HomeMy WebLinkAboutFY 2013 - 2014 - Annual Town Budget-ProposedTOWN OF VINTON, VIRGINIA
PROPOSED FY2013-2014
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Providing Service to our Citizens
For over 125 Years
THE TOWN OF
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I R G I N I A
T TOWN OF
VIN HE ON
V I R G I N I A
311 S. Pollard Street
VINTON, VIRGINIA 24179
FY 2013-2014e Proposed Budget
March 22, 2013
Council Members
Bradley E. Grose
Mayor
William W. Nance
Vice Mayor
Robert R. Altice
Council Member
Matthew S. Hare
Council Member
1. Douglas Adams, Jr
Council Member
Town Department Staff
Christopher S. Lawrence, Town Manager
Ryan K. Spitzer, Assistant to the Town Manager
Barry W. Thompson, Treasurer/Finance Director
Susan N. Johnson, Executive Assistant/Town Clerk
Benjamin L. Cook, Chief of Police
Stephanie A. Dearing, Human Resource Manager
Gary W. Woodson, Director of Public Works
Anita J. McMillan, Director of Planning/Zoning
Christopher L. Linkous, Fire/EMS Captain
Kevin P. Kipp, War Memorial Facilities Manager
Mary Beth Layman, Special Programs Director
Budget for Fiscal Year
July 1, 2013 — June 30, 2014
Table of Contents
Town Manager's Budget Letter.......................................................... iv
Introduction to the Town of Vinton ..................................................... 1
Organizational Chart ........................................................................ 4
The Budget Overview........................................................................ 5
BudgetCalendar............................................................................. 8
Budget Public Hearing Notice and Adopted Budget Ordinance .................... 9
General Fund Revenues Total and Graph ................................................ 11
General Fund Revenues Details.......................................................... 12
General Fund Expenditures Total and Graph .......................................... 22
General Fund Expenditures Breakdown by Department and Function............ 23
General Fund — Town Council............................................................ 24
General Fund — Town Manager............................................................ 27
General Fund — Human Resources Department ........................................ 31
General Fund — Legal Services............................................................ 36
General Fund — Treasurer/Finance Department ........................................ 38
General Fund — Police Department...................................................... 42
General Fund — Communication Services .............................................. 48
General Fund — Emergency Services .................................................... 51
General Fund — Police Grants............................................................. 53
General Fund — Fire and EMS Department ............................................. 55
General Fund — Animal and Pest Control ............................................. 60
General Fund — Public Works Department ............................................. 62
General Fund — Public Works Administration ........................................ 65
General Fund — Highway, Streets & Bridges ............................................ 69
General Fund — Snow & Ice Removal ................................................... 72
General Fund — Traffic Signs & Street Lights ......................................... 74
General Fund — Street & Road Cleaning ................................................ 76
General Fund — Refuse Collection........................................................ 78
General Fund — Recycling Collection..................................................... 80
General Fund — Building & Grounds .................................................... 82
General Fund — Special Programs........................................................ 85
General Fund — War Memorial............................................................ 90
General Fund — Vinton Veteran's Monument .......................................... 95
General Fund — Swimming Pools & Parks .............................................. 97
General Fund — Senior Citizen Program ................................................. 101
General Fund — Planning & Zoning Department ...................................... 105
General Fund — Economic Development ................................................ 110
General Fund — Public Transportation................................................... 115
General Fund — Vinton Business Center ................................................ 117
General Fund — Debt Retirement......................................................... 119
General Fund — Contingency for Reserve ................................................ 121
General Fund — Transfers.................................................................... 123
Utility/Enterprise Fund Revenues Totals and Graph .................................. 125
Utility Fund/Enterprise Expenditures Total and Graph ............................... 129
Utility Fund/Enterprise — Water & Wastewater Administration .................... 130
Utility Fund/Enterprise — Water System Maintenance ............................... 134
Utility Fund/Enterprise — Purchased Water ............................................. 138
Utility Fund/Enterprise — Wastewater System Maintenance ........................ 140
Utility Fund/Enterprise — Debt Retirement ............................................. 144
Utility Fund/Enterprise — Contingency .................................................. 146
Utility Fund/Enterprise — Transfer........................................................ 147
Capital Improvement Program............................................................. 150
Contributions to Organizations............................................................ 154
Pay and Classification Plan.................................................................. 155
General Fund Taxes and Fee Schedule .................................................... 157
Water and Wastewater Rates and Charges Schedule Effective April 1, 2011 ...... 162
Water and Wastewater System Development Charges Effective March 4, 2009.. 164
THETOVI
01-
VIT0 NON
V 1 R G 1 N I A
Town of Vinton
311 S. Pollard Street
Vinton, VA 24179
Phone (540) 983-0607
Fax (540) 983-0626
TO: MAYOR AND MEMBERS OF COUNCIL
FROM: CHRISTOPHER S. LAWRENCE, TOWN MANAGER
SUBJECT: PROPOSED BUDGET FY2013/2014
DATE: March 22, 2013
Christopher S. Lawrence
Town Manager
I am pleased to submit the Proposed FY201312014 Budget to the Town Council and the Town of
Vinton citizens. This year's budget is balanced and was developed under difficult circumstances
due to the economic downturn. The purpose of our budget is to plan necessary operating and
capital expenditures for the next fiscal year to meet Council and citizen expectations while
servicing the Town's debt. Quality community services such as police, public works, fire and
EMS, special programs, War Memorial facility, planning and financial services will continue to
be offered at a reasonable cost. The Proposed FY201312014 Budget for all funds totals
$10,497,263. Allocation by fund, as well as a comparison to the FY2012/2013 budget, are as
follows:
Dollar
Adopted
Proposed
Difference
Percentage
FY 11/12
FY 12/13
To FY 11/12
Increase
General Fund
$ 7,398,223
$ 7,875,961
$477,738
6.45%
Utility Fund
3,100,515
3,107,055
6,540
.21 %
Capital Fund
0
0
0
0%
Total
$10,498,738
$10,983,016
$484,278
4.61 %
RECOMMENDED BUDGET ALLOCATION BY FUND
While the budget by its very nature must contain numbers, the message we want to communicate
in this budget document is one of commitment to outstanding service delivery and
progressiveness in local governance. The Proposed Budget before you supports hundreds of
services that are delivered by the four operating departments and four administrative offices. We
encourage you to focus your attention on the objectives in each department that are supported
with the funding proposed for FY2013/2014. With the continuing partnership between Town
employees and individual and corporate citizens alike, we will continue to search for ways to be
innovative in delivering services to the deserving citizens of the Town of Vinton.
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BUDGET FOCUS
The review and adoption of the Annual Operating and Capital Budget represents one of the most
important policy -making responsibilities of the Mayor and Town Council. The budget is more
than just the legal document appropriating funds; it establishes priorities among competing
governmental services, all of which have dedicated constituencies. The Town Council must also
establish service levels based on the priorities and within the fiscal capacity of the Town.
Preparation of the Proposed FY201312014 Budget was guided by the following policies:
• Maintain the overall quality of life for residents
• Maintain the quality and variety of services provided
• Evaluate functions, activities, personnel levels, and determine whether cost savings or
service level improvements can be achieved
• Replace equipment and vehicles when it is most cost effective
• Identify alternative revenue sources
The current uncertainty of the economic climate challenged the management team in preparing
the Proposed FY201312014 Budget. The budget reflects the Town's growing costs of providing
services and minimal revenue growth. Expenditures have also been carefully reviewed to
identify areas of potential savings.
BUDGET OVERVIEW
Council's commitment to sound fiscal decision -making is again reflected in this budget. The
citizens of Vinton expect quality services, prompt snow removal, professional law enforcement,
professional land use and development guidance, quality community and recreation facilities,
clean and well -maintained streets, quality neighborhoods, dependable water and sewer service,
responsive solid waste and recycling collection and many other quality municipal services. Our
citizens expect that these services be provided with minimal reliance on real estate taxes. Real
estate tax revenue only accounts for 1.74% of the Town's total general fund revenues with a tax
rate of $.03/$100 of assessment value. The town did see real estate assessments decline by
approximately 2.08% with the 2013 reassessment.
Revenues:
The economic recession has negatively impacted our revenues over the past several budgets
including Virginia General Assembly changes in funding, general personal property values,
utility tax, investment income, limited new development, and reduced consumption of water by
our customers.
Real Estate and Personal Property Tax:
The proposed budget maintains the current rate of tax on real estate at $0.03 per $100 and the
current rate on personal property tax at $1.00 per $100.
Meals Tax:
The meals tax continues to be a strong revenue source for the Town. This year the estimated
revenue is $907,250 which is up slightly from past years as a result of the economic downturn
stabilizing and may also be reflective of the value our restaurants are able to offer their
customers. I am optimistic that this revenue source will maintain at this level or may actually
increase more with several downtown restaurants keeping later evening hours and new ones
opening.
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Cigarette Tax:
Three years ago during the budget process, Town Council adopted a $.20 per pack cigarette tax
which has added approximately $900,000 to the last three fiscal budgets. The proposed budget
requests an increase of $.15 per pack cigarette tax for a total of $.35 per pack cigarette tax which
we estimate to bring in the Proposed FY201312014 Budget an additional $159,375.
In the short term, this revenue has bridged the gap between the operational and capital reductions
we have recommended and the needed expenditures to operate the town services. Over time, as
the economy begins to improve, it is intended that this revenue will be part of the overall revenue
sources to fund the significant amount of capital improvements that have been deferred during
this economic recession as well as supplement the cost of operations to provide enhanced
services to our citizens. The proposed increase will be earmarked to fund our capital
improvement program.
Expenditures:
Each department was asked to critically evaluate their budget and identify budget reductions
while maintaining the core government functions of their respective departments. This was a
very difficult and arduous task, which was successfully completed to generate the final Proposed
FY201312014 budget. These budget reductions have resulted in a balanced General Fund Budget
that does not use any unreserved fund balance. The major cuts over the past three years have
been to the capital projects funding as well as elimination of specific full-time and part-time
positions in the Police and Public Works Departments. The town facilities and equipment are
aging and our buildings not only need to be maintained but are going to require significant
investment over the next 5-10 years to major mechanical systems and roofs. Additionally, major
equipment such as dump trucks, fire trucks, and similar items need to replaced in the next five
years.
Personnel:
The Town has an excellent reputation for being a desired employer as well as having outstanding
employees who are committed to providing the best possible service to the community on a day -
in and day -out basis. When establishing budget priorities, it is important to remember this even
in light of other employers who are not providing pay increases and are considering layoffs.
Funding is included in the Proposed FY2013-2014 Budget to provide the following:
• The town will continue to encourage employee professional development through
funding of higher education tuition reimbursement.
• The town's insurance premiums had a 9.76% increase effective July 1, 2013. Last year
we received a 0% increase and made modifications to the insurance premium cost
structure to town employees. This year we will maintain the outstanding insurance
policies. Town employees who select the Expanded coverage, will pay $56 per month
towards their premium, an out of pocket expense increase of $8 per month. We will still
offer a no cost policy to the employee option, however, this will be through the Key Care
500 plan, which is a traditional 80/20 plan. The town also includes more affordable
options for employees that choose to cover a dependent or the entire family.
• VRS Plan 1 & 2 employees began pay the 5% employee contribution towards their
retirement program. Plan 2 employees are defined as those employed as of July 1, 2010
or later and not already covered as a plan 1 employee from a previous employer.
• Since 2008, employees have received one merit bonus in 2009 of $500, and a 2.25% pay
increase in 2012.
vi
Special Programs — Swimming Pool:
As part of the proposed budget, the swimming pool is planned to continue its operation through a
partnership with several churches in the Vinton community, including Lynn Haven Baptist,
Vinton Wesleyan, and Thrasher Memorial UMC. This partnership began three years ago with
Thrasher Memorial United Methodist Church. The outcomes were very positive through
increases in revenue and attendance at the pool. The partnership is structured whereby the town
will be responsible for the operation and maintenance of the pool. Community Partners will run
programs, concessions, and marketing of the pool. The community partners will not be
subsidizing any funding for operating the pool. Long term viability of the pool and needed
capital investments are still questions that need to be evaluated.
Capital Improvement Program:
The CIP is intended to be a five year plan for building, equipment, and major purchases for the
town. Approximately $995,852 worth of needs were identified and submitted by departments for
the FY2013/2014 budget year. The proposed budget includes funding of only $194,230 in the
General Fund of these needs and it defers the remaining projects to future years. The following
projects are including the budget for funding were:
1 Walnut Avenue Corridor Improvement Project
2 Technology - File Server and Laserfiche
3 Asphalt Roller Compactor
4 Glade/Tinker Creek Greenway Trail
5 Replace Dump Trunk with hooklift and Dump Body
6 Street Improvements Various Locations
7 Painting the Fire House
8 Replace Carpet/with Tile Flooring in Fire House
9 Pain High Traffic areas of Crew Hall
10 Replacement of Speed Trailer (Grant Match)
11 Painting of Pool Interior
12 Cityworks Asset Management Software
Total General
19,000
12,000
21,000
(dependent on VDOT grant)35,000
25,880
15,000
29,000
5,800
2,000
1,900
7,650
20,000
194,230
Capital improvement projects funded in the Utility Fund were in the amount of $40,000. The
projects included:
1 Sewer Video Camera
2 Cityworks Asset Management Software
Total Utility Fund
20,000
20,000
40,000
Additional projects are planned in the Utility fund which is dependent on the final outcome and
decision of adopting the Cost of Service Study and associated debt with two major utility
projects. The first project includes the remaining balance of $500,000 to complete the
Glade/Tinker Waster Water interceptor line replacement. The second project includes the town's
partnership contribution of approximately $939,785 as part of the overall $17,087,000 Western
Virginia Water Authority wastewater treatment plant upgrades. The final determination of a rate
increase to fund these two projects as well as those identified in the CIP will be made this spring
2013 and will be incorporated into next year's budget.
Vii
Downtown Revitalization (Community Development Block Grant):
The Town was notified last summer of our successful bid to receive a block grant of $700,000 to
greatly assist in the revitalization of our downtown. The grant is funded through a partnership
with the federal government and the Virginia Department of Housing and Community
Development.
The revitalization efforts focus on four key areas: (1) streetscape improvements, (2) business
fagade improvements, (3) branding and marking of the downtown area as a destination, and (4) a
revolving loan fund to support new businesses and expansion of existing businesses. The grant
is managed by the Assistant to the Town Manager as the grant administrator and is guided
through a project management team of stakeholders. The grant is expected to last 24 months and
will work to leverage state, local, and private investment totaling over $2.1 million, not including
the planned relocation of the Roanoke County Vinton Branch library estimated at $9 million.
Water and Sewer Fund.
The maintenance, operations, and investment in our water and sewer system are a fundamental
government service. We have recognized the significant needs in our aging utility system and
diligently work to keep it functioning. However, in the upcoming 10-15 years, significant
investment will be required to replace water and sewer lines, pump stations, and equipment. The
Proposed FY201312014 budget as presented is balanced. A comprehensive rate structure
analysis was presented to Council in January 2013. The next step will present Town Council
rate structure options to align the revenue needs with operational and capital investment over the
next 5-years.
CONCLUSION
In conclusion, the fiscal condition of the Town remains sound while services are provided to
meet Council's goals. However, Council needs to be aware that the downturn has had an effect
on the financial condition of the Town. According to our fund balance positions we have seen a
decline over the past four years and are just now making measured progress to reverse this trend.
The town ended FY2012 strong with a small surplus in both the general fund and utlity fund to
replenish reserves. We are on track in our current budget year of FY2013 to end in a positive
position. The majority of the surplus last year and expect this year is attributable to the
extraordinary efforts made by our employees. Cuts have reduced staffing levels and all are doing
more and have taken on more responsibilities. This has been accomplished by staff making
every effort to reduce our expenditures without disrupting service levels. Members of the Town
staff are available to assist and support the Town Council during your deliberation on this
Proposed Budget. We will provide any additional information or data you may need during your
review of the objectives and proposals included in this document. Copies of the FY201312014
Proposed Budget are available in the Town Manager's Office, as well as the Treasurer's Office
and on the Town's web site at www.vintonva.Rov. Finally, a document of this size and
magnitude is a product of many individuals. Each Town staff member who contributed to the
development of this Proposed Budget is to be commended. Treasurer, Barry W. Thompson,
Assistant to the Town Manager, Ryan Spitzer, and Human Resources Director, Stephanie
Dearing led to the development of this budget. In addition, the department heads spent countless
hours on all matters contained in this budget. Without these individuals, this budget would not
be possible. Lastly, Town Council has spent a significant investment in their time to provide
leadership and guidance so that the values and priorities of the community are maintained to the
greatest extent possible within our financial means.
viii
VINT11
TO�N
V I R G I N I A
The Town of Vinton provides small town character with urban services and amenities
located nearby. The small town atmosphere is characterized by a low crime rate, small
locally and regionally owned businesses, and moderately priced homes. Views of the
mountains and Blue Ridge Parkway abound. Vinton represents the ideal type of
community, small enough to provide a feeling of "belonging", yet progressive enough to
provide the facilities, services, and conveniences that are necessary to make a community
"home" to its citizens.
HISTORY
The Town of Vinton has a rich history beginning before its charter on March 17, 1884.
As far back as the mid- 1700's those moving into the Roanoke Valley settled here to take
advantage of the fertile land and abundant water supply. Early settlers played a vital part
in the establishment of the community, such as the first official name for the area as
"Gish's Mill" and ultimately the name Vinton. Perhaps one of the greatest mysteries
about Vinton is the unknown origin of the name of Vinton. Many credit B. A. Jones, a
local merchant, with deriving the name from two prominent families' in the area, the
Vinyard's and the Preston's. Following incorporation, Vinton experienced continued
development, much of which resulted from the spin-off of economic growth occurring in
Roanoke County. The economic and social linkage formed between Roanoke and Vinton
in the late 1800's have continued through to the present.
DEMOGRAPHICS
Vinton is a town in Roanoke County, Virginia, United States. The population was 8,098
at the 2010 census. Vinton is part of the Roanoke Metropolitan Statistical Area and the
Roanoke Region of Virginia.
According to the United States Census Bureau, the town has a total area of 3.2 square
miles (8.2 kmz), all of it land.
The southern border of Vinton consists of 1.5 miles of lakefront in the Roanoke River
Gorge. This lake, however, which was created by the 1904 construction of the
hydroelectric Niagara (so-called) dam, is not visible from any inhabited part of the town,
is difficult to reach, and is little used.
1
VINTONN
`U I R G Y N I A
Vinton has varied topography, considering its small size. The above -mentioned lake is at
an elevation of 890'. The Vinton side of the lake consists of a steep, wooded cliff 150' in
vertical height. Vinton's highest point is on Olney Rd., at an elevation of 1265', which
affords spectacular views of the adjacent City of Roanoke, at least for people with houses
favorably positioned.
As of the census of 2010, there were 8,098 people, 3,494 households, and 2,174 families
residing in the town. The population density was 2,451.4 people per square mile
(947.8/km2). There were 3,774 housing units at an average density of 1,093.4/sq mi
(422.8/km2). The racial makeup of the town was 88.8% White, 5.4% African American,
0.10% Native American, 1.0% Asian, 0.05% Pacific Islander, 0.59% from other races,
and 0.91 % from two or more races. Hispanic or Latino of any race was 1.11 % of the
population.
There were 3,494 households out of which 29% had children under the age of 18 living
with them, 40.8% were married couples living together, 16.3% had a female householder
with no husband present, and 37.8% were non -families. 32% of all households were
made up of individuals and 25.9% had someone living alone who was 65 years of age or
older. The average household size was 2.27 and the average family size was 2.85.
In the town the population is spread out with 25.7% under the age of 19, 6.0% from 20 to
24, 26.7% from 25 to 44, 25.8% from 45 to 64, and 15.9% who were 65 years of age or
older. The median age was 39 years. For every 100 females there were 86.3 males. For
every 100 females age 19 and over, there were 81.9 males.
The median income for a household in the town was $42,427, and the median income for
a family was $60,172. The per capita income for the town was $21,711. About 9.0% of
families and 15.2% of the population were below the poverty line, including 27.3% of
those under age 18 and 8.3% of those ages 65 or over.
EMPLOYERS
In Vinton, the largest employers include Precision Fabrics (around 400), Berkshire
Healthcare Center (157), and Aramark Uniform Services (140), in addition to Kroger
Food Center and Roanoke County Schools, The Town of Vinton (95).
In Roanoke County, the Roanoke County School System is the largest provider of jobs,
with more than 2300 employees. Other major employers include Wells Fargo/Wachovia,
Allstate Insurance, ITT Night Vision, Roanoke County Government, Home Shopping
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VNT11
ITON
V I R G I N I A
Network (in Bonsack), Kroger, Richfield Recovery & Care Center and Friendship Manor.
The town and county have invested in several business parks that are looking for tenants,
including the Vinton Business Center, now home to Cardinal Glass.
EDUCATION
As of one year ago there were more than 14,700 students enrolled in Roanoke County
schools from grades kindergarten through High School. With approximately 1,200
students, William Byrd High School is one of the largest in Roanoke County. A major
renovation was completed in 2011. Attendance levels in the Vinton school zone are as
follows: Herman L Horn 279, W. E. Cundiff 500, Bonsack 500.
3
Town of Vinton
Organization Chart
I Citizens of Vinton
Town Council
Town Manager Town Attorney
I Assistant to the Town Manager - - -- —{ Town Clerk
Special Programs
.r War Memorial
L
�— Police Department
=Administration
t.-operations
Services
f— Public Works
IStreets
Property/Grounds
Utilities
=- efuse/Recycling
j Finance Department
�— Planning and Zoning
Fire/EMS Department
�--- fcareer
f�--Volunteer Fire Department
:{Volunteer First Aid Crew
Human Resources
2
The Budget Overview
The budget document is the means of communicating to citizens the activities and goals
for the Town in the upcoming fiscal year. It identifies the resources required to meet
these goals and details how those requirements will be met. The budget is used as a
working plan to assist Town management in ensuring that decisions made as part of day-
to-day operations are consistent with the Town's short and long term goals. Considering
that the budget is a plan, it may be amended during the year by the Town Council to
reflect revised priorities or a changing financial environment.
There are three different budgets presented in this document; the general fund budget, the
utility fund budget and the capital improvement budget. The general fund budget
provides for the administration of the Town and the delivery of goods and services to the
community and the Town departments. The utility fund budget provides for the
operation of the Town's water system and regional sewer treatment plant participation.
These budgets cover a 12-month period beginning July I" and ending June 30th. The
capital improvement budget provides for the construction, expansion or maintenance of
the Town's infrastructure and for purchase of major equipment expenditures above a cost
of five thousand dollars for the current year. The program is a five-year program and the
Town reviews and updates the CIP on an annual basis.
Document Structure
The general fund budget portion of the document is structured in increasing levels of
detail, starting with budget summaries that state the budget in the broadest of terms.
Expenditures and revenues are presented for each Fund in total dollars by source and use.
The definition of a Fund and the different Funds utilized by the Town are found in the
Budgetary Accounting section of this narrative. Following this break down is a Revenue
Summary listing each revenue item for the Town. The revenue detail summaries are
followed by a full-time personnel summary count by department. Prior year actual
amounts, current year revised budget amounts and the upcoming fiscal year approved
budget are represented for each level of detail. Finally, the document provides a narrative
for each department indicating the function, activities and resources of each department
and any changes that are being made to the department for the budgeted fiscal year.
The capital budget portion of the document begins with an overview statement of the
five-year plan and then gives a narrative of each project within the plan. The project
narrative includes the purpose and scope of the project and notes any impact on the
operating budget.
5
The Budget Process
The operating budget process begins with the distribution of Capital Improvement
Request Forms to each Department Head at the beginning of January which is due by the
first of February so they can be reviewed and scheduled for a presentation to the Planning
Commission Meeting the first of March. Also at the beginning of January the Financial
Software budget module is made available to all department personnel that have rights to
the module for budget input with instructions that budget submissions are due to the
Finance Department by the first of February. Letters to Community Organizations are
mailed indicating that their request for funding are due back to the Town Manager's
Office by February 15 so they can be reviewed and if necessary these organizations may
be invited to make a presentation to Town Council during the two Regular meeting of
Council in March.
Departments submit detailed budget requests to the Finance Office the first week of
February. Submissions are reviewed and analyzed by the budget team consisting of the
Finance Director/Treasurer, Human Resources Director, Assistant to the Town Manager
and the Town Manager. Meetings are held with the budget team and department heads
and their staff. The budget is balanced. Mid -March the public hearing notices are
advertised for the Real Property tax rates in order to set the rates for the new tax year.
Beginning in late March to early April the budget is presented to Council. Each
Department makes a detail presentation of their budget to Council. After these
presentations, Council holds work sessions on the budget to discuss the budget and makes
changes.
After careful consideration and deliberation on staff and citizen input, the preliminary
budget, as modified for additions and deletions, is advertised for adoption by the Town
Council. At a Regular Council Meeting during late May or June, Town Council approves
the Budget through an ordinance. The ordinance places legal restrictions on expenditures
at the departmental level. A department or category budget in total can only be revised
by the Town Council. The Town Manager is authorized to transfer budgeted amounts
within general government departments.
Request to amend the budget are presented to Council formally through a written report
outlining in detail the purpose of the request. A resolution is adopted in a regular Council
Meeting for the actual dollar amount appropriating the amount to the line item in the
budget from the revenue source.
Once Council has approved a resolution for a budget amendment, the Clerk provides a
copy to the Finance Department and the budget amendment is made in the accounting
system.
L
Bud2etary Accounting
The Town's financial operations are budgeted and accounted for by "funds." A fund is a
separate and self -balancing accounting unit with its own specific revenues and
expenditures. Separate funds established by the Town include:
• General Fund —used to account for general operating expenditures and revenues;
• Capital Projects Fund —used to account for major capital expenditures that extend
beyond a single fiscal year;
• Special Revenue Fund —used to account for large, infrequent revenue sources
received for special projects.
• Utilities Fund —used to account for operations of the public water and sewer system
financed through user charges and other system revenues.
The Town's budget and budget reporting vehicles utilize accrual plus encumbrance basis
of accounting. This refers to when revenue and expenditures are recognized. In accrual
accounting, revenues are recognized when they are both measurable and available to
finance current expenditures. Expenditures are recognized when incurred. Encumbrance
basis includes expenditures for which funds have been obligated but not yet expended.
Monthly Financial Reports are prepared for Departments, Administration and Council
providing them month -to -date expended, encumbrances, year-to-date expended and
remaining balance information. Also at the time of posting of Purchase Orders and
Accounts Payable a check on the balances in the expenditures accounts is required.
7
TOWN OF VINTON
FY 2013- 2014 Budget Calendar
January 3, 2013
Distribute CIP Request Forms to Departments
January 7, 2013
ACS Budget Access made available to Departments
Mail Letters to Community Organizations
January 28, 2013
CIP Request fonns returned to Finance Department
February 1, 2013
Town Manager reviews CIP Requests
February 4, 2013 Budget Submission due to Finance Department
February 5, 2013 Town Council Meeting — Revenues/Expenditures General
Overview
February l 1-15, 2013 Town Manager Budget Meetings with Staff
March 7, 2013 Planning Commission holds work session on CIP's at Regular
Meeting
March 4-8, 2013 Budget Meetings with Staff balancing of budget
March 5, 2013 Town Council Meeting — Review of Community Contribution
Request and Presentations
March 07, 2013 Advertise Notice of Public Hearing for Property Tax Rates
March 19, 2013 Council Meeting -Public Hearing and Adoption of Town's Tax
Rates
March 22, 2013 Distribution of Budget to Council
March 28-29, 2013 Department Presentations to Council Dates and Times to be
determined
April 2, 2013 Council Work Session on Budget and CIP
April 16, 2013 Council Meeting — Budget Work Session
April 23-26, 2013 Council Work Sessions FY 2014 Budget
Town Council authorizes budget for Advertisement
May 7, 2013 Council Meeting — Budget Work Session
May 9, 2013 Advertise I" Notice of Public Hearing for FY 2014
Proposed Budget
May 16, 2013 Advertise 2nd Notice of Public Hearing for FY 2014
Proposed Budget
May 21, 2013 Council Meeting - Public Hearing on FY 2014 Proposed
Budget
June 4, 2013 Adoption of FY 2014 Budget
PROPOSED BUDGET ORDINANCE NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY,
JUNE 4, 2013, AT 7:00 P.M., IN THE COUNCIL CHAMBERS OF THE VINTON
MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA.
WHEREAS, the Town Charter requires that a budget be adopted by July Is' for the new fiscal
year; and,
WHEREAS, the Council has reviewed the proposed budget and is of the opinion that the Town
government can operate for the twelve month period beginning July 1, 2013 to June
30, 2014, with the revenues and expenditures contained in the attached budget; and,
WHEREAS, any funds appropriated in this budget to any Town department may be used as
participating funds in any Federal Aid Programs for like purposes, with the prior
approval of the Town Council.
NOW, THEREFORE, be it ordained by the Council of the Town of Vinton, Virginia, that the
budget for the fiscal year beginning July 1, 2013 and ending June 30, 2014 be set forth herein.
Fund Revenue and Exvenses Adopted Budizet
General Fund $7,875,961
Utility Fund 3,107,055
$10,983,016
BE IT FURTHER ORDAINED that this ordinance provides for the daily operation of the
department of law and the department of finance, and in an emergency.
NOW THEREFORE, BE IT ORDAINED that this Ordinance takes effect July 1, 2013.
This Ordinance adopted on motion made by Councilperson, and seconded by Councilperson.
