPERATIONS 600.6205.209 UNEMPLOYMENT INSURANCE .00 .00 .00 .00 .00
OPERATIONS 600.6205.211 WORKERS' COMPENSATION INS .00 5,266.93 5,672.00 7,573.00 7,573.00
OPERATIONS 600.6205.304 MAINTENANCE & REPAIRS EQUI .00 257.85 7,800.00 2,500.00 2,500.00
OPERATIONS 600.6205.356 SPECIAL TRAINING 52.09 643.00 1,500.00 1,500.00 1,500.00
OPERATIONS 600.6205.532 PROPERTY INSURANCE .00 .00 .00 .00 .00
OPERATIONS 600.6205.535 MOTOR VEHICLE INSURANCE .00 .00 .00 .00 .00
OPERATIONS 600.6205.538 LIABILITY INSURANCE .00 .00 .00 .00 .00
OPERATIONS 600.6205.548 GAS, OIL,GREASE & ANTIFREE 289.99 235.07 2,000.00 2,000.00 2,000.00
OPERATIONS 600.6205.549 OIL, ANTIFREEZE, AND FLUID .00 .00 800.00 800.00 800.00
OPERATIONS 600.6205.553 MATERIALS & SUPPLIES 3,941.07 5,408.67 10,000.00 6,000.00 6,000.00
OPERATIONS 600.6205.554 SMALL TOOLS 579.56 .00 1,000.00 1,000.00 1,000.00
OPERATIONS 600.6205.558 STREET MATERIALS 5,159.24 2,571.21 5,000.00 5,000.00 5,000.00
OPERATIONS 600.6205.718 PROP OWNER: CURB & GUTTER .00 .00 1,000.00 500.00 500.00
OPERATIONS 600.6205.721 STORM DRAINAGE PROJECTS 37,565.94 15,522.34 25,000.00 25,000.00 25,000.00
145
Actual Adopted Proposed Adopted $ Budget % Budget
FY 17-18 FY 18-19 FY 19-20 FY19-20 Variance Variance
Personnel - - - - - 0.00%
Operating - - 38,727.00 38,727.00 38,727.00 100.00%
Capital - - - - - 0.00%
Total - - 38,727.00 38,727.00 38,727.00 100.00%
Stormwater Fund Expenditure Budget
Debt Retirement
Personnel Operating Capital
146
STORMWATER FUND
ACCOUNT DESCRIPTION
FUND
ACCOUNT ACCOUNT DESCRIPTION
ACTUAL
2017
ACTUAL
2018
REVISED
FY19
PROPOSED
FY2020
ADOPTED
FY2020
DEBT RETIREMENT 600.8800.901 2019 LEASE PURCHASE PRIN .00 .00 .00 7,093.00 7,093.00
DEBT RETIREMENT 600.8800.902 2019 LEASE PURCHASE INT .00 .00 .00 31,634.00 31,634.00
.00 .00 .00 38,727.00 38,727.00
TOTAL EXPENDITURES 419,990.39 252,765.08 409,764.00 460,210.00 460,210.00
147
Original Issue Interest Balance as of Payment Payment
General Fund
755,000.00$ 2006A VRA Bonds Public Safety Variable 10/1/2026 390,000.00$ 40,000.00 18,195.11 58,195.11
2,228,408.87$ 2013 Carter Bank Refunding 2.05%11/1/2024 1,359,755.00$ 218,521.56 25,635.13 244,156.69
702,000.00$ Series 2016A VML/VACO Refunding 2.05%2/1/2027 562,000.00$ 68,000.00 11,521.00 79,521.00
73,180.00$ RCACP***2.46%9/30/2022 28,296.00$ - - -
325,000.00$ Roanoke County Obligations Payable Variable 7/1/2020 108,500.00$ 55,500.00 5,696.25 61,196.25
257,602.00$ VML 2017 Equipment Lease Purchase 2.43%12/29/2024 206,009.00$ 35,448.98 4,793.95 40,242.93
157,053.42$ VML 2018 Knucklebook Lease Purchase 3.10%7/27/2025 146,922.11$ 20,736.15 4,395.11 25,131.26
2,801,482.11$ 438,206.69$ 70,236.55$ 508,443.24$
Utility Fund
1,250,704.36$ 2003 VRLF Wolf Creek 3.30%7/1/2024 508,044.00$ 73,673.79 13,809.66 87,483.45
2,479,633.00$ 2004 VRLF Wolf Creek 3.10%10/1/2026 1,132,226.00$ 136,338.19 34,059.47 170,397.66
1,210,000.00$ 2006 VRLF Lindenwood 3.00%3/1/2026 519,631.00$ 67,560.89 15,588.97 83,149.86
1,993,151.54$ 2013 Capital One W&S Portion 2.85%11/1/2032 1,364,593.00$ 80,445.09 37,744.38 118,189.47
294,515.72$ 2015 VRA/WVWA - Tinker Creek 2.35%9/1/2032 236,863.00$ 15,274.87 5,466.55 20,741.42
1,786,000.00$ 2016B VML/VACO Refunding 2.05%8/1/2027 1,687,000.00$ 174,000.00 32,800.00 206,800.00
46,171.00$ VML 2017 Small Equipment Lease Purchase 2.29%12/29/2022 32,867.00$ 9,125.04 700.08 9,825.12
488,639.00$ VML 2017 Equipment Lease Purchase 2.43%12/29/2024 390,773.00$ 67,242.16 9,093.51 76,335.67
5,871,997.00$ 623,660.03$ 149,262.62$ 772,922.65$
Stormwater Fund
242,703.00$ 2019 Street Sweeper Lease Purchase 3.02%4/19/2026 242,703.00$ 31,633.27 7,092.59 38,725.86
242,703.00$ 31,633.27$ 7,092.59$ 38,725.86$
*** Debt payment and balance assumed by Roanoke County per new Memorandum of Understanding effective July 1, 2019.
Town of Vinton, Virginia
Long-Term Debt Summary
148
CIP Funding Description Amount Budget Code
Police Department Computer Replacement 22,000 400.3101.799
Construct Covering for Salt Spreaders 60,000 400.4101.799
Replace Mounted Salt Spreader 36,000 400.4101.799
Replace (2) Zero-Turn Lawn Mowers 10,500 400.4101.799
Enclosed Mowing Trailer 7,500 400.4101.799
Mountain View Road Improvements 350,000 400.4101.701
Gateway Entrance Signs 9,012 400.8150.799
Garthright Bridge Funding 5,000 400.4101.799
Total General Fund 500,012
CIP Funding Description Amount Budget Code
Diagnostic Reader for Heavy Duty Trucks 16,000 300.9410.799
Trailer for Trench Box and Equipment 9,500 300.9500.799
Generator Connection Chestnut Mountain Tank 8,700 300.9410.799
Generator Connection Bali Hai Booster 9,660 300.9410.799
Generator Connection Chestnut Well 8,000 300.9410.799
Total Utility Fund 51,860
CIP Funding Description Amount Budget Code
Replace Street Sweeper 38,727 600.8800.901 & 902
Total Stormwater Fund 38,727
General Fund
Utility Fund
Stormwater Fund
Budget FY2019-2020
Town Manager's CIP Funding Listing
149
General Fund (Capital Fund)
Council (1100)- 26,000 26,000 1
Renovation of Council Chambers
Total Council 26,000 26,000
Finance (1214)
Construction of Counter Security Glass - 30,000 30,000 1
Total Finance 30,000 30,000
Police (3101)
Computer Replacement - 52,502 52,502 1 22,000
Misc. Equipment (Bench, Flashlights, & Painting)- 8,404 8,404 2
Total Police - 60,907 60,907 22,000
Public Works-Bldg (4101)
Heated Bay Doors & Enclosed Equipment Shelter - 69,000 69,000 1
Repairs to Public Works Building and Facilities - 13,000 65,000 3
PW Storage Area, Repairs & Improvements - 25,000 125,000 5
Remodel Public Works Building Interior - 16,000 62,000 5
Construct Covering for Salt Spreaders - - 65,000 1 60,000
Reconstruct Public Works Parking Lots - - 102,000 3
Connection and Transfer Switchgear - - 28,000 1
Replace Fuel Pumps - - 60,000 2
Replace Underground Fuel Storage Tanks - - 60,000 2
Public Works-Equipment (4101)
Dump Truck, Snowplow & Salt Spreader(s)- 33,325 166,625 5
Mounted Salt Spreaders on Dump Truck - 38,000 57,000 2 36,000
Replace Two Zero-Turn Lawn Mowers - 10,500 10,500 1 10,500
Enclosed Mowing Trailer - 7,500 7,500 1 7,500
Full-Size Pickup 4x4 - 7,950 39,750 5
Commercial Walk-Behind Lawn Mower - - 9,000 1
Utility Vehicle/UTV 4X4 - - 25,000 1
Replace Backhoe-Frontend Loader - - 92,000 4
Worksite and Work Zone Safety Package - - 36,160 4
New Crack Sealer Equipment - - 88,200 2
Full-Size Crewcab Longbed Pickup GMC - - 17,320 3
Replace Field Service Truck, Garage - - 21,000 2
Computer Replacement - 9,000 9,000 1
Computer System and Software for Fuel Pumps - - 26,000 1
Public Works-Streets (4101)
Match for Mountain View Road VDOT Application - 350,000 350,000 1 350,000
Street Improvements - Various locations - - 15,000 1
Install Guardrails, Chestnut Avenue - - 20,500 1
Install Guardrails, Giles Avenue - - 24,360 1
Install Guardrails, Third Street - - 28,350 1
Install Guardrails, Niagara Road/Woodland Place - 39,200 39,200 1
Bridge Maintenance, Garthright Bridge - 145,000 305,000 2 5,000
Downtown Improvements, Aesthetic - 7,500 7,500 1
Number
of
Project
Request
FY19-20
Mgr's Rec
Total Project
Department
Request
CIP Summary Funded
FY2020
Department
Request
150
Number
of
Project
Request
FY19-20
Mgr's Rec
Total Project
Department
Request
CIP Summary Funded
FY2020
Department
Request
Public Works-Signals (4108)
Traffic Signal Camera Detector, Hardy Rd/Vineyard Rd - 43,000 43,000 1
Traffic Signal Study & Replace Traffic Controllers - 41,000 41,000 1
Install Traffic Signal Camera Detectors, Phase 2 - 66,000 66,000 1
Replace Traffic Controllers - 27,500 69,500 3
Install Traffic Signal Camera Detectors, Phase 2 - - 44,000 1
Public Works-Sidewalks (4101)
Preserve Downtown Sidewalks, Curbs & Gutters - 8,060 8,060 1
Total Public Works - 956,535 2,302,525 469,000
War Memorial (7103)
Replacement & Repair of Parking Lot Lights - 8,500 8,500
Total War Memorial 8,500 8,500
Senior Center (7107)
Replacement & Repair of Parking Lot Lights - 8,500 8,500