AYES:
NAYS:
APPROVED:
Bradley E. Grose, Mayor
ATTEST:
Susan N. Johnson, Town Clerk
0
Revenues Total All Funds
General Fund $ 7,875,961
Utility Fund 3,107,055
Capital Improvements Fund -
Total Revenues $ 10,983,016
Expenditures
General Fund:
Town Council
$ 117,726
Town Manager's Office
125,967
Human Resources
75,364
Legal Services
30,000
Finance Department
266,695
Police Department
1,720,927
Communications Services
456,638
Emergency Services
5,000
Police Grants
17,397
Fire & EMS
854,119
Animal Control
121,096
Public Works Administration
64,454
Street Maintenance
1,167,577
Snow and Ice Removal
26,802
Traffic Signs and Street Lighting
134,232
Street and Road Cleaning
70,768
Refuse Collection
486,957
Recycling
67,843
Municipal Building & Grounds
183,838
Special Programs
127,831
War Memorial
291,762
Vinton Veteran's Monument
2,615
Swimming Pool/Parks
82,860
Senior Citizens Program
92,966
Planning Department
292,518
Economic Development
366,703
Public Transportation
89,000
Vinton Business Center
11,200
Debt Service - General Fund
457,911
Contingency
67,195
Transfers - CIP Fund
-
Total General Fund
$ 7,875,961
Utilitv Fund:
Utilities Administration
$ 576,706
Water Distribution System
876,335
Purchased Water
125,000
Wastewater Collection System
858,599
Debt Service - Utility Fund
622,063
Contingency
48,352
Transfers - CIP Fund
-
Total Utility Fund
$ 3,107,055
Capital Improvement Fund:
General Fund Transfer
0
Utility Fund Transfer
0
Total Capital Improvement Fund $ -
Combined Total Expenditures $ 10,983,016
10
Funding Summary
General Fund Revenues
BY Function Compared to the FY 12-13 Adopted Budget
Actual
Adopted
FY 13-14 FY 13-14
Expenditures
Budget
Manager Council
FY 11-12
FY 12-13
Recom Adopted
Summary Accounts
General Property Taxes
447,877
501,450
498,264
Other Local Taxes
2,849,753
2,848,085
3,018,100
Permits & Fees
9,273
11,375
11,500
Fines & Forfeitures
77,144
73,725
82,125
Use of Money
3,020
1,200
4,500
Use of Property
256,602
130,150
128,150
Charges for Services
310,826
359,000
362,500
Miscellaneous Revenue
696,142
729,100
757,000
Recovered Cost
66,032
33,150
33,650
Non -Categorical Aid
400,700
400,639
400,639
State Sales Tax
1,232,412
1,238,500
1,250,000
Categorical Aid
1,157,690
1,071,849
1,329,533
Use of Fund Balance
-
-
-
Total
7,507,471
7,398,223
7,875,961
General Fund Revenues
% Change
From
FY 12-13
General Property
Taxes
Categorical Aid Non -Categorical 6%
17% Aid
5% Permits & Fees
State Sales Tax 0%
16%, - - --r- - -
Recovered Cost
0%
Miscellaneous
Revenue
10%
Services
5%
Use of Property
2%
-0.64%
5.97%
1.10%
11.39%
275,00%
-1.54%
0.97%
3.83%
1.51%
0.00%
0.93%
24.04%
0.00%
-100.00%
Other Local
Taxes
38%
Fines &
Forfeitures
Use of Money 1 %
0%
11
Town of Vinton, Virginia
Revenue Detail
Budget
ACTUAL
ACTUAL
ACTUAL
ACTUAL
REVISED
DEPT REQ
MGR REQ
PERCENT
6/30/2010
6/30/2011
6/30/2012
2/28/2013
BUDGET
2014
2014
CHANGE
GENERAL FUND
GENERAL PROPERTY TAXES
REAL PROPERTY TAXES
200.1101.001
CURRENT TAXES - REAL ESTATE
135,392
136,554
130,693
49,536
140,000
137,039
137,039
-2.12%
REAL PROPERTY TAXES
TOTAL
135,392
136,554
130,693
49,536
140,000
137,039
137,039
-2.12%
REAL & PERSL. PUB. SVC. CORP
200.1102.002
DELINQUENT TAXES - R.ESTATE
2,025
2,357
2,776
1,253
3,000
3,000
3,000
0.00%
200.1102.005
PUBLIC SERVICE CORP.
4,871
4,689
4,727
4,430
4,725
4,500
4,500
-4.76%
200.1102.006
REAL ESTATE - PENALTIES
2,921
2,692
3,372
2,082
3,000
3,000
3,000
0.00%
200.1102.007
REAL ESTATE - INTEREST
474
507
929
350
1,000
1,000
1,000
0.00%
REAL & PERSL. PUB. SVC. CORP
TOTAL
10,290
10,244
11,803
8,116
11,725
11,500
11,500
-1.92%
PERSONAL PROPERTY TAXES
200.1103.001
CURRENT PERSONAL PROP. TAX
234,744
257,685
266,617
3,847
324,725
324,725
324,725
0.00%
200.1103.002
DELINQUENT TAXES-PERS. PRO
14,205
13,440
22,211
4,034
15,000
15,000
15,000
0.00%
200.1103.006
PERSONAL PROP. - PENALTIES
5,942
7,947
8,623
3,396
6,000
6,000
6,000
0.00%
200.1103.007
PERSONAL PROP. - INTEREST
2,600
5,548
7,928
2,179
4,000
4,000
4,000
0.00%
PERSONAL PROPERTY TAXES
TOTAL
257,490
284,620
305,380
5,763
349,725
349,725
349,725
0.00%
TOTAL GENERAL PROPERTY TAXES
403,172
431,418
447,877
63,415
501,450
498,264
498,264
-0.64%
Na
Town of Vinton, Virginia
Revenue Detail Budget
ACTUAL
ACTUAL
ACTUAL
ACTUAL
REVISED
DEPT REQ
MGR REQ
PERCENT
6/30/2010
6/30/2011
6/30/2012
2/28/2013
BUDGET
2014
2014
CHANGE
OTHER LOCAL TAXES
CONSUMER'S UTILITY TAX
200.1202.001
UTILITY TAX
762,070
772,610
742,493
440,047
772,610
765,500
765,500
-0.92%
CONSUMER'S UTILITY TAX
TOTAL
762,070
772,610
742,493
440,047
772,610
765,500
765,500
-0.92%
BUSINESS LICENSE TAXES
200.1203, 001
CONTRACTING
16,897
15,547
16,585
11,050
17,000
16,500
16,500
-2.94%
200.1203.002
RETAIL SALES
245,181
249,836
249,283
206,329
250,000
250,000
250,000
0.00%
200.1203.003
PROFESSIONAL
71,444
66,936
68,851
99,384
70,000
70,000
70,000
0.00%
200.1203.004
REPAIRS, PERSONAL & BUS. SER
100,469
107,022
107,694
53,494
115,000
108,000
108,000
-6.09%
200.1203.005
WHOLESALE
8,111
5,462
4,969
2,192
6,500
5,000
5,000
-23.08%
200.1203.006
MISCELLANEOUS
14,434
9,833
13,256
4,230
10,000
12,000
12,000
20.00%
200.1203.007
TAX ON PUBLIC UTILITIES
35,770
34,067
34,002
26,156
34,000
24,000
24,000
-29.41%
TOTAL
492,306
488,703
494,641
402,836
502,500
485,500
485,500
-3.38%
FRANCHISE LICENSE TAXES
200.1204.001
FRANCHISE TAX - R. GAS CO.
3,437
3,507
3,566
0
3,500
3,500
3,500
0.00%
200.1204.005
RIGHTS -OF -WAY USE FEE
34,014
32,821
24,083
18,718
32,800
25,000
25,000
-23.78%
FRANCHISE LICENSE TAXES
TOTAL
37,451
36,328
27,649
18,718
36,300
28,500
28,500
-21.49%
j
W
Town of Vinton, Virginia
Revenue Detail Budget
ACTUAL ACTUAL ACTUAL ACTUAL REVISED DEPT REQ MGR REQ PERCENT
6/30/2010 6/30/2011 6/30/2012 2/28/2013 BUDGET 2014 2014 CHANGE
MOTOR VEHICLE LICENSES
200.1205.002
VEHICLE LICENSE FEE
141,118
169,197
167,463
24,836
170,000
170,000
170,000
0.00%
TOTAL
141,118
169,197
167,463
24,836
170,000
170,000
170,000
0.00%
BANK STOCK TAXES
200.1206.001
BANK STOCK TAXES
177,208
192,610
181,914
0
172,475
172,475
172,475
0.00%
TOTAL
177,208
192,610
181,914
0
172,475
172,475
172,475
0.00%
PARI-MUTUEL TAX
200.1207.001
PARI-MUTUEL TAX
26,163
24,509
23,867
11,419
25,000
24,000
24,000
-4.00%
TOTAL
26,163
24,509
23,867
11,419
25,000
24,000
24,000
-4.00%
ADMISSIONS & AMUSEMENT TAXES
200.1209.001
ADMISSIONS & AMUSEMENT TAXES
TOTAL
4,903
4,878
4,829
1,685
4,000
4,800
4,800
20.00%
HOTEL & MOTEL ROOM TAXES
200.1210.001
TRANSIENT OCCUPANCY TAX
801
853
773
578
700
700
700
0.00%
TOTAL
801
853
773
578
700
700
700
0.00%
PREPARED FOOD TAXES
200.1211.001
PREPARED FOOD TAX
842,384
864,448
909,814
520,806
864,500
907,250
907,250
4.95%
TOTAL
842,384
864,448
909,814
520,806
864,500
907,250
907,250
4.95%
CIGARETTE TAX
200.1212.001
CIGARETTE TAX
TOTAL
TOTAL OTHER LOCAL TAXES
PERMITS & OTHER LICENSES
ANIMAL LICENSES
200.1301.001
ANIMAL LICENSES
TOTAL
PLANNING & ZONING PERMITS
200.1303.004
SITE PLAN & SUBDIVISION FE
200.1303.005
SIGN PERMITS
200.1303.007
ZONING PERMITS
200.1303.009
MISCELLANEOUS FEES
TOTAL
TOTAL PERMITS & OTHER LICENSES
Town of Vinton, Virginia
Revenue Detail Budget
ACTUAL ACTUAL ACTUAL ACTUAL REVISED DEPT REQ
6/30/2010 6/30/2011 6/30/2012 2/28/2013 BUDGET 2014
346,886
306,799
296,309
193,735
300,000
346,886
306,799
296,309
193,735
300,000
2,831,290
2,860,934
2,849,753
1,614,660
2,848,085
3,501 5,632 4,408 3,082 5,600
3,501 5,632 4,408 3,082 5,600
300,000
300,000
2,858,725
5,000
5,000
MGR REQ PERCENT
2014 CHANGE
459,375
53.13%
459,375
53.13%
3,018,100
5.97%
5,000-10.71%
5,000-10.71%
3,660
490
675
970
1,000
1,000
1,000
0.00%
0
620
1,300
1,080
775
1,500
1,500
93.55%
4,955
3,500
2,890
2,740
3,500
3,500
3,500
0.00%
0
0
0
0
500
500
500
0.00%
8,615
4,610
4,865
4,790
5,775
6,500
6,500
12.55%
12,116
10,242
9,273
7,872
11,375
11,500
11,500
1.10%
Cn
Town of Vinton, Virginia
Revenue Detail Budget
ACTUAL ACTUAL ACTUAL ACTUAL REVISED DEPT REQ MGR REQ PERCENT
6/30/2010 6/30/2011 6/30/2012 2/28/2013 BUDGET 2014 2014 CHANGE
FINES & FORFEITURES
200.1401, 001
COURT FINES & FORFEITURES
92,993
101,146
76,014
48,789
71,600
80,000
80,000
11.73%
200.1401.002
PARKING FINES
1,555
1,420
1,130
1,405
2,000
2,000
2,000
0.00%
200.1401.003
FALSE ALARM FINES
0
0
0
0
125
125
125
0.00%
TOTAL
94,548
102,566
77,144
50,194
73,725
82,125
82,125
11.39%
REVENUE FROM USE OF MONEY
200.1501.001
INTEREST FROM INVESTMENTS
3,187
1,904
3,020
818
1,200
4,500
4,500
275.00%
200.1501.004
INTEREST INCOME FROM BONDS
0
0
0
0
0
0
0
0.00%
REVENUE FROM USE OF MONEY
TOTAL
3,187
1,904
3,020
818
1,200
4,500
4,500
275.00%
REVENUE FROM USE OF PROPERTY
200.1502.001
RENTAL OF TOWN PROPERTY
153,346
116,656
102,646
65,577
99,650
99,650
99,650
0.00%
200.1S02.002
RENTAL OF EQUIPMENT
0
0
0
0
0
0
0
0.00%
200.1502.003
RENTAL OF SENIOR CENTER
15,317
25,296
23,005
11,511
25,500
25,500
25,500
0.00%
200.1502.006
SALES OF MATERIAL & SUPPLI
0
0
0
0
0
0
0
0.00%
200.1502.008
SALE OF EQUIPMENT
17,491
2,124
4,746
0
5,000
3,000
3,000
-40.00%
200.1502.009
SALE/EASEMENT-REAL ESTATE
0
0
126,205
0
0
0
0
0.00%
REVENUE FROM USE OF PROPERTY
TOTAL
186,154
144,076
256,602
77,087
130,150
128,150
128,150
-1.54%
Town of Vinton, Virginia
Revenue Detail Budget
ACTUAL
ACTUAL
ACTUAL
ACTUAL
REVISED
DEPT REQ
MGR REQ
PERCENT
6/30/2010
6/30/2011
6/30/2012
2/28/2013
BUDGET
2014
2014
CHANGE
CHARGES FOR SERVICES
200.1607.002
SIDEWALKS, CURB & GUTTER
0
100
0
0
2,000
2,000
2,000
0.00%
TOTAL
0
100
0
0
2,000
2,000
2,000
0.00%
SANIT. & WASTE REMOVAL FEES
200.1608.002
WASTE DUMPING & DISPOSAL C
175
280
460
115
500
500
500
0.00%
TOTAL
175
280
460
115
500
500
500
0.00%
PROGRAMS & SERVICES
200.1613.001
SPECIAL PROGRAMS INCOME
579
1,000
343
70
1,000
500
500
-50.00%
200.1613.002
SWIMMING POOL ADMISSIONS
30,538
37,451
36,780
15,291
33,000
37,000
37,000
12.12%
200.1613.003
POOL MISC - DONATIONS
0
0
73
450
0
0
0
0.00%
200.1613.005
SWIMMING POOL CONCESSIONS
901
86
0
0
0
0
0
0.00%
200.1613.006
MEMORIAL HALL INCOME
91,768
108,719
97,603
64,035
137,500
137,500
137,500
0.00%
200.1613.007
SWIMMING POOL -SWIM CLASS
150
5,403
4,640
330
5,000
5,000
5,000
0.00%
200.1613.009
OTHER SR. CITIZEN RE-IMB.
1,548
1,248
1,355
804
2,500
2,500
2,500
0.00%
200.1613.010
FEE FOR TRANSPORT
184,611
175,345
169,573
100,105
175,000
175,000
175,000
0.00%
200.1613.011
MEMORIAL HALL - OTHER DEPT
2,528
678
0
3,955
2,500
2,500
2,500
0.00%
200.1613.016
WM ITEM RESALE
0
0
0
0
0
0
0
0.00%
TOTAL
312,624
329,930
310,366
185,040
356,500
360,000
360,000
0.98%
TOTAL CHARGES FOR SERVICES
312,799
330,310
310,826
185,155
359,000
362,500
362,500
0.97%
Town of Vinton, Virginia
Revenue Detail Budget
ACTUAL ACTUAL ACTUAL ACTUAL REVISED DEPT REQ MGR REQ PERCENT
6/30/2010 6/30/2011 6/30/2012 2/28/2013 BUDGET 2014 2014 CHANGE
MISCELLANEOUS INCOME
200.1899.001
MISCELLANEOUS INCOME
1,907
14,760
18,272
2,629
7,215
5,000
5,000
-30.70%
200.1899.003
DONATIONS FIRE DEPT.-COUNT
0
1,625
3
0
0
0
0
0.00%
200.1899.004
FIRE HYDRANTS - RKE CNTY
6,500
4,875
6,500
4,875
6,500
6,500
6,500
0.00%
200.1899.005
MISC. INCOME FROM OTHER GO
0
2,840
2,840
0
0
0
0
0.00%
200.1899.006
R. CNTY. REFUSE COLLECTION
110,000
110,000
110,000
55,000
110,000
110,000
110,000
0.00%
200.1899.008
RE -APPROPRIATED FUND BALAN
0
0
0
0
0
0
0
0.00%
200.1899.009
ROANOKE COUNTY: GAIN SHARI
435,113
527,420
564,417
594,173
605,000
635,000
635,000
4.96%
200.1899.015
WAR MEMORIAL DONATIONS
0
100
100
0
100
0
0
-100.00%
200.1899.016
POLICE DEPT DONATIONS
0
600
0
0
0
0
0
0.00%
200.1899.018
GIFTS AND DONATIONS
1,650
2,100
250
53,250
500
0
0
-100.00%
200,1899.025
RKE. CNTY. - VINTON BUS CT
5,807
0
1,155
(1,155)
0
0
0
0.00%
200.1899.029
PROCEEDS FROM POLICE V LEA
0
0
0
0
0
0
0
0.00%
200.1899.030
DUPLICATE REAL ESTATE FEES
2,985
2,015
595
305
2,000
500
500
-75.00%
TOTAL
563,962
666,335
696,142
709,077
731,315
757,000
757,000
3.51%
Town of Vinton, Virginia
Revenue Detail Budget
ACTUAL ACTUAL ACTUAL ACTUAL REVISED DEPT REQ MGR REQ PERCENT
6/30/2010 6/30/2011 6/30/2012 2/28/2013 BUDGET 2014 2014 CHANGE
RECOVERED COSTS
200.1901.001
RECOVERIES AND REBATES
27,365
41,658
61,733
15,109
25,687
25,000
25,000
-2.67%
200.1901.004
RECOVERED POLICE CONTRACTU
2,127
6,797
4,299
3,128
7,150
7,150
7,150
0.00%
200.1901.005
RECOVERED EMS CONTRACTUAL
1,511
0
0
1,610
1,000
1,500
1,500
50.00%
TOTAL
31,003
48,455
66,032
19,847
33,837
33,650
33,650
-0.55%
NON -CATEGORICAL AID
200.2201.003
MOTOR VEHICLES CARRIERS TA
4,280
8,548
8,260
9,434
8,200
8,200
8,200
0.00%
200.2201.009
POLICE ASSISTANCE (HB 599)
198,565
196,232
189,344
94,672
189,343
189,343
189,343
0.00%
200.2201.010
PERSONAL PROP TAX FROM STA
203,096
203,096
203,096
33
203,096
203,096
203,096
0.00%
200.2201.020
MISC. NON -CATEGORICAL AID
35
0
0
0
0
0
0
0.00%
NON -CATEGORICAL AID
TOTAL
405,975
407,876
400,700
104,139
400,639
400,639
400,639
0.00%
STATE SALES TAXES
200.2402.001
STATE SALES TAXES
1,111,485
1,174,805
1,232,412
755,630
1,238,500
1,250,000
1,250,000
0.93%
TOTAL
1,111,485
1,174,805
1,232,412
755,630
1,238,500
1,250,000
1,250,000
0.93%
OTHER CATEGORICAL AID
200.2404.002
EMER. SERVICES MATCHING FU
5,000
5,000
0
0
5,000
5,000
5,000
0.00%
200.2404.003
DMV GRANT
5,460
696
0
0
0
10,400
10,400
0.00%
200.2404.006
HIGHWAY MAINTENANCE
944,941
979,402
1,015,742
517,563
1,015,741
1,015,741
1,015,741
0.00%
co
Town of Vinton, Virginia
Revenue Detail Budget
ACTUAL
ACTUAL
ACTUAL
ACTUAL
REVISED
DEPT REQ
MGR REQ
PERCENT
6/30/2010
6/30/2011
6/30/2012
2/28/2013
BUDGET
2014
2014
CHANGE
200.2404.010
DEPT. OF FIRE PROGRAMS
21,470
19,907
24,211
19,483
21,152
19,483
19,483
-7.89%
200.2404.011
OTHER POLICE GRANTS
79,825
63,129
1,020
7,727
10,956
5,097
5,097
-53.48%
200.2404.012
FORFEITURE FUND
0
0
0
0
0
0
0
0.00%
200.2404.015
WIRELESS 911 GRANT
110,247
30,393
0
0
0
0
0
0.00%
200.2404.020
MISC. CATEGORICAL AID
0
0
5,046
7,405
1,785
0
0
-100.00%
200.2404.021
ATF-RECOVERIES(ASSET FORFT
872
S,870
2,384
967
0
0
11,812
100.00%
200.2404.023
DCJS - RECOVERIES
5,243
12,817
2,100
63
0
0
0
0.00%
200.2404.026
POLICE TELEPHONE GRANT
0
0
0
0
0
0
0
0.00%
200.2404.039
ATF - REIMBURSEMENT
9,652
(8,362)
12,331
8,741
15,000
12,000
12,000
-20.00%
OTHER CATEGORICAL AID
200.2404,041
RECOVERY ACT JUSTICE A.GRA
0
0
11,162
0
0
0
0
0.00%
200.2404.042
MUMI PLANNING GRANT
10,000
0
0
0
0
0
0
0.00%
200.2404.043
DMV SPEED ENFORCEMENT GRAN
0
1,586
4,758
754
0
0
0
0.00%
200.2404.044
G3 VISION SYSTEM GRANT
0
0
3,893
0
0
0
0
0.00%
200.2404.045
FED GRNT- BJAG COMP
0
0
0
4,492
0
0
0
0.00%
200.2404.051
CDBG GRANT
0
35,000
0
0
0
250,000
250,000
100.00%
200.2404.053
FEMA / VDEM PROJECT
0
35,763
0
0
0
0
0
0.00%
200.2404.054
N
O
VDOT - REVENUE SHARING
200.2404,055
EMS GRANT
200.2404.782
VDOT REVENUE SHARING-BRIDG
TOTAL
GENERAL FUND
TOTAL
Town of Vinton, Virginia
Revenue Detail Budget
ACTUAL
ACTUAL
ACTUAL ACTUAL
REVISED
DEPT REQ
MGR REQ
PERCENT
6/30/2010
6/30/2011
6/30/2012 2/28/2013
BUDGET
2014
2014
CHANGE
0
0
9,450 0
0
0
0
0.00%
0
0
61,144 0
0
0
0
0.00%
0
0
4,450 0
4,000
0
0
-100.00%
1,173,407
1,197,925
1,157,690 567,196
1,073,634
1,317,721
1,329,533
23.83%
7,129,099
7,376,846
7,507,471 4,155,089
7,402,910
7,704,774
7,875,961
6.39%
N
Funding Summary
General Fund Expenditures
BY Function Compared to the Original Adopted FY 12-13 Budget
Actual
Adopted
FY 13-14 FY 13-14
% Change
Expenditures
Budget
Manager Council
From
FY 11-12
FY 12-13
Recom Adopted
FY 12-13
Summary Accounts
General Administration
566,385
621,719
615,752 -
-0.96%
Public Safety
3,066,408
3,227,177
3,175,177 -
-1.61%
Public Works
1,914,002
2,100,360
2,202,471 -
4.86%
Special Programs
523,982
573,967
598,034 -
4.19%
Community Development
554,022
494,605
759,421 -
53.54%
Debt Retirement
453,310
465,745
457,911 -
-1.68%
Contingency
-
(88)
67,195 -
-76457.95%
Transfers
1,112,111
-
- -
0.00%
Total
8,190,220
7,483,485
7,875,961 -
5.24%
General Fund Expenditures
Transfers
Community Contin72ncy 0%
Development Debt Retirement .1
10% 6 % General
Administration
8%
Special Programs
7%--
Public Works_
28%
_Public Safety
40%
22
Funding Summary
General Fund Expenditures
Actual
Adopted
FY 13-14 FY 13-14
% Change
Expenditures
Budget
Manager Council
From
FY 11-12
FY 12-13
Recom Adopted
FY 12-13
Summary Accounts
Town Council
99,220
115,073
117,726 -
2.31 %
Town Manager
156,981
128,613
125,967 -
-2.06%
Human Resources
74,288
74,296
75,364 -
1.44%
Legal Services
4,185
30,000
30,000 -
100.00%
Treasurer/Finance Department
231,711
273,737
266,695 -
-2.57%
Total Administration
566,385
621,719
615,752 -
-0.96%
Police Department
1,720,554
1,772,348
1,720,927 -
-2.90%
Communication Services
390,135
458,754
456,638 -
-0.46%
Emergency Services
159
5,000
5,000 -
0.00%
Grants
5,093
11,370
17,397 -
53.01%
Fire & EMS
860,245
886,716
854,119 -
-3.68%
Animal & Pest Control
90,222
92,989
121,096 -
30.23%
Total Public Safety
3,066,408
3,227,177
3,175,177 -
-1.61%
Public Works Administration
71,771
80,658
64,454 -
-20.09%
Mnt-Hwy St & Bridges
956,505
1,067,001
1,167,577 -
9.43%
Snow & Ice Removal
14,938
30,964
26,802 -
-13.44%
Traffic Signs & Street Lights
121,058
132,205
134,232 -
1.53%
Street & Road Cleaning
67,098
69,578
70,768 -
1.71%
Refuse Collection
465,623
478,722
486,957 -
1.72%
Recycling
65,211
68,427
67,843 -
-0.85%
Building & Grounds
151,799
172,805
183,838 -
6.38%
Total Public Works
1,914,002
2,100,360
2,202,471 -
4.86%
Special Programs
118,492
127,147
127,831 -
0.54%
War Memorial
248,167
265,233
291,762 -
10.00%
Vinton Veteran's Monument
-
-
2,615 -
100.00%
Swimming Pool/Parks
71,623
76,570
82,860 -
8.21%
Senior Citizens Program
85,699
105,017
92,966 -
-11.48%
Total Special Programs
523,982
573,967
598,034 -
4.19%
Planning & Zoning
228,440
272,243
292,518 -
7.45%
Economic Development
227,910
119,462
366,703 -
206.96%
Public Transportation
85,041
89,000
89,000 -
0.00%
Vinton Business Center
12,632
13,900
11,200 -
-19.42%
Total Community Dev
554,022
494,605
759,421 -
53.54%
Debt Retirement
453,310
465,745
457,911 -
-1.68%
Contingency
-
(88)
67,195 -
-76457,95%
Transfer to Other Funds
1,112,111
-
- -
0.00%
Total Other Expenses
1,565,421
465,657
525,106 -
12.77%
Total
8,190,220
7,483,485
7,875,961 -
5.24%
23
Funding Summary
Town Council
Account Code: 200.1100
Summary Accounts
Salaries
Benefits
Operating Costs
Joint Services
Special Projects
Total
Actual
Adopted
FY 13-14 FY 13-14
% Change
Expenditures
Budget
Manager Council
From
FY 11-12
FY 12-13
Recom Adopted
FY 12-13
25,753
28,131
28,131
0.00%
1,954
2,152
2,152
0.00%
28,984
40,200
41,750
3.86%
42,528
44,590
45,693
2.47%
99,220
115,073
117,726 -
2.31%
Town Council
Salaries
Joint Services _ �24%
39% I --
Y� Benefits
2%
--------
Operating Costs
35%
Personnel Summary
FY 13-14
FY 13-14
Actual
Adopted
Manager
Council
Authorized Positions
FY 11-12
FY12-13
Recom
Adopted
Town Council Members
5.00
5.00
5.00
5.00
Total
5.00
5.00
5.00
5.00
24
Town of Vinton, Virgina
Expenditure Budget
Report
ACTUAL
ACTUAL
ACTUAL
ACTUAL
REVISED
DEPT
MGR
PERCENT
6/30/2010
6/30/2011
6/30/2012
2/28/2013
BUDGET
REQ 2014
REQ 2014
CHANGE
GENERALFUND
TOWN COUNCIL
200.1100.101
SALARIES & WAGES
27,777
29,681
25,520
17,945
28,131
28,131
28,131
0.00%
200.1100.102
SALARIES & WAGES - OVERTIM
3,015
2,973
233
34
0
0
0
0.00%
200.1100.201
SS/MEDICARE
2,351
2,605
1,954
1,407
2,152
2,152
2,152
0.00%
200.1100.203
INSURANCE - VRS
0
0
0
0
0
0
0
0.00%
200.1100.302
CONTRACTUAL SERVICES
0
0
0
0
0
0
0
0.00%
200.1100.304
MAINTENANCE & REPAIRS EQUI
2,677
243
0
590
500
500
500
0.00%
200.1100.307
ADVERTISING
1,359
1,439
1,478
1,967
1,500
1,500
1,500
0.00%
200.1100.311
CODIFICATION/ORDINANCES
4,714
550
3,588
1,945
4,000
4,000
4,000
0.00%
200,1100.521
TELEPHONE
3,224
25
0
0
0
0
0
0.00%
200.1100.541
OFFICE SUPPLIES
411
492
205
14
250
250
250
0.00%
200.1100.560
TRAVEL (MILEAGE/FARE)
4,340
421
979
4,693
5,000
5,000
5,000
0.00%
200.1100.571
COMMUNITY CONTRIBUTIONS
16,979
12,100
7,650
12,225
17,450
52,121
15,800
-9.46%
200.1100.574
WAR MEMORIAL EVENTS
2,258
1,311
632
3,955
1,500
1,500
1,500
0.00%
200.1100.581
DUES & SUBSCRIPTIONS
7,550
6,876
5,541
5,865
5,800
6,500
6,500
12.07%
200.1100.585
MISCELLANEOUS
2,043
2,111
4,365
189
1,500
1,500
1,500
0.00%
200.1100.591
EMPLOYEE APPRECIATION GIFT
0
0
2,500
0
0
0
0
0.00%
N
cn
200.1100.592
SPECIAL AWARDS
200.1100.593
COMMITTEES APPRECIATION DI
200.1100.600
JOINT LOCAL GOVT. SERVICES
200.1100.605
BOARD OF ELECTIONS
200.1100.722
SPECIAL PROJECTS
TOTAL
Town of Vinton, Virgina
Expenditure Budget Report
ACTUAL
ACTUAL
ACTUAL ACTUAL
REVISED
DEPT
MGR
PERCENT
6/30/2010
6/30/2011
6/30/2012 2/28/2013
BUDGET
REQ 2014
REQ 2014
CHANGE
0
45
0 0
200
200
200
0.00%
0
0
161 0
2,500
2,500
2,500
0.00%
39,718
35,967
42,528 43,841
44,590
45,693
45,693
2.47%
2,165
0
1,885 0
0
2,500
2,500
0.00%
0
0
0 0
0
0
0
0.00%
120,580
96,839
99,219 94,600
115,073
154,047
117,726
2.31%
0
Vinton Town Manager's Office Mission Statement
The Mission of the Town of Vinton Town Manager's office is to record and implement
the policies of the Town Council. We will provide the professional link between the
citizens of Vinton and all agencies of government in ways that are efficient and cost
effective. We will accomplish this by following core values that will be reflected in our
everyday activities with our pledge to be neutral and impartial, the dedication to service
excellence and by conducting ourselves ethically, honestly and with integrity.
Fiscal Year 2012-2013 Accomplishments
1. Completed scanning of all Council Minutes, Ordinances and Resolutions, all
pertinent Agreements, Contracts, Leases, easements, and deeds for ease of
research and to create a permanent backup of such documents.
2. Continued publishing The VINsider, a quarterly employee newsletter.
3. Improved appearance and function of Municipal Building through the
replacement of HVAC unit over Town Manager's Suite, replacement of carpet in
two main entrances and repair or replacement of defective lighting in lobby areas
and restrooms.
4. Planned and coordinated four Council in the Neighborhood meetings to enhance
the relationship between Council, Staff and the four keys areas in the Town.
5. Facilitated an iPad Program for Town Council Members and Leadership Team.
This included research of available products, purchasing and set-up of 14 iPads.
6. Initiated electronic agendas through the use of the iPad technology and Dropbox.
7. Coordinated the combining of all Town copier leases into one contract in order to
make best use of Town funds.
8. Worked with our regional partners to create a new joint local government
agreement to provide animal shelter services restructuring the town's relationship
with the SPCA.
Fiscal Year 2013-2014 Goals
1. In partnership with Town Council, provide leadership to carry out the two year
strategic goals for the organization, focusing on:
a. Economic Development and Downtown Revitalization
b. Infrastructure Investment
c. Staff Development
d. Volunteer Partnerships
2. Facilitate and engage Town Council and the community to develop a long term
financial plan to ensure financial sustainability of the town through operations and
capital investment.
3. Coordinate with Roanoke County to relocate our current Laserfiche Document
Imaging System and implement the technology in two additional departments to
reduce paper filling systems and improve document management and
searchability.
27
Funding Summary
Town Manager
Account Code: 200.1200
Summary Accounts
Salaries
Benefits
Operating Costs
Capital Outlays
Leases and Rentals
Total
Actual
Adopted
FY 13-14 FY 13-14
% Change
Expenditures
Budget
Manager Council
From
FY 11-12
FY 12-13
Recom Adopted
FY 12-13
82,057
80,954
77,604
-4.14%
24,615
29,828
29,528
-1.01%
45,710
13,231
14,235
7.59%
1,000
1,000
1,000
0.00%
3,600
3,600
3,600
0.00%
156,981
128,613
125,967 -
-2.06%
Town Manager
Leases and
Capital Rentals
Outlays 3%
Operating Costs 1 %
11 % --1 --
Salaries
Benefits 62%
23%
Personnel Summary
FY 13-14
FY 13-14
Actual
Adopted
Manager
Council
Authorized Positions
FY 11-12
FY12-13
Recom
Adopted
Town Clerk
1.00
1.00
1.00
1.00
Part-time Adm Clerk
1.00
1.00
-
-
Asst Town Manager
1.00
1.00
1.00
1.00
Town Manager
1.00
1.00
1.00
1.00
Total
4.00
4.00
3.00
3.00
Town of Vinton, Virgina
Expenditure Budget Report
ACTUAL ACTUAL ACTUAL ACTUAL REVISED DEPT MGR PERCENT
6/30/2010 6/30/2011 6/30/2012 2/28/2013 BUDGET REQ 2014 REQ 2014 CHANGE
TOWN MANAGER'S OFFICE
200.1200.101
SALARIES & WAGES
79,503
79,276
82,066
44,234
80,954
77,604
77,604
-4.14%
200,1200.103
SALARIES & WAGES - PART-TI
14,707
11,081
0
0
0
0
0
0.00%
200.1200.201
SS/MEDICARE
6,701
6,817
5,919
3,468
6,193
5,937
5,937
-4.13%
200.1200.202
RETIREMENT CONTRIBUTION- V
10,663
10,592
9,796
3,950
6,865
6,581
6,581
-4.14%
200,1200.203
INSURANCE - VRS
465
220
203
564
1,070
1,025
1,025
-4.21%
200.1200.205
MEDICAL INSURANCE
7,680
8,539
8,697
6,400
9,700
9,985
9,985
2.94%
200.1200.206
CAR ALLOWANCE
0
0
0
4,000
6,000
6,000
6,000
0.00%
200.1200.211
WORKERS' COMPENSATION INS
111
104
76
50
81
85
85
4.94%
200.1200.301
LEGAL SERVICES
27,792
33,005
35,668
0
0
0
0
0.00%
200.1200.302
CONTRACTUAL SERVICES
1,079
423
2,368
758
1,000
1,000
1,000
0.00%
200.1200.304
MAINTENANCE & REPAIRS EQUI
258
198
312
0
400
400
400
0.00%
200.1200.305
MAINTENANCE SERVICE CONTRA
13
633
633
859
650
650
650
0.00%
200.1200.306
PRINTING & BINDING
5
0
69
0
450
450
450
0.00%
200.1200.356
SPECIALTRAINING
55
49
0
0
0
0
0
0.00%
200.1200.521
TELEPHONE
1,002
1,479
887
645
700
700
700
0.00%
200.1200.535
MOTOR VECHICLE INSURANCE
674
583
504
0
0
0
0
0.00%
N
CD
Town of Vinton, Virgina
Expenditure Budget Report
ACTUAL
ACTUAL
ACTUAL
ACTUAL
6/30/2010
6/30/2011
6/30/2012
2/28/2013
200.1200.537
SMALL INSURANCE CLAIMS
54
0
24
0
200.1200.541
OFFICE SUPPLIES
1,411
1,983
1,697
1,297
200.1200.548
GAS, OIL,GREASE & ANTIFREE
372
261
327
145
200.1200.560
TRAVEL (MILEAGE/FARE)
1,750
1,299
1,555
1,968
200.1200.581
DUES & SUBSCRIPTIONS
1,722
1,468
1,965
2,215
200.1200.585
MISCELLANEOUS
348
150
0
0
200.1200.589
MEETING EXPENSES
483
419
370
219
200.1200.702
FURNITURE & FIXTURES
0
0
0
0
200.1200.709
REPLACEMENT OF EQUIPMENT
2,235
746
524
93
200.1200.801
LEASE/RENT OF EQUIPMENT
3,996
3,652
3,322
2,072
TOTAL
163,079
162,977
156,981
72,939
REVISED
DEPT
MGR
PERCENT
BUDGET
REQ 2014
REQ 2014
CHANGE
800
800
800
0.00%
2,500
2,500
2,000
-20.00%
0
0
0
0.00%
3,500
6,000
5,000
42.86%
2,700
2,700
2,700
0.00%
0
0
0
0.00%
450
450
450
0.00%
0
0
0
0.00%
1,000
1,000
1,000
0.00%
3,600
3,600
3,600
0.00%
128,613
127,467
125,967
-2.06%
W
O
Vinton Human Resources Department Mission Statement
The Human Resources Department serves as a strategic partner in creating a stable
work environment, thus enabling employees to support and accomplish the goals and
mission of the town by:
Properly balancing the needs of the employees and the needs of the Town.
Ensuring a diverse workforce in a safe and discrimination/harassment free
environment by: maintaining compliance with employment laws and government
regulations; providing management and employee training; and developing
policies and procedures.
Facilitating training and development in areas of: effective leadership and career
development of employees; employment law and government regulation, and
litigation avoidance.
Hiring the most qualified employees by: pre -planning staffing needs; ensuring an
effective internal interview process; increasing company visibility in the
employment marketplace; identifying the best and most cost effective recruitment
sources; and conducting thorough reference checks.
3 Retaining our valued employees by: assuring effective leadership qualities in our
managers; providing competitive wages and benefits; furnishing technical,
interpersonal and career development training and coaching; conducting exit
interviews and supplying relevant feedback to management; and enhancing two-
way communication between employees and management.
Fiscal Year 2012-13 Accomplishments
1. Reviewed and updated the inventory of all Town owned property, equipment, and
vehicles to insure proper insurance coverage.
2. Planned and facilitated various employee appreciation and recognition activities
(fall employee picnic, holiday luncheon, luncheon for Public Works); attended
and participated in various Town activities to include Fall Festival, Christmas
Parade, Public Works Rodeo, Halloween Activity, Wine Festival, Police
Department Banquet, various Farmer's Market activities. Planned and
coordinated Semi -Annual Benefits and Wellness Fair.
3. Served as a member of Town's Budget Committee.
4. Participated in numerous selection processes; facilitated selection committees.
5. Facilitated various benefit vendor visits to the Town to provide information and
services to employees.
G. Assisted various employees in pursuit of retirement, VRS and Social Security
disability retirement and supplemental coverage benefits.
31
7. Met with and advised managers and employees on various employment,
benefit, supervisory, disciplinary and organizational issues.
8. Formed a committee of employees for the purpose of revising and updating the
Town's Employee Handbook (in progress).
9. Reviewed public works positions for proper classifications.
10. Sought and utilized cost-efficient recruitment tools and continued to attract well
qualified applicants for position vacancies.
11. Facilitated the successful pursuit of $4K VMLINS grant for Fire/EMS safety
equipment and up -graded lighting in Public Works shop.
Fiscal Year 2013-2014 Goals
1. Complete the revision of the Town's Employee Handbook,
2. Continue to build relationships with employees/Department Heads.
3. Enhance communication among departmental employees and Town leadership.
4. Facilitate training opportunities for employee growth and development.
5. Ensure compliance with Town, State and Federal policies, procedures and
regulations in order to provide a work environment that is conducive and effective
in meeting the needs of our customers.
6. Support the Town's employees and managers through the interpretation and
application of policies and procedures.
7. Assess training needs and develop training opportunities in conjunction with
employees and managers identified needs.
32
Funding Summary
Human Resources
Account Code: 200.1203
Summary Accounts
Salaries
Benefits
Operating Costs
Capital Outlays
Leases and Rentals
Total
Actual
Adopted
FY 13-14 FY 13-14
% Change
Expenditures
Budget
Manager Council
From
FY 11-12
FY 12-13
Recom Adopted
FY 12-13
26,906
26,784
26,784
0.00%
8,012
7,222
7,290
0.94%
39,370
40,015
41,015
2.50%
-
275
275
0.00%
-
-
- -
0.00%
74,288
74,296
75,364 -
1.44%
Human Resources
Capital Outlays
0%
Salaries
i --- — 36%
Operating Costs `-
54%
Benefits
10%
Personnel Summary
FY 13-14
FY 13-14
Actual
Adopted
Manager
Council
Authorized Positions FY 11-12
FY12-13
Recom
Adopted
Human Resources Dir 1.00
1.00
1.00
1.00
Total 1.00
1.00
1.00
1.00
33
Town of Vinton, Virgina
Expenditure Budget Report
ACTUAL ACTUAL ACTUAL ACTUAL REVISED DEPT MGR PERCENT
6/30/2010 6/30/2011 6/30/2012 2/28/2013 BUDGET REQ 2014 REQ 2014 CHANGE
HUMAN RESOURCES
200,1203.101
SALARIES & WAGES
22,977
13,979
26,907
17,122
26,784
26,784
26,784
0.00%
200.1203.103
SALARIES & WAGES - PART-TI
0
0
0
0
0
0
0
0.00%
200.1203.201
SS/MEDICARE
1,509
1,160
1,871
1,311
2,049
2,049
2,049
0.00%
200.1203.202
RETIREMENT CONTRIBUTION- V
3,040
1,114
3,769
1,485
2,271
2,271
2,271
0.00%
200.1203.203
INSURANCE - VRS
133
35
71
212
355
355
355
0.00%
200.1203.205
MEDICAL INSURANCE
2,400
968
2,300
1,778
2,520
2,587
2,587
2.66%
200.1203.211
WORKERS' COMPENSATION INS
27
26
22
18
27
28
28
3.70%
200.1203.301
LEGAL SERVICES
0
0
0
0
0
0
0
0.00%
200.1203.302
CONTRACTUAL SERVICES
12,950
14,137
9,819
5,986
9,640
10,640
10,640
10.37%
200.1203.304
MAINTENANCE & REPAIRS EQUI
121
26
126
0
390
390
390
0.00%
200.1203.306
PRINTING & BINDING
0
0
0
0
0
0
0
0.00%
200.1203.307
ADVERTISING
2,232
3,256
3,897
2,020
3,500
3,500
3,500
0.00%
200.1203.356
SPECIAL TRAINING
4,626
115
6,072
1,281
8,000
8,000
8,000
0.00%
200,1203.521
TELEPHONE
0
70
2,000
0
0
0
0
0.00%
200.1203.522
POSTAGE
0
0
23
0
0
0
0
0.00%
200.1203.541
OFFICE SUPPLIES
518
468
283
164
300
300
300
0.00%
W
-P
Town of Vinton, Virgina
Expenditure Budget Report
ACTUAL
ACTUAL
ACTUAL
ACTUAL
6/30/2010
6/30/2011
6/30/2012
2/28/2013
200.1203.560
TRAVEL & TRAINING
1,022
447
525
10
200.1203.561
TUITION REIMBURSEMENT
4,880
7,567
6,927
1,800
200.1203.581
DUES & SUBSCRIPTIONS
545
400
277
180
200.1203.589
MEETING EXPENSES
205
66
0
0
200.1203.592
SPECIAL EVENTS AWARD
7,321
8,006
9,390
5,750
200.1203.707
OFFICE EQUIPMENT
1,295
0
7
0
200.1203.709
REPLACEMENT OF EQUIPMENT
0
0
0
0
TOTAL
65,800
51,840
74,288
39,118
REVISED
DEPT
MGR
PERCENT
BUDGET
REQ 2014
REQ 2014
CHANGE
900
900
900
0.00%
8,000
8,000
8,000
0.00%
560
560
560
0.00%
0
0
0
0.00%
8,725
8,725
8,725
0.00%
275
275
275
0.00%
0
0
0
0.00%
74,296
75,364
75,364
1.44%
W
cn
Funding Summary
Legal Services
Account Code: 200.1207
Summary Accounts
Contract Services
Total
Actual
Adopted
FY 13-14 FY 13-14
% Change
Expenditures
Budget
Manager Council
From
FY 11-12
FY 12-13
Recom Adopted
FY 12-13
4.185
30,000
30,000 -
0.00%
4,185
30,000
30,000 -
0.00%
Human Resources
Contract Services
100%
*Note Prior to FY12-13 Budget include in Town Manager Line Item Budget
Personnel Summary
FY 13-14
Actual
Adopted
Manager
Authorized Positions
FY 11-12
FY12-13
Recom
Part -Time Attorney
1.00
1.00
1.00
Total
1.00
1.00
1.00
FY 13-14
Council
Adopted
1.00
1.00
36
Town of Vinton, Virgina
Expenditure Budget Report
ACTUAL ACTUAL ACTUAL ACTUAL REVISED DEPT MGR PERCENT
6/30/2010 6/30/2011 6/30/2012 2/28/2013 BUDGET REQ 2014 REQ 2014 CHANGE
LEGAL SERVICES
200.1207.302
CONTRACTUAL SERVICES 0 0 4,185 21,286 30,000 30,000 30,000 0.00%
TOTAL 0 0 4,185 21,286 30,000 30,000 30,000 0.00%
GJ
v
Vinton Treasurer/Finance Department Mission Statement
In a spirit of excellence, integrity, and dedication, the Town of Vinton, Virginia's Finance
Department is committed to providing timely, accurate, clear and complete information and
support to other Town departments, citizens, and the community at large.
Fiscal Year 2012-2013 Accomplishments
1. Implemented a new credit card system for Utility Billing to provide for on-line
customer accounts receivable balance inquiry and payment. The system would
also allow customers to review their consumption history, payment and billing
history on-line. Customers can sign up for e-billing, pay with e-checks and allow
customers to auto -pay their accounts with credit cards.
2. Implemented ACH payment option for utility customer payments.
3. Implemented General Fund Payments through credit cards.
4. Implemented new procedures in Business License billing which stream lined the
billing process and improved cash flow of Business License Receipts
5. Write-off of five years of Uncollectable Water/Sewer Receivable
6. Improved Financial Report — Comparative Budget Report
7. Cleared nine notes in the Management Letter issued by the Auditor.
8. GFOA Award for Reporting
Fiscal Year 2013-2014 Goals
1. Continue to improve Customer Service in all aspects of operations by providing
the highest level of customer service to our external and internal customers.
2. Implement Credit Card payment system for Real Estate and Personal Property
Taxes.
3. Implement an on-line Employee Resource Center for Employees to be able to
access their pay information and historical information and leave accrual
information.
4. Develop an Accounting Manual for standard operating procedures
5. Utilize the ACS System to fullest potential with reporting capabilities.
6. Improve on Financial Reporting to departments and Council
7. Offer Training to the Departments on ACS Reporting.
8. Development Cash Flow Analysis reporting
9. Work uncollected receivables and write-off accounts annually
10. Attain GFOA Award for Reporting
11. Apply for GFOA Budgeting Award
Funding Summary
Treasurer/Finance Department
Account Code: 200.1214
Summary Accounts
Salaries
Benefits
Operating Costs
Capital Outlays
Leases and Rentals
Total
Personnel Summary
Authorized Positions
Accounting Technician
Part-time Acct Tech
Asst Finance Director
Financial Analyst
Accounting Manager
Treasurer/Finance Dir
Total
Actual
Adopted
FY 13-14 FY 13-14
% Change
Expenditures
Budget
Manager Council
From
FY 11-12
FY 12-13
Recom Adopted
FY 12-13
115,402
131,308
125,016
-4.79%
42,293
41,959
41,829
-0.31%
64,148
91,470
91,550
0.09%
6,952
6,000
6,000
0.00%
2,916
3,000
2,300
-23.33%
231,711
273,737
266,695 -
-2.57%
Treasurer/Finance Department
Capital Outlays Leases and
2% Rantnlc
Operating Costs
34%
Bei
16%
Salaries
47%
FY 13-14
FY 13-14
Actual
Adopted
Manager
Council
FY 11-12
FY12-13
Recom
Adopted
2.00
3.00
3.00
3.00
2.00
-
1.00
1.00
1.00
-
-
-
1.00
1.00
1.00
1.00
-
1.00
1.00
1.00
1.00
1.00
1.00
1.00
7.00
6.00
7.00
7.00
39
Town of Vinton, Virgina
Expenditure Budget Report
ACTUAL
ACTUAL
ACTUAL
ACTUAL
REVISED
DEPT
MGR
PERCENT
6/30/2010
6/30/2011
6/30/2012
2/28/2013
BUDGET
REQ 2014
REQ 2014
CHANGE
TREASURER/FINANCE DEPARTMENT
200.1214.101
SALARIES & WAGES
99,721
112,444
105,762
73,531
116,188
115,016
115,016
-1.01%
200.1214.102
SALARIES & WAGES - OVERTIM
8,465
8,129
1,402
135
0
0
0
0.00%
200.1214.103
SALARIES & WAGES - PART-TI
20,133
20,123
8,238
420
15,120
12,950
10,000
-33.86%
200.1214.201
SS/MEDICARE
9,337
10,928
8,719
5,701
10,045
9,790
9,565
-4.78%
200.1214.202
RETIREMENT CONTRIBUTION- V
12,703
12,805
14,943
6,374
9,853
9,753
9,753
-1.01%
200.1214.203
1NSURANCE-VRS
555
266
295
912
1,535
1,520
1,520
-0.98%
200.1214.205
MEDICAL INSURANCE
12,960
14,179
18,231
14,403
20,410
20,869
20,869
2.25%
200.1214.209
UNEMPLOYMENT INSURANCE
0
0
0
0
0
0
0
0.00%
200.1214.211
WORKERS' COMPENSATION INS
139
128
105
72
116
122
122
5.17%
200.1214.302
CONTRACTUAL SERVICES
2,103
375
1,106
1,809
4,900
4,900
3,500
-28.57%
200.1214.303
INDEPENDENT AUDITORS
18,718
19,595
18,995
18,798
19,000
19,000
19,000
0.00%
200.1214.304
MAINTENANCE & REPAIRS EQUI
1,135
0
2,175
160
2,000
2,000
2,000
0.00%
200.1214.305
MAINTENANCE SERVICE CONTRA
11,943
14,050
15,714
12,351
26,770
26,000
26,000
-2.88%
200.1214.306
PRINTING & BINDING
6,034
8,517
6,077
3,076
6,500
6,500
6,500
0.00%
200.1214.541
OFFICE SUPPLIES
6,176
7,131
5,099
3,440
5,400
5,400
5,400
0.00%
200.1214.552
MERCHANDISE FOR RESALE
12,801
13,963
1,091
1,061
12,650
12,650
12,650
0.00%
C�7
Town of Vinton, Virgina
Expenditure Budget Report
ACTUAL
ACTUAL
ACTUAL
ACTUAL
REVISED
DEPT
MGR
PERCENT
6/30/2010
6/30/2011
6/30/2012
2/28/2013
BUDGET
REQ 2014
REQ 2014
CHANGE
200.1214.560
TRAVEL (MILEAGE/FARE)
577
2,938
2,101
2,093
3,000
3,500
3,500
16.67%
200.1214.581
DUES & SUBSCRIPTIONS
1,929
2,169
1,804
1,701
2,250
2,000
2,000
-11.11%
200.1214.585
MISCELLANEOUS
555
331
1,515
555
2,000
2,000
2,000
0.00%
200.1214.587
STATE SALES TAX
1
0
0
0
0
0
0
0.00%
200.1214.707
OFFICE EQUIPMENT
1,347
0
3,357
0
3,500
3,500
3,500
0.00%
200.1214.716
OTHER EQUIPMENT
4,144
329
3,595
0
2,500
2,500
2,500
0.00%
200.1214.801
LEASE/RENT OF EQUIPMENT
3,149
3,159
2,916
1,504
3,000
2,300
2,300
-23.33%
200.1214.903
BANK SERVICE CHARGES
7,946
7,889
8,471
4,221
7,000
7,000
7,000
0.00%
200.1214.904
CREDIT CARD FEES
0
0
0
0
0
2,000
2,000
0.00%
TOTAL
242,570
259,446
231,711
152,317
273,737
271,270
266,695
-2.57%
�P
Vinton Police Department Mission Statement
The mission of the Vinton Police Department is to deliver quality police services to the
community, while placing honesty, integrity, and professionalism above all else. We
serve the community by enforcing laws and ordinances, safeguarding life and property,
preventing and detecting crime, preserving the peace, being involved in community
partnerships, and protecting the rights of all citizens.
Fiscal Year 2012-2013 Accomplishments
1. An increase in seat belt usage was shown by seat belt surveys and is a result of
increased education and enforcement.
2. Continued neighborhood enforcement efforts through utilizing DMV grants to
increase neighborhood patrols.
3. Continued the use of LIDAR for more effective traffic enforcement. VPD has
three handheld laser units for use by car and/or bicycle. We have also formed a
traffic unit with the specific goal of traffic enforcement, crash investigation, and
education.
4. Continued to utilize the Police Department web -site, which allows citizens to view
current police events or community alerts, as well as receive public concerns and
comments. Placed new department website in service which has a new web
address (www.vintonr)olice.com) and a new look. Officer pictures were updated
and news and other information are put on the main page for easy access to
important and timely information.
5. Maintained six (6) neighborhood watch groups, including sponsoring the National
Night Out event in August 2012 with many citizens, police and Town staff
represented.
6. Advanced citizens' police academy was held and the 2nd Advanced Session
graduated in October 2012.
7. Continue to make improvements within the police facility, specifically in regard to
storage areas and the sally bay.
8. An officer has been assigned to the two (2) elementary schools as a liaison
between the police department and students, faculty, and staff. The officer
checks in with the schools periodically to address any concerns and interacts
with students.
9. A K9 has been placed into service by the department and is being utilized for
narcotics detection and patrol work.
10. Nine new vehicles were added to the fleet to replace old, high mileage cars; of
these, seven were issued to the patrol division and two to the Detectives division.
Fiscal Year 2013-2014 Goals
1. Continue to gather required documentation to achieve Re -Accreditation in 2014.
2. Provide Outstanding Community Awareness/Customer Service
42
a. Continue Business Blitz and school liaison program
b. Conduct Basic Citizens Police Academy
C. Increase police bicycle patrols throughout the Town to improve direct
citizen contact and decrease fuel cost
e. Continue to promote Citizen Interaction on department's website
f. Continue to utilize Go -Green initiatives through recycling and reducing the
use of paper through electronic forms
3. Seek Alternate Funding through grants and asset seizures.
4. Begin a process of more accurately compiling crime and traffic data in order to
identify locations of frequent incidents. Through crime analysis, we can conduct
targeted patrols in an effort to reduce the number of occurrences.
5. Increase recruitment efforts to encourage a professional and diverse workforce
by updating department informational brochures and attending career days and
job fairs.
43
Funding Summary
Police Department
Account Code: 200.3101
Actual
Expenditures
FY 11-12
Summary Accounts
Salaries
1,051,781
Benefits
364,352
Operating Costs
284,547
Capital Outlays
15,389
Leases and Rentals
4,486
Total
1,720,554
Operating
17%
Benefits
20%
Adopted
FY 13-14 FY 13-14
% Change
Budget
Manager Council
From
FY 12-13
Recom Adopted
FY 12-13
1,068,115
1,055,450 -
-1.19%
364,692
345,678 -
-5.21 %
311,385
290,331 -
-6.76%
22,500
23,812 -
5.83%
5,656
5,656 -
0.00%
1,772,348
1,720,927 -
-2.90%
Police Department
Capital Outlays
Leases and
itals
Salaries
61%
Personnel Summary
FY 13-14
FY 13-14
Actual
Adopted
Manager
Council
Authorized Positions
FY 11-12
FY12-13
Recom
Adopted
Administrative Sery Coor
1.00
1.00
1.00
1.00
Police Service Asst
1.00
1.00
1.00
1.00
Part -time Police
2.00
2.00
-
-
Police Officer
8.00
8.00
8.00
8.00
Master Police Officer
4.00
4.00
4.00
4.00
Sergeant
4.00
4.00
5.00
5.00
Detective
3.00
3.00
2.00
2.00
Lietenant
2.00
2.00
2.00
2.00
Captain
1.00
1.00
-
-
Chief of Police
1.00
1.00
1.00
1.00
Total
27.00
27.00
24.00
24.00
Town of Vinton, Virgina
Expenditure Budget Report
ACTUAL
ACTUAL
ACTUAL
ACTUAL
REVISED
DEPT
MGR
PERCENT
6/30/2010
6/30/2011
6/30/2012
2/28/2013
BUDGET
REQ 2014
REQ 2014
CHANGE
POLICE DEPARTMENT
200.3101.101
SALARIES & WAGES
1,040,607
1,016,935
950,066
597,940
1,004,749
995,450
995,450
-0.93%
200.3101.102
SALARIES & WAGES - OVERTIM
5,220
35,457
38,449
29,775
37,800
40,000
35,000
-7.41%
200.3101,103
SALARIES & WAGES - PART-TI
58,279
37,493
44,191
566
566
0
0
-100.00%
200.3101.104
WAGES - CONTRACT SERVICES
12,414
11,643
19,074
14,126
25,000
25,000
25,000
0.00%
200.3101.201
SS/MEDICARE
85,863
85,659
83,700
44,588
79,800
78,830
78,830
-1.22%
200.3101.202
RETIREMENT CONTRIBUTION- V
132,357
129,929
116,131
48,751
85,251
84,415
84,415
-0.98%
200.3101.203
INSURANCE - VRS
5,721
2,699
7,627
6,980
13,270
13,575
13,140
-0.98%
200.3101.205
MEDICAL INSURANCE
139,902
160,488
138,906
88,246
165,540
147,420
147,420
-10.95%
200.3101.209
UNEMPLOYMENT INSURANCE
0
0
0
0
0
0
0
0.00%
200.3101.211
WORKERS' COMPENSATION INS
21,429
17,329
17,987
13,011
20,831
21,873
21,873
5.00%
200.3101.302
CONTRACTUAL SERVICES
7,501
6,675
6,550
4,000
7,150
0
0
-100.00%
200.3101.304
MAINTENANCE & REPAIRS EQUI
40,475
36,648
47,039
22,018
40,000
40,000
35,000
-12.50%
200.3101.305
MAINTENANCE SERVICE CONTRA
1,424
15,984
31,348
23,907
56,000
33,500
33,500
-40.18%
200.3101.306
PRINTING & BINDING
2,699
3,551
3,182
2,530
4,000
4,000
4,000
0.00%
200.3101.310
UNIFORMS/WEARING APPAREL
17,597
13,275
16,403
12,546
15,000
15,000
15,000
0.00%
200.3101.312
IMAGING PROCESSING
712
190
670
571
1,000
2,000
1,000
0.00%
W
Town of Vinton, Virgina
Expenditure Budget Report
ACTUAL
ACTUAL
ACTUAL
ACTUAL
6/30/2010
6/30/2011
6/30/2012
2/28/2013
200.3101.319
CONTRACTUAL POLICE SERVICE
22,869
22,640
21,056
19,581
200.3101, 521
TELEPHONE
27,788
31,438
29,791
18,325
200.3101.522
POSTAGE
2,077
3,590
2,163
1,214
200.3101.532
PROPERTY INSURANCE
2,572
2,558
2,952
1,863
200.3101.535
MOTOR VECHICLE INSURANCE
16,167
16,334
14,120
10,218
200.3101.538
LIABILITY INSURANCE
7,141
4,835
4,604
3,111
200.3101.539
LOD - INS COVERAGE
0
0
0
5,750
200.3101.541
OFFICE SUPPLIES
6,592
7,487
7,063
2,745
200.3101.548
GAS, OIL,GREASE & ANTIFREE
58,390
60,808
63,921
41,924
200.3101.553
MATERIALS & SUPPLIES
12,384
13,245
16,135
7,411
200.3101.554
FIREARMS AND AMMO
0
0
0
0
200.3101.559
ASSET FORFEITURE PROC - DC
430
13,978
0
3,040
200.3101.560
TRAVEL (MILEAGE/FARE)
8,972
14,283
11,986
3,026
200.3101.581
DUES & SUBSCRIPTIONS
1,993
2,305
831
365
200.3101.585
MISCELLANEOUS
2,969
1,965
1,795
1,164
200.3101.589
MEETING EXPENSES
4,024
2,500
2,790
2,820
200.3101.705
MOTOR VEHICLES & EQUIPMENT
2,440
1,271
0
0
REVISED
DEPT
MGR
PERCENT
BUDGET
REQ 2014
REQ 2014
CHANGE
23,344
28,200
23,350
0.03%
26,000
26,000
26,000
0.00%
2,200
2,200
2,200
0.00%
2,485
2,611
2,611
5.07%
13,607
14,312
14,312
5.18%
4,149
4,358
4,358
5.04%
5,750
5,750
5,750
0.00%
6,000
6,000
6,000
0.00%
65,000
65,000
70,750
8.85%
16,200
7,500
7,500
-53.70%
0
12,000
12,000
#DIV/0!