Exterior Siding and Interior Drywall - 90,305 90,305
Total Senior Center - 98,805 98,805
Planning & Zoning (8101)
Purchase of a 84" Angle Broom/Sweeper Attachment - 8,000 8,000
Total Planning & Zoning 8,000 8,000
Economic Development (8150)
Town Gateway Replacement Signs - 18,000 25,000 9,012
Total Economic Development 18,000 25,000 9,012
Total General Fund (Capital Fund)- 1,206,747 2,559,737 500,012
151
Utility Fund
Finance (9405)
Meter Reading System Upgrade - Meter Change Program 75,000 25,000 1,200,000 45
Total Utility Fund - Adm 75,000 25,000 1,200,000 -
Water (9410)
Pick up Truck, HD4500 with Dump Body - 55,382 55,382 1
Assessment of Parkway Zone/Meadows Well Evaluation - 40,000 40,000 1
Diagnostic Reader for Heavy Duty Trucks - 16,000 16,000 1 16,000
Phase II/III Jefferson Ave. and Cleveland Ave. Waterline - 180,000 180,000 1
Construct Wyndham/Niagara Water Line - - 130,000 1
Valley Hall Water Line Replacement/Realignment - 60,000 60,000 1
Pine Street Water Line Replacement - - 65,000 1
Halliahurst Ave & Jeanette Ave Water Line Replacement - - 22,000 1
Assessment and Design Ruddell Morrison Pressure Zone - - 55,000 1
Design Lindenwood Water System Replacement - - 195,400 1
Pitt/Peake Water Line Replacement - - 25,000 1
Generator Connection Chestnut Mountain Tank - 8,700 8,700 1 8,700
Generator Connection Bali Hai Booster - 9,660 9,660 1 9,660
Generator Connection Chestnut Well - 8,000 8,000 1 8,000
Total Utility Fund - Water - 377,742 870,142 42,360
Sewer (9500)
Trailer for Trench Box and Equipment - 9,500 9,500 1 9,500
Sewer Rodder, Trailer Mounted - - 78,700 1
Renovate and Upgrade 3rd St. Sewer Lift Station - 1,622,566 1,622,566 1
Design Niagara Road Interceptor Improvement - 188,000 188,000 1
Design Madison/Bowman Addition Sewer Replacement - - 123,000 1
Total Utility Fund - Sewer - 1,820,066 2,021,766 9,500
Total Utility Fund 75,000 2,222,808 4,091,908 51,860
Total Project
Department
Request
of
Project
Request
FY19-20
Mgr's Rec
CIP Summary Previous
Funded
FY2020
Department
Request
152
Stormwater Fund
Stormwater Equipment (6202)
Replace Street Sweeper 41,500 244,703 7 38,727
Total Stormwater Equipment - 41,500 244,703 38,727
Operations (6205)
Storm Drainage Improvement Projects Study - 72,850 72,850 1
Storm Drainage Improvement Projects, Downtown South - - 1,226,950 1
Storm Drainage Improvement Projects, Downtown North - - 670,000 1
Storm Drainage Improvement Projects, Bowman Area - - 2,070,000 1
Storm Drainage Improvement Projects, Jackson Area - - 1,115,000 1
Storm Drainage Improvement Projects, Morrison Area - - 464,600 1
Storm Drainage Improvement Projects, Midway Area - - 2,373,500 1
Total Stormwater Operations - 72,850 7,992,900 -
Total Stormwater Fund - 114,350 8,237,603 38,727
Total Project
Department Request
Number
Years
Request
FY19-20
Mgr's Rec
CIP Summary Funded
FY2020
Department
Request
153
Fund/Description Operating Budget Capital Budget
General Fund
1. Police Department Computer Replacement Reduce staff time and maintain Microsoft Warranty.22,000.00
2. Construct Covering for Salt Spreaders
3. Replace Mounted Salt Spreader Reduce staff time and maintenance costs.36,000.00
4. Replace (2) Zero-Turn Lawn Mowers Reduce staff time and maintenance costs.10,500.00
5. Enclosed Mowing Trailer
6. Mountain View Road Improvements Reduce staff time and maintenance costs.350,000.00
7. Gateway Entrance Signs
8. Garthright Bridge Funding Reduce maintenance costs.5,000.00
TOTAL GENERAL FUND 500,012.00
Utility Fund
1. Diagnostic Reader for Heavy Duty Trucks Reduce staff time and maintenance costs.16,000.00
2. Trailer for Trench Box and Equipment Reduce staff time and maintenance costs.9,500.00
3. Generator Connection Chestnut Mountain Tank Reduce staff time and maintenance costs.8,700.00
4. Generator Connection Bali Hai Booster Reduce staff time and maintenance costs.9,660.00
5. Generator Connection Chestnut Well Reduce staff time and maintenance costs.8,000.00
TOTAL UTILITY FUND 51,860.00
Stormwater Fund
1. Replace Street Sweeper Reduce maintenance costs.38,727.00
TOTAL STORMWATER FUND 38,727.00
2019-2020 Capital Improvement Project Costs
Projected Impact FY2019-2020 CIP
154
Town of Vinton
Classification Plan
July 1, 2019
Grade Job Title Dept.Minimum Midpoint Maximum
9 Laborer N 6 5 PW $26,006.31 $32,507.89 $39,009.47
10 Equipment Operator I N 4 4 PW $27,732.71 $34,665.89 $41,599.07
11 Utility Services Operator I N 1 2 PW $29,136.69 $33,769.52 $43,705.04
Administrative Assistant N 1 1 PW
Equipment Operator II N 6 6 PW
Water System Operator I N 2 2 PW
Wastewater System Operator II N 0 0 PW
Records Manager N 1 1 PD
Equipment Operator III N 1 1 PW
Administrative Manager N 1 1 PW
Executive Assistant to the Chief N 1 1 PW
CP&F Coordinator N 1 1 CP
Planning and Zoning Coordinator N 1 1 PZ
Wastewater System Operator III N 1 1 PW
Water System Operator III N 1 1 PW
Mechanic N 1 1 PW
15 Police Officer Recruit N 1 2 PD $35,500.23 $44,375.29 $53,250.35
Customer Service Asst/Acct. Tech.N 2 2 FIN
Police Officer Entry Level (1 Year)N 0 0 PD
Financial Services Analyst N 1 1 FIN
CP&F Supervisor N 1 1 CP
Chief Mechanic N 1 1 PW
Public Works Crew Leader N 4 4 PW
Exec. Asst. Town Manager/Town Clerk E/D 1 1 ADMIN
Corporal <2 years N 4 4 PD
Detective <2 years N 0 0 PD
Corporal >2 years N 0 0 PD
Utility Systems Manager N 1 1 PW
Detective >2 years N 2 2 PD
Senior Financial Analyst N 1 1 FIN
Principle Planner E/C 1 1 PZ
$45,917.62
13 $32,161.30 $40,201.63
12 $30,611.74 $38,264.68
$48,241.96
$55,946.14
14 $33,789.63 $42,237.04 $50,684.44
16 $37,297.43 $46,621.79
PD $39,185.62 $48,982.0117Certified Officer N 7 8
18 $41,169.38 $51,461.73
$64,880.37
$68,164.94
$58,778.42
$61,754.08
19 $43,253.58 $54,066.98
20 $45,443.30 $56,804.12
155
Town of Vinton
Classification Plan
July 1, 2019
Grade Job Title Dept.Minimum Midpoint Maximum
Assist. Public Works Director E/D 1 1 PW
Sergeant- Patrol/CID >3 years N 2 2 PD
22 Lieutenant - Patrol N 1 1 PD $55,368.24 $69,210.30 $83,052.37
Community Programs & Facilities Director E/D 1 1 CP
Police Captain E/C 1 1 PD
Asst. Town Manager/Econ. Dev. Director E/D 1 1 ADMIN
Planning and Zoning Director E/D 1 1 PZ
Treasurer/Finance Director E/D 1 1 FIN
Human Resources/Risk Mgmt Director E/D 1 1 HR/RM
Public Works Director E/D 1 1 PW
25 Police Chief E/D 1 1 PD $74,464.12 $93,080.15 $111,696.18
TOTAL CLASSIFIED 71 73
17 Certified Officer (DUI Task Force Funded)N 1 1 PD $39,185.62 $48,982.01 $58,778.42
Town Manager (Unclassified Position)E/D 1 1 ADMIN
$62,701.12
24 $67,460.84 $84,326.05 $101,191.26
$75,241.35
23 $61,116.19 $74,897.28 $89,876.76
21 $50,160.90
156
TOWN OF VINTON
TAXES, LICENSES AND FEES SCHEDULE
EFFECTIVE JULY 1, 2019
Real Estate Tax*
$.07 per $100 assessed value (+ $1.09 per $100 to Roanoke County)
Personal Property Tax*
Value Used For Taxes: Loan Value, 77% of Retail Value
Assessment Ratio: 100%
Nominal Rate Per $100: $1.00 (+$3.50 to Roanoke County)
Machinery and Tools Tax*
Value Used For Taxes: Original Total Capitalized Cost
Nominal Rate Per $100: $1.00 (+$2.85 to Roanoke County)
Assessment Ratio Effective Rate Per $100
Years 1-5 - 25% $0.25 (+$0.75)
Years 6-10 - 20% $0.20 (+$0.60)
Years 11+ - 15% $0.15 (+$0.45)
*Vinton residents pay some taxes to both the town and the county, since services are delivered by both
jurisdictions
Cigarette Tax
$0.25 per pack of 25 or fewer cigarettes
E-911 Telephone Service
All Consumers: $1.46/month per telephone line
Electric Utility Consumer Tax*
Residential Consumer: .00900 per kWh/month not to exceed $1.80/month
Commercial Consumer: .00610 per kWh/month not to exceed $600.00/month
Industrial Consumer: .00640 per kWh/month not to exceed $600.00/month
157
Local Telephone Utility Consumer Tax*
Residential Consumer: 12% of charges per month to $15.00 in charges per month
Commercial/Industrial Consumer: 12% of charges per month to $5,000.00 in charges per
month.