2,500
2,500
2,500
0.00%
15,000
15,000
15,000
0.00%
1,500
1,500
1,500
0.00%
2,000
4,000
4,000
100.00%
2,500
4,000
4,000
60.00%
0
0
0
0.00%
R
200.3101.709
REPLACEMENT OF EQUIPMENT
200.3101.716
OTHER EQUIPMENT
200.3101.722
SPECIAL PROJECTS
200.3101.731
ATF SPECIAL PROJECTS
200.3101.801
LEASE/RENT OF EQUIPMENT
200.3101.803
LEASE OF STORAGE FACILITY
TOTAL
Town of Vinton, Virgina
Expenditure Budget Report
ACTUAL
ACTUAL ACTUAL ACTUAL
REVISED
DEPT
MGR
PERCENT
6/30/2010
6/30/2011 6/30/2012 2/28/2013
BUDGET
REQ 2014
REQ 2014
CHANGE
1,339
0 0 0
0
0
0
0.00%
5,391
0 0 0
12,000
12,000
12,000
0.00%
0
9,501 539 0
0
0
0
0.00%
0
0 15,000 10,500
10,500
11,812
11,812
12.50%
0
0 152 1,104
1,656
1,656
1,656
0.00%
4,000
4,000 4,333 2,667
4,000
4,000
4,000
0.00%
1,759,737
1,786,691 1,720,554 1,046,384
1,772,348
1,731,462
1,720,927
-2.90%
Funding Summary
Communication Services
Account Code: 200.3102
Actual
Adopted
FY 13-14 FY 13-14
% Change
Expenditures
Budget
Manager Council
From
FY 11-12
FY 12-13
Recom Adopted
FY 12-13
Summary Accounts
Salaries
(12,072)
- -
0.00%
Benefits
-
- -
0.00%
Operating Costs
-
-
0.00%
Capital Outlays
-
- -
0.00%
Contract With ROCO
353,404
409,950
407,834 -
-0.52%
Capital Outlay ROCO
48,803
48,804
48,804 -
0.00%
Leases and Rentals
-
-
- -
0.00%
Total
390,135
458,754
456,638 -
-0.46%
Communication Services
Capital Outlay
ROCO
11%
I -
Contract With
ROCO
89%
Personnel Summary
FY 13-14
FY 13-14
Actual
Adopted Manager
Council
Authorized Positions
FY 11-12
FY12-13 Recom
Adopted
Communication Officer
6.00
- -
-
Sr Communication Officer
1.00
- -
-
Communication Supervisor/
1.00
- -
-
ES Coordinator
Total
8.00
- -
-
In FY June 2010 the TOV Communication Center merged with the Roanoke County Communication Ceter
Town of Vinton, Virgina
Expenditure Budget Report
ACTUAL ACTUAL ACTUAL ACTUAL REVISED DEPT MGR PERCENT
6/30/2010 6/30/2011 6/30/2012 2/28/2013 BUDGET REQ 2014 REQ 2014 CHANGE
COMMUNICATION SERVICES
200.3102.101
SALARIES & WAGES
184,106
1,179
-12,072
0
0
0
0
0.00%
200.3102.102
SALARIES & WAGES - OVERTIM
12,419
149
0
0
0
0
0
0.00%
200.3102.103
SALARIES & WAGES - PART-TI
31,737
94
0
0
0
0
0
0.00%
200.3102.104
WAGES - CONTRACT SERVICES
884
0
0
0
0
0
0
0.00%
200.3102.201
SS/MEDICARE
17,358
729
0
0
0
0
0
0.00%
200.3102.202
RETIREMENT CONTRIBUTION-V
23,512
0
0
0
0
0
0
0.00%
200.3102.203
INSURANCE - VRS
998
0
0
0
0
0
0
0.00%
200.3102.205
MEDICAL INSURANCE
46,250
0
0
0
0
0
0
0.00%
200.3102.209
UNEMPLOYMENT INSURANCE
0
0
0
0
0
0
0
0.00%
200.3102.211
WORKER'S COMP INSURANCE
362
0
0
0
0
0
0
0.00%
200.3102.304
MAINTENANCE & REPAIRS EQUI
7,210
0
0
0
0
0
0
0.00%
200.3102.305
ANNUAL OP COST-SERV CHGS
41,524
410,854
353,404
277,978
409,950
407,834
407,834
-0.52%
200.3102.521
TELEPHONE
1,354
0
0
0
0
0
0
0.00%
200.3102.523
E-911 COMMUNICATIONS SYSTE
6,297
271
0
0
0
0
0
0.00%
200.3102.541
OFFICE SUPPLIES
187
0
0
0
0
0
0
0.00%
200.3102.560
TRAVEL (MILEAGE/FARE)
516
0
0
0
0
0
0
0.00%
Town of Vinton, Virgina
Expenditure Budget Report
ACTUAL ACTUAL
ACTUAL
ACTUAL
REVISED
DEPT
MGR
PERCENT
6/30/2010 6/30/2011
6/30/2012
2/Z8/2013
BUDGET
REQ 2014
REQ 2014
CHANGE
200.3102.567
TRANS TO RC -CAPITAL IMP CO
0 64,812
48,803
32,535
48,804
48,804
48,804
0.00%
200.3102.585
MISCELLANEOUS
23 0
0
0
0
0
0
0.00%
TOTAL
374,737 475,244
390,135
310,513
458,754
456,638
456,638
-0.46%
Cn
0
Funding Summary
Emergency Services
Account Code: 200.3103
SumMary Accounts
Salaries
Benefits
Operating Costs
Capital Outlays
Leases and Rentals
Total
Personnel Summary
Authorized Positions
N/A
Total
Actual
Adopted
FY 13-14 FY 13-14
% Change
Expenditures
Budget
Manager Council
From
FY 11-12
FY 12-13
Recom Adopted
FY 12-13
159
5,000
5,000 -
-100.00%
159
5,000
5,000 -
-100.00%
Emergency Services
Operating Costs
100%
FY 13-14 FY 13-14
Actual Adopted Manager Council
FY 11-12 FY12-13 Recom Adopted
51
EMERGENCY SERVICES
200, 3103.101
SALARIES & WAGES
200.3103.553
MATERIALS & SUPPLIES
200.3103.560
TRAVEL (MILEAGE/FARE)
TOTAL
Town of Vinton, Virgina
Expenditure Budget Report
ACTUAL ACTUAL ACTUAL ACTUAL REVISED DEPT MGR PERCENT
6/30/2010 6/30/2011 6/30/2012 2/28/2013 BUDGET REQ 2014 REQ 2014 CHANGE
0 12,072
0
0
0
0
0
0.00%
0 4,745
159
1,701
4,270
4,270
4,270
0.00%
0 0
0
823
730
730
730
0.00%
0 16,817
159
2,524
5,000
5,000
5,000
0.00%
(n
N
Funding Summary
Police Grants
Account Code: 200.3105
Summary Accounts
Salaries
Benefits
Operating Costs
Capital Outlays
Leases and Rentals
Total
Personnel Summary
Authorized Positions
N/A
Total
Actual
Adopted
FY 13-14 FY 13-14
% Change
Expenditures
Budget
Manager Council
From
FY 11-12
FY 12-13
Recom Adopted
FY 12-13
-
-
- -
0.00%
-
-
- -
0.00%
5,093
11,370
17,397 -
53.01%
-
-
- -
0.00%
-
-
- -
0.00%
5,093
11,370
17,397 -
53.01 %
Police Grants
Operating Costs
100%
FY 13-14 FY 13-14
Actual Adopted Manager Council
FY 11-12 FY12-13 Recom Adopted
53
Town of Vinton, Virgina
Expenditure Budget Report
ACTUAL ACTUAL ACTUAL ACTUAL REVISED DEPT MGR PERCENT
6/30/2010 6/30/2011 6/30/2012 2/28/2013 BUDGET REQ 2014 REQ 2014 CHANGE
GRANTS
200.3105.316
COMMUNITY GRANTS
132
2,006
156
3,201
414
0
1,097
164.98%
200.3105.317
D M V GRANTS
2,929
0
0
0
0
0
10,400
100.00%
200.3105.318
BVP VEST GRANT
2,679
2,380
1,760
2,520
4,417
0
4,000
-9.44%
200.3105.323
BAR CODE MERGE GRANT
0
30,106
0
0
0
0
0
0.00%
200.3105.324
WIRELESS E-911
99,893
26,013
0
0
0
0
0
0.00%
200.3105.325
BJAG CAMERA GRANT
0
3,666
0
0
0
0
0
0.00%
200.3105.335
BJA/JAG GRANT
0
0
3,177
1,620
0
0
0
0.00%
200.3105.341
CRIMINAL JUSTICE SYS IPRVM
54,100
4,967
0
0
0
0
0
0.00%
200.3105.348
DCJS - GRANT SPEED TRAILER
0
0
0
0
0
0
1,900
100.00%
200.3105.349
RECORDER GRANT
0
31,792
0
0
0
0
0
0.00%
200.3105.354
RECOVERY ACT JUSTICE A.GRA
11,162
0
0
0
0
0
0
0.00%
200.3105.365
WEBCAD CON'T. GRANT
4,565
19,247
0
0
0
0
0
0.00%
200.3105.366
DMV SEL ENF - ALCOHOL
0
0
0
0
6,539
0
0
0.00%
200.3105,367
G3 VISION SYSTEM GRANT
0
4,326
0
0
0
0
0
0.00%
TOTAL
175,459
124,503
5,094
7,341
11,370
0
17,397
53.01%
Vinton Fire and EMS Department Mission Statement
The mission of the Vinton Fire and EMS Department is to serve the citizens of Vinton
and East Roanoke County, to promote and sustain a superior quality of life in our
service area through the provision of emergency -related services — protect lives and
conserve property through the provision of professional fire, rescue and emergency
medical services. Provide excellence in service through public fire education and fire
presentation. Provide state of the art training to our Fire and EMS personnel to insure
high quality care of our citizens. We pledge to deliver professional, cost-effective
services in a personal, responsive, and innovative manner that will always service the
public.
Fiscal Year 2012-2013 Accomplishments
1 The First Aid Crew received an EMS grant to purchase a new Stryker power
stretcher for M-21.
2. Received a VML grant and partnered with Roanoke County to install a MTD on
the wagon.
3. New chiller was installed for the building after the old one had damaged piping
and it was determined to be too costly to repair.
4. Tanker 2 was decommissioned and put up for auction. The truck brought $5,600
and the proceeds of the sale of the truck will be used by the volunteers to
purchase a new chassis to replace our 1987 brush truck. Also the last boat at
the Crew Hall was sold along with old M-21 which brought around $7,000.
5. Installed two emergency phones at the Crew Hall. A replacement for the one
located at the front of the building and then placed one at the side by the medic
truck bays. Both boxes are bright red so they cannot be missed.
6. Continued professional development with 7t" employee achieving Medic
certification. With this addition, 7 out of 9 employees are Firefighter/Medics.
7. Additional snap hydrants were replaced by Public Works. Out of the original 78
snap hydrants, only down to 23 left to be replaced.
Fiscal Year 2013-2014 Goals
1. Evaluate the need to supplement fire services with 24-hour career staff to provide
expected service level and response time, in partnership with Roanoke County.
2. Work with Public Works to improve our water system by adding new hydrants to
the Lindenwood Subdivision along with upgrading the water system up Hardy
and around the By -Pass so there is enough water flow needed for the fire
protection for future businesses.
3. Continue to evaluate our major equipment and what we truly need. This
evaluation is to maximize the efficiency and effectiveness of our current fleet.
4. Develop funding agreement with Roanoke County to replace Ladder 2 after 20-
years of service.
5. Continue to work with Public Works to replace snap hydrants.
6. Continue updating our preplan list by adding more commercial structures.
55
Funding Summary
Fire & EMS Department
Account Code: 200.3205
Actual Adopted
Expenditures Budget
FY 11-12 FY 12-13
Summary Accounts
FY 13-14 FY 13-14 % Change
Manager Council From
Recom Adopted FY 12-13
Salaries
449,155
484,134 484,134
- 0.00%
Benefits
154,872
150,181 150,181
- 0.00%
Operating Costs
153,504
178,126 180,004
- 1.05%
Capital Outlays
102,714
74,275 39,800
--46.42%
Leases and Rentals
-
- -
-
Total
860,245
886,716 854,119
- -3.68%
Fire & EMS Department
Capital Outlays
5%
Operating Costs
21%
Salaries
Benefits 57%
17%
Personnel Summary
FY 13-14
FY 13-14
Actual
Adopted
Manager
Council
Authorized Positions
FY 11-12
FY12-13
Recom
Adopted
Firefighter/Medic
1.00
1.00
1.00
1.00
Firefigter/EMT
3.00
3.00
3.00
3.00
Firefighter/Medic -24 hr
2.00
2.00
2.00
2.00
Lieutenant -Fire
1.00
1.00
1.00
1.00
Lieutenant - EMS
1.00
1.00
1.00
1.00
Fire Captain
1.00
1.00
1.00
1.00
Total
9.00
9.00
9.00
9.00
56
Town of Vinton, Virgina
Expenditure Budget Report
ACTUAL
ACTUAL
ACTUAL
ACTUAL
REVISED
DEPT
MGR
PERCENT
6/30/2010
6/30/2011
6/30/2012
2/28/2013
BUDGET
REQ 2014
REQ 2014
CHANGE
FIRE & EMS
200.3205.101
SALARIES & WAGES
439,448
403,861
409,868
271,740
420,052
420,052
420,052
0.00%
200.3 205.102
SALARIES & WAGES - OVERTIM
22,123
39,340
38,012
35,062
63,082
63,082
63,082
0.00%
200.3205.104
WAGES - CONTRACT SERVICES
0
0
1,275
450
1,000
1,000
1,000
0.00%
200.3205.201
SS/MEDICARE
34,369
34,132
33,497
23,218
36,960
36,960
36,960
0.00%
200.3205.202
RETIREMENT CONTRIBUTION- V
54,007
53,649
52,769
27,870
35,620
35,620
35,620
0.00%
200.3205.203
INSURANCE - VRS
2,358
1,114
3,687
2,917
5,545
5,545
5,545
0.00%
200.3205.205
MEDICAL INSURANCE
56,600
62,592
52,275
46,308
56,190
65,640
65,640
16.82%
200.3205.211
WORKERS' COMPENSATION INS
11,938
13,024
12,643
9,918
15,866
16,659
16,659
5.00%
200.3205.302
CONTRACTUAL SERVICES
9,365
11,238
13,216
10,660
16,500
16,650
14,000
-15.15%
200.3205.304
MAINTENANCE & REPAIRS EQUI
9,235
5,400
7,032
1,094
8,100
8,100
8,100
0.00%
200.3205.311
UNIFORMS - CAREER
1,787
3,028
2,322
1,726
3,500
3,500
3,500
0.00%
200.3205, 317
GRANT RELATED EXPENSES
8,992
18,354
14,812
3,073
19,785
19,785
19,785
0.00%
200.3205,340
TURN OUT GEAR
334
0
0
0
0
0
0
0.00%
200.3205.344
MAINTENANCE & REPAIR BLDG.
9,628
7,730
14,521
4,373
9,000
9,000
9,000
0.00%
200.3205,356
SPECIALTRAINING
711
231
471
189
500
500
500
0.00%
200.3205.510
ELECTRICAL SERVICES
21,580
20,976
18,334
11,748
24,300
24,300
22,000
-9.47%
Ln
4
Town of Vinton, Virgina
Expenditure
Budget Report
ACTUAL
ACTUAL
ACTUAL
ACTUAL
6/30/2010
6/30/2011
6/30/2012
2/28/2013
200.3205.512
HEATING SERVICES
10,257
9,320
7,159
5,421
200.3205.513
WATER AND SEWER SERVICE
1,631
1,800
2,845
1,119
200.3205.521
TELEPHONE
8,163
7,244
4,134
3,730
200.3205.522
POSTAGE
71
39
128
31
200.3205.532
PROPERTY INSURANCE
6,109
11,590
4,640
2,939
200.3205.535
MOTOR VECHICLE INSURANCE
13,822
6,320
5,197
3,908
200.3205.538
LIABILITY INSURANCE
16,960
7,597
7,232
4,890
200.3205.539
LOD - INS COV
0
0
0
2,250
200.3205.541
OFFICE SUPPLIES
1,783
612
213
61
200.3205.544
MEDICAL SUPPLIES
4,076
4,605
2,753
2,682
200.3205.548
GAS, OIL,GREASE & ANTIFREE
8,632
8,662
14,210
7,014
200.3205.553
MATERIALS & SUPPLIES
1,108
1,386
958
807
200.3205.555
JANITORIAL/INVENTORY SUPPL
1,893
2,286
1,854
880
200.3205.560
TRAVEL & TRAINING
10
0
557
470
200.3205.572
CONTRIBUTION TO FIRE DEPT
17,000
15,300
15,300
12,225
200.3205.573
CONTRIBUTION TO RESCUE SQU
17,000
15,300
15,300
12,225
200.3205, 576
CONTRIBUTION TO RKE COUNTY
14,000
0
0
0
REVISED
DEPT
MGR
PERCENT
BUDGET
REQ 2014
REQ 2014
CHANGE
12,000
12,000
10,000
-16.67%
1,650
1,650
1,650
0.00%
10,636
10,636
6,000
-43.59%
100
100
100
0.00%
3,905
4,103
4,103
5.07%
5,255
4,800
4,800
-8.66%
6,520
6,848
6,848
5.03%
3,450
3,450
3,450
0.00%
1,000
1,000
1,000
0.00%
5,000
5,000
5,000
0.00%
9,000
9,000
12,000
33.33%
1,200
1,200
1,200
0.00%
2,500
2,500
2,500
0.00%
800
800
800
0.00%
16,300
19,000
16,300
0.00%
16,300
16,300
16,300
0.00%
0
0
0
0.00%
200.3205.581
DUES & SUBSCRIPTIONS
200.3 205.705
MOTOR VEHICLES & EQUIPMENT
200.3205.709
REPLACEMENT OF EQUIPMENT
200.3205.716
OTHER EQUIPMENT
200.3205.722
SPECIAL PROJECTS
200.3205.737
PUB SAFETY BLDG PROJECT EX
200.3205.750
REPLACEMENT -MEDIC 22
200.3205,799
CAPITAL OUTLAY - FIRE/EMS
TOTAL
Town of Vinton, Virgina
Expenditure Budget Report
ACTUAL
ACTUAL ACTUAL ACTUAL
REVISED
DEPT
MGR
PERCENT
6/30/2010
6/30/2011 6/30/2012 2/28/2013
BUDGET
REQ 2014
REQ 2014
CHANGE
910
336 315 29
825
825
825
0.00%
0
0 0 0
0
0
0
0.00%
0
0 1,269 0
0
0
0
0.00%
1,202
237 2,295 175
3,000
3,000
3,000
0.00%
4,404
46,390 7,435 60,063
65,575
0
0
-100.00%
0
0 0 0
0
0
0
0.00%
0
0 91,715 0
0
0
0
0.00%
0
0 0 11,241
5,700
0
36,800
545.61%
811,504
813,694 860,245 582,503
886,716
828,605
854,119
-3.68%
c"
CD
Funding Summary
Animal & Pest Control
Account Code: 200.3501
Actual
Adopted
FY 13-14 FY 13-14
Expenditures
Budget
Manager Council
FY 11-12
FY 12-13
Recom Adopted
Summary Accounts
Salaries
35,411
37,397
35,595
Benefits
12,877
13,216
13,100
Operating Costs
2,584
2,376
2,401
Contract Services
39,350
40,000
70,000
Capital Outlays
-
-
-
Leases and Rentals
-
-
-
Total
90,222
92,989
121,096
Animal & Pest Control
Personnel Summary
Authorized Positions
Community Service/
Animal Control Officer
Total
Contract S ervice_s_- __- _ Salaries
58 /° 1
29%
,1
Benefits
Operating Costs 11%
2%
Actual Adopted
FY 11-12 FY12-13
1.00 1.00
1.00 1.00
FY 13-14 FY 13-14
Manager Council
Recom Adopted
1.00 1.00
1.00 1.00
% Change
From
FY 12-13
-4.82%
-0.88%
1.05%
75.00%
30.23%
Town of Vinton, Virgina
Expenditure Budget Report
ACTUAL
ACTUAL
ACTUAL
ACTUAL
REVISED
DEPT
MGR
PERCENT
6/30/2010
6/30/2011
6/30/2012
2/28/2013
BUDGET
REQ 2014
REQ 2014
CHANGE
ANIMAL AND PEST CONTROL
200.3501.101
SALARIES & WAGES
35,627
34,410
35,411
23,485
37,397
35,595
35,595
-4.82%
200,3501.103
SALARIES & WAGES - PART-TI
0
0
0
0
0
0
0
0.00%
200.3501.201
SS/MEDICARE
2,652
2,649
2,554
1,782
2,861
2,723
2,723
-4.82%
200.3501.202
RETIREMENT CONTRIBUTION- V
4,586
4,556
4,126
1,780
3,171
3,020
3,020
-4.76%
200.3501.203
INSURANCE -VRS
200
95
85
255
49S
470
470
-5.05%
200.3501.205
MEDICAL INSURANCE
6,000
6,456
5,792
1,976
6,290
6,468
6,468
2.83%
200.3501.211
WORKERS' COMPENSATION INS
328
471
319
250
399
419
419
5.01%
200.3501.302
CONTRACTUAL SERVICES
41,719
39,855
39,350
29,880
40,000
80,000
70,000
75.00%
200.3SO1.306
PRINTING & BINDING
100
86
0
167
100
100
100
0.00%
200.3501.310
UNIFORMS/WEARING APPAREL
373
371
496
0
500
500
500
0.00%
200.3501.312
PHOTO PROCESSING
0
0
293
0
0
0
0
0.00%
200.3501.535
MOTOR VECHICLE INSURANCE
674
583
504
363
486
511
511
5.14%
200.3501.553
MATERIALS & SUPPLIES
299
320
464
390
500
750
750
50.00%
200.3501.560
TRAVEL
0
525
797
0
750
500
500
-33.33%
200.3501.581
DUES & SUBSCRIPTIONS
40
0
30
0
40
40
40
0.00%
TOTAL
92,597
90,377
90,222
60,327
92,989
131,096
121,096
30.23%
Vinton Public Works Department Mission Statement
The department is both committed to and striving to continue improving its responsive,
quality services at reasonable cost to citizens and customers of the Town. Services
include maintenance of streets, bridges, traffic signs & signals, alleys, sidewalks,
stormwater collection system, and grounds; snow removal; refuse collection & recycling;
operation & maintenance of the drinking water production and distribution system;
operation & maintenance of the wastewater pumping and collection system; vehicle &
equipment maintenance; and community event support. The department also provides
long-term planning, programming, and project development for the Town's infrastructure
assets. Water and wastewater services are provided to Town citizens and to customers
residing in East Roanoke County.
Fiscal Year 2012-2013 Accomplishments
1. Provided essential services to citizens under reduced resource conditions with
improved telephone etiquette and office professionalism.
2. Changed the staff uniform style adding the new Town logo to present a crisp and
professional image for the department.
3. The Town's recycling rate of 66.1% ranked 1st out of 71 jurisdictions in the
Commonwealth for calendar year 2011. The Town's participation in bi-weekly
curbside recycling continues to increase as identified by the number of requests
from citizens for collections, information, and recycling bins.
4. Facility Improvements:
a. Remodeled staff restroom/locker room.
b. Installation of garage LED lighting.
c. Purchase and placement of ice machine.
d. Constructed a secondary containment facility for chorine, batteries, fluids, and
used motor oil.
e. Installation of two stormwater separators.
f. Constructed wash -down area for Town vehicles.
g. Purchase of an emergency by-pass pump.
h. Replaced facility's HVAC system.
5. Glade -Tinker Creek Wastewater Interceptor Replacement Phase 2 project
managed and completed.
6. Glade -Tinker Creek Wastewater Interceptor Replacement Phase 3 project
managed and completed by Public Works staff using leased equipment.
7. Montgomery Village PRV replacement.
8. Continued work efforts with VDOT on design, planning and preliminary
engineering on replacement of the Walnut Avenue Bridge that is scheduled
to begin construction in the summer of 2013.
9. Continued progress to improve neighborhood quality of life through sidewalk
repairs, pavement patching, stormwater system repairs, and traffic sign
replacement.
10. PW staff provided efficient and cost effective refuse collection and recycling
services to neighborhoods.
62
11. Comprehensive Water & Wastewater Rate Study completed and presented to
Town Council by end of fiscal year.
12. PW staff again capitalized on low-cost effective training opportunities through the
Roanoke Valley Regional Public Works Academy and continued active
participation as board member.
13. PW staff responded to 95 water distribution system breaks, 36 wastewater
backup complaints, and 48 water quality control complaints.
14. Completed update of Capital Improvement Program for Town infrastructure
including stormwater, streets, sidewalks, traffic signals; and Public Works
buildings and equipment.
Fiscal Year 2013-2014 Goals
1. Provide essential services to citizens under reduced resource environment with a
higher level of customer service.
2. Purchase and implement an assets management program software and start to
populate the information from work orders and spreadsheets for the department.
3. Redesigning and setting up the Administrative area to include our office design,
filing system and storage. This will include our Network router and laptops for
more reliable and up to date electronic data equipment and devices.
4. To continue to improve on our Customer Service skills — including ways to
respond and assist Town residents in answering questions, concerns and issues.
This will also apply to how we respond and assist other departments within the
Town.
5. Implement ways to maintain and improve our employee staff morale and
camaraderie including the understanding and clarification of Town policies and
procedures, safety training and communication while developing leadership staff
within the department.
6. Identify and implement an increased responsiveness program for infrastructure
information needed for economic development.
7. Develop a priority list for alleys, sidewalks, street signs, and roadway repairs.
8. Assist Town staff with recommendations on reducing and how best to limit our
liabilities with stormwater management regulation changes and permitting
requirements.
9. Implement Comprehensive Water & Wastewater Rate Study to assure the long-
term financial sustainability and resiliency of the utility fund and water &
wastewater systems.
10. Refine Utility Fund Capital Improvement Program, projects and equipment, to
further identify needs, priorities, and budget requirements.
11. Continue investigation and mitigation of Inflow and Infiltration in wastewater
collection system.
12. Continue development of an effective wastewater system Fats, Oils, and Grease
(FOG) program to satisfy state regulatory requirements and mitigate sanitary
sewer backups and overflows resulting from FOG.
63
13. Continue development of an effective water system Cross -Connection Control
program to prevent the possible backflow of harmful contaminants to the system,
satisfy regulatory requirements, and protect public health.
14. Provide PW staff cost effective and value-added training to enhance
professionalism within constrained resource environment.
15. Expand and enhance pavement maintenance program through additional
training, investigating new techniques and processes, and acquiring effective
equipment.
16. Concentrate on replacing street signs and markings to maintain legibility and
keep up with MUTCD and VDOT standards.
17. Continue making improvements and upgrades to Public Works facilities for the
betterment of staffs' workplace environment.
18. Enhanced emphasis on Right -of -Way maintenance improvements and
beautification efforts.
19. Infrastructure improvements for Water and Sewer Systems:
a. Replacement of manhole structures
b. Replacement of fire hydrants
C. Replace 400 feet of water service line in Lindenwood
d. Continue to repair and replace sanitary sewer system lines
e. Repair and replace water valve boxes
M.
Funding Summary
Public Works Administration
Account Code: 200.1221
Actual Adopted FY 13-14 FY 13-14 % Change
Expenditures Budget Manager Council From
FY 11-12 FY 12-13 Recom Adopted FY 12-13
Summary Accounts
Salaries 3,834 4,168 4,168 - 0.00%
Benefits 1,481 1,776 1,809 - 1.86%
Operating Costs 50,401 52,538 51,477 - -2.02%
Capital Outlays 11,723 18,176 3,000 --83.49%
Leases and Rentals 4,333 4,000 4,000 - 0.00%
Total 71,771 80,658 64,454 --20.09%
Public Works
Administration
Leases and
Rentals Salaries
6% 6%
Capital oOutlays Benefits
- -- 3%
Operating Costs
80%
Personnel Summary FY 13-14 FY 13-14
Actual Adopted Manager Council
Authorized Positions FY 11-12 FY12-13 Recom Adopted
Mechanic 1.00 1.00 1.00 1.00
Chief Mechanic 1.00 1.00 1.00 1.00
Total 2.00 2.00 2.00 2.00
W
Town of Vinton, Virgina
Expenditure Budget Report
ACTUAL
ACTUAL
ACTUAL
ACTUAL
REVISED
DEPT
MGR
PERCENT
6/30/2010
6/30/2011
6/30/2012
2/28/2013
BUDGET
REQ 2014
REQ 2014
CHANGE
PUBLIC WORKS ADMINISTRATION
200.1221.101
SALARIES & WAGES
3,772
3,725
3,827
2,604
4,033
4,033
4,033
0.00%
200.1221.102
SALARIES & WAGES - OVERTIM
32
41
6
36
135
1,000
135
0.00%
200.1221.201
SS/MEDICARE
272
279
245
175
319
385
319
0.00%
200.1221.202
RETIREMENT CONTRIBUTION- V
507
503
504
224
342
342
342
0.00%
200.1221.203
INSURANCE - VRS
22
10
11
32
53
53
53
0.00%
200.1221,205
MEDICAL INSURANCE
660
824
909
700
990
1,019
1,019
2.93%
200.1221.209
UNEMPLOYMENT INSURANCE
0
0
0
0
0
0
0
0.00%
200.1221, 211
WORKERS' COMPENSATION INS
81
73
58
45
72
76
76
5.56%
200.1221.302
CONTRACTUAL SERVICES
1,456
689
1,883
316
1,700
1,700
1,700
0.00%
200.1221.304
MAINTENANCE & REPAIRS EQUI
988
1,838
716
1,095
1,100
1,100
1,100
0.00%
200.1221.305
MAINTENANCE SERVICE CONTRA
801
731
958
671
1,000
1,000
1,000
0.00%
200.1221,310
UNIFORMS/WEARING APPAREL
648
656
690
653
780
900
900
15.38%
200.1221.350
MAINTENANCE & REPAIR BLDG.
5,359
6,609
5,115
9,359
7,402
5,000
5,000
-32.45%
200.1221.356
SPECIAL TRAINING
591
436
1,473
80
1,500
1,500
1,500
0.00%
200.1221.357
PROFESSIONAL & TECHNICAL P
974
292
418
180
500
500
500
0.00%
200.1221.510
ELECTRICAL SERVICES
10,217
9,756
9,456
7,110
10,600
11,300
11,300
6.60%
Town of Vinton, Virgina
Expenditure Budget Report
ACTUAL
ACTUAL
ACTUAL
ACTUAL
REVISED
DEPT
MGR
PERCENT
6/30/2010
6/30/2011
6/30/2012
2/28/2013
BUDGET
REQ 2014
REQ 2014
CHANGE
200.1221.512
HEATING SERVICES
5,886
5,174
5,460
3,176
5,600
6,000
5,600
0.00%
200.1221.513
WATER AND SEWER SERVICE
584
732
677
257
650
650
650
0.00%
200.1221.521
TELEPHONE
4,542
5,417
4,464
3,814
4,250
4,250
4,250
0.00%
200.1221.522
POSTAGE
588
657
525
235
225
775
775
244.44%
200.1221.532
PROPERTY INSURANCE
843
731
844
534
710
746
746
5.07%
200.1221.535
MOTOR VECHICLE INSURANCE
674
583
504
363
486
511
511
5.14%
200.1221.538
LIABILITY INSURANCE
1,785
1,381
1,316
888
1,185
1,245
1,245
5.06%
200.1221.541
OFFICE SUPPLIES
1,818
2,427
2,771
1,170
1,800
1,800
1,800
0.00%
200.1221.548
GAS, OIL,GREASE & ANTIFREE
863
789
816
726
900
900
1,250
38.89%
200.1221.553
MATERIALS & SUPPLIES
8,201
8,192
9,347
6,793
8,300
8,300
8,300
0.00%
200.1221.554
SMALLTOOLS
1,137
566
1,226
861
1,200
1,200
1,200
0.00%
200.1221.555
JANITORIAL/INVENTORY SUPPL
254
85
111
0
250
0
0
-100,00%
200.1221.580
C D L PROGRAM
565
519
603
339
450
1,250
1,000
122.22%
200.1221.589
MEETING EXPENSES
76
150
90
64
150
150
150
0.00%
200.1221.591
EMPLOYEE APPRECIATION GIFT
650
493
692
105
800
1,000
1,000
25.00%
200.1221.709
REPLACEMENT OF EQUIPMENT
1,099
1,580
1,000
0
1,000
1,000
1,000
0.00%
200.1221.716
OTHER EQUIPMENT
3,648
1,700
3,579
1,800
2,000
2,000
2,000
0.00%
0)
4
Town of Vinton, Virgina
Expenditure Budget Report
ACTUAL
ACTUAL ACTUAL ACTUAL
REVISED
6/30/2010
6/30/2011 6/30/2012 2/28/2013
BUDGET
200.1221.725
HVAC - PUBLIC WORKS GARAGE
0
0 7,144 16,176
16,176
200.1221.803
LEASE OF STORAGE FACILITY
4,000
4,000 4,333 2,667
4,000
TOTAL
63,592
61,638 71,772 63,248
80,658
DEPT MGR PERCENT
REQ 2014 REQ 2014 CHANGE
0 0-100.00%
4,000 4,000 0.00%
65,685 64,454-20.09%
Funding Summary
Highway, Streets & Bridges
Account Code: 200.4101
Actual
Adopted
FY 13-14 FY 13-14
% Change
Expenditures
Budget
Manager Council
From
FY 11-12
FY 12-13
Recom Adopted
FY 12-13
Summary Accounts
Salaries
438,870
491,535
471,838 -
-4.01%
Benefits
181,008
182,544
180,264 -
-1.25%
Operating Costs
131,590
93,263
132,490 -
42.06%
Capital Outlays
205,036
299,659
382,985 -
27.81%
Leases and Rentals
-
-
- -
Total
956,505
1,067,001
1,167,577 -
9.43%
Highway, Streets & Bridges
Capital Outlays
33%
Salaries
Operating Costs 40%
11%
_ Benefits
16%
Personnel Summary
FY 13-14
FY 13-14
Actual
Adopted
Manager
Council
Authorized Positions
FY 11-12
FY12-13
Recom
Adopted
Administrative Assistant
1.00
1.00
1.00
1.00
Administrative Manager
1.00
1.00
1.00
1.00
Laborer
1.00
1.00
1.00
1.00
Equipment Operator 1
4.00
4.00
3.00
3.00
Equipment Operator II
3.00
3.00
3.00
3.00
Equipment Operator III
1.00
1.00
1.00
1.00
Crew Leader
4.00
4.00
3.00
3.00
Asst Public Works Dir
1.00
1.00
1.00
1.00
Public Works Director
1.00
1.00
1.00
1.00
Total
17.00
17.00
15.00
15.00
Town of Vinton, Virgina
Expenditure Budget Report
ACTUAL
ACTUAL
ACTUAL
ACTUAL
REVISED
DEPT
MGR
PERCENT
6/30/2010
6/30/2011
6/30/2012
2/28/2013
BUDGET
REQ 2014
REQ 2014
CHANGE
MAINT. - HWYS., STS, BRIDGES
200.4101.101
SALARIES & WAGES
536,885
538,903
421,253
291,417
466,045
456,068
456,068
-2.14%
200.4101.102
SALARIES & WAGES - OVERTIM
15,101
15,501
14,036
9,746
15,750
15,770
15,770
0.13%
200.4101.103
SALARIES & WAGES - PART-TI
8,751
6,315
3,581
0
9,740
0
0
-100.00%
200.4101.201
SS/MEDICARE
42,152
43,197
37,802
18,216
37,605
36,085
36,085
-4.04%
200.4101.202
RETIREMENT CONTRIBUTION- V
74,734
73,336
54,125
24,485
39,521
37,176
37,176
-5.93%
200.4101.203
INSURANCE - VRS
3,643
1,524
1,111
3,497
6,152
6,020
6,020
-2.15%
200.4101.205
MEDICAL INSURANCE
89,781
97,828
70,755
54,552
80,280
81,048
81,048
0.96%
200.4101.209
UNEMPLOYMENT INSURANCE
0
0
0
2,965
0
0
0
0.00%
200.4101.211
WORKERS' COMPENSATION INS
29,376
18,379
17,216
11,869
18,986
19,935
19,935
5.00%
200.4101.302
CONTRACTUAL SERVICES
26,209
10,270
19,603
6,513
15,000
15,000
15,000
0.00%
200.4101.304
MAINTENANCE & REPAIRS EQUI
18,720
22,074
24,402
10,752
23,000
23,000
23,000
0.00%
200.4101.310
UNIFORMS/WEARING APPAREL
5,454
4,956
5,162
3,738
5,730
5,730
5,730
0.00%
200.4101.356
SPECIALTRAINING
640
2,839
1,656
551
2,800
2,800
2,800
0.00%
200.4101.358
RAILROAD CROSSING MNT
1,463
1,463
1,463
210
1,465
1,465
1,465
0.00%
200.4101.362
ALLEY MAINTENANCE
616
1,033
378
0
2,500
2,500
2,500
0.00%
200.4101.363
R.O.W. SHOULDER MAINTENANC
613
728
0
0
1,500
1,500
1,500
0.00%
v
0
Town of Vinton, Virgina
Expenditure Budget Report
ACTUAL
ACTUAL
ACTUAL
ACTUAL
6/30/2010
6/30/2011
6/30/2012
2/28/2013
200.4101.532
PROPERTY INSURANCE
1,286
1,827
2,108
1,332
200.4101.535
MOTOR VECHICLE INSURANCE
6,063
8,750
7,564
5,466
200.4101.538
LIABILITY INSURANCE
3,570
3,453
3,288
2,223
200.4101.548
GAS, OIL,GREASE & ANTIFREE
23,204
28,686
31,876
19,922
200.4101.553
MATERIALS & SUPPLIES
10,197
4,402
7,325
4,646
200.4101.554
SMALL TOOLS
1,946
1,381
1,774
1,173
200.4101.558
STREET MATERIALS
18,004
23,054
24,992
5,095
200.4101.709
REPLACEMENT OF EQUIPMENT
1,305
970
1,069
382
200.4101.712
CURB, GUTTER & SIDEWALKS
11,833
11,050
14,517
998
200.4101.716
OTHER EQUIPMENT
2,033
670
1,250
0
200.4101.717
MILLING & PAVEMENT
279,944
186,800
179,589
0
200.4101.718
PROP OWNER: CURB & GUTTER
0
0
0
0
200.4101.719
PAVEMENT STRIPING & MARKIN
13,000
11,536
0
0
200.4101.721
STORM DRAINAGE PROJECTS
6,890
8,740
8,049
6,274
200.4101.782
VDOT-WALNUT AVE CORRIDOR
0
0
562
0
200.4101.799
CAPITAL OUTLAY
0
0
0
0
TOTAL
1,233,414
1,129,666
956,505
486,025
REVISED
DEPT
MGR
PERCENT
BUDGET
REQ 2014
REQ 2014
CHANGE
1,775
1,865
1,865
5.07%
7,289
7,667
7,667
5.19%
2,963
3,113
3,113
5.06%
32,000
32,000
33,500
4.69%
5,700
6,000
6,000
5.26%
1,600
1,600
1,600
0.00%
25,950
25,950
25,950
0.00%
1,200
1,200
1,200
0.00%
13,750
13,750
13,750
0.00%
1,200
1,200
1,200
0.00%
175,000
250,000
233,835
33.62%
1,000
1,000
1,000
0.00%
15,000
20,000
20,000
33.33%
12,000
12,000
12,000
0.00%
4,000
19,000
19,000
375.00%
40,500
0
81,800
101.98%
1,067,001
1,100,442
1,167,577
9.43%
y
Funding Summary
Snow & Ice Removal
Account Code: 200.4105
Actual
Adopted
FY 13-14 FY 13-14
Expenditures
Budget
Manager Council
FY 11-12
FY 12-13
Recom Adopted
Summary Accounts
Salaries
1,508
9,504
7,000
Benefits
271
885
727
Operating Costs
13,159
20,575
19,075
Capital Outlays
-
-
Leases and Rentals
-
-
-
Total
14,938
30,964
26,802
Snow & Ice Removal
Salaries
Benefits
Operating Costs 3%
71%
Personnel Summary
Actual Adopted
Authorized Positions FY 11-12 FY12-13
N/A
Total
FY 13-14 FY 13-14
Manager Council
Recom Adopted
% Change
From
FY 12-13
--26.35%
--17.85%
- -7.29%
0.00%
- 0.00%
--13.44%
72
Town of Vinton, Virgina
Expenditure Budget Report
ACTUAL ACTUAL ACTUAL ACTUAL REVISED DEPT MGR PERCENT
6/30/2010 6/30/2011 6/30/2012 2/28/2013 BUDGET REQ 2014 REQ 2014 CHANGE
SNOW AND ICE REMOVAL
200.4105.101
SALARIES & WAGES
17
2
3
4
0
0
0
#DIV/0!
200.4105.102
SALARIES & WAGES - OVERTIM
31,718
4,022
1,505
1,463
9,504
9,504
7,000
-26.35%
200.4105.201
SS/MEDICARE
2,413
282
109
107
727
727
535
-26.41%
200.4105.202
RETIREMENT-VRS
0
0
159
105
50
0
165
230.00%
200.4105.203
INSURANCE-VRS
0
0
3
13
8
0
27
237.50%
200.4105.211
WORKERS' COMPENSATION INS
0
0
0
0
100
0
0
-100.00%
200.4105.304
MAINTENANCE & REPAIRS EQUI
5,129
2,197
1,953
549
2,000
3,000
3,000
50.00%
200.4105.553
MATERIALS & SUPPLIES
31,223
12,024
6,138
13,474
17,000
17,000
14,500
-14.71%
200.4105.554
SMALLTOOLS
0
242
474
426
575
575
575
0.00%
200,4105.709
REPLACEMENT OF EQUIPMENT
0
297
4,593
0
1,000
1,000
1,000
0.00%
TOTAL
70,500
19,067
14,938
16,141
30,964
31,806
26,802
-13.44%
.I
w
Funding Summary
Traffic Signs & Street Lights
Account Code: 200.4108
Actual
Adopted
FY 13-14 FY 13-14
% Change
Expenditures
Budget
Manager Council
From
FY 11-12
FY 12-13
Recom Adopted
FY 12-13
Summary Accounts
Salaries
33,271
34,325
35,231 -
2.64%
Benefits
13,635
13,759
14,125 -
2.66%
Operating Costs
74,152
84,121
84,876 -
0.90%
Capital Outlays
-
-
- -
0.00%
Leases and Rentals
-
-
- -
0.00%
Total
121,058
132,205
134,232 -
1.53%
Traffic Signs & Street Lights
Salaries
26%
Operating Costs Benefits
63% 11%
Personnel Summary
Actual Adopted
Authorized Positions FY 11-12 FY12-13
N/A
Total
FY 13-14 FY 13-14
Manager Council
Recom Adopted
74
Town of Vinton, Virgina
Expenditure Budget Report
ACTUAL
ACTUAL
ACTUAL
ACTUAL
REVISED
DEPT
MGR
PERCENT
6/30/2010
6/30/2011
6/30/2012
2/28/2013
BUDGET
REQ 2014
REQ 2014
CHANGE
TRAFFIC SIGNS & STREET LIGHT
200.4108.101
SALARIES & WAGES
15,921
15,893
32,409
28,907
33,947
34,431
34,431
1.43%
200.4108.102
SALARIES & WAGES - OVERTIM
466
123
862
391
378
800
800
111.64%
200.4108.201
SS/MEDICARE
1,228
1,236
2,419
2,216
2,630
2,695
2,695
2.47%
200.4108.202
RETIREMENT CONTRIBUTION- V
2,112
2,098
4,264
1,847
2,880
2,920
2,920
1.39%
200.4108.203
INSURANCE - VRS
92
44
88
264
448
455
455
1.56%
200.4108.205
MEDICAL INSURANCE
3,000
3,228
5,558
4,936
6,290
6,468
6,468
2.83%
200.4108.211
WORKERS' COMPENSATION INS
1,200
2,152
1,306
945
1,511
1,587
1,587
5.03%
200.4108.302
CONTRACTUAL SERVICES
27,366
12,773
9,702
12,670
18,000
18,000
18,000
0.00%
200.4108.304
MAINTENANCE & REPAIRS EQUI
694
579
883
0
1,200
1,200
1,200
0.00%
200.4108.350
MAINTENANCE & REPAIR BLDG.
832
1,058
0
0
1,000
1,000
1,000
0.00%
200.4108.510
ELECTRICAL SERVICES
21,135
19,971
29,250
11,678
21,535
22,900
21,535
0.00%
200.4108.511
ELECTRICAL SERVICES - SUBD
33,354
31,524
26,572
19,813
33,130
35,200
33,130
0.00%
200.4108.53 5
MOTOR VECHICLE INSURANCE
0
583
504
363
486
511
511
5.14%
200.4108.548
GAS, OIL,GREASE & ANTIFREE
1,725
1,709
2,147
1,528
2,270
3,000
3,000
32.16%
200.4108.553
MATERIALS & SUPPLIES
8,020
4,778
5,094
1,320
6,500
6,500
6,500
0.00%
TOTAL
117,145
97,751
121,058
86,877
132,205
137,667
134,232
1.53%
v
Funding Summary
Street & Road Cleaning
Account Code: 200.4202
Actual Adopted FY 13-14 FY 13-14 % Change
Expenditures Budget Manager Council From
FY 11-12 FY 12-13 Recom Adopted FY 12-13
Summary Accounts
Salaries 39,466 41,281 41,281 - 0.00%
Benefits 15,201 15,495 15,760 - 1.71 %
Operating Costs 12,430 12,802 13,727 - 7.23%
Capital Outlays - - - - -
Leases and Rentals - - - - -
Total 67,098 69,578 70,768 - 1.71%
Street & Road Cleaning
Operating Costs
20%
Salaries
Benefits 58%
22%
Personnel Summary FY 13-14 FY 13-14
Actual Adopted Manager Council
Authorized Positions FY 11-12 FY12-13 Recom Adopted
Equipment Operator III 1.00 1.00 1.00 1.00
Total 1.00 1.00 1.00 1.00
76
Town of Vinton, Virgina
Expenditure Budget Report
ACTUAL ACTUAL ACTUAL ACTUAL REVISED DEPT MGR PERCENT
6/30/2010 6/30/2011 6/30/2012 2/28/2013 BUDGET REQ 2014 REQ 2014 CHANGE
STREET & ROAD CLEANING
200.4202.101
SALARIES & WAGES
38,438
37,719
39,109
26,237
40,845
40,845
40,845
0.00%
200.4202.102
SALARIES & WAGES - OVERTIM
295
349
357
102
436
436
436
0.00%
200.4202.201
SS/MEDICARE
2,875
2,954
2,845
1,961
3,158
3,158
3,158
0.00%
200.4202.202
RETIREMENT CONTRIBUTION- V
5,132
5,098
4,679
2,109
3,464
3,465
3,465
0.03%
200.4202.203
INSURANCE - VRS
224
106
97
302
540
540
540
0.00%
200.4202.205
MEDICAL INSURANCE
7,600
6,456
6,265
4,811
6,810
6,998
6,998
2.76%
200.4202.211
WORKERS' COMPENSATION INS
1,413
1,848
1,316
953
1,523
1,599
1,599
4.99%
200.4202.304
MAINTENANCE & REPAIRS EQUI
3,326
12,160
5,200
3,609
6,000
6,000
6,000
0.00%
200.4202.310
UNIFORMS/WEARING APPAREL
316
379
445
434
416
416
416
0.00%
200.4202,535
MOTOR VECHICLE INSURANCE
0
583
504
363
486
511
511
5.14%
200,4202.548
GAS, OIL,GREASE & ANTIFREE
4,725
5,700
6,282
4,019
5,900
5,900
6,800
15.25%
TOTAL
64,343
73,353
67,098
44,900
69,578
69,868
70,768
1.71%
V
4
Funding Summary
Refuse Collection
Account Code: 200.4203
Actual Adopted
FY 13-14
FY 13-14
% Change
Expenditures Budget
Manager
Council
From
FY 11-12 FY 12-13
Recom
Adopted
FY 12-13
Summary Accounts
Salaries
180,509 190,230
189,058
-
-0.62%
Benefits
69,787 68,384
67,266
-
-1.63%
Operating Costs
39,083 39,283
43,133
-
9.80%
Regional Landfill
176,243 180,825
187,500
-
3.69%
Capital Outlays
- -
-
-
-
Total
465,623 478,722
486,957
-
1.72%
Refuse Collection
Regional Landfill
38%
-Salaries
���
,__
j
39%
Operating Costs
9%
Benefits
14%
Personnel Summary
FY 13-14
FY 13-14
Actual
Adopted
Manager
Council
Authorized Positions
FY 11-12
FY12-13
Recom
Adopted
Laborer
1.00
1.00
1.00
1.00
Equipment Operator 1
1.00
1.00
1.00
1.00
Equipment Operator II
2.00
2.00
2.00
2.00
Crew Leader
1.00
1.00
1.00
1.00
Total
5.00
5.00
5.00
5.00
Town of Vinton, Virgina
Expenditure Budget Report
ACTUAL
ACTUAL
ACTUAL
ACTUAL
REVISED
DEPT
MGR
PERCENT
6/30/2010
6/30/2011
6/30/2012
2/28/2013
BUDGET
REQ 2014
REQ 2014
CHANGE
REFUSE COLLECTION
200.4203.101
SALARIES & WAGES
167,371
165,402
174,129
117,854
184,614
182,S58
182,558
-1.11%
200.4203.102
SALARIES & WAGES - OVERTIM
5,057
S,052
6,381
6,987
5,616
11,000
6,500
15.74%
200.4203.103
SALARIES & WAGES - PART-TI
0
0
0
0
0
0
0
0.00%
200.4203.201
SS/MEDICARE
13,069
13,462
13,407
9,620
14,553
14,807
14,807
1.75%
200.4203.202
RETIREMENT CONTRIBUTION- V
22,542
22,393
22,902
10,926
15,655
15,485
15,485
-1.09%
200.4203.203
INSURANCE - VRS
984
465
474
1,438
2,437
2,410
2,410
-1.11%
200.4203.205
MEDICAL INSURANCE
31,320
33,928
25,928
20,182
28,270
26,722
26,722
-5.48%
200.4203.211
WORKERS' COMPENSATION INS
8,003
8,059
7,076
4,668
7,469
7,842
7,842
4.99%
200.4203.302
CONTRACTUAL SERVICES
2,403
1,841
2,141
2,099
2,400
3,000
3,000
25.00%
200.4203.304
MAINTENANCE & REPAIRS EQUI
8,193
8,334
8,234
4,661
8,500
8,500
8,500
0.00%
200.4203.306
PRINTING & BINDING
507
160
431
0
500
500
500
0.00%
200.4203.310
UNIFORMS/WEARING APPAREL
1,988
1,761
2,242
1,323
2,075
2,200
2,200
6.02%
200.4203.535
MOTOR VECHICLE INSURANCE
2,021
1,750
1,512
1,092
1,458
1,533
1,533
5.14%
200.4203.548
GAS, OIL,GREASE & ANTIFREE
18,079
18,293
23,878
16,089
24,000
24,000
27,000
12.50%
200.4203.553
MATERIALS & SUPPLIES
248
142
646
186
350
400
400
14.29%
200.4203.601
REGIONAL LANDFILL CHARGES
178,889
178,326
176,243
105,210
180,825
187,500
187,500
3.69%
TOTAL
460,674
459,368
465,623
302,334
478,722
488,457
486,957
1.72%
v
CD
Funding Summary
Recycling Collection
Account Code: 200.4206
Actual
Adopted
FY 13-14
FY 13-14
% Change
Expenditures
Budget
Manager
Council
From
FY 11-12
FY 12-13
Recom
Adopted
FY 12-13
Summary Accounts
Salaries
34,435
36,077
36,561
-
1.34%
Benefits
14,714
17,836
15,278
-
-14.34%
Operating Costs
16,062
14,514
16,004
-
10.27%
Capital Outlays
-
-
-
-
-
Leases and Rentals
-
-
-
-
-
Total
65,211
68,427
67,843
-
-0.85%
Recycling Collection
Operating Costs
24%
_l-
)��54%
Salaries
Benefits
22%
Personnel Summary
FY 13-14
FY 13-14
Actual
Adopted
Manager
Council
Authorized Positions
FY 11-12
FY12-13
Recom
Adopted
Laborer
1.00
1.00
1.00
1.00
Equipment Operator III
1.00
1.00
1.00
1.00
Total
2.00
2.00
2.00
2.00
Town of Vinton, Virgina
Expenditure Budget Report
ACTUAL
ACTUAL
ACTUAL
ACTUAL
REVISED
DEPT
MGR
PERCENT
6/30/2010
6/30/2011
6/30/2012
2/28/2013
BUDGET
REQ 2014
REQ 2014
CHANGE
RECYCLING
200.4206.101
SALARIES & WAGES
37,645
37,184
34,174
30,098
35,807
36,291
36,291
1.35%
200.4206.102
SALARIES & WAGES - OVERTIM
185
233
261
171
270
270
270
0.00%
200.4206.201
SS/MEDICARE
2,821
2,903
2,498
2,286
3,036
2,797
2,797
-7.87%
200.4206.202
RETIREMENT CONTRIBUTION- V
5,005
4,971
4,444
1,937
5,685
3,080
3,080
-45.82%
200.4206.203
INSURANCE - VRS
219
103
92
277
473
479
479
1.27%
200.4206.205
MEDICAL INSURANCE
6,660
7,280
6,305
4,782
6,770
6,956
6,956
2.75%
200.4206.211
WORKERS' COMPENSATION INS
1,885
2,136
1,375
1,170
1,872
1,966
1,966
5.02%
200.4206.302
CONTRACTUAL SERVICES
7,194
8,453
8,507
5,395
7,600
7,600
7,600
0.00%
200.4206.304
MAINTENANCE & REPAIRS EQUI
1,649
748
1,599
667
1,000
1,500
1,500
50.00%
200.4206.306
PRINTING & BINDING
0
0
50
0
200
200
200
0.00%
200.4206.310
UNIFORMS/WEARING APPAREL
432
270
434
561
832
832
832
0.00%
200.4206.535
MOTOR VECHICLE INSURANCE
674
1,167
1,008
729
972
1,022
1,022
5.14%
200.4206,548
GAS, OIL,GREASE & ANTIFREE
2,486
3,032
3,333
2,500
3,110
3,400
3,600
15.76%
200.4206.553
MATERIALS & SUPPLIES
939
563
1,132
697
800
1,250
1,250
56.25%
TOTAL
67,792
69,043
65,211
51,270
68,427
67,643
67,843
-0.85%
Funding Summary
Building & Grounds
Account Code: 200.4304
Summary Accounts
Salaries
Benefits
Operating Costs
Capital Outlays
Leases and Rentals
Total
Actual
Adopted
FY 13-14 FY 13-14
% Change
Expenditures
Budget
Manager Council
From
FY 11-12
FY 12-13
Recom Adopted
FY 12-13
-
-
- -
0.00%
-
-
- -
0.00%
149,999
157,260
169,238 -
7.62%
1,200
14,945
14,000 -
-6.32%
600
600
600 -
0.00%
151,799
172,805
183,838 -
6.38%
Building & Grounds
Capital Outlays Leases and
8% Rentals
�0%
f
i
ti
Operating Costs
92%
Personnel Summary
Actual Adopted
Authorized Positions FY 11-12 FY12-13
N/A
Total
FY 13-14 FY 13-14
Manager Council
Recom Adopted
Town of Vinton, Virgina
Expenditure Budget Report
ACTUAL
ACTUAL
ACTUAL
ACTUAL
REVISED
DEPT
MGR
PERCENT
6/30/2010
6/30/2011
6/30/2012
2/28/2013
BUDGET
REQ 2014
REQ 2014
CHANGE
BUILDINGS AND GROUNDS
200.4304.302
CONTRACTUAL SERVICES
46,436
49,023
44,522
26,182
46,000
46,000
46,000
0.00%
200.4304.305
MAINTENANCE SERVICE CONTRA
672
1,286
1,960
1,447
4,415
4,415
4,415
0.00%
200.4304.330
TOWN MUSEUM
3,323
3,756
5,079
3,215
5,000
5,000
5,000
0.00%
200.4304.350
MAINTENANCE & REPAIR BLDG.
10,995
6,020
9,955
7,845
17,718
17,718
17,718
0.00%
200.4304.352
MAINTENANCE OF LANDSCAPE
6,066
8,300
6,468
1,583
6,300
6,300
6,300
0.00%
200.4304.360
HEALTH DEPARTMENT
2,408
2,110
7,406
8,597
2,000
9,000
9,000
350.00%
200.4304.510
ELECTRICAL SERVICES
28,143
26,169
20,607
15,491
32,000
32,000
32,000
0.00%
200.4304.513
WATER AND SEWER SERVICE
792
753
884
451
850
850
850
0.00%
200.4304.520
RADIO MAINTENANCE
0
115
0
0
0
0
0
0.00%
200.4304.521
TELEPHONE
18,340
21,302
25,686
13,280
23,000
23,000
23,000
0.00%
200.4304.522
POSTAGE
10,266
9,455
11,467
4,268
7,500
12,000
12,000
60.00%
200.4304.532
PROPERTY INSURANCE
5,787
4,955
5,663
4,259
3,550
3,730
3,730
5.07%
200.4304.538
LIABILITY INSURANCE
16,067
6,907
6,576
4,446
5,927
6,22S
6,225
5.03%
200.4304.555
JANITORIAL/INVENTORY SUPPL
4,502
3,920
3,725
2,180
3,000
3,000
3,000
0.00%
200.4304.722
SPECIAL PROJECTS
1,014
0
0
13,745
13,745
0
0
-100.00%
200.4304.728
BEAUTIFICATION PROJECTS
1,070
2,476
1,200
0
1,200
2,000
2,000
66.67%
Town of Vinton, Virgina
Expenditure Budget Report
ACTUAL ACTUAL ACTUAL ACTUAL REVISED
6/30/2010 6/30/2011 6/30/2012 2/28/2013 BUDGET
200.4304,799
CAPITAL OUTLAY 0 0 0 0 0
200.4304.803
LEASE OF RENTAL BUILDING 0 0 600 600 600
TOTAL 155,882 146,547 151,799 107,589 172,805
DEPT MGR PERCENT
REQ 2014 REQ 2014 CHANGE
0 12,000 100.00%
600 600 0.00%
171,838 183,838 6.38%
Vinton Special Programs Department Mission Statement
The Mission of the Special Programs Department is to create, conduct, and promote
interesting and unique events and activities for citizens of and visitors to Vinton.
Fiscal Year 2012-2013 Accomplishments
1. Coordinated a Flag Day Ceremony and one year dedication anniversary at the
"High Ground" Vinton — Roanoke County Veterans Monument on June 14, 2012.
2. Developed a partnership with Foundation for Roanoke Valley and an anonymous
donor to plan implementation of SNAP at the Vinton Farmers' Market.
3. Applied for and received an EBT machine through the State of Virginia
Department of Social Services grant. This machine will enable the Farmers
Market to offer SNAP (Supplemental Nutritional Assistance Program). Also
secured Virginia Tech Family Nutrition Program for promoting SNAP and
conducting hands-on food demonstration for children.
4. Major organizer for Vinton's participation in the inaugural Blue Ridge Veterans
Celebration. The event included a veterans' day ceremony in cooperation with
the Roanoke Valley Veterans Council, a large picnic luncheon, afternoon
entertainment and promotion of the "High Ground" monument on November 11,
2012.
5. Expanded event listings on various websites.
G. Increased promotion of the Vinton Farmers' Market through 10,000 postcards
pre -dominantly through Vinton, Bedford and east Roanoke County schools. Also
distributed cards throughout the region. Places posters featuring several months
of events. Posted weekly updates on the new Vinton Farmers' Market Facebook
page and TOV Facebook page by posting of the products available at Farmers'
Market. Nine town sponsored special events were held including: Art Markets,
Craft Shows. and a children series called "Shake, Bake and Sprout". The
children series taught container gardening, kids cooking, and fun exercise and
movement.
7. Facilitated four Mingle at the Market concerts held by the Vinton Chamber of
Commerce.
8. Ninety five percent (95%) of the produce and baked goods sold at the Vinton
Farmers' Market by was local grown or produced.
9. Assisted the Downtown Management Team with research for the grant
application. Assisted organizing downtown business meetings.
99
Fiscal Year 2013-2014 Goals
1. Organize and conduct three Art Markets, three Craft Shows, and four "Shake,
Bake, and Sprout" children's' events at the Vinton Farmers' Market. Add food
tastings at the Art Market events. Facilitate other events, concerts and distance
runs held by other organizations.