Meals Tax
6% on the amount paid for meal(s) purchased from any food establishment, whether prepared in such
food establishment or not, and whether consumed on the premises or not.
*Authority-Vinton Ordinance No. 1002, effective August 1, 2019
Mobile Phone Utility Consumer Tax
All Consumers: 10% of charges per month to $30.00 in charges per month.
Natural Gas Utility Consumer Tax*
Residential Consumer: .12183 per CCF/month not to exceed $1.80/month
Commercial Consumer: .12183 per CCF/month not to exceed $600.00/month
Industrial Consumer: .12183 per CCF/month not to exceed $600.00/month
Public Water Utility Consumer Tax*
Residential Consumer: 12% per two-month billing period with a
Maximum of $1.80 ($15.00 x 12%) per billing period
Commercial/Industrial Consumer: 12% per monthly billing period with a maximum of
$600.00 ($5,000.00 x 12%)
Transient Occupancy Tax
7% on the amount paid for a room or space provided on hotel, motels or campgrounds.
*These utilities also pay a license tax of one-half (1/2) of one (1) percent of gross receipts accruing from
sales to the ultimate consumer in the Town of Vinton.
Classification Rates Minimum Fee
Retail $0.20 per $100.00 of gross receipts $30.00 gross receipts 0 - $125,000
Business Services $0.36 per $100.00 of gross receipts $30.00 gross receipts 0 - $125,000
Professional/Financial $0.58 per $100.00 of gross receipts $30.00 gross receipts 0 - $125,000
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Wholesale $0.05 per $100.00 of gross receipts $30.00 gross receipts 0 - $125,000
Contractor $0.16 per $100.00 of gross receipts $30.00 gross receipts 0 - $125,000
Peddlers – General $250.00 per person
Peddlers – Perishable $ 50.00 per person
Itinerant Vendor – General $500.00 per person
Itinerant Vendor – Perishable $ 50.00 per person
*Authority-Vinton Ordinance No. 995, effective January 1, 2019
**Additional fees may apply for alcoholic beverages
Community Programs
Charles R. Hill Community Center Fees
The rates listed below are maximum set rates and are subject to change based on the
circumstances of each event. Hourly rates and non-profit rates are available upon request.
Additional time can be rented on a pro-rated hourly rate schedule. This proposal would be
effective for all new bookings made after January 1, 2019. Bookings made prior to this date
would be honored at the old rates.
Resident Rate: $50/hour
Non-Resident Rate: $60/hour
Frequency Rate: $35/hour
Town of Vinton Employees, Non-Profit Organizations, and Veterans eligible for 10%
discount.
Rental Fee includes access to the facilities and amenities, and staff supervision.
*Authority-Vinton Resolution No. 2279, effective January 1, 2019
Farmer’s Market Fees
The Vinton Farmers’ Market operates Monday through Sunday, from 8 a.m. until 6 p.m. The
market is open April through November. The Town of Vinton reserves the right to change or
modify the operating hours and season.
Spaces/tables are on a paid reserved basis of:
Daily $ 5.00
Weekly $10.00
Monthly $40.00
Three Consecutive Months $35.00/month
Six Consecutive Months $30.00/month
Overnight Six Consecutive Months $40.00/month
Fees
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War Memorial Rental Fees
The rates listed below are maximum set rates and are subject to change based on the
circumstances of each event. Hourly rates and non-profit rates are available upon request.
Additional time can be rented on a pro-rated hourly rate schedule. This proposal would be
effective for all new bookings made after January 1, 2019. Bookings made prior to this date
would be honored at the old rates.
Business/Individual Rental Rates
Event Schedule Library South Ballroom North Ballroom
Weekday Rate
8 Hour Block $450 $550 $650
4 Hour Block $250 $350 $450
Hourly Rate $75 $95 $120
Weekend Rate
8 Hour Block $550 $650 $850
4 Hour Block $350 $450 $650
Hourly Rate $95 $120 $170
Wedding/Special Event Rental Rates
Event Schedule Campus*
Friday & Saturday $3,500
Saturday Only $2,800
Sunday Only $2,500
Town of Vinton Employees, Non-Profit Organizations, and Veterans eligible for 10%
discount.
*Campus includes access to entire facility, linens, decorations, etc.
*Authority-Vinton Resolution No. 2278, effective January 1, 2019
Planning and Zoning
Zoning Permit $25.00
Sign Permit
• Banner $20.00
• Permanent or Portable $25.00 plus $5.00 per additional $1,000 of cost
or portion thereof
Variance $250.00
Special Use Permit $250.00 plus $10.00 per acre
Site Plan Review $250.00 plus $50.00 per acre or portion thereof
Small Subdivision Review 1-4 lots $ 75.00
Large Subdivision Review 5 or more lots $220.00 plus $50.00 per lot
Rezoning to R – LD, R-1, or R-2 $500.00 plus $20.00 per acre or portion thereof
Rezoning to R-3 or R-B $700.00 plus $25.00 per acre or portion thereof
Rezoning GB or CB $700.00 plus $25.00 per acre or portion thereof
Rezoning M-1 or M-2 $700.00 plus $25.00 per acre or portion thereof
Administrative Appeal for Board of Zoning Appeals $250.00
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Police Department
General
Contractual Police Services $ 48.00/hour with 2 hour minimum*
Precious Metals Dealer Permit $200.00
Police Report $ 15.00
Restricted Parking Permits $ 5.00
Solicitor’s Permit $ 20.00
False Alarms
Fifth Dispatch $ 25.00
Sixth Dispatch $ 50.00
Seventh Dispatch $100.00
Eighth and Subsequent Dispatches $150.00
Littering Penalty $ 50.00
Parking Penalties
Overtime parking $ 20.00
No parking zone $ 20.00
Parking in handicapped zone $100.00
Restricted parking area $ 10.00
No stopping or standing zone $ 10.00
Blocking traffic $ 10.00
Fire lane or within 15 feet of fire hydrant $ 50.00
Parking in front or public or private driveway $ 10.00
Parking in wrong direction $ 20.00
3rd violation within seven (7) day period $100.00
Parking without valid state license $ 15.00
Parking without valid state inspection $ 15.00
Parking over four (4) days $ 15.00
Parking commercial vehicle-residential area $ 10.00
Other $ 10.00
*Authority-Vinton Resolution No. 2280, effective January 1, 2019
Public Works
Additional town-issued refuse carts* $5.00/month per cart
Residential-one (1) additional cart
Business and Commercial – two (2) additional carts
Excessive amounts of bulk, large items, yard waste, brush
and limbs requiring five (5) full-size pickup truck loads* $50.00
Additional fee for each full-size pickup truck load
over five (5) $15.00
*Authority-Vinton Ordinance No. 999, effective April 1, 2019
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Treasurer/Finance Department
General
Returned check fee $50.00
DMV Stop Fee $25.00
Duplicate Bill Fee $ 5.00
VLF Transfer Fee $ 1.00
Motor Vehicle License Fees
Antique vehicle $ 5.00
Motor vehicle, trailer, semitrailer $20.00
Motorcycle $15.00
Vehicles with gross weight of 4,001 or more $25.00
Transfer fee for replacement vehicle $ 1.00
Public Right-of-Way User Fee
A public right-of-way user fee is imposed upon each access line of every certified provider of
telecommunications as established under Code of Virginia, Section 56-468.1. The rate effective
July 1, 2017 is $1.11 per access line.