2. Continue to increase the social networking for promotion of Town of Vinton and
events. Facebook, Twitter, You Tube, etc.
3. Work cooperatively with Blue Ridge Parkway, Roanoke Valley Convention and
Visitors Bureau, and Vinton Chamber of Commerce to promote Vinton, town
festivals, and events.
4. Work cooperatively with the new Blue Ridge Region Farmers Market Committee
for the benefit of all markets in the region.
5. Seek sponsors and partnerships for events and activities.
6. Fully participate in and support the Downtown Revitalization Grant. Facilitate
communication between businesses, Town of Vinton and State of Virginia.
7. Continue involvement in the Blue Ridge Veterans Celebration event and serve on
the board of directors.
Funding Summary
Special Programs
Account Code: 200.7101
Summary Accounts
Salaries
Benefits
Operating Costs
Capital Outlays
Leases and Rentals
Total
Actual
Adopted
FY 13-14 FY 13-14
% Change
Expenditures
Budget
Manager Council
From
FY 11-12
FY 12-13
Recom Adopted
FY 12-13
48,634
57,045
51,428 -
-9.85%
12,649
11,281
13,211 -
17,11%
57,186
58,821
62,192 -
5.73%
23
1,000 -
100.00%
118,492
127,147
127,831 -
0.54%
Special Programs
Capital O,,tlavc
1%
Operating Costs
49%
10%
Salaries
40%
Personnel Summary
FY 13-14
FY 13-14
Actual
Adopted
Manager
Council
Authorized Positions FY 11-12
FY12-13
Recom
Adopted
Special Programs Dir 1.00
1.00
1.00
1.00
Total 1.00
1.00
1.00
1.00
a
Town of Vinton, Virgina
Expenditure Budget Report
ACTUAL
ACTUAL
ACTUAL
ACTUAL
REVISED
DEPT
MGR
PERCENT
6/30/2010
6/30/2011
6/30/2012
2/28/2013
BUDGET
REQ 2014
REQ 2014
CHANGE
SPECIAL PROGRAMS
200.7101.101
SALARIES & WAGES
25,823
25,727
31,374
21,305
33,213
33,213
33,213
0.00%
200.7101.102
SALARIES & WAGES - OVERTIM
24,073
18,142
14,765
6,087
21,832
20,215
18,215
-16.57%
200.7101.103
SALARIES & WAGES - PART-TI
3,511
5,112
2,495
2,072
2,000
5,080
0
-100.00%
200.7101.201
SS/MEDICARE
3,996
3,893
3,574
2,270
4,215
4,476
4,100
-2.73%
200.7101.202
RETIREMENT CONTRIBUTION- V
3,478
3,455
5,379
2,318
2,820
2,820
2,820
0.00%
200.7101.203
INSURANCE - VRS
152
72
112
327
440
440
440
0.00%
200.7101.205
MEDICAL INSURANCE
3,000
3,228
3,577
3,996
3,775
5,818
5,818
54.12%
200.7101.209
UNEMPLOYMENT INSURANCE
20
64
0
0
0
0
0
0.00%
200.7101.211
WORKERS' COMPENSATION INS
582
29
29
20
31
33
33
6.45%
200.7101,302
CONTRACTUAL SERVICES
24,424
22,433
19,208
15,673
23,315
23,905
19,205
-17.63%
200.7101.304
MAINTENANCE & REPAIRS EQUI
517
11,398
1,896
1,895
2,500
2,100
2,100
-16.00%
200.7101.306
PRINTING & BINDING
5,183
4,291
5,076
4,549
5,000
5,700
7,700
54.00%
200.7101.307
ADVERTISING
10,471
7,648
5,736
5,081
7,500
10,040
10,040
33.87%
200.7101.510
ELECTRICAL SERVICES
2,409
2,051
3,330
1,657
2,800
4,785
2,800
0.00%
200.7101.513
WATER AND SEWER SERVICE
283
504
508
281
525
500
500
-4.76%
200.7101.521
TELEPHONE
0
0
0
50
685
685
685
0.00%
Town of Vinton, Virgina
Expenditure Budget
Report
ACTUAL
ACTUAL
ACTUAL
ACTUAL
6/30/2010
6/30/2011
6/30/2012
2/28/2013
200.7101.522
POSTAGE
88
134
189
0
200.7101.532
PROPERTY INSURANCE
1,286
1,462
1,688
1,065
200.7101.535
MOTOR VECHICLE INSURANCE
674
0
0
0
200.7101.538
LIABILITY INSURANCE
3,570
2,763
2,632
1,779
200.7101.541
OFFICE SUPPLIES
670
761
863
435
200.7101.545
GREENWAY: MATERIAL & SUPPL
39
3,367
1,542
0
200.7101.549
MAINT & REPAIR: REC FACILI
1,496
1,784
2,720
141
200.7101.553
MATERIALS & SUPPLIES
1,595
1,994
1,372
1,195
200.7101.556
SPECIAL EVENTS SUPPLIES
11,146
10,509
8,460
4,579
200.7101.560
TRAVEL (MILEAGE/FARE)
270
295
977
339
200.7101.581
DUES & SUBSCRIPTIONS
558
275
570
570
200.7101.589
MEETING EXPENSES
103
329
396
222
200.7101.716
OTHER EQUIPMENT
126
45
23
42
200.7101.722
TOTAL
129,541
131,763
118,491
77,947
REVISED
DEPT
MGR
PERCENT
BUDGET
REQ 2014
REQ 2014
CHANGE
300
300
300
0.00%
1,420
1,492
1,492
5.07%
0
0
0
0.00%
2,371
2,490
2,490
5.02%
890
890
890
0.00%
0
0
0
0.00%
0
0
0
0.00%
1,600
3,400
2,600
62.50%
8,500
9,990
9,990
17.53%
700
700
700
0.00%
465
450
450
-3.23%
250
250
250
0.00%
0
1,500
1,000
0.00%
127,147
142,272
127,831
0.54%
Vinton War Memorial Mission Statement
Establish the Vinton War Memorial as the Region's Crown Jewel for Meetings and
Special events. Through exceptional customized service, elegant surroundings and
community involvement, our goal is to provide 100% of event needs to our social,
business, and civic clients.
Fiscal Year 2012-2013 Accomplishments
1. Shifted philosophy and approach to selling our space.
2. Maintained and strengthened relationships with existing clients including Brown -
Edwards, Elevation Church, DePaul, Jefferson College. Added new customers
such as AARP and Allstate as well as many local civic and community
organizations.
3. Created product to enhance sales of the facility.
4. Hosted multiple community and fund-raising events, maintaining our ties to the
citizens of Vinton. These events included Relay for Life fund raisers, Red Cross
Blood drives, Mayor's Dogwood Festival Luncheon, DMV2GO, Holiday Lunches
and United Way fund raisers.
5. Developed (5) year history of events and continue to work with event software
program to capture information for more accurate reporting.
6. Expected to be with -in 15% of revenue goal for the fiscal year with fewer wedding
receptions than previous year.
7. Continued improvements to Vinton War Memorial website and social media.
8. Decreased expenditures in advertising and other line items in budget and overall
operated with -in or below the confines of the budget. Negotiated with supply
vendors to reduce some expenses with -in the budget.
9. Developed concerted marketing and business plan (in progress) to facilitate
growth of the business.
Fiscal Year 2013-2014 Goals
1. Reduce subsidy provided by public funding.
2. Increase events through targeted advertising, networking and building business
relationships.
3. To increase revenue by pursuing both new and previous clientele, hosting
revenue generating events in-house and offering packaging services to social
and corporate clientele.
4. Further educate staff with hospitality training and business/sales growth
counseling.
5. Continue to seek opportunities to save funds in the operational budget.
6. Host several new events such as public dining events, entertainment events,
festivals expos and auctions to generate revenue and encourage the community
as a whole to utilize the facility.
7. Continue to strive for increased environmental awareness through digital
operations, recycling initiatives and encouraging less waste from events.
8. Establish clear brand identity and message of War Memorial Building and
complex.
99
Funding Summary
War Memorial
Account Code: 200.7103
Actual Adopted FY 13-14 FY 13-14 % Change
Expenditures Budget Manager Council From
FY 11-12 FY 12-13 Recom Adopted FY 12-13
Summary Accounts
Salaries 75,753 89,481 90,446 - 1.08%
Benefits 33,844 35,000 34,342 - -1.88%
Operating Costs 138,477 138,152 150,474 - 8.92%
Capital Outlays 93 2,600 16,500 - 534.62%
Leases and Rentals - - - - 0.00%
Total 248,167 265,233 291,762 - 10.00%
War Memorial
Capital Outlays
6%
Salaries /o 31
Operating Costs) Benefits
p 51% 12%
Personnel Summary FY 13-14 FY 13-14
Actual Adopted Manager Council
Authorized Positions FY 11-12 FY12-13 Recom Adopted
Part -time Building Attnd 2.00 2.00 2.00 2.00
Facilities Operation Asst - 1.00 1.00 1.00
Facilties Manager 1.00 1.00 1.00 1.00
Total 3.00 4.00 4.00 4.00
91
Town of Vinton, Virgina
Expenditure Budget Report
ACTUAL
ACTUAL
ACTUAL
ACTUAL
REVISED
DEPT
MGR
PERCENT
6/30/2010
6/30/2011
6/30/2012
2/28/2013
BUDGET
REQ 2014
REQ 2014
CHANGE
WAR MEMORIAL
200.7103.101
SALARIES & WAGES
81,786
70,986
69,478
44,996
74,037
75,000
75,000
1.30%
200.7103.102
SALARIES & WAGES - OVERTIM
59
0
248
1,331
0
0
0
0.00%
200.7103.103
SALARIES & WAGES - PART-TI
9,972
13,774
6,027
7,610
15,444
15,446
15,446
0.01%
200.7103.201
SS/MEDICARE
6,970
6,579
4,904
4,244
6,845
6,920
6,920
1.10%
200.7103.202
RETIREMENT CONTRIBUTION- V
11,009
8,691
9,205
3,768
6,278
6,360
6,360
1.31%
200.7103.203
INSURANCE - VRS
481
181
188
535
977
990
990
1.33%
200.7103.205
MEDICAL INSURANCE
13,200
12,041
18,273
12,854
19,750
18,864
18,864
-4.49%
200.7103.209
UNEMPLOYMENT INSURANCE
0
0
0
0
0
0
0
0.00%
200.7103.211
WORKERS' COMPENSATION INS
1,856
1,811
1,273
719
1,150
1,208
1,208
5.04%
200.7103.302
CONTRACTUAL SERVICES
53,730
54,981
48,108
30,286
48,045
55,500
56,000
16.56%
200.7103.304
MAINTENANCE & REPAIRS EQUI
13,541
6,512
11,585
7,499
9,825
11,500
7,500
-23.66%
200.7103.305
MAINTENANCE SERVICE CONTRA
9,955
7,799
8,196
5,347
8,895
11,500
8,895
0.00%
200.7103.306
PRINTING & BINDING
0
840
1,640
44
1,200
1,450
1,450
20.83%
200.7103.307
ADVERTISING
36,767
30,105
29,185
4,598
20,355
25,500
22,000
8.08%
200.7103.310
UNIFORMS/WEARING APPAREL
131
39
0
14
150
600
600
300.00%
200.7103.350
MAINTENANCE & REPAIR BLDG.
6,907
5,202
3,675
559
4,450
13,500
7,500
68.54%
I10
Town of Vinton, Virgina
Expenditure Budget
Report
ACTUAL
ACTUAL
ACTUAL
ACTUAL
6/30/2010
6/30/2011
6/30/2012
2/28/2013
200.7103.510
ELECTRICAL SERVICES
21,438
19,511
16,179
14,179
200.7103.512
HEATING SERVICES
4,635
4,831
3,511
2,530
200.7103.513
WATER AND SEWER SERVICE
698
802
943
520
200.7103.521
TELEPHONE
1,362
1,301
841
584
200.7103.522
POSTAGE
142
213
196
78
200.7103.532
PROPERTY INSURANCE
2,572
2,924
3,376
2,130
200.7103.538
LIABILITY INSURANCE
7,141
5,525
5,260
3,555
200.7103.541
OFFICE SUPPLIES
187
457
164
156
200.7103.551
OTHER OPERATING SUPPLIES
0
13
4
524
200.7103.552
ITEMS FOR RESALE
261
556
271
4,642
200.7103.553
MATERIALS & SUPPLIES
2,656
4,356
1,588
757
200.7103.555
JANITORIAL/INVENTORY SUPPL
4,177
3,090
2,910
3,208
200.7103.560
TRAVEL (MILEAGE/FARE)
20
95
212
73
200.7103.574
WAR MEMORIAL GRANT
0
0
0
0
200.7103.581
DUES & SUBSCRIPTIONS
1,525
953
634
500
200.7103.583
REVENUE REFUND
0
0
0
0
200.7103.603
FURNITURE & FIXTURES
0
96
0
50
REVISED
DEPT
MGR
PERCENT
BUDGET
REQ 2014
REQ 2014
CHANGE
23,000
25,300
21,000
-8.70%
5,500
6,000
5,000
-9.09%
900
940
940
4.44%
1,500
2,000
2,000
33.33%
250
350
350
40.00%
2,840
2,984
2,984
5.07%
4,742
4,980
4,980
5.02%
400
525
525
31.25%
0
3,000
2,000
100.00%
350
6,850
6,850
1857.14%
2,000
4,000
0
-100.00%
2,500
2,500
1,500
-40.00%
250
600
600
140.00%
0
100
100
100.00%
1,000
1,100
1,100
10.00%
0
600
600
100.00%
0
3,000
3,000
100.00%
CD
C,W
200.7103.709
REPLACEMENT OF EQUIPMENT
200.7103.716
OTHER EQUIPMENT
200.7103.722
SPECIAL PROJECTS
200.7103.904
CREDIT CARD FEES
TOTAL
Town of Vinton, Virgina
Expenditure Budget Report
ACTUAL
ACTUAL ACTUAL ACTUAL
REVISED
DEPT
MGR
PERCENT
6/30/2010
6/30/2011 6/30/2012 2/28/2013
BUDGET
REQ 2014
REQ 2014
CHANGE
2,325
1,000 93 0
2,500
6,500
4,000
60.00%
0
0 0 0
0
4,000
1,500
100.00%
0
0 0 0
100
3,000
3,000
2900.00%
0
0 0 818
0
0
1,000
100.00%
295,502
265,266 248,167 158,706
265,233
322,667
291,762
10.00%
C0
Funding Summary
Vinton Veteran's Monument
Account Code: 200.7104
Actual Adopted FY 13-14 FY 13-14
Expenditures Budget Manager Council
FY 11-12 FY 12-13 Recom Adopted
Summary Accounts
Salaries - - -
Benefits - - -
Operating Costs - - 2,615
Capital Outlays - - -
Leases and Rentals - - -
Total - - 2,615
Vinton Veteran's Monument
Operating Costs
100%
Personnel Summary FY 13-14 FY 13-14
Actual Adopted Manager Council
Authorized Positions FY 11-12 FY12-13 Recom Adopted
N/A
Total
% Change
From
FY 12-13
- 0.00%
- 0.00%
- 100.00%
- 0.00%
- 0.00%
- 100.00%
95
VINTON VETERANS MONUMENT
200.7104.307
ADVERTISEMENT
200.7104.350
MAINT AND REPAIR - BUILDIN
200.7104.513
WATER AND SEWER SERVICE
TOTAL
Town of Vinton, Virgina
Expenditure Budget Report
ACTUAL ACTUAL ACTUAL ACTUAL REVISED DEPT MGR PERCENT
6/30/2010 6/30/2011 6/30/2012 2/28/2013 BUDGET REQ 2014 REQ 2014 CHANGE
0 0 0 0 0 1,000 1,000 100.00%
0 0 0 0 0 3,000 1,500 100.00%
0 0 0 0 0 115 115 100.00%
0 0 0 0 0 4,115 2,615 100.00%
NO
Vinton Municipal Pool Mission Statement
The Mission of the Vinton Municipal Pool is to operate a well -supervised aquatic
program for the citizens of Vinton and the surrounding areas.
The Vinton Municipal Pool conducts a fun and safe aquatic program for all ages.
Fiscal Year 2012 — 2013 Accomplishments
1. Expanded and facilitated the partnership of the Town of Vinton, Thrasher
Methodist Church, Vinton Wesleyan Church, and Lynn Haven Baptist to keep the
pool open and enhance the programming of the pool.
2. The two Intern Coordinators, made possible through a grant from the Foundation
for Roanoke Valley supervised approximately 104 volunteers with approximately
1134 volunteer hours on site for twelve weeks. The total value of the volunteer
hours based on the state formula is $27,216.
3. Over 10,000 people visited the pool during the 2012 season.
Fiscal Year 2013-2014 Goals
1. Facilitate continued community partnerships with existing and additional area
churches and the Town of Vinton to continue the enhanced programming for the
Vinton Municipal Pool.
2. Continue to increase participation at the Vinton Municipal Pool through
programming and promotion.
3. Research funding sources for intern.
97
Funding Summary
Swimming Pool & Parks
Account Code: 200.7105
Actual Adopted FY 13-14 FY 13-14 % Change
Expenditures Budget Manager Council From
FY 11-12 FY 12-13 Recom Adopted FY 12-13
Summary Accounts
Salaries 35,038 36,305 35,919 - -1.06%
Benefits 5,382 5,334 6,188 - 16.01%
Operating Costs 31,203 31,071 32,303 - 3.97%
Capital Outlays - 3,860 8,450 - 118.91%
Leases and Rentals - - - - 0.00%
Total 71,623 76,570 82,860 - 8.21%
1
Swimming Pool & Parks
Capital Outlays
10%
Salaries
` 43%
Operating Costs._`
39%
Benefits
8%
Personnel Summary FY 13-14 FY 13-14
Actual Adopted Manager Council
Authorized Positions FY 11-12 FY12-13 Recom Adopted
Lifeguard Sub 3.00 3.00 3.00 3.00
Lifeguard 1.00 1.00 1.00 1.00
Lifeguard/Instructor 5.00 5.00 5.00 5.00
Asst Pool Manager 1.00 1.00 1.00 1.00
Pool Manager 1.00 1.00 1.00 1.00
Total 11.00 11.00 11.00 11.00
Town of Vinton, Virgina
Expenditure Budget Report
ACTUAL
ACTUAL
ACTUAL
ACTUAL
REVISED
DEPT
MGR
PERCENT
6/30/2010
6/30/2011
6/30/2012
2/28/2013
BUDGET
REQ 2014
REQ 2014
CHANGE
SWIMMING POOL/PARKS
200.7105.101
SALARIES & WAGES
7,921
8,530
8,317
5,407
8,305
8,305
8,305
0.00%
200.7105.102
SALARIES & WAGES -OVERTIME
0
0
47
186
0
0
0
0.00%
200.7105.103
SALARIES & WAGES - PART-TI
26,156
24,258
26,674
13,409
28,000
32,334
28,000
0.00%
200.7105.201
SS/MEDICARE
2,542
2,928
2,614
1,577
2,800
3,105
3,105
10.89%
200.7105.202
RETIREMENT CONTRIBUTION- V
1,043
1,036
1,123
460
705
705
705
0.00%
200.7105.203
INSURANCE - VRS
46
21
22
66
110
110
110
0.00%
200.7105.205
MEDICAL INSURANCE
900
968
906
999
944
1,454
1,454
54.03%
200.7105.211
WORKERS' COMPENSATION INS
820
1,039
718
485
775
814
814
5.03%
200.7105.302
CONTRACTUAL SERVICES
4,437
6,301
4,785
3,655
6,855
7,685
6,685
-2.48%
200.7105.304
MAINTENANCE & REPAIRS EQUI
1,090
732
2,075
376
2,000
2,000
2,000
0.00%
200.7105.310
UNIFORMS/WEARING APPAREL
399
157
388
12
350
350
350
0.00%
200.7105.350
MAINTENANCE & REPAIR BLDG.
235
494
528
103
1,500
1,500
1,500
0.00%
200.7105.510
ELECTRICAL SERVICES
4,180
3,620
2,460
2,365
4,200
4,200
3,700
-11.90%
200.7105.513
WATER AND SEWER SERVICE
4,697
4,485
3,305
1,601
4,490
4,490
4,490
0.00%
200.7105.521
TELEPHONE
591
435
0
200
650
675
675
3.85%
200.7105.532
PROPERTY INSURANCE
1,286
1,462
1,688
1,065
1,420
1,492
1,492
5.07%
yel
Town of Vinton, Virgina
Expenditure
Budget Report
ACTUAL
ACTUAL
ACTUAL
ACTUAL
6/30/2010
6/30/2011
6/30/2012
2/28/2013
200.7105.538
LIABILITY INSURANCE
3,570
2,763
2,632
1,779
200.7105.544
MEDICAL SUPPLIES
27
20
4
26
200.7105.547
REPAIR/MAINTENANCE SUPPLIE
453
443
573
0
200.7105.552
FOOD FOR RESALE
0
0
0
0
200.7105.553
MATERIALS & SUPPLIES
10,854
7,138
7,297
3,320
200,7105.556
SPECIAL EVENTS SUPPLIES
0
0
33
102
200.7105.560
TRAVEL & TRAINING
295
300
150
0
200.7105.583
REVENUE REFUND
165
0
0
0
200.7105.702
FURNITURE & FIXTURES
0
0
286
180
200.7105.722
SPECIAL PROJECTS
0
0
5,000
0
200.7105.799
CAPITAL OUTLAY
0
0
0
0
SWIMMING POOL/PARKS
TOTAL
71,708
67,130
71,623
37,373
REVISED
DEPT
MGR
PERCENT
BUDGET
REQ 2014
REQ 2014
CHANGE
2,371
2,490
2,490
5.02%
160
160
160
0.00%
500
500
500
0.00%
100
100
100
0.00%
6,000
7,300
7,300
21.67%
100
100
100
0.00%
375
375
375
0.00%
0
0
0
0.00%
800
800
800
0.00%
3,060
6,614
0
-100.00%
0
7,650
76,570
87,658
82,860
8.21%
O
O
Vinton Senior Center Mission Statement
The Mission of the Senior Citizens' Program is to provide an active senior adult program
for the purpose of socialization, leisure interest and enrichment.
The Vinton Senior Citizens' Program is responsible for planning, implementing, and
conducting a well-balanced program for active senior adults. The Vinton Senior Center
is available for rental during evenings and weekends for civic meetings, organization
meetings, classes and events by individuals.
Fiscal Year 2012-2013 Accomplishments
1. Able to facilitate continued Tai Chi and Line Dance class.
2. Organized and conducted canasta, bridge, Mexican train game days.
3. Instructed a jewelry class.
4. Participated in and assisted with organizing the Senor Expo held by the Vinton
Chamber of Commerce at the Vinton War Memorial. Featured Tai Chi and Line
Dance demos by the Vinton senior participants and their instructors.
5. Featured speakers regarding LOA/Healthcare Change, whole body, back and
joint care, Medicare changes.
Fiscal Year 2013-2014 Goals
1. Research needs of underserved adult population.
2. Cooperative programming with other departments or organizations.
3. Promote activities for a healthy body and mind.
4. Continue to increase participation in the senior program.
5. Promote activities thru various media and events.
6. Plan and conduct quilting and crochet classes
7. Conduct Mexican Train Domino Tournament and Canasta Tournament.
8. Conduct survey of senior program participants.
9. Update some amenities at the senior center.
101
Funding Summary
Senior Citizen Program
Account Code: 200.7107
Actual
Adopted
FY 13-14 FY 13-14
Expenditures
Budget
Manager Council
FY 11-12
FY 12-13
Recom Adopted
Summary Accounts
Salaries
53,127
49,898
50,298
Benefits
7,909
7,520
8,413
Operating Costs
24,663
32,099
33,455
Capital Outlays
-
15,500
800
Leases and Rentals
-
-
-
Total
85,699
105,017
92,966
Senior Citizen
Program
Operating Costs
36%
9%
Capital Outlays
1%
Salaries
54%
% Change
From
FY 12-13
- 0.80%
- 11.88%
- 4.22%
--94.84%
Personnel Summary
FY 13-14
FY 13-14
Actual
Adopted
Manager
Council
Authorized Positions
FY 11-12
FY12-13
Recom
Adopted
Part-time Sr Prg Spec
1.00
1.00
1.00
1.00
Part-time Prg Spec
2.00
2.00
2.00
2.00
Total
3.00
3.00
3.00
3.00
11.48%
102
Town of Vinton, Virgina
Expenditure Budget Report
ACTUAL
ACTUAL
ACTUAL
ACTUAL
REVISED
DEPT
MGR
PERCENT
6/30/2010
6/30/2011
6/30/2012
2/28/2013
BUDGET
REQ 2014
REQ 2014
CHANGE
SENIOR CITIZENS PROGRAM
200.7107.101
SALARIES & WAGES
8,962
8,220
16,836
10,577
13,840
13,840
13,840
0.00%
200.7107.102
SALARIES & WAGES - OVERTIM
0
0
188
161
0
400
0
0.00%
200.7107.103
SALARIES & WAGES - PART-TI
37,661
37,404
36,103
21,154
36,058
36,058
36,058
0.00%
200.7107.201
SS/MEDICARE
3,549
3,653
3,998
2,479
3,817
3,817
3,817
0.00%
200.7107.202
RETIREMENT CONTRIBUTION- V
1,043
1,036
1,719
767
1,175
1,175
1,175
0.00%
200.7107.203
INSURANCE - VRS
46
21
36
110
183
183
183
0.00%
200.7107.205
MEDICAL INSURANCE
900
968
1,463
1,665
1,570
2,424
2,424
54.39%
200.7107.209
UNEMPLOYMENT INSURANCE
481
0
0
0
0
0
0
0.00%
200.7107.211
WORKERS' COMPENSATION INS
678
74
693
485
775
814
814
5.03%
200.7107.302
CONTRACTUAL SERVICES
11,032
10,639
9,540
6,704
10,000
12,938
10,000
0.00%
200.7107.304
MAINTENANCE & REPAIRS EQUI
0
1,259
714
338
1,400
1,400
1,000
-28.57%
200.7107.305
MAINTENANCE SERVICE CONTRA
142
144
557
49
1,205
1,205
700
-41.91%
200.7107.350
MAINTENANCE & REPAIR BLDG.
816
10,284
649
373
3,020
5,700
5,700
88.74%
200.7107.510
ELECTRICAL SERVICES
3,155
3,227
2,726
2,207
3,400
3,700
3,400
0.00%
200.7107.512
HEATING SERVICES
2,454
2,379
1,997
1,494
3,000
3,300
2,500
-16.67%
200.7107.513
WATER AND SEWER SERVICE
224
347
425
287
350
450
450
28.57%
j
W
Town of Vinton, Virgina
Expenditure Budget
Report
ACTUAL
ACTUAL
ACTUAL
ACTUAL
6/30/2010
6/30/2011
6/30/2012
2/28/2013
200.7107.521
TELEPHONE
632
576
407
577
200.7107.522
POSTAGE
230
251
194
78
200.7107.532
PROPERTY INSURANCE
965
1,096
1,264
798
200.7107.535
MOTOR VECHICLE INSURANCE
674
583
504
363
200.7107.538
LIABILITY INSURANCE
2,678
2,072
1,972
1,335
200.7107.541
OFFICE SUPPLIES
26
162
130
141
200.7107.548
GAS, OIL,GREASE & ANTIFREE
1,207
1,113
857
519
200.7107.551
OTHER OPERATING SUPPLIES
393
123
391
39
200.7107.553
MATERIALS & SUPPLIES
1,050
664
425
296
200.7107.555
JANITORIAL/INVENTORY SUPPL
839
1,926
1,837
788
200.7107.560
TRAVEL (MILEAGE/FARE)
0
0
0
0
200.7107.581
DUES & SUBSCRIPTIONS
0
0
0
0
200.7107.589
MEETING EXPENSES
81
0
77
106
200.7107.709
REPLACEMENT OF EQUIPMENT
650
0
0
0
200.7107.722
SPECIAL PROJECTS
0
0
0
0
200.7107,799
CAPITAL OUTLAY
0
0
0
0
TOTAL
80,565
88,222
85,699
53,891
REVISED
DEPT
MGR
PERCENT
BUDGET
REQ 2014
REQ 2014
CHANGE
1,150
1,147
1,147
-0.26%
300
300
300
0.00%
1,065
1,119
1,119
5.07%
486
511
511
5.14%
1,778
1,868
1,868
5.06%
215
250
200
-6.98%
1,430
1,430
1,430
0.00%
400
600
400
0.00%
1,000
1,100
1,000
0.00%
1,800
2,276
1,800
0.00%
0
450
0
0.00%
0
90
90
0.00%
100
240
240
140.00%
500
600
600
20.00%
0
200
200
0.00%
15,000
0
0
-100.00%
105,017
99,585
92,966
-11.48%
1
0
Vinton Planning and Zoning Department Mission Statement
We are guided by a desire to serve the public with the highest professional and ethical
standards, and we take pride in knowing that our efforts help make Vinton a great place
to be! "Commitment to proactive, community -based planning and code enforcement
founded on public participation and also to promoting the health, safety, and prosperity
of all present and future residents through effective planning of
development/redevelopment of the community."
Fiscal Year 2012-2013 Accomplishments
1. Successfully awarded $700,000 CDBG funding for Downtown Revitalization
Project.
2. Continued to coordinate, review, and approve site development plans and
subdivision plats, change of use requests, right-of-way vacation: Butler's Office
Building, Boyd's Retaining Wall, Bojangles Parking Areas Expansion and Site
Improvements, Overbay's Subdivision.
3. Continued to administer the Town's VPDES Best Management Practices
(BMPs), including the Town's Virginia Stormwater Management Program (VSMP)
annual report as part of the VSMP permit compliance, stormwater infrastructure
inspections, and BMPs implementations.
4. Continued to be involved with regional stakeholders on stormwater issues
including the new changes in the state stormwater ordinance, general permit for
discharges from small municipal separate storm sewer systems (MS4),
Stormwater Pollution Prevention Permit (SWPP) for Construction Activities,
Upper Roanoke River Total Maximum Daily Load Implementation Plan, etc.
5. Continued to apply annual tree grant application for trees to be planted in
conjunction of the Arbor Day Celebration Event and annual recertification for the
Town to maintain its Tree City USA designation.
6. Continued to be involved in the regional environmental events including Annual
Clean Valley Day Spring Cleanup, Earth Day, Gallop for Greenways, Fall
Waterways Cleanup, Energy Expo, etc.
7. Continued involvement with regional organizations including: Roanoke Valley
Greenway Commission, Clean Valley Council (CVC), Roanoke Valley Urban
Forestry Council (RVUFC), Roanoke Regional Housing Network (RRHN), and
Virginia Municipal Clerks' Association (YMCA).
8. Serve on the stakeholder committee for the Partnership for a Livable Roanoke
Valley.
9. Participated in drafting the 2012-2013 Strategic Plan for Roanoke Regional
Housing Network (RRHN) and gave input for the Regional Housing Study
prepared by Roanoke Valley Alleghany Regional Commission (RVARC).
10. Continued to maintain and update the Town website, provided technical
assistance to users, Continued to maintain Facebook, YouTube, and Twitter
pages for the Town and frequently post information, videos, and pictures on the
pages. Act as web administrator for the new website including new features such
as "Pets of the Week."
105
11. Assisted with implementation of recommendations from the Vinton Area
Corridors Plan.
12. Familiarized with Community Rating System (CRS) program requirements and
submittal for the Town rate to be reduced from Level 10 to Level 9.
13. Designed, planned, and coordinated the renovation of the office to add a
customer service counter to provide the office with a more professional
appearance and an increase in employee safety and security.
Fiscal Year 2013-2014 Goals
1. Continue to enforce the zoning, sign, nuisance and other applicable Town codes.
Continue to collaborate with the Police Department on crime prevention efforts.
2. Continue to administer the Town's VPDES Best Management Practices (BMPs),
including the Town's Virginia Stormwater Management Program (VSMP) annual
report as part of the VSMP permit compliance, stormwater infrastructure
inspections, and BMPs implementations.
3. Continue to be involved with regional stakeholders on stormwater issues
including the new changes in the state stormwater ordinance, general permit for
discharges from small municipal separate storm sewer systems (MS4),
Stormwater Pollution Prevention Permit (SWPP) for Construction Activities,
Upper Roanoke River Total Maximum Daily Load Implementation Plan,
stormwater design manuals, etc.
4. Update the Comprehensive Plan and Zoning Ordinance in order to ensure that
they continue to reflect the needs and desires of the community, as well as meet
the requirements of the Code of Virginia.
5. Continue to become familiar with Community Rating System (CRS) program
requirements and submittal for the Town rate to be reduced from Level 10 to
Level 9 in order to reduce the cost of insurance coverage for our citizens living,
and businesses located within, flood prone areas.
6. Continue to serve on the stakeholder committee for the Partnership for a Livable
Roanoke Valley.
7. Continue to create a database of plans and maps on file and label all plans.
8. Install Laserfische scanning device in the office and begin scanning important
documents such as the official records of the BZA and Planning Commission
meetings.
106
Funding Summary
Planning & Zoning Department
Account Code: 200.8101
Summary Accounts
Salaries
Benefits
Operating Costs
Capital Outlays
Leases and Rentals
Total
Actual
Adopted
FY 13-14 FY 13-14
Expenditures
Budget
Manager Council
FY 11-12
FY 12-13
Recom Adopted
150,632
159,880
159,880
50,481
48,277
48,876
25,098
50,086
45,106
2,228
14,000
37,000
-
-
1,656
228,440
272,243
292,518
Planning & Zoning
Department
Capital Outlays
13%
Operating Costs N
15%
w
Benefits
17%
Leases and
Rentals
0%
Salaries
55%
Personnel Summary
FY 13-14
FY 13-14
Actual
Adopted
Manager
Council
Authorized Positions
FY 11-12
FY12-13
Recom
Adopted
Coordinator
1.00
1.00
1.00
1.00
Enforcement Officer
1.00
1.00
1.00
1.00
Planning/Zoning Director
1.00
1.00
1.00
1.00
Total
3.00
3.00
3.00
3.00
% Change
From
FY 12-13
- 0.00%
- 1.24%
- -9.94%
- 164.29%
- 100
- 7.45%
107
Town of Vinton, Virgina
Expenditure Budget
Report
ACTUAL
ACTUAL
ACTUAL
ACTUAL
REVISED
DEPT
MGR
PERCENT
6/30/2010
6/30/2011
6/30/2012
2/28/2013
BUDGET
REQ 2014
REQ 2014
CHANGE
PLANNING & ZONING
200.8101.101
SALARIES & WAGES
148,971
148,394
150,632
102,378
159,880
159,880
159,880
0.00%
200.8101.103
SALARIES & WAGES - PART-TI
0
0
0
0
0
0
0
0.00%
200.8101.201
SS/MEDICARE
11,154
11,574
11,047
7,744
12,231
12,231
12,231
0.00%
200.8101.202
RETIREMENT CONTRIBUTION- V
20,089
19,956
20,007
8,865
13,560
13,560
13,560
0.00%
200.8101.203
INSURANCE - VRS
877
414
415
1,268
2,115
2,115
2,115
0,00%
200.8101.205
MEDICAL INSURANCE
18,000
19,368
17,376
13,338
18,880
19,404
19,404
2.78%
200.8101.211
WORKERS' COMPENSATION INS
1,725
1,915
1,636
933
1,491
1,566
1,566
5.03%
200.8101.302
CONTRACTUAL SERVICES
9,391
8,139
3,665
2,476
10,000
15,000
10,000
0.00%
200.8101.304
MAINTENANCE & REPAIRS EQUI
2,538
2,091
2,171
1,237
3,000
1,350
1,350
-55.00%
200.8101.306
PRINTING & BINDING
970
392
380
42
3,000
3,000
2,000
-33.33%
200.8101.307
ADVERTISING
2,431
1,418
1,035
221
1,500
3,000
1,500
0.00%
200.8101.356
SPECIALTRAINING
90
0
0
0
0
1,000
0
0.00%
200.8101.371
ENVIRONMENTAL COMP- DEQ/DC
6,735
5,906
5,398
1,579
15,000
10,000
10,000
-33.33%
200.8101.521
TELEPHONE
125
373
546
399
600
800
600
0.00%
200.8101.522
POSTAGE
27
37
13
5
600
500
500
-16.67%
200.8101.535
MOTOR VECHICLE INSURANCE
674
583
504
363
486
511
511
5.14%
200.8101.538
Town of Vinton, Virgina
Expenditure Budget Report
ACTUAL
ACTUAL
ACTUAL
ACTUAL
6/30/2010
6/30/2011
6/30/2012
2/28/2013
LIABILITY INSURANCE
0
0
0
0
200.8101.541
OFFICE SUPPLIES
1,068
2,127
3,485
250
200.8101.545
GREENWAY EXPENDITURES
0
0
0
1,088
200.8101.548
GAS, OIL,GREASE & ANTIFREE
400
414
520
309
200.8101.556
SPECIAL EVENTS
674
-1,000
2,260
66
200.8101.560
TRAVEL (MILEAGE/FARE)
3,763
2,021
3,149
2,380
200.8101.564
APPT MEMBER - TRNG & TRAVE
900
1,517
583
674
200.8101.581
DUES & SUBSCRIPTIONS
1,159
657
872
531
200.8101.585
MISCELLANEOUS
0
0
75
0
200.8101,589
MEETING EXPENSES
3,205
596
541
6
200.8101.702
FURNITURE & FIXTURES
0
0
0
0
200.8101.716
OTHER EQUIPMENT
0
1,916
2,228
100
200.8101.722
SPECIAL PROJECTS
0
0
50
289
200.8101.799
CAPITAL OUTLAY
0
0
0
11,830
200.8101.801
LEASE/RENT OF EQUIP
0
0
0
0
TOTAL
233,617
230,809
228,440
158,371
REVISED
DEPT
MGR.
PERCENT
BUDGET
REQ 2014
REQ 2014
CHANGE
0
1,245
1,245
0.00%
1,500
3,000
1,500
0.00%
5,000
5,000
5,000
0.00%
1,200
1,200
1,200
0.00%
2,000
2,500
2,000
0.00%
2,500
3,000
3,500
40.00%
1,500
2,000
2,000
33.33%
1,200
1,500
1,200
0.00%
0
0
0
0.00%
1,000
2,000
1,000
0.00%
0
1,500
0
0.00%
2,000
2,000
2,000
0.00%
0
0
0
0.00%
12,000
0
35,000
191.67%
0
1,656
1,656
100.00 %
272,243
270,518
292,518
7.45%
Vinton Economic Development Mission Statement
The mission of the Town of Vinton Economic Development program is to attract and
retain an appropriate mix of business for the purpose of increasing the tax base and
improving employment opportunities in Vinton.
Goals of the Economic Development Department are related to the attraction, creation,
and improvement of the local business environment including:
Encouragement of existing business to improve and upgrade
Recruitment and establishment of new businesses
Quality development of both business and labor sectors of the community.
Fiscal Year 2012-2013 Accomplishments
1. Maintained and enhanced cooperative relationships with existing industry.
Continued dialog with local industry through site visits.
2. Promoted success of local existing industry through local media and planned
events such as "Buy Local" promotion.
3. Actively identified and promoted state and federal grants and programs for
existing business and assisted with application process as needed.
4. Awarded a CDBG to revitalize the Downtown Area in Vinton for $700,000.
5. Continued recruiting efforts in targeted business sectors: retail, food services,
manufacturing, and business services. Two new franchises opened up; Bloop
and Shoe Show.
Fiscal Year 2013-2014 Goals
Goal 1: Near Term Economic Development Strategy: Create an Economic Development
Strategy that will leverage differentiators Vinton has from the surrounding Valley. This
will provide for a robust strategy with will drive ancillary business development.
1. Define a brand for the Town of Vinton
2. Consider amenities that may not be in traditional economic development
strategies. Look for outdoor recreation opportunities that may provide a Quality
of Life quotient to potential businesses that will fit in with Vinton's existing
landscape.
3. Promote horizontal integration rather than vertical integration.
Goal 2: Work collaboratively with other Town Departments to create a solid foundation
and to target specific areas for Economic Development.
1. Develop a map with quadrants identified by their priority for economic
development issues. This will include a fact sheet for each quadrant
2. Involve departments in talks with potential developers and businesses.
110
I Continue working with the County and Regional Partnership for Economic
Development.
Goal I Long-term Economic Development Strategy: The health and vitality of our
current industries is a top priority. Thus we must create a culture that embraces the
spirit of entrepreneurship, promote successes of entrepreneurs and realize that the
vibrancy and growth of small businesses is key to future growth in Vinton.
1. Retain existing and attract new businesses as a means to create a more
balanced economy with greater job diversity and a broader range of goods and
services
2. Continue business outreach visits.
3. Develop programs, systems, online resources and projects to help manage and
improve the economic climate of the Town.
111
Funding Summary
Economic Development
Account Code: 200.8150
,5VMmary Accounts
Salaries
Benefits
Operating Costs
Cont/Trans Other Govt
Grants
Capital Outlays
Demolition
Leases and Rentals
Total
Actual Adopted FY 13-14 FY 13-14 % Change
Expenditures Budget Manager Council From
FY 11-12 FY 12-13 Recom Adopted FY 12-13
35,040
t'
44,243
34,200
9,385
11,344
9,658
5,173
3,875
12,445
150,000
50,000
50,000
5,000
5,000
255,400
2,500
5,000
5,000
20,812
-
-
227,910
119,462
366,703
Economic Development
D f
Ca ital Outlays emo i ion Salaries Benefits
p 1 % 0% 9% 3%
Operating Costs
3%
� l�\ \—COnt/Trans Other
Grants
70% \ v GOVt
_ 14%
Personnel Summary FY 13-14 FY 13-14
Actual Adopted Manager Council
Authorized Positions FY 11-12 FY12-13 Recom Adopted
N/A
Total
-22.70%
-14.86%
221.16%
0.00%
5008.00%
0.00%
-100.00%
206.96%
112
Town of Vinton, Virgina
Expenditure Budget Report
ACTUAL ACTUAL ACTUAL ACTUAL REVISED DEPT MGR PERCENT
6/30/2010 6/30/2011 6/30/2012 2/28/2013 BUDGET REQ 2014 REQ 2014 CHANGE
ECONOMIC DEVELOPMENT
200.8150.101
SALARIES & WAGES 0 0 35,040 9,884 44,243 34,200 34,200-22.70%
200.8150.201
SS/MEDICARE
0
0
2,526
755
3,385
2,616
2,616
-22.72%
200.8150.202
RETIREMENT CONTRIBUTION- V
0
0
4,263
837
3,752
2,900
2,900
-22.71%
200.8150.203
INSURANCE - VRS
0
0
88
117
585
455
455
-22.22%
200,8150.205
MEDICAL INSURANCE
0
0
2,468
1,116
3,580
3,643
3,643
1.76%
200.8150.211
WORKERS' COMPENSATION INS
0
0
40
27
42
44
44
4.76%
200.8150.302
CONTRACTUAL SERVICES
18,300
0
70
0
0
0
0
0.00%
200.8150.305
MAINTENANCE SERVICE CONTRA
0
0
0
0
0
1,920
1,920
100.00%
200.8150.307
ADVERTISING
0
0
0
0
1,500
3,000
6,150
310.00%
200.8150.323
CDBG PLANNING GRANT
19,045
15,140
0
0
0
0
0
0.00%
200.8150.342
FACADE GRANT
0
2,500
5,000
5,000
5,000
5,000
5,000
0.00%
200.8150.345
CDBG RELATED EXPENDITURES
0
0
0
120
0
400
400
100.00%
200.8150.346
CDBG MATCH EXPENDITURES
0
0
0
0
0
250,000
250,000
100.00%
200.8150.521
TELEPHONE
0
0
303
149
0
600
600
100.00%
200.8150.541
OFFICE SUPPLIES
0
0
0
114
250
150
150
-40.00%
200.8150.560
TRAVEL & TRAINING
0
1,683
4,127
425
1,000
2,500
2,500
150.00%
w
Town of Vinton, Virgina
Expenditure Budget Report
ACTUAL
ACTUAL
ACTUAL
ACTUAL
REVISED
DEPT
MGR
PERCENT
6/30/2010
6/30/2011
6/30/2012
2/28/2013
BUDGET
REQ 2014
REQ 2014
CHANGE
ECONOMIC DEVELOPMENT
200.8150, 567
CONTRIB/TRANS TO OTHER GOV
0
0
150,000
50,000
50,000
50,000
50,000
0.00%
200.8150.581
DUES & SUBSCRIPTIONS
0
0
0
0
175
1,500
175
0.00%
200.8150.585
MISCELLANEOUS
0
815
640
1,226
750
750
750
0.00%
200.8150.589
MEETING EXPENSES
0
0
33
0
200
200
200
0.00%
200.8150.595
DEMOLITION
0
0
20,812
0
0
0
0
0.00%
200.8150.722
TOTAL
50,970
28,128
227,910
74,769
119,462
367,878
366,703
206.96%
j
1
Funding Summary
Public Transportation
Account Code: 200.8160
Summary Accounts
Operating Costs
Total
Personnel Summary
Authorized Positions
N/A
Total
Actual
Adopted
FY 13-14 FY 13-14
Expenditures
Budget
Manager Council
FY 11-12
FY 12-13
Recom Adopted
85,041
89,000
89,000
85,041
89,000
89,000
Public Transportation
Operating Costs
100%
FY 13-14 FY 13-14
Actual Adopted Manager Council
FY 11-12 FY12-13 Recom Adopted
% Change
From
FY 12-13
0.00%
0.00%
115
Town of Vinton, Virgina
Expenditure Budget Report
ACTUAL ACTUAL ACTUAL ACTUAL REVISED DEPT MGR PERCENT
6/30/2010 6/30/2011 6/30/2012 2/28/2013 BUDGET REQ 2014 REQ 2014 CHANGE
PUBLIC TRANSPORTATION
200.8160.309
VALLEY METRO BUS SERVICES 88,072 78,592 85,041 48,198 89,000 89,000 89,000 0.00%
TOTAL 88,072 78,592 85,041 48,198 89,000 89,000 89,000 0.00%
Funding Summary
Vinton Business Center
Account Code: 200.8170
Actual Adopted FY 13-14 FY 13-14 % Change
Expenditures Budget Manager Council From
FY 11-12 FY 12-13 Recom Adopted FY 12-13
Summary Accounts
Operating Costs 12,632 13,900 11,200 --19.42%
Capital Outlays - - - - 0.00%
Leases and Rentals - - - - 0.00%
Total 12,632 13,900 11,200 --19.42%
Vinton Business Center
Operating Costs
100%
Personnel Summary FY 13-14 FY 13-14
Actual Adopted Manager Council
Authorized Positions FY 11-12 FY12-13 Recom Adopted
N/A
Total
117
Town of Vinton, Virgina
Expenditure Budget Report
ACTUAL ACTUAL ACTUAL ACTUAL REVISED DEPT MGR PERCENT
6/30/2010 6/30/2011 6/30/2012 2/28/2013 BUDGET REQ 2014 REQ 2014 CHANGE
VINTON BUSINESS CENTER
200.8170.302
CONTRACTUAL SERVICES
S,178
8,495
12,632
2,333
9,000
9,000
9,000
0.00%
200.8170.350
MAINTENANCE & REPAIR BLDG.
0
0
0
0
200
200
200
0.00%
200.8170.364
MNT LANDSCAPING MATERIALS
0
0
0
0
3,700
1,500
1,500
-59.46%
200.8170.510
ELECTRICAL SERVICES
0
0
0
0
0
0
0
0.00%
200.8170.553
MATERIALS & SUPPLIES
35
0
0
0
1,000
500
500
-50.00%
200.8170.585
MISCELLANEOUS
1,120
0
0
0
0
0
0
0.00%
TOTAL
6,333
8,495
12,632
2,333
13,900
11,200
11,200
-19.42%
1
00
Funding Summary
Debt Retirement
Account Code: 200.8800
Actual
Adopted
FY 13-14 FY 13-14
Expenditures
Budget
Manager Council
FY 11-12
FY 12-13
Recom Adopted
Summary Accounts
Long Term Debt -Prin
220,000
230,000
235,000
Long Term Debt - Int
184,082
173,245
163,801
Vehicle Loan - Prin
47,594
54,863
49,847
Vehicle Loan - Int
182
5,137
6,763
Trustee Fees
1,451
2,500
2,500
Total
453,310
465,745
457,911
Debt Retirement
Vehicle Loan - Int
. n/
Trustee Fees
Vehicle Loan -
Prin
11%
Long Term De.,, -
Int
36%
Personnel Summary
Actual Adopted
Authorized Positions FY 11-12 FY12-13
N/A
Total
FY 13-14
Manager
Recom
% Change
From
FY 12-13
2.17%
-5.45%
-9.14%
- 31.65%
0.00%
- -1.68%
Long Term Debt -
Prin
51%
FY 13-14
Council
Adopted
119
Town of Vinton, Virgina
Expenditure Budget Report
ACTUAL ACTUAL ACTUAL ACTUAL REVISED DEPT MGR PERCENT
6/30/2010 6/30/2011 6/30/2012 2/28/2013 BUDGET REQ 2014 REQ 2014 CHANGE
DEBT RETIREMENT - BONDS
200.8800.704
DEBT RETIREMENT
0
0
0
0
0
0
0
0.00%
200.8800.902
POLICE VEHICLE LEASE - INT
4,450
2,364
182
844
5,137
6,763
6,763
31.65%
200.8800.903
OTHER LOAN COSTS
1,451
1,340
1,451
967
2,500
0
2,500
0.00%
200.8800.904
PRINCIPAL -VRA 2004 PUB SA
40,000
45,000
45,000
45,000
45,000
45,000
45,000
0.00%
200.8800.905
INTEREST- VRA 2004 PUB SA
33,603
32,271
30,792
7,604
29,605
27,985
27,985
-5.47%
200.8800.906
PRINCIPAL - WAR MEM BLDG
100,000
105,000
105,000
110,000
110,000
115,000
115,000
4.55%
200.8800.907
INTEREST - WAR MEM BLDG
86,602
83,342
79,803
41,148
72,110
67,610
67,610
-6.24%
200.8800.908
PRINCIPAL VRA 2006 PUB SAF
30,000
25,000
30,000
30,000
30,000
30,000
30,000
0.00%
200.8800.909
INTEREST VRA 2006 PUB SAFE
32,255
31,253
29,991
7,412
28,967
27,556
27,556
-4.87%
200.8800.917
PRINCIPAL -CAPITAL PROJ '06
40,000
40,000
40,000
45,000
45,000
45,000
45,000
0.00%
200.8800.918
INTEREST -CAPITAL PROJ'06
46,829
45,038
43,496
24,828
42,563
40,650
40,650
-4.49%
200.8800.921
PRINCIPAL REPMNT-POLICE VH
43,500
45,501
47,594
55,766
54,863
49,847
49,847
-9.14%
TOTAL
458,689
456,109
453,310
368,568
465,745
455,411
457,911
-1.68%
N
O
Funding Summary
Contingency
Account Code: 200.8900
Actual Adopted FY 13-14 FY 13-14
Expenditures Budget Manager Council
FY 11-12 FY 12-13 Recom Adopted
Summary Accounts
Contingency - (88) 67,195
Total - (88) 67,195
Reserve for Contingency
•4siL
Contingency
100%
Personnel Summary FY 13-14 FY 13-14
Actual Adopted Manager Council
Authorized Positions FY 11-12 FY12-13 Recom Adopted
N/A
Total
% Change
From
FY 12-13
-76457.95%
0.00%
121
Town of Vinton, Virgina
Expenditure Budget Report
ACTUAL ACTUAL ACTUAL ACTUAL REVISED DEPT MGR PERCENT
6/30/2010 6/30/2011 6/30/2012 2/28/2013 BUDGET REQ 2014 REQ 2014 CHANGE
CONTINGENCIES
200.8900.407
RESERVE FOR CONTINGENCIES 0 0 0 0 88 0 67,195 76257.95%
CONTINGENCIES
TOTAL 0 0 0 0 88 0 67,195 76257.95%
-4
N
N
Funding Summary
Transfers
Account Code: 200.9950
Summary Accounts
Operating Costs
Capital Outlays
Total
Personnel Summary
Authorized Positions
N/A
Total
Actual Adopted FY 13-14 FY 13-14
Expenditures Budget Manager Council
FY 11-12 FY 12-13 Recom Adopted
1,112,111 - - -
1,112,111 - - -
Transfers To Capital Improvement Fund
Capital Outlays
0%
FY 13-14 FY 13-14
Actual Adopted Manager Council
FY 11-12 FY12-13 Recom Adopted
% Change
From
FY 12-13
0.00%
0.00%
0.00%
1
123
TRANSFERS TO
200.9950.900
TRANSFER TO OTHER FUNDS
200.9950.910
NON DEPT TRANSFERS
TOTAL
VRS - TRUE UP
200.9970.999
VRS - TRUE -UP
TOTAL
TOTALGENERALFUND
Town of Vinton, Virgina
Expenditure Budget Report
ACTUAL ACTUAL ACTUAL ACTUAL REVISED DEPT MGR PERCENT
6/30/2010 6/30/2011 6/30/2012 2/28/2013 BUDGET REQ 2014 REQ 2014 CHANGE
31,306 0 1,112,111 0 0 0 0 100.00%
0 0 0 0 0 0 0 100.00 %
31,306 0 1,112,111 0 0 0 0 100.00 %
0
0
0
0
0
0
0
100.00 %
0
0
0
0
0
0
0
100.00 %
7,485,708
7,289,375
8,190,221
4,528,392
7,483,485
7,794,659
7,875,961
5.24%
J
N
Funding Summary
Utility Fund Revenues
Summary Accounts
Operating Revenues
Use of Money
Use of Property
Use of Fund Balance
Misc/Grant/Bond Proceeds
Recovered Costs
Total
Actual
FY 13-14 FY 13-14
% Change
Expenditures
Adopted
Manager Council
From
FY 11-12
FY 12-13
Recom Adopted
FY 12-13
2,938,311
3,083,515
3,095,555 -
0.39%
505
1,000
1,000 -
0.00%
-
-
- -
0.00%
-
-
- -
0.00%
308
1,000
- -
-100.00%
9,840
15,000
10,500 -
-30.00%
2,948,964
3,100,515
3,107,055 -
0.21%
Utility Fund Revenues
Use of Property Use of Fund
Balance
0% 0% Misc/Grant/Bond
Use of Money Proceeds
0% 0%
Recovered Costs
i 0%
Operating
Revenues
100%
125
Town of Vinton, Virginia
Revenue Detail Budget
ACTUAL ACTUAL ACTUAL ACTUAL REVISED DEPT REQ MGR REQ PERCENT
6/30/2010 6/30/2011 6/30/2012 2/28/2013 BUDGET 2014 2014 CHANGE
UTILITY FUND
PERMITS & OTHER LICENSES
300.1303.031
WATER CONNECTION FEES
13,930
1,370
1,700
1,990
3,500
2,500
2,500
-28.57%
300.1303.032
SEWER CONNECTION FEES
8,210
3,880
4,865
0
6,500
5,000
5,000
-23.08%
300.1303.033
SEWER INSPECTION FEES
1,660
1,910
2,645
0
2,500
2,500
2,500
0.00%
300.1303.034
WATER SERVICE BILLING
1,090,266
1,205,521
1,239,560
814,516
1,272,500
1,285,000
1,285,000
0.98%
300.1303.035
SEWER SERVICE BILLING
1,284,099
1,415,071
1,455,339
944,780
1,485,500
1,500,355
1,500,355
1.00%
300.1303.036
WATER/SEWER PENALTIES
43,129
46,314
52,387
35,523
53,000
61,000
61,000
15.09%
300.1303.037
ROANOKE COUNTY UTILITY TAX
35,616
40,293
45,222
30,516
40,700
41,000
41,000
0.74%
300.1303.038
ACCOUNT ACTIVATION FEE
13,001
12,528
11,594
8,462
13,000
13,000
13,000
0.00%
300.1303.060
SYSTEM DVLPMNT. FEE - WATE
33,280
38,400
43,520
25,600
33,280
30,000
30,000
-9.86%
300.1303.061
SYSTEM DVLPMNT. FEE - SEWE
29,425
36,110
48,150
21,400
34,775
32,000
32,000
-7.98%
300.1303.062
WATER INSPECTION FEE
1,960
2,680
1,200
0
1,560
1,500
1,500
-3.85%
300.1303.063
WATER METER SETTING FEES
1,560
2,283
1,785
1,020
1,700
1,700
1,700
0.00%
300.1303.064
BULK WATER
147,290
125,969
123,095
76,940
135,000
120,000
120,000
-11.11%
TOTAL
2,703,427
2,932,328
3,031,062
1,960,748
3,083,515
3,095,555
3,095,555
0.39%
j
N
Town of Vinton, Virginia
Revenue Detail Budget
ACTUAL ACTUAL ACTUAL ACTUAL REVISED DEPT REQ MGR REQ PERCENT
6/30/2010 6/30/2011 6/30/2012 2/28/2013 BUDGET 2014 2014 CHANGE
REVENUE FROM USE OF MONEY
300.1501.001
INTEREST FROM INVESTMENTS
1,824
1,174
414
33
1,000
1,000
1,000
0.00%
300.1501.004
INTEREST INCOME FROM BONDS
1,727
427
91
490
0
0
0
0.00%
TOTAL
3,551
1,601
505
522
1,000
1,000
1,000
0.00%
REVENUE FROM USE OF PROPERTY
300.1502.006
SALE OF MATERIALS & SUPPLI
0
0
0
0
0
0
0
0.00°%
REVENUE FROM USE OF PROPERTY
TOTAL
0
0
0
0
0
0
0
0.00%
MISCELLANEOUS INCOME
300.1899.009
RE -APPROPRIATED FUND BALAN
0
0
0
0
339,854
0
0
-100.00%
300.1899.010
MISCELLANEOUS INCOME
78
554
308
0
1,000
0
0
-100.001yo
300.1899.014
PROCEEDS - BOND ISSUE
0
0
0
0
493,750
0
0
-100.001yo
300.1999.019
CAPITAL ASSET DONATIONS
0
0
0
0
0
0
0
0.00%
300.1899.056
PLANNING GRANT WW EXTSN PR
20,000
0
0
0
0
0
0
0.00%
TOTAL
20,078
554
308
0
834,604
0
0
-100.00%
N
ti
Town of Vinton, Virginia
Revenue Detail Budget
ACTUAL ACTUAL ACTUAL ACTUAL REVISED DEPT REQ MGR REQ PERCENT
6/30/2010 6/30/2011 6/30/2012 2/28/2013 BUDGET 2014 2014 CHANGE
RECOVERED COSTS
300.1901.001
RECOVERIES & REBATES
0
260
0
0
1,000
500
500
-50.00%
300.1901.002
RECONNECTION FEES
14,720
14,220
9,840
7,365
14,000
10,000
10,000
-28.57%
RECOVERED COSTS
TOTAL
14,720
14,480
9,840
7,365
15,000
10,500
10,500
-30.00%
TRANSFERS FROM
300.4105.001
TRANSFER FROM
0
0
0
0
0
0
0
0.00%
TOTAL
0
0
0
0
0
0
0
0.00%
UTILITY FUND
TOTAL
2,741,776
2,948,964
3,041,715
1,968,635
3,934,119
3,107,055
3,107,055
-21.02%
Funding Summary
Utility Fund Expenditures
BY Department Compared to Orginal FY 10-11 Adopted Budget
Actual
FY 13-14 FY 13-14
% Change
Expenditures
Adopted
Manager Council
From
FY 11-12
FY 12-13
Recom Adopted
FY 12-13
Summary Accounts
Administration
495,110
537,018
576,706 -
7.39%
Water System Operations
791,973
918,560
876,335 -
-4.60%
Purchased Water
114,778
140,625
125,000 -
-11.11 %
Wastewater Operations
783,975
840,794
858,599 -
2.12%
Debt Service
232,689
663,518
622,063 -
-6.25%
Contingency
623,667
-
48,352 -
100.00%
Transfers
-
-
- -
0.00%
Total
3,042,192
3,100,515
3,107,055 -
0.21%
Utility Fund Expenditures
Contingency)
1%
Debt Service Administration
20% _ _ 19%
Wastewater
Operations
28% �.