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Town Council Ordinance No 953 Dated June 3, 2014 Effective Date: July 1, 2019
TOWN OF VINTON
RATES & CHARGES SCHEDULE FOR WATER AND WASTEWATER SERVICE
Water Rates & Charges
Bimonthly
Monthly
Minimum Charge for Residential Service
$20.53
Gallons
$10.27
First 3,000 gallons or less thru 5/8" meter First 1,500 or less
Residential Volumetric Consumption Rate
per 1,000 gallons
per 1,000 gallons
Minimum Charge for Commercial/Institutional/Industrial Service Monthly
Commercial/Institutional/Industrial Volumetric Consumption Rate
$4.84 (per 1,000 gals.)
Purchased Water Sales Monthly
Volumetric Consumption Rate (Residential/Commercial/Institutional ).
$ 4.84 (Per 1,000 gallons
Volumetric Consumption Rate (Industrial ).
$ 3.81 (Per 1,000 gallons
Bulk Water Sales Monthly
per 1,000 gallons).
per 1,000 gallons).
Miscellaneous Water Service Charges and Fees
(See Note 2).
See Note 3)
Note 2. No charge if meter fails accuracy test.
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Town Council Ordinance No 953 Dated June 3, 2014 Effective Date: July 1, 2019
Wastewater Rates & Charges Bimonthly Monthly
Minimum Charge for Residential Service - Metered
$30.14
Gallons
$15.07
First 1,500 or less First 3,000 gallons or less
$4.42
$2.22
Residential Volumetric Disposal Rate
All over 1,500 All over 3,000 gallons (per 1,000 gallons )
Minimum Charge for Commercial/Institutional/Industrial - Metered Service $15.07
First 1,500 gallons or less.
$4.42
Commercial/Institutional/Industrial Volumetric Disposal Rate
per 1,000 gallons
Residential Unmetered Service Bimonthly Monthly
Note 1. Applies where no individual residential water meter is installed.
TOWN OF VINTON
RATES & CHARGES SCHEDULE FOR WATER AND WASTEWATER SERVICE
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Authority: Vinton Ordinance No. 953 Effective Date: 07/01/2014
Town of Vinton Water & Wastewater Fees and Charges Schedule
System Development Fees
Meter Size, in. Water Wastewater Total
Note.
calculated per metered dwelling unit if apartments are individually metered. Service fees shall be calculated based upon the
number of connections to the water main distribution line and/or wastewater collection line. When a separate service connection
Tap & Service Lateral Connection Charges
Water Wastewater Total
Note.
feet at above charges.
Main Line Extension Charges
Water Wastewater
Note.
connection to maximum 1-inch meter size. (4) Wastewater service lateral connection to maximum of 4-inch. (5) Main water
distribution line and wastewater collection line each to a maximum of 8-inch. (6) Asphalt cut and patch is included. (7) Assumes
no rock or ledge is encountered. (8) Work is performed on low traffic volume residential streets, not main/arterial collector streets
or intersections. (9) Water and wastewater main extensions are performed in conjunction with tap & service lateral connection
work. (10) A contracting charge of 20% for water and 16% for wastewater of the estimated value of the work or $1,000.00 each,
whichever is greater, shall apply when the Town performs some or all of its work by contract. The customer may be required to
make a down payment when work is to be performed by contract. An administrative service charge of $125.00, plus any actual
costs incurred, will be assessed by the Town, if the customer elects to perform the work with its own contractor or not at all, after
the Town obtains pricing from a contractor. Also, an administrative service charge of $125.00, plus any additional costs incurred,
will be assessed when a customer requests return of fees and charges paid to the Town.
Inspection Charges
Water Wastewater Residential Dwelling Unit
Water Wastewater Subdivision
Water Wastewater Commercial & Industrial
Commercial
Commercial Apartment Complex,
Multi-Building
Industrial
Water Meter Setting Fees
Meter Size, in.
Determined and priced on a case by case basis.
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NOTICE OF PUBLIC HEARING
FOR PROPOSED REAL PROPERTY TAX INCREASE
The Town of Vinton proposes to increase property tax levies.
1. Assessment Increase: Total assessed value of real property, excluding additional
assessments due to new construction or improvements to property, exceeds last year's
total assessed value of real property by 2.46 percent.
2. Lowered Rate Necessary to Offset Increased Assessment: The tax rate which
would levy the same amount of real estate tax as last year, when multiplied by the new
total assessed value of real estate with the exclusions mentioned above, would be
$.0683 per $100 of assessed value. This rate will be known as the "lowered tax rate."
3. Effective Rate Increase: The Town of Vinton proposes to adopt a tax rate of $.07 per
$100 of assessed value. The difference between the lowered tax rate and the proposed
rate would be $.0017 per $100, or 2.46 percent. This difference will be known as the
"effective tax rate increase." Individual property taxes may, however, increase at a
percentage greater than or less than the above percentage.
4. Proposed Total Budget Increase: Based on the proposed real property tax rate and
changes in other revenues, the total budget of the Town of Vinton General Fund will
exceed last year's by 2.46 percent.
A public hearing on the increase will be held on Tuesday, April 2, 2019 at 7:00 p.m. or as soon
thereafter as the matter may be heard, in the Council Chambers of the Vinton Municipal
Building, located at 311 South Pollard Street, Vinton, Virginia.
Persons requiring special assistance to attend and participate at this public hearing should
contact the Town Manager's office at (540) 983-0607.
Susan N. Johnson, CMC
Town Clerk
------------------------------------------------------------------------------------------------------------------------
Please publish in the Roanoke Times on Sunday, March 3, 2019.
Please send invoice and affidavit of publication to:
Susan N. Johnson
Town Manager's Office
Vinton Municipal Building
311 South Pollard Street
Vinton, VA 24179
(540) 983-0607
166
LEGAL NOTICE
TOWN OF VINTON, VIRGINIA
NOTICE OF PUBLIC HEARING
Please be advised that the Vinton Town Council will hold a public hearing at its meeting on
Tuesday, April 2, 2019, at 7:00 p.m. or as soon thereafter as the matter may be heard, in the
Council Chambers of the Vinton Municipal Building, located at 311 South Pollard Street,
Vinton, Virginia, on the following, to-wit:
TO SET A PERSONAL PROPERTY TAX RATE OF NOT MORE THAN $1.00
PER $100 ASSESSED VALUATION IN THE TOWN OF VINTON.
TO SET A MACHINERY AND TOOLS TAX RATE OF NOT MORE THAN $1.00
PER $100 ASSESSED VALUATION IN THE TOWN OF VINTON.
Persons requiring special assistance to attend and participate at this public hearing should
contact the Town Manager’s office at (540) 983-0607.
Susan N. Johnson, CMC
Town Clerk
-------------------------------------------------------------------------------------------------------
Please publish in the Roanoke Times on Sunday, March 3, 2019.
Please send invoice and affidavit of publication to:
Susan N. Johnson
Town Manager’s Office
Vinton Municipal Building
311 South Pollard Street
Vinton, VA 24179
(540) 983-0607
167
LEGAL NOTICE OF A PUBLIC HEARING
Pursuant to the provisions of Section 58.1-3007 of the 1950 Code of Virginia, as amended, the
Town Council of the Town of Vinton, Virginia, hereby gives notice of a public hearing to be held
on Tuesday, May 7, 2019, at 7:00 p.m., or as soon thereafter as the matter may be heard, in
the Council Chambers of the Vinton Municipal Building, 311 South Pollard Street, Vinton,
Virginia. The purpose of the public hearing is to receive comments concerning:
A PROPOSED MEALS TAX INCREASE FROM FIVE PERCENT (5%) TO SIX
PERCENT (6%)
IF ADOPTED, THE MEALS TAX INCREASE WILL BE EFFECTIVE AUGUST 1,
2019.
Persons requiring special assistance to attend and participate at this public hearing should
contact the Town Manager’s office at (540) 983-0607.
Susan N. Johnson, CMC
Town Clerk
-------------------------------------------------------------------------------------------------------
Please publish as a Display ad in The Vinton Messenger on Thursday, April 25, 2019 and
Thursday, May 2, 2019.
Please send invoice and affidavit of publication to:
Susan N. Johnson
Town Manager’s Office
Vinton Municipal Building
311 South Pollard Street
Vinton, VA 24179
(540) 983-0607
168
LEGAL NOTICE
TOWN OF VINTON, VIRGINIA
NOTICE OF PUBLIC HEARING
Please be advised that the Vinton Town Council will hold a public hearing at its meeting on
Tuesday, May 7, 2019, at the Vinton Municipal Building, 311 S. Pollard Street, Vinton, Virginia,
at 7:00 p.m. or as soon thereafter as the matter may be heard, for the purpose of discussing
the proposed FY2019-2020 Town of Vinton Budget.
Revenues Total All Funds
General Fund
Grant Fund
$7,527,870
4,000
Utility Fund
Capital Fund
3,722,500
519,698
Stormwater Fund 460,210
Total Revenues
$12,234,278
Expenditures
General Fund:
Town Council
$134,463
Town Manager's Office
122,772
Human Resources
62,871
Legal Services
41,250
Treasurer/Finance Department
246,578
Police Department
2,167,087
Communications Services
462,000
Fire & EMS
2,270
Police/Animal Control
69,381
Public Works Administration 111,426
Maintenance/Highways/Streets/Bridges
820,235
Snow and Ice Removal
44,549
Traffic Signs and Street Light
160,849
Refuse Collection
536,420
Recycling
86,469
Building & Grounds
137,066
Health Department
14,465
Special Programs
151,437
WM Interdepartmental Functions
10,000
War Memorial
259,024
Vinton Veterans Monument
1,640
Swimming Pool/Parks
3,242
Senior Program
98,653
Town Museum
11,929
Planning & Zoning
278,436
Economic Development
148,740
Public Transportation 105,000
Vinton Business Center
7,350
Performance Agreements 53,400
Debt Service - General Fund
448,751
Transfers
730,117
169
Grant Fund:
VML Risk Management Grant 4,000
Total Grant Fund $4,000
Utility Fund:
Water & Wastewater Administration
$443,651
Customer Accounts
366,411
Water System Maintenance
944,323
Purchased Water
125,000
Wastewater System Maintenance
836,080
Debt Retirement-Bonds/L.T.D.
772,930
Performance Agreements 4,000
Transfers
230,105
Total Utility Fund
$3,722,500
Capital Fund:
Police Department Capital Outlay $22,000
Street Mountain View Road Imp 350,000
Street Department Capital Outlay 129,698
Economic Development Capital Outlay 18,000
Total Grant Fund $519,698
Stormwater Fund Administration
$94,068
Street & Road Cleaning
66,643
Operations
260,772
Debt Retirement 38,727
Total Stormwater Fund
$460,210
Total Combined Expenditures
$12,234,278
Persons requiring special assistance to attend and participate at this public hearing should
contact the Town Manager’s office at (540) 983-0607.
Susan N. Johnson, CMC
Town Clerk
-------------------------------------------------------------------------------------------------------
Please publish as a Display ad in The Vinton Messenger on Thursday, April 25, 2019 and
Thursday, May 2, 2019.
Please send invoice and affidavit of publication to:
Susan N. Johnson
Town Manager’s Office
Vinton Municipal Building
311 South Pollard Street
Vinton, VA 24179
(540) 983-0607
170
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1
Town of Vinton, Virginia
General Fund Reserve Policy
Purpose:
The Town of Vinton establishes its General Fund Reserve policy as additional insurance against
disasters, emergencies and unforeseen expenditures.
Reserve Level:
The Town Council hereby establishes the following minimum General Fund reserve target:
• The Town shall strive to maintain a General Fund reserve equal to 2 months of
discretionary General Fund revenues. These funds are set-aside to address potential
needs in the following areas:
o A Reserve for Economic Uncertainty – funds designated to mitigate periodic
revenue shortfalls due to downturn in economic cycles, thereby avoiding the
need for service-level reductions within the fiscal year or budget year.
o An Emergency Reserve – funds designated to mitigate costs of unforeseeable
emergencies and natural disasters.
o Working Capital – to provide the Town sufficient cash flow without having to
borrow to meet operating expenses.
• The appropriate level of General Fund reserves shall be reviewed every year.
For the purpose of this section, discretionary General Fund revenues include all taxes, permits
and fees, fines and forfeitures, use of money and property, charges for services, miscellaneous
services, recovered cost, non-categorical aid, and categorical aid that are not restricted as to
their use.
Use of Reserve Funds:
Reserve for Economic Uncertainty – Funds reserved under this category shall be used to
mitigate annual revenue shortfalls (actual revenues less than projected revenues) due to
slowdown in general economic conditions as well as reductions in revenues caused by actions
by State/Federal governments. Should any unanticipated reductions in revenues be deemed to
be recurring, adjustments will be made in the following budget so as to reflect revised revenue
projections.
Any reserve funds expended within this category that result in year-end reserves below the
established policy level shall be restored in the subsequent budget year. However, if the
reserve level falls to below ten percent (10%), the Town Council may restore funds over a multi-
year period.
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2
Emergency Reserve - Funds reserved under this category shall be used to mitigate costs
associated with unforeseen emergencies, including natural disasters. Should unforeseen and
unavoidable events occur that require expenditure of Town resources beyond those provided
for in the annual budget, the Town Manager shall have the authority to approve appropriation
of Emergency Reserve Funds. The Town Manager shall then present to the Town Council – no
later than its first regularly scheduled meeting – a resolution confirming the nature of the
emergency and formally authorizing the appropriation of reserve funds.
Working Capital – The Town Treasurer can transfer to the Town’s Operating Account up to a
total of $1,000,000 during any fiscal year in order to meet operating expenditures and maintain
cash flow during periods such as the first six months of the fiscal year. The Finance Committee
will be apprised during the year of the status of the transfers from the Reserve Fund. This
money must be replaced in the Reserve Fund by the second Council meeting in June of the
Fiscal Year in which it was transferred. In the event that the transferred money cannot be
restored in the Reserve Fund a report to Council will need to be given so a formal action plan
can be enacted.
Excess Fund Balance:
At the end of each fiscal year, the Finance Department will report on the audited year-end
budgetary fiscal results. Should actual General Fund revenues exceed expenditures, a year-end
operating surplus shall be reported. Any year-end operating surplus which results in the
General Fund balance exceeding the level required by the reserve policy shall be deemed
available for allocation for the following, subject to Council approval:
• Transfer to the Capital Reserve Fund for appropriation within the Capital Improvement
Program Budget and/or Deferred Maintenance Program for non-recurring needs or
establishing a balance for future Capital Projects.
• Re-evaluate items from the subsequent year’s operating budget that were not funded
because of concern of budget shortfalls and provide for one-time, non-recurring needs.
It is the intent of the Town Council to limit use of fund balances in the General Fund to address
unanticipated one-time needs. Fund Balances shall not be applied to recurring annual
operating expenditures.
Other Funds:
In conjunction with approving the General Fund Reserve Policy, the Town Council expresses its
intent to evaluate the Utility (Enterprise) Fund as to the appropriateness of developing a formal
fund-specific reserve policy.
Adopted by Vinton Town Council on November 7, 2017 by Resolution No. 2223
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Town of Vinton, Virginia
Statement of Investment Policy
Purpose
The purpose of this policy is to set forth the investment and operational policies for the
management of the public funds of the Town of Vinton, Virginia (“ the Town”). These
policies have been adopted by, and can be changed only by, a majority vote of the Town
Council of the Town of Vinton, Virginia.
These policies are designed to ensure the prudent management of public funds, the
availability of operating and capital funds when needed, and an investment return
competitive with comparable funds and financial market indices.
Scope of the Investment Policy
This investment policy is a comprehensive one that governs the overall administration
and investment management of those funds held in the Town’s investment portfolio.
This policy shall apply to such funds from the time of receipt until the time the funds
ultimately leave the Town’s accounts. These funds include, but are not limited to all
general operating funds, enterprise funds, debt service funds, capital improvement funds,
and all float (the “Town Portfolio”). The monies of individual funds may be commingled
for investment purposes. The guidance set forth herein is to be strictly followed by all
those responsible for any aspect of the management or administration of these funds.
Investment Objectives
The Town’s Portfolio shall be managed to accomplish the following hierarchy of
objectives:
1 - Preservation of Principal – The single most important objective of the
Town’s investment program is the preservation of principal of those funds within the
portfolio.
2 - Maintenance of Liquidity – The portfolio shall be managed in such a
manner that assures that funds are available as needed to meet those immediate and/or
future operating requirements of the Town, including but not limited to payroll, accounts
payable, capital projects, debt service and other payments.
3 - Maximize Return – The portfolio shall be managed in such a fashion as to
maximize the return on investments within the context and parameters set forth by
objectives one (1) and two (2) above.
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Delegation of Authority
The Town Treasurer is an appointed official provided by the Town Charter who is
charged with collecting, safeguarding and disbursing the Town’s funds. Therefore the
Town Treasurer shall have responsibility for the operation of the investment program.
The Town Treasurer shall establish written procedures for the operation of the investment
program consistent with this investment policy. Procedures should include references to
safekeeping, delivery vs. payment, investment accounting, repurchase agreements, wire
transfer agreements, collateral/depository agreement agreements and banking services
contracts. No person may engage in an investment transaction except as provided under
the terms of this policy and the procedures established by the Town Treasurer. The Town
may employ an Investment Manager to assist in managing some or the Town’s entire
Portfolio. Such Investment Manager must be registered under the Investment Advisors
Act of 1940 or exempt from registration.
Investment Committee
The Town shall have an Investment Committee to serve in an advisory capacity. The
committee shall be comprised of the Town Treasurer, Town Manager, Assistant Town
Manager and Council Members serving on the Finance Committee. The Town Treasurer
shall be the chairperson of the Investment Committee. The Committee may establish its
own rules of procedure, and may retain the services of an investment advisor, registered
under the Investment Advisers Act of 1940 or exempt from registration, to assist it in
performing its duties.
The Investment Committee will be charged with the following responsibilities:
1. To review the investment policy annually and update the investment policy
when deemed necessary;
2. Monitor the investment transactions to insure that proper controls are in place
to ensure the integrity and security of the Town’s Portfolio;
3. Assure that the Town is in compliance with current state laws and the Town’s
written investment policies.
4. Meet periodically to deliberate such topics as economic outlook, portfolio
diversification and maturity structure, cash flow forecasts, potential risks and
target rate of return on the investment portfolio.
Standard of Prudence
The standard of prudence to be applied to the investment of the Town’s Portfolio shall be
the “Prudent Investor” rule that states:
“Investments shall be made with judgment and care, under circumstances then
prevailing which persons of prudence, discretion and intelligence exercise in the
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management of their own affairs, not for speculation, but for investment, considering the
probable safety of their capital as well as the probable income to be derived.”
The Town Treasurer and other town employees and officials involved in the investment
process acting in accordance with the Code of Virginia, this policy and any other written
procedures pertaining to the administration and management of the Town’s Portfolio and
who exercise the proper due diligence shall be relieved of personal responsibility for an
individual security’s credit risk or market price changes, provided that any negative
deviations are reported in a timely fashion to the Town’s Investment Committee and that
reasonable and prudent action is taken to control and prevent any further adverse
developments. Furthermore, in accordance with Section 2.2-4410 et seq. of the Code of
Virginia, the Treasurer shall not be liable for loss of public money due to the default,
failure or insolvency of a depository.
Ethics and Conflicts of Interest
The State and Local Government Conflict of Interests Act governs officers and
employees, including those involved in the Town’s investment process. Specifically,
Code of Virginia Section 2.2-3103 (5) and (6) of the Act provide that no officer or
employee shall:
1. accept any money, loan, gift, favor, service, or business or professional
opportunity that reasonably tends to influence him in the performance of his
official duties; or
2. Accept a business or professional opportunity when he knows there is a
reasonable likelihood that the opportunity is being afforded to influence him
in the performance of his official duties.
To ensure that personal investment or business transactions do not violate these
provisions or any other provision of the State and Local Government Conflict of Interests
Act, officers and employees must (i) familiarize themselves with his Act and (ii) carefully
scrutinize how their personal interests may affect or be affected by the transactions that
are part of the Town’s investment process.
Authorized Investments
In accordance with Sections 2.2-4501 through 2.2-4510 of the Code of Virginia and other
applicable law, including regulations promulgated by the Treasury Board of Virginia, the
Town shall be permitted to invest in any of the following securities.
A) U. S. Government Obligations. The following securities issued by the
United States Government or its Agencies:
1. Stocks, bonds, treasury notes and other evidences of indebtedness of the
United States, including:
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a. the guaranteed portion of any loan guaranteed by the Small
Business Administration,
b. any agency of the Untied States government, and
c. those unconditionally guaranteed as to the payment of principal
and interest by the United States.
2. Bonds of the District of Columbia;
3. Bonds and notes of the Federal National Mortgage Association and the
Federal Home Loan Banks:
4. Bonds, debentures or other similar obligations of the federal land banks,
federal intermediate credit banks, or banks of cooperatives, issued
pursuant to acts of Congress; and
5. Obligations issued by the United States Postal Service when principal and
interest thereon are guaranteed by the government of the United States.
U.S. Government obligations shall be limited to a maximum maturity of five
(5) years at the time of purchase.
B) Repurchase Agreements. Contracts for the present purchase and subsequent
resale at a specified time in the future of specific securities at specified prices
at a price differential representing the interest income to be earned by the
Town. Such contracts shall be invested in only if the following conditions are
met:
1. the repurchase agreement has a term to maturity of no greater than ninety
(90) days;
2. the contract is fully secured by deliverable U.S. Government Obligations
as described in (A) above (without limit to maturity), having a market
value at all times of at least one hundred two percent (102%) of the
amount of the contract;
3. a master repurchase agreement or specific written, repurchase agreement
governs the transaction;
4. the securities are held free and clear of any lien by an independent third
party custodian acting solely as agent for the Town, provided such third
party is not the seller under the repurchase agreement and is a qualified
public depository as defined in Section 2.2-4400 et seq. of the Code of
Virginia;
5. a perfected first security interest under the Uniform Commercial Code in
accordance with book entry procedures prescribed at 31 C.F.R. 306.1 et
seq. in such securities is created for the benefit of the Town;
6. for repurchase agreements with terms to maturity of greater than one (1)
day, the Town will value the collateral securities continuously and require
that if additional collateral is required then that collateral must be
delivered within one business day (if a collateral deficiency is not
corrected within this time frame, the collateral securities will be
liquidated.);
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7. the counterparty is a :
a. primary government securities dealers who report daily to the
Federal Reserve Bank of New York, or
b. a bank, savings and loan association or diversified securities
broker-dealer having $5 billion in assets and $500 million in
capital and subject to regulation of capital standards by any state
or federal regulatory agency; and
8. the counterparty meets the following criteria:
a. has a short-term debt rating of “A-1” or higher from Standard &
Poor’s;
b. has a long term debt rating of at least “AA” by Standard &
Poor’s or “Aa” by Mood’s Investor’s Services,
c. has been in operation for at least 5 years, and
d. Is reputable among market participants.
C) Commercial Paper. Unsecured short-term debt of U.S. corporations may be
purchased if the following conditions are met:
1. the maturity is no greater than two hundred-seventy days (270) days:
2. no more than thirty-five (35%) of the total funds available for investment
(based on book value on the date of acquisition) may be invested in
commercial paper;
3. the amount invested in any single issuing corporation will not exceed five
percent (5%) of the total funds available for investment (based on book
value on the date of acquisition);
4. the issuing corporation, or its guarantor, has a net worth of at least $50
million;
5. the net income of the issuing corporation, or its guarantor, has averaged $3
million per year for the previous five years; and
6. the issuing corporation, or its guarantor, has a short-term debt rating of no
less than “A-1” (or its equivalent” by at least two of the following
Moody’s Investors Service, Standard & Poor’s and Fitch Investor’s
Service.
D) Bankers’ Acceptances. Issued by a domestic bank or a federally chartered
domestic office of a foreign bank, which are eligible for purchase by the
Federal Reserve System may be purchased if the following conditions are
met:
1. the maturity is no greater than two hundred-seventy days (270) days;
2. the short-term paper of which is rated not lower than P-1 by Moody’s
Investors Services and A-1 Standard & Poor’s Corporation; and
3. The amount invested in any single bank will not exceed five percent (5%)
of the total funds available for investment (based on book value on the
date of acquisition).
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E) Corporate Notes. Issued by corporations organized and operating within the
United States or by depository institutions licensed by the United States or any
state and operating within the Untied States which meet the following
requirements:
1. the maturity is no greater than fire (5) years at the time of purchase;
2. has a minimum “Aa” long term debt rating by Moody’s Investors Service
and a minimum “AA: long term debt rating by Standard & Poor’s; and
3. The amount invested in any single issuing corporation will not exceed five
percent (5%) of the total funds available for investment (based on book
value on the date of acquisition).
F) Municipal Obligations. Bonds, notes and other evidences of indebtedness of
the Commonwealth of Virginia, or of any county, City, town, district,
authority or public body of the Commonwealth of Virginia upon which there
is no default that meet the following criteria;
1. Have a final maturity on the date of investment not to exceed five (5)
years.
2. Rated in either of the two highest rating categories by a nationally
recognized rating agency.
G) Negotiable Certificates of Deposit and Bank Deposit Notes of domestic
banks and domestic offices of foreign banks with:
1. a rating of at least “A-1” by Standard & Poor’s and “P-1” by Moody’s
Investor Service, Inc., for maturities of one year or less;
2. and a rating of at least “AA” by Standard & Poor’s and “Aa” by Moody’s
Investor Service for maturities over one year and not exceeding five years.
H) State Pool. The pooled investment fund (known as the Virginia Local
Government Investment Pool) as provided for in Section 2.2-4600 et seq. of
the Code of Virginia.
I) VACo/VML Virginia Investment Pool. A pooled investment program that
local governments and other political subdivisions use to invest assets they
expect to hold for one year or longer. Assets of governmental participants are
invested in high-quality corporate and government securities with average
duration of between 1 to 2 years. VIP has a higher expected rate of return
compared to traditional money market funds by investing in slightly longer-
term securities as authorized under the Virginia Investment of Public Funds
Act. Local governments typically utilize both vehicles:
1. A money market fund with overnight liquidity for operating expenses,
and
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2. VIP for funds requiring less liquidity that can be invested for one year or
longer.
VIP’s approach provides governmental entities the opportunity to access a
professional investment manager while sharing expenses. Investment
decisions are guided by a top-notch fund manager with access to extensive
research capabilities. The program offers semi-monthly liquidity, which
enables participants to access their funds on short notice in order to respond to
unexpected events.
J) Registered Investment Companies (Mutual Funds.) Shares in open-end
investment funds provided such funds are registered under the Federal
Investment Company Act of 1940, invest exclusively in the securities
specifically permitted under this investment policy, and which are similarly
diversified, provided that the fund is rated “AAm” or “AAm-G” or better by
Standard & Poor’s Corporation, or equivalent by other rating agencies. The
fund must also be properly registered for sale under the Securities Act
(Section 13.1-501 et seq.) of the Code of Virginia.
Bank Deposits
Certificates of deposit and other evidences of deposit in any national banking
association, Federal Savings and Loan Association or Federal Savings Bank located
in Virginia and any bank, trust company or savings institutions organized under
Virginia law are permitted by Section 2.2-4401 et seq. of the Code of Virginia. The
Town will maintain bank deposits meet the following requirements:
1. the maturity is greater than one (1) year at the time of purchase;
2. certificates of deposit will be placed directly with depository institutions
(no third parties or money brokers will be used);
3. deposits will be secured in accordance with the Virginia Security for
Public Deposits Act, (Section 2.2-4400 et se.) of the Code of Virginia that
requires:
a. collateralization on all deposits of Town funds in excess of the
amount protected by federal deposit insurance, and
b. Collateralization with (i) U.S. Government obligations and
securities unconditionally guaranteed as to the payment of
principal and interest by the United States, or any Agency thereof,
or (ii) municipal bonds of the Commonwealth of Virginia or any
political subdivision of the Commonwealth of Virginia that meets
the minimum criteria established in this Policy for direct
investment.
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Portfolio Diversification
The Town’s Portfolio shall be diversified by security type and institution. The maximum
percentage of the portfolio (book value at the date of acquisition) permitted in each
eligible security is as follows:
U.S. Government Obligations 100% Maximum
Registered Money Market Mutual Funds 100% Maximum
State of Virginia LGIP 75% Maximum
VACo/VML Virginia Investment Pool 75% Maximum
Repurchase Agreements 50% Maximum
Bankers’ Acceptances 40% Maximum
Commercial Paper 35% Maximum
Negotiable Certificates of Deposit/Bank Notes 20% Maximum
Municipal Obligations 20% Maximum
Corporate Notes 15% Maximum
Bank Deposits 25% Maximum
The combined amount of bankers’ acceptances, commercial paper, negotiable certificates
of deposit/bank notes and corporate notes shall not exceed fifty (50%) of the total book
value of the portfolio at the date of acquisition.
The Town’s Portfolio will be further diversified to limit the exposure to any one issuer.
No more than 5% of the Town’s Portfolio will be invested in the securities of any single
issuer with the following exceptions:
U.S. Treasury 100% Maximum
Each Federal Agency 35% Maximum
Each Repurchase Agreement Counterparty 25% Maximum
Maximum Maturity
Maintenance of adequate liquidity to meet the cash flow needs of the Town is essential.
Accordingly, the portfolio will be structured in a manner that ensures sufficient cash is
available to meet anticipated liquidity needs. Selection of investment maturities must be
consistent with the cash requirements of the Town in order to avoid the forced sale of
securities prior to maturity.
Operating Funds. The Town’s operating funds will be invested in permitted
investments with a stated maturity of no more than 2 years from the date of purchase. To
control interest rate risk, the average maturity of the portfolio will not exceed 1 year.
Bond Proceeds. Proceeds from the sale of bonds will be invested in compliance with the
specific requirements of the bond covenants without further restrictions as to the
maximum term to maturity of securities purchased. These proceeds are generally held by
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the Bond Trustee. However, in no case will bond proceeds be invested in securities with
a term to maturity that exceeds the expected disbursement date of those funds.
Reserve Funds and other funds with longer-term investment horizons my be invested in
securities exceeding five (5) years if the maturity of such investment is made to coincide
as nearly as practicable with expected use of funds.
Prohibited Investments and Investment Practices
The Town is prohibited from:
1. Investment in reverse repurchase agreements;
2. Short sales (selling a specific security before it has been legally purchased);
3. Borrowing funds for the sole purpose of reinvesting the proceeds of such
borrowing;
4. Investment in complex derivatives such as range notes, dual index notes,
inverse floating rate notes and deleveraged notes, or notes linked to lagging
indices or to long-term indices.
5. Investing in any security not specifically permitted by this Policy.
Selection, Approval of Brokers, Qualified Financial Institutions
The Town Treasurer and/or the Town’s Investment Manager shall maintain a list of
financial institutions and broker/dealers that are approved for investment purposes
(“Qualified Institutions”). Only firms meeting the following requirements will be eligible
to serve as Qualified Institutions:
1. “primary” dealers and regional dealers that qualify under Securities and
Exchange Commission Rule 15C3-1 (uniform net capital rule);
2. capital of no less than $10,000,000;
3. registered as a dealer under the Securities Exchange Act of 1934;
4. member of the National Association of Dealers (NASK);
5. registered to sell securities in Virginia; and
6. The firm and assigned broker have been engaged in the business of effecting
transactions in U.S. government and agency obligations for at least five (5)
consecutive years.
All brokers, dealers and other financial institutions deemed to be Qualified Institutions
shall be provided with current copies of the Town’s Investment Policy. A current audited
financial statement is required to be on file for each financial institution and broker/dealer
with which the Town transacts business.
Competitive Selection of Investment Instruments
It will be the policy of the Town to transact all securities purchase/sales only with
Qualified Institutions through a formal and competitive process requiring the solicitation
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and evaluation of at least three bids/offers. The Town will accept the offer which (a) the
highest rate of return within the maturity required; and (b) optimizes the investment
objective of the overall portfolio. When selling a security, the Town will select the bid
that generates the highest sale price.
Primary fixed price federal agencies offerings may be purchased from the list of
Qualified Institutions without competitive solicitation if it is determined that no agency
obligations meeting the Town’s requirements are available in the secondary market at a
higher yield.
Investment of Bond Proceeds
The Town intends to comply with all applicable sections of the Internal Revenue Code of
1986, Arbitrage Rebate Regulations and bond covenants with regard to the investment of
bond proceeds. Accounting records will be maintained in a form and for a period of time
sufficient to the document compliance with these regulations.
Sinking fund investments will be limited to those securities authorized by Section 2.2-
4500 et seq. of the Code of Virginia.
Safekeeping and Custody
All investment securities purchased by the Town or held as collateral on deposits or
investments shall be held by the Town or by a third-party custodial agent who may not
otherwise be counterparty to the investment transaction.
All securities in the Town’s Portfolio shall be held in the name of the Town and will be
free and clear of any lien. Further, all investment transactions will be conducted on a
delivery-vs.-payment basis. The custodial agent shall issue a safekeeping receipt to the
Town listing the specific instrument, rate, maturity and other pertinent information. On a
monthly basis, the custodial agent will also provide reports which list all securities held
for the Town, the book value of holdings and the market value as of month-end.
Appropriate Town officials and representatives of the custodial agent responsible for, or
in any manner involved with, the safekeeping and custody process of the Town shall be
bonded in such a fashion as to protect the Town from losses from malfeasance and
misfeasance.
Performance Standards
The investment portfolio shall be designed and managed with the objective of obtaining a
market rate of return throughout budgetary and economic cycles, commensurate with the
investment risk constraints and cash flow needs of the Town. Short-term funds and other
funds that must maintain a high degree of liquidity will be compared to the return on the
three-month U. S. Treasury Bill. Medium term investments and other funds that have a
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longer-term investment horizon will be compared to an index of U. S. Treasury securities
having a similar duration or other appropriate benchmark.
Reporting
The Town Treasurer or Investment Manager shall prepare an investment report not less
than monthly for the Investment Committee. This report shall include: (i) a listing of the
existing portfolio in terms of investment securities, amortized book value, maturity date,
yield-on-cost, market value, credit rating and other features deemed relevant and (ii) a
listing of all transactions executed during the month.
The Town Treasurer or Investment Manager shall prepare and submit to the Investment
Committee a “Quarterly Investment Report” that summarizes (i) recent market
conditions, economic developments and anticipated investment conditions, (ii) the
investment strategies employed in the most recent quarter, (iii) a description of all
securities held in investment portfolios at month-end, (iv) the total rate of return for the
quarter and year-to-date versus appropriate benchmarks, and (v) any areas of policy
concern warranting possible revisions to current or planned investment strategies.
The quarterly report will also include a statement that the investment of the Town
Portfolio is in compliance with this Policy and any applicable bond resolutions.
Adopted by Resolution No. 2053 by Town Council on February 18, 2014.
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Glossary of Terms and Acronyms
Accrual - A basis of accounting under which revenues are recorded when earned and
expenditures are recorded as soon as they result in liabilities for benefits received,
notwithstanding that the receipt of the revenue or the payment of the expenditure may
take place, in whole or in part, in another accounting period.
Adopted Budget - The budget for financial operations approved by Town Council and
enacted via a budget appropriation ordinance. The Adopted Budget shows approved tax
rates and estimates of revenues, expenditures, and transfers. It also indicates
departmental goals, objectives, and strategies.
Appropriation - An authorization made by Town Council which permits the Town
administrative staff to incur obligations against and to make expenditures of
governmental resources. Appropriations are usually made for fixed amounts and are
typically granted for a one-year period.
Assessed Value - The fair market value placed by the Commissioner of Revenue on
personal and real property owned by taxpayers.
Audit - A comprehensive investigation of the manner in which the government's
resources were actually utilized. A financial audit is a review of the accounting system
and financial information to determine how government funds were spent and whether
expenditures were in compliance with the legislative body's appropriations. A
performance audit consists of a review of how well the government met its stated goals.
The Commonwealth of Virginia requires that an independent certified public accountant
conduct an annual financial audit of each municipality.
Balanced Budget – A budget in which current revenues equal current expenditures.
After expenditures have been pared, budgets may be balanced by adjusting taxes and
fees to generate total current revenues, by drawing down fund balances accumulated
from prior years, or by short-term borrowing to make up the difference between
revenues from taxes and other income and current expenditures. The legal requirement
for a balanced budget may be set by the state or the local government.
Basis of Budgeting and Accounting – Accounting methods, such as accrual basis
and modified accrual basis, used to track revenues received and authorized obligations
expensed.
Bond – A written promise to pay a sum of money on a particular date at a specified
interest rate. The interest payments and the repayment of the principal are detailed in a
bond ordinance. The most common types of bonds are general obligation and revenue
bonds. These are use most frequently for construction of large capital projects, such as
buildings, utility systems, parks, etc. General obligation bonds require approval through
voter referendum for counties in Virginia.
Budget - A plan of financial operation comprised of an estimate of proposed
expenditures for a fiscal year and the proposed means of financing those expenditures
(revenue estimates).
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Budget Calendar - The schedule of key dates or milestones which the Town follows in
the preparation and adoption of the budget.
Budget Committee – the Town’s administrative staff who are responsible for providing
oversight to the budget development process and for submitting a recommended
budget to Town Council.
Budget Document - The official written statement prepared by the Town's
administrative staff which presents the proposed budget to the Town Council.
Budget Message - A general discussion of the proposed budget presented to the Town
Council by the Town Manager as a part of or supplement to the budget document. The
budget message explains principle budget issues against the background of financial
experience in recent years and presents recommendations made by the Town Manager.
Budget Transfer – A shift of budgeted funds from one expenditure item to another.
CAFR – Comprehensive Annual Financial Report – the annual report issued by the
Town on its financial position and activity for the fiscal year. This report is prepared by
an independent firm of certified public accountants in conformity with U.S. generally
accepted accounting principles as promulgated by the Governmental Accounting
Standards Board.
Capital Assets - Town assets of significant value and having a useful life of several
years, also referred to as fixed assets.
Capital Fund - accounts for financial resources to be used for the acquisition or
construction of major capital purchases.
Capital Lease - A lease obligation that has met the criteria to be categorized as a
capital lease as opposed to an operating lease under generally accepted accounting
principles. Capital leases are common in certain types of financing transactions
involving the use of revenue bonds as opposed to general obligation bonds.
Capital Outlay – Expenditures to acquire or improve fixed assets that are not
necessarily included in the Capital Improvement Program. Examples of capital outlays
are furniture, fixtures, machinery, and equipment.
Capital Projects - Projects which purchase or construct capital assets. Typically, a
capital project encompasses a purchase of land and/or the construction of a building or
facility.
CDBG – Community Development Block Grant-- funding received from the U. S.
Department of Housing and Urban Development. CDBG primarily benefits low-and
moderate-income persons through housing, human services, neighborhood
improvements and economic development activities, with a secondary emphasis on the
reduction of slums and blight.
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CIP – Capital Improvement Program – A plan for capital expenditures, to be incurred
each year over a fixed period of several future years, which sets forth each capital
project, identifies the expected beginning ng and ending date for each project, the
amount to be expended in each year and the method of financing those expenditures.
Contingency Reserve - A budgetary reserve set aside for emergencies or unforeseen
expenditures not otherwise budgeted for.
Debt - Any obligations of the Town for the payment of money issued pursuant to the
Public Finance Act of Virginia.
Debt Service - Payment of interest and repayment of principal on Town debt.
Delinquent Taxes – Taxes remaining unpaid on or after the date on which a penalty for
non-payment is attached.
Depreciation - (1) Expiration in the service life of capital assets attributable to wear and
tear, deterioration, action of the physical elements, inadequacy or obsolescence, or (2)
the portion of the cost of a capital asset which is charged as an expense during a fiscal
period.
DHCD – Department of Housing and Community Services - The DHCD partners with
Virginia’s communities to develop their economic potential, regulates Virginia’s building
and fire codes, provides training and certification for building officials, and invests more
than $100 million each year into housing and community development projects
throughout the state - the majority of which are designed to help low- to moderate-
income citizens.
Distinguished Budget Presentation Awards Program – A voluntary awards program
administered by the Government Finance Officers Association (GFOA) to encourage
governments to prepare effective budget documents. To receive the award,
governments must have prepared a budget that meets program criteria as a document,
an operations guide, a financial plan, and a communications device.
Enterprise Funds - A type of proprietary fund set up to account for the financing of
services to the general public where all or most of the operating expenses involved are
recovered in the form of user charges. Included in this category are the Utility Fund and
the Stormwater Fund.
EMS – Emergency Medical Services – The Fire and Emergency Medical Services
Department provides emergency fire suppression response to incidents involving fires,
fire alarms, smoke scares, vehicle accidents and other types of calls where the threat of
fire exists. It also provides emergency medical response to incidents involving injury,
illness, accidents, and other types of calls where the threat of injury or illness exists.
Expenditures - The cost of goods received or services rendered whether payment for
such goods and services have been made or not.
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Fiscal Year - An accounting period extending from July 1 to the following June 30 for
the Town of Vinton.
Fund - A sum of revenues set aside and allocated to specific categories, such as
General and Proprietary to provide funding of day-to-day and administrative operations.
Fund Balance – represents the cumulative difference between total financial resources
and total appropriated uses. Fund balances are used for one-time (non-operational)
expenditures or they are appropriated as “reserves” or “contingency”. In the budget
process, financial resources equal total appropriated uses because the creation of
reserves or contingencies is budgeted as appropriated uses.
GAAP – Generally Accepted Accounting Principles -- is the standard framework of
guidelines for financial accounting, mainly used in the U.S.A. It includes the standards,
conventions, and rules accountants follow in recording and summarizing transactions,
and in the preparation of financial statements.
GASB – The Governmental Accounting Standards Board – The GASB establishes and
improves state and local governmental accounting and financial reporting standards
which result in practical information for users of financial reports. They also guide and
educate the public, including issuers, auditors, and users of those financial reports.
General Fund - A type of governmental fund used to account for revenues and
expenditures for regular day-to-day operations of the Town. The primary sources of
revenue for this fund are local taxes and Federal and State grants.
General Obligation Bonds - Bonds issued pursuant to Article VII, Section 10 of the
Constitution of Virginia and the Public Finance Act secured by the full faith, credit and
taxing power of the Town.
GFOA – The Government Finance Officers Association (GFOA) – The GFOA promotes
excellence in state and local government financial management. They also provide
best practice guidance, consulting, networking opportunities, publications including
books, e-books, and periodicals, recognition programs, research, and training
opportunities.
Goal - A clear statement of a program's mission, or purpose.
Governmental Funds – These funds are typically used to account for most of a
government’s activities, including those that are tax supported.
Grant – A contribution of assets (usually cash) by one governmental unit or other
organization to another. Typically, these contributions are made to local governments
from the Federal and State governments for specified purposes.
Grant Fund – A component of the General Funds used to track expenditures and
revenue of grant funds received from state, federal or other agencies and organizations.
Lease Purchase Agreement – Contractual agreements that are termed leases, but
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that in substance are purchase contracts.
License/Permit – Document issued to regulate various kinds of businesses or activities
within the Town.
Modified Accrual - An accounting method in which revenues are recorded when
available and measurable and expenditures are recorded when services or goods are
received and the liabilities are incurred.
Objective - The actual functions or services that a Town program must provide in order
to achieve its stated goals.
Organization – An operating department, grant or capital project. Also sometimes
referred to as a “cost center”.
Outcomes – the desired results that will be seen if the Town is successful in providing
programs and services that affect the causal factors identified for the priorities.
Performance Measure - Specific quantitative measures of services performed or
results obtained within a program.
Program - A term used to describe a Town department or cost center with distinct
objectives and activities.
Proposed Budget - The budget proposed by the Town Manager to Town Council for
adoption.
Proprietary Funds - A type of fund that accounts for governmental operations that are
financed and operated in a manner similar to private business enterprises. Proprietary
fund types used by the Town include the Enterprise Fund.
Refunding - A transaction in which the Town refinances an outstanding issue by
issuing new (refunding) bonds and using the proceeds to immediately retire the old
(refunded) bonds.
Revenue - A term used to represent income to a specific fund, or an increase in the
fund's assets.
Service Level – A management tool used to measure past performance and changes
in the quantity, quality, and efficiency of services.
Stormwater Fund – A fund used to track expenses on stormwater during the year,
currently funded by a transfer from the General Fund and Utility Fund.
Tax Levy - The total dollar amount of tax that optimally should be collected based on
tax rates and assessed values of personal and real properties.
Tax Rate - The level at which taxes are levied.
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Utility Fund – A type of fund used to account for operations of the public water and
sewer system financed through user charges and other system revenues.
VDOT – Virginia Department of Transportation -- is responsible for building,
maintaining, and operating the State's roads, bridges and tunnels. And, through the
Commonwealth Transportation Board, it also provides funding for airports, seaports, rail
and public transportation.
Working Capital – liquid assets used to fund day-to-day operations of the government.
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Frequently Used Acronyms and Initialisms
BVP – Bullet Proof Vest Partnership
CAFR – Comprehensive Annual Financial Report
CDBG - Community Development Block Grant
CIP – Capital Improvement Program
COLA – Cost of Living Adjustment
COMBAT – Community Blight Abatement Team
DCJS – Department of Criminal Justice Services
DEQ - Department of Environmental Quality
DHCD – Department of Housing and Community Services
DMV – Division of Motor Vehicles
EMS – Emergency Medical Service
FOIA – Freedom of Information Act
FY – Fiscal Year
GAAP – Generally Accepted Accounting Principles
GASB – The Governmental Accounting Standards Board
GFOA – Government Finance Officers Association
GIS – Geographic Information System
NFIP – National Flood Insurance Program
SNAP – Supplemental Nutrition Assistance Program
VABF – Virginia Brownfields Restoration and Economic Development Assistance Fund
VDOT – Virginia Department of Transportation
VML – Virginia Municipal League
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