�r \- Water System
Operations
Purchased Water 28%
4%
129
Funding Summary
Water & Wastewater Administration
Account Code: 300.9400
Summary Accounts
Salaries
Benefits
Operating Costs
Capital Outlays
Rental/Leases
Total
Actual
FY 13-14 FY 13-14
% Change
Expenditures
Adopted
Manager Council
From
FY 11-12
FY 12-13
Recom Adopted
FY 12-13
245,064
266,124
252,334 -
-5.18%
87,041
76,364
82,932 -
8.60%
102,422
134,280
181,190 -
34.93%
-
-
- -
0.00%
60,583
60.250
60,250 -
0.00%
495,110
537,01-8
576,706 -
7.39%
Water & Wastewater Administration
Capital Outlays
0
Operating Costs
31%
_ Rental/Leases
11%
Benefits
14%
Salaries
44%
Personnel Summary FY 13-14 FY 13-14
Actual Adopted Manager Council
Authorized Positions FY 11-12 FY 12-13 Recom Adopted
N/A * Employees Charged here are based in other cost centers
Total
130
Town of Vinton, Virgina
Expenditure Budget Report
ACTUAL
ACTUAL
ACTUAL
ACTUAL
REVISED
DEPT
MGR
PERCENT
6/30/2010
6/30/2011
6/30/2012
2/28/2013
BUDGET
REQ 2014
REQ 2014
CHANGE
UTILITY FUND
WATER & WASTEWATER ADMIN.
300.9400.101
SALARIES & WAGES
319,023
301,125
245,043
157,456
266,124
252,334
252,334
-5.18%
300.9400.102
SALARIES & WAGES - OVERTIV
0
0
21
81
0
0
0
0.00%
300.9400.103
SALARIES & WAGES - PART-TI
1,153
550
9
9
0
0
0
0.00%
300.9400.201
SS/MEDICARE
22,924
23,800
18,780
10,793
20,360
19,304
19,304
-5.19%
300.9400.202
RETIREMENT CONTRIBUTION- V
41,333
39,897
32,925
13,571
22,567
21,400
21,400
-5.17%
300.9400.203
INSURANCE - VRS
1,805
828
661
1,941
3,515
3,330
3,330
-5.26%
300.9400.205
MEDICAL INSURANCE
34,211
36,408
33,616
24,707
29,020
37,951
37,951
30.78%
300.9400.209
UNEMPLOYMENT INSURANCE
1,535
0
0
0
0
0
0
0.00%
300.9400.211
WORKERS' COMPENSATION INS
7,124
375
1,059
564
902
947
947
4.99%
300,9400.302
CONTRACTUAL SERVICES
28,727
28,742
37,412
41,045
61,770
30,000
30,000
-51.43%
300.9400.303
INDEPENDENT AUDITORS
0
0
0
0
0
14,000
14,000
100.00%
300.9400.305
MAINTENANCE SERVICE CONTRA
801
731
1,084
676
1,000
27,500
27,500
2650.00%
300.9400.357
PROFESSIONAL & TECHNICAL P
1,498
481
203
128
700
700
700
0.00%
300.9400.521
TELEPHONE
4,301
3,077
0
1,418
700
2,050
2,050
192.86%
300.9400.522
POSTAGE
0
0
0
0
0
0
0
0.00%
300.9400.537
W
�t
Town of Vinton, Virgina
Expenditure Budget Report
ACTUAL
ACTUAL
ACTUAL
ACTUAL
6/30/2010
6/30/2011
6/30/2012
2/28/2013
SMALL INSURANCE CLAIMS
0
0
0
0
300.9400.538
LIABILITY INSURANCE
195
0
0
0
300.9400.541
OFFICE SUPPLIES
2,048
2,014
2,468
1,272
300.9400,546
PRINTING SUPPLIES
3,447
3,613
2,379
1,247
300.9400.560
TRAVEL (MILEAGE/FARE)
1,319
657
675
293
300.9400.580
C D L PROGRAM
35
0
40
0
300.9400.581
DUES & SUBSCRIPTIONS
1,573
1,879
1,845
629
300.9400.585
MISCELLANEOUS
27
15
0
40
300.9400.586
ROANOKE COUNTY UTILITY TAX
30,649
40,719
39,779
26,642
300.9400.589
MEETING EXPENSES
67
0
105
0
300.9400.590
WATER WORKS ASSESSMENT FEE
10,230
10,342
10,367
14,918
300.9400.591
EMPLOYEE APPRECIATION
290
400
477
210
300.9400.597
VA UTILITY PROTECTION SRVC
1,335
1,393
1,078
627
300.9400.603
BAD DEBT EXPENSE
3,679
14,181
4,500
0
300.9400.799
CAPITAL OUTLAY
0
0
0
0
300.9400.802
RENT OF BUILDING
112,500
75,000
56,250
37,500
300.9400.803
LEASE OF STORAGE FACILITY
4,000
4,000
4,333
2,667
300.9400.903
REVISED
DEPT
MGR
PERCENT
BUDGET
REQ 2014
REQ 2014
CHANGE
1,250
1,250
1,250
0.00%
0
0
0
0.00%
2,800
2,800
2,800
0.00%
4,000
4,000
4,000
0.00%
1,200
1,200
1,200
0.00%
100
100
100
0.00%
2,215
2,215
2,215
0.00%
0
0
0
0.00%
31,000
40,000
40,000
29.03%
150
150
150
0.00%
10,370
15,200
15,200
46.58%
500
500
500
0.00%
1,525
1,525
1,525
0.00%
10,000
5,500
5,500
-45.00%
0
0
20,000
100.00%
56,250
56,250
56,250
0.00%
4,000
4,000
4,000
0.00%
j
co
N
Town of Vinton, Virgina
Expenditure Budget Report
ACTUAL ACTUAL ACTUAL ACTUAL
REVISED
DEPT
MGR
PERCENT
6/30/2010 6/30/2011 6/30/2012 2/28/2013
BUDGET
REQ 2014
REQ 2014
CHANGE
BANK SERVICE CHARGES
0 0 0 0
0
2,500
2,500
100.00%
300.9400.904
CREDIT CARD FEES
0 0 0 6,470
5,000
10,000
10,000
100.00%
TOTAL
635,830 590,227 495,111 344,885
537,018
556,706
576,706
7.39%
W
W
Funding Summary
Water System Maintenance
Account Code: 300.9410
Actual
FY 13-14 FY 13-14
% Change
Expenditures
Adopted
Manager Council
From
FY 11-12
FY 12-13
Recom Adopted
FY 12-13
Summary Accounts
Salaries
314,459
338,219
324,025 -
-100.00%
Benefits
114,473
128,212
114,504 -
-100.00%
Operating Costs
301,549
352,379
346,806 -
-100.00%
Capital Outlays
61,491
99,750
91,000 -
-100.00%
Rental/Leases
-
-
- -
-
Total
791,973
918,560
876,335 -
-100.00%
Water System Administration
Capital Outlays
10%
Operating Costs
40%
13%
Salaries
37%
Personnel Summary
FY 13-14
FY 13-14
Actual
Adopted
Manager
Council
Authorized Positions
FY 11-12
FY 12-13
Recom
Adopted
Utility Sery Tech
2.00
2.00
2.00
2.00
PT - Water System Tech
2.00
2.00
2.00
2.00
Water System Op 1
1.00
1.00
1.00
1.00
Water System Op III
1.00
1.00
1.00
1.00
Utilities System Crew Leader
1.00
1.00
1.00
1.00
Total
7.00
7.00
7.00
7.00
134
Town of Vinton, Virgina
Expenditure Budget Report
ACTUAL
ACTUAL
ACTUAL
ACTUAL
REVISED
DEPT
MGR
PERCENT
6/30/2010
6/30/2011
6/30/2012
2/28/2013
BUDGET
REQ 2014
REQ 2014
CHANGE
WATER SYSTEM MAINTENANCE
300.9410.101
SALARIES & WAGES
266,906
263,723
248,814
167,495
270,585
258,520
258,520
-4.46%
300.9410.102
SALARIES & WAGES - OVERTIM
30,399
34,184
31,606
21,767
38,880
38,880
38,880
0.00%
300.9410.103
SALARIES & WAGES - PART-TI
46,673
45,481
34,040
15,967
28,754
26,625
26,625
-7.40%
300.9410.201
SS/MEDICARE
26,067
27,161
22,865
15,415
25,875
24,788
24,788
-4.20%
300.9410.202
RETIREMENT CONTRIBUTION- V
33,118
32,898
30,935
14,771
22,950
21,173
21,173
-7.74%
300.9410.203
INSURANCE - VRS
1,446
683
653
1,914
3,575
3,415
3,415
-4.48%
300.9410.205
MEDICAL INSURANCE
54,217
60,729
60,020
44,626
69,010
65,128
65,128
-5.63%
300.9410.209
UNEMPLOYMENT INSURANCE
0
0
0
1,271
0
0
0
0.00%
300.9410.211
WORKERS' COMPENSATION INS
6,493
6,730
5,872
4,252
6,802
7,142
7,142
5.00%
300.9410.302
CONTRACTUAL SERVICES
15,727
3,857
5,246
8,012
23,000
27,000
27,000
17.39%
300.9410.304
MAINTENANCE & REPAIRS EQUI
9,232
3,970
6,385
2,872
6,000
5,500
5,500
-8.33%
300.9410.306
PRINTING & BINDING
3,226
3,055
3,259
0
4,000
4,500
4,500
12.50%
300.9410.310
UNIFORMS/WEARING APPAREL
2,839
2,684
2,726
2,727
2,798
2,798
2,798
0.00%
300.9410.313
WATER PURCHASED FOR RESALE
138,887
114,815
0
0
0
0
0
0.00%
300.9410.350
MAINTENANCE & REPAIR BLDG.
6,929
31,124
49,378
19,233
54,000
54,000
54,000
0.00%
300.9410.353
LABORATORY TESTING
13,789
14,718
14,335
10,161
15,500
18,000
18,000
16.13 %
W
c_n
Town of Vinton, Virgina
Expenditure
Budget
Report
ACTUAL
ACTUAL
ACTUAL
ACTUAL
6/30/2010
6/30/2011
6/30/2012
2/28/2013
300.9410.355
WATER BILLING
19,697
20,021
19,588
6,159
300.9410.361
WATER STORAGE- MNT. & REPA
19,381
150
0
1,479
300.9410,510
ELECTRICAL SERVICES
130,149
102,336
102,202
69,116
300.9410.532
PROPERTY INSURANCE
9,320
9,502
10,968
6,924
300.9410.535
MOTOR VECHICLE INSURANCE
11,970
10,554
9,120
6,477
300.9410.538
LIABILITY INSURANCE
23,208
17,958
17,096
11,556
300.9410.548
GAS, OIL,GREASE & ANTIFREE
10,793
11,636
13,614
7,960
300.9410.553
MATERIALS & SUPPLIES
19,731
31,383
26,151
23,531
300.9410.554
SMALL TOOLS
1,245
1,589
2,076
370
300.9410.555
JANITORIAL/INVENTORY SUPPL
0
254
0
0
300.9410.557
CHEMICALS FOR WATER SUPPLY
12,517
8,232
7,303
4,616
300.9410.558
STREET MATERIALS
5,404
2,632
3,438
2,106
300.9410.560
TRAVEL & TRAINING
1,176
2,545
2,278
1,181
300.9410.598
CROSS CONNECTION CTRL PRGM
0
0
514
0
300.9410.709
REPLACEMENT OF EQUIPMENT
1,644
582
1,074
0
300.9410.710
METERS, VALVES & REGULATOR
12,513
8,396
20,395
11,417
300.9410.714
FIRE HYDRANTS
12,976
14,425
337
84
REVISED
DEPT
MGR
PERCENT
BUDGET
REQ 2014
REQ 2014
CHANGE
15,000
11,000
11,000
-26.67%
2,500
2,500
2,500
0.00%
118,555
125,700
105,000
-11.43%
9,231
9,698
9,698
5.06%
8,635
9,083
9,083
5.19%
15,410
16,185
16,185
5.03%
15,400
15,400
15,400
0.00%
40,000
40,000
40,000
0.00%
1,800
1,800
1,800
0.00%
0
0
0
0.00%
12,850
12,850
9,000
-29.96%
3,200
3,700
3,700
15.63%
3,500
3,500
3,500
0.00%
1,000
1,000
1,000
0.00%
1,500
1,500
4,500
200,00%
15,000
15,000
15,000
0.00%
10,000
10,000
10,000
0.00%
W
300.9410.71.6
OTHER EQUIPMENT
300.9410.717
MILLING & PAVEMENT
300.9410,751
PRV STATION-MONTGOMERY VIL
300.9410.752
PRV STATION - FEATHER RD
300.9410.799
CAPITAL OUTLAY
TOTAL
Town of Vinton, Virgma
Expenditure Budget Report
ACTUAL
ACTUAL ACTUAL ACTUAL
REVISED
DEPT
MGR
PERCENT
6/30/2010
6/30/2011 6/30/2012 2/28/2013
BUDGET
REQ 2014
REQ 2014
CHANGE
4,961
0 1,279 0
1,500
1,500
1,500
0.00%
19,648
122 38,406 0
40,000
40,000
40,000
0.00%
0
0 0 31,750
31,750
0
0
100.00%
0
0 0 176
0
0
0
0.00%
0
0 0 0
0
0
20,000
100,00%
972,282
888,126 791,973 515,387
918,560
877,885
876,335
-4.60%
W
v
Funding Summary
Purchased Water
Account Code: 300.9415
Summary Accounts
Purchased Water
Total
Personnel Summary
Authorized Positions
N/A
Total
Actual
FY 13-14 FY 13-14
% Change
Expenditures
Adopted
Manager Council
From
FY 11-12
FY 12-13
Recom Adopted
FY 12-13
114,778
140,625
125,000 -
-11.11 %
114,778
140,625
125,000 -
-11.11 %
Purchased Water
Actual Adopted
FY 11-12 FY 12-13
100%
FY 13-14
Manager
Recom
FY 13-14
Council
Adopted
138
Town of Vinton, Virgina
Expenditure Budget Report
ACTUAL ACTUAL ACTUAL ACTUAL REVISED DEPT MGR PERCENT
6/30/2010 6/30/2011 6/30/2012 2/28/2013 BUDGET REQ 2014 REQ 2014 CHANGE
PURCHASED WATER
300,9415.313
PURCHASED WATER 0 0 114,778 56,008 140,625 125,000 125,000-11.11%
TOTAL 0 0 114,778 56,008 140,625 125,000 125,000-11.11%
W
cc
Funding Summary
Wastewater System Maintenance
Account Code: 300.9500
Actual
FY 13-14 FY 13-14
% Change
Expenditures
Adopted
Manager Council
From
FY 11-12
FY 12-13
Recom Adopted
FY 12-13
Summary Accounts
Salaries
200,186
209,452
200,770 -
-4.15%
Benefits
71,397
67,642
76,960 -
13.78%
Operating Costs
440,020
524,750
514,919 -
-1.87%
Capital Outlays
72,373
38,950
65,950 -
69.32%
Grants
-
-
- -
-
Total
783,975
840,794
858,599 -
2.12%
Wastewater System Maintenance
Capital Outlays
8% Salaries
Benefits
9%
Operating Costs
60%
Personnel Summary
Actual
Authorized Positions FY 11-12
Wastewater System Op II 1.00
Wastewater System Op III 1.00
Total 2.00
FY 13-14 FY 13-14
Adopted Manager Council
FY 12-13 Recom Adopted
1.00 1.00 1.00
1.00 1.00 1.00
2.00 2.00 2.00
140
Town of Vinton, Virgina
Expenditure Budget Report
ACTUAL
ACTUAL
ACTUAL
ACTUAL
REVISED
DEPT
MGR
PERCENT
6/30/2010
6/30/2011
6/30/2012
2/28/2013
BUDGET
REQ 2014
REQ 2014
CHANGE
WASTEWATER SYSTEM MAINT.
300.9500.101
SALARIES & WAGES
120,389
112,428
168,228
111,453
179,952
172,335
172,335
-4.23%
300.9500.102
SALARIES & WAGES - OVERTIM
13,250
11,393
15,094
10,168
15,120
15,120
15,120
0.00%
300.9500.103
SALARIES & WAGES - PART-TI
11,492
8,879
16,864
7,555
14,380
13,315
13,315
-7.41%
300.9500.201
SS/MEDICARE
10,856
10,504
15,325
8,296
16,025
15,360
15,360
-4.15%
300.9500.202
RETIREMENT CONTRIBUTION- V
15,736
14,659
21,084
9,508
15,260
14,364
14,364
-5.87%
300.9500.203
INSURANCE - VRS
682
305
441
1,354
2,375
2,275
2,275
-4.21%
300.9500.205
MEDICAL INSURANCE
15,519
18,696
32,186
28,917
31,300
42,145
42,145
34.65%
300.9500.211
WORKERS' COMPENSATION INS
2,887
3,152
2,361
1,677
2,682
2,816
2,816
5.00%
300.9500.302
CONTRACTUAL SERVICES
20,714
11,203
20,193
624
23,000
23,000
23,000
0.00%
300.9500.304
MAINTENANCE & REPAIRS EQUI
3,500
6,039
19,056
7,433
6,000
6,000
6,000
0.00%
300.9500.310
UNIFORMS/WEARING APPAREL
1,038
1,429
1,213
980
1,700
1,700
1,700
0.00%
300.9500.314
WASTEWATER TREATMENT COST
345,141
334,336
294,961
133,794
348,654
369,670
348,654
0.00%
300.9500.350
MAINTENANCE & REPAIR BLDG.
25,017
6,228
6,669
3,368
15,000
15,000
15,000
0.00%
300.9500.353
LABORATORY TESTING
0
0
0
0
100
100
100
0.00%
300.9500.355
SEWER BILLING
15,746
13,360
11,016
6,683
16,000
14,500
14,500
-9.38%
300.9500.510
ELECTRICAL SERVICES
22,798
19,221
18,829
11,093
20,645
22,000
22,000
6.56%
-P
Town of Vinton, Virgina
Expenditure Budget Report
ACTUAL
ACTUAL
ACTUAL ACTUAL
6/30/2010
6/30/2011
6/30/2012 2/28/2013
300.9500.513
WATER AND SEWER SERVICE
2,682
1,830
357
211
300.9500.532
PROPERTY INSURANCE
1,286
7,309
8,436
5,325
300.9500.535
MOTOR VECHICLE INSURANCE
7,980
7,036
6,080
4,317
300.9500.538
LIABILITY INSURANCE
3,571
13,814
13,152
8,889
300.9500.548
GAS, OIL,GREASE & ANTIFREE
6,222
6,579
7,654
5,470
300.9500.553
MATERIALS & SUPPLIES
35,731
28,190
27,430
5,078
300.9500.554
SMALL TOOLS
1,748
47
803
494
300.9500.555
JANITORIAL/INVENTORY SUPPL
0
0
0
0
300.9500.558
STREET MATERIALS
2,506
2,241
2,109
1,987
300.9500.560
TRAVEL & TRAINING
455
1,115
751
20
300.9500.606
FATS, OIL & GREASE PROGRAM
0
0
179
0
300.9500.709
REPLACEMENT OF EQUIPMENT
1,994
957
1,030
0
300.9500.711
BACKWATER PREVENTION PRGM
0
0
100
0
300.9500.715
F.C. SEWER COST SHARE PRJC
0
0
0
0
300.9500.716
OTHER EQUIPMENT
1,500
1,200
36,859
0
300.9500.722
SPECIAL PROJECTS
0
0
30,551
0
300.9500.723
INFILTRATION PROJECT
61,489
20,261
5,952
0
REVISED
DEPT
MGR
PERCENT
BUDGET
REQ 2014
REQ 2014
CHANGE
1,500
1,500
1,500
0.00%
7,100
7,460
7,460
5.07%
5,757
6,055
6,055
5.18%
11,854
12,450
12,450
5.03%
7,700
7,700
7,700
0.00%
42,000
42,000
42,000
0.00%
1,200
1,200
1,200
0.00%
0
0
0
0.00%
2,200
2,500
2,500
13.64%
2,100
2,100
2,100
0.00%
1,000
1,000
1,000
0.00%
1,500
1,500
1,500
0.00%
1,250
1,250
1,250
0.00%
0
0
0
0.00%
3,200
3,200
3,200
0.00%
0
0
0
0.00%
33,000
60,000
60,000
81.82%
J
N
300.9500.732
REPAIR TINKER CREEK SEWER
300.9500.733
LOSS IN DSPSAL - FIXED ASS
300.9500.820
PLANNING GRANT WW EXTSN PR
TOTAL
Town of Vinton, Virgina
Expenditure Budget Report
ACTUAL ACTUAL ACTUAL ACTUAL REVISED
6/30/2010 6/30/2011 6/30/2012 2/28/2013 BUDGET
1 0 989-437,046 844,844
0 0 0 0 0
0 0 0 0 0
751,930 662,410 783,975 811,738 1,674,398
DEPT MGR PERCENT
REQ 2014 REQ 2014 CHANGE
0 0-100.00%
0 0 0.00%
0 0 0.00%
879,615 858,599-48.72%
J
-01
Funding Summary
Debt Retirement
Account Code: 300.9800
Summary Accounts
Debt Service
Total
Personnel Summary
Authorized Positions
N/A
Total
Actual
FY 13-14 FY 13-14
Expenditures
Adopted
Manager Council
FY 11-12
FY 12-13
Recom Adopted
232,689
663,518
622,063
232,689
663,518
622,063
Debt Retirement
Debt Service
100%
FY 13-14 FY 13-14
Actual Adopted Manager Council
FY 11-12 FY 12-13 Recom Adopted
% Change
From
FY 12-13
-6.25%
-6.25%
144
Town of Vinton, Virgina
Expenditure Budget Report
ACTUAL
ACTUAL
ACTUAL
ACTUAL
REVISED
DEPT
MGR
PERCENT
6/30/2010
6/30/2011
6/30/2012
2/28/2013
BUDGET
REQ 2014
REQ 2014
CHANGE
DEBT RETIREMENT:BONDS/L.T.D.
300.9800.901
PRINCIPAL-WWTP PHASE 1
0
0
0
47,290
95,290
48,720
48,720
-48.87%
300.9800.902
INTEREST- WWTP PHASE 1
11,536
8,896
6,175
1,800
3,611
731
731
-79.76%
300.9800.903
OTHER LOAN COSTS
293
6,973
0
6,375
2,500
0
2,500
0.00%
300.9800.904
PRINCIPAL- WWTP PHASE II
0
0
0
54,526
109,898
113,331
113,331
3.12%
300.9800.905
INTEREST - WWTP PHASE II
69,368
66,213
62,960
15,325
60,458
57,022
57,022
-5.68%
300.9800.911
VRA PRINCIPAL: WOLF CREEK
0
0
-1
-58,588
58,589
60,538
60,538
3.33%
300.9800.912
VRA INTEREST: WOLF CREEK
33,498
31,702
29,846
14,208
28,896
26,946
26,946
-6.75%
300.9800.913
VRA PRINCIPAL: LINDENWOOD
0
0
0
27,027
54,473
56,174
56,174
3.12%
300.9800.914
VRA INTEREST: LINDENWOOD
32,967
31,399
29,782
4,849
28,678
26,976
26,976
-5.93%
300.9800.919
PRINCIPAL-W/S 2007 CAP IMP
0
0
0
110,000
110,000
115,000
115,000
4.55%
300.9800.920
INTEREST-W/S 2007 CAP IMP
47,375
94,452
104,229
63,906
111,125
106,625
106,625
-4.05%
300.9800.921
PRINCIPAL - 2012 BOND VRA
0
0
0
0
0
0
0
0.00%
300.9800.922
INTEREST - 2012 BOND VRA
0
0
0
2,495
0
7,500
7,500
100.00%
TOTAL
195,038
225,689
232,992
406,390
663,518
619,563
622,063
-6.25%
A'
Y
cn
Funding Summary
Contingency
Account Code: 300.9900
Summary Accounts
Amortization Expense
Depreciation Expense
Reserve for Contingency
Total
Personnel Summary
Authorized Positions
N/A
Total
Actual
Expenditures Adopted
FY 11-12 FY 12-13
4,330
619,337
623,667
FY 13-14 FY 13-14
% Change
Manager Council
From
Recom Adopted
FY 12-13
- - -
0.00%
- - -
0.00%
- 48,352 -
100.00%
- 48,352 -
0.00%
Reserve for Contingency
Reserve for
Contingency
100%
FY 13-14 FY 13-14
Actual Adopted Manager Council
FY 11-12 FY 12-13 Recom Adopted
146
Funding Summary
Transfer
Account Code: 300.9950
Actual
Expenditures
FY 11-12
Summary Accounts
Operating Costs -
Capital Outlay
Total -
Personnel Summary
Actual
Authorized Positions FY 11-12
N/A
Total
FY 13-14 FY 13-14
Adopted Manager Council
FY 12-13 Recom Adopted
500,000
500,000
Transfer
Capital Outlay
0%
FY 13-14
Adopted Manager
FY 12-13 Recom
FY 13-14
Council
Adopted
% Change
From
FY 12-13
0.00%
0.00%
0.00%
147
Town of Vinton, Virgina
Expenditure Budget Report
ACTUAL ACTUAL ACTUAL ACTUAL REVISED DEPT MGR PERCENT
6/30/2010 6/30/2011 6/30/2012 2/28/2013 BUDGET REQ 2014 REQ 2014 CHANGE
TRANSFERS TO
300.9950.900
TRANSFER TO OTHER FUNDS
78,466
0
500,000
0
0
0
0
0.00%
300.9950.910
NON DEPT TRANSFERS
0
0
0
0
0
0
0
0.00%
TOTAL
78,466
0
500,000
0
0
0
0
0.00%
VRS - TRUE UP
300.9970.999
VRS- TRUE -UP
0
0
0
0
0
0
0
0.00%
TOTAL
0
0
0
0
0
0
0
0.00%
TOTAL UTILITY FUND
3,296,255
3,002,962
3,542,495
2,134,408
3,934,119
3,058,769
3,107,055
-21.02%
Re,
GRAND TOTAL ALL FUNDS
Town of Vinton, Virgina
Expenditure Budget Report
ACTUAL ACTUAL ACTUAL ACTUAL
6/30/2010 6/30/2011 6/30/2012 2/28/2013
10,781,963 10,292,337 11,732,716 6,662,801
REVISED DEPT
BUDGET REQ 2014
11, 417, 604 10,853,428
MGR
PERCENT
REQ 2014
CHANGE
10,983,016
-3.81%
1
41.
co
CIP Funding List
Manager's
Priority
Description
Amount
Budget Code
General Fund
1
Walnut Avenue Corridor Improvement Project
19,000
200.4101.782
2
Technology - File Server and Laserfiche
12,000
200.4304.799
3
Asphalt Roller Compactor
21,000
200.4101.799
4
Pedistrian Bridge Connect Tinker Cr/Roanoke River
35,000
200.8108.799
5
Replace Dump Trunk with hooklift and Dump Body
25,880
200.4101.799
6
Street Improvements Various Locations
15,000
200.4101.799
7
Painting the Fire House
29,000
200.3205.799
8
Replace Carpet/with Tile Flooring in Fire House
5,800
200.3205.799
9
Pain High Traffic areas of Crew Hall
2,000
200.3205.799
10
Replacement of Speed Trailer (Grant Match)
1,900
200,3105.348
11
Painting of Pool Interior
7,650
200.7105.799
12
Cityworks Asset Management Software
20,000
200.4101.799
Total General Fund
194,230
C)
CIP Funding List
Manager's
Priority Description
Utility Fund
1 Sewer Video Camera
2 Cityworks Asset Management Software
Total Utility Fund
Amount Budget Code
20,000 300.9410.799
20,000 300.9400.799
40,000
3119(2D13
Fund Department
General Fund
Administration
Police
Fire & EMS
Public Works -Bldg
Public Works -Equip
Public Works - Tech
Public Works -Streets
Public Works -Sidewalks
Public Works - INFR- Signals
Public Works-Storniwater
CIP1214 Listing
Town of Vinton, Virginia
Capital Improvement Program
Fiscal Year 2013-14
Budget Description
Dept
Previous
Request
Mgrs
Request
Request
Request
Request
Request
Total
Code
Priority
Funded
Fiscal13-14
Priority
13-14
14-16
15-16
16.17
17-18
Including
Deot Rea
Mar's Rec
Prev Fund
4304 Technology - File server and Laserfiche
1
12.000
2
12,000
3105 Replacement of Speed Trailer ($19,00090% grant funded)
1
0
1,900
10
1,900
0
0
0
0
1,900
3205 Firehouse Renovation Feasibility Study
1
0
0
0
50,000
0
0
0
50,000
3205 Updating the pipes and pneumatic fittings of the HVAC
1
0
0
0
0
0
439,000
0
439,000
3205 Upgrading the eletrical wiring and breaker boxes of FD
2
14,500
0
0
0
0
115,750
0
130.250
3105 Replacement of 1993 Simon-Duptex Ladder Truck
3
0
157,500
0
157,500
157.500
157,500
157,500
787,500
3205 Replacement of Concrete Ramps
4
0
0
0
0
0
35.000
0
35.000
3205 Painting the Fire Station
5
0
29,000
7
29,000
0
0
0
0
29.000
3205 Replace carpet in Fire House with Tile Floor
6
0
5,800
8
5,800
0
0
0
0
5,800
3205 Paint high traffic areas of the crew hall
7
2,000
9
2,000
0
0
0
0
2,000
4101 Remodel Interior, PW Building
1
0
40,000
0
0
0
0
0
40,000
4101 Repairs to PW Storage Area, Repairs and Improvements
2
0
20,000
0
20,000
20,000
20.000
10.000
90,000
4101 Repairs to PW Building, Architectural, Structuarl, Fire Protection, Plur
3
0
0
95.000
60,000
60.000
0
215,000
4101 Reconstruct PW Parking Lots
4
0
0
0
45.000
45.000
0
90,000
4101 Replace Town pumps
5
0
0
0
0
0
25,000
25,000
4101 Repairs & Improvements to 3rd Street Storage Yard
3
0
0
0
0
0
0
70.000
70,000
0
4101 Asphalt Roller Compactor
1
0
21,000
3
21,000
0
0
0
0
21,000
4101 Replace Dumpkuck with Hookli t and Dump Body
2
0
25,880
5
25,880
25,680
25,880
25,880
25,880
129,400
4101 Replace Engine for Knuckle Boom
3
0
20,000
0
0
0
0
0
20,000
4101 Utility Vehicle 4x4
4
0
0
0
19,000
0
0
0
19.000
4101 Replace 1990 Ford F350, Field Service Truck
5
0
0
0
8,882
6.882
8,882
8.8B2
44,410
4101 Replace (2) Zero Turn Lawn mowers (2005)
6
0
0
0
0
15.750
0
0
15,750
4101 Replace 1999 Chev Dump Truck, Plow & Spreader
7
0
0
0
0
0
25,880
25,880
129,400
4101 Replace 2004 Knckle Boom Truck
6
0
0
0
0
26,000
26,000
26,000
130,000
4104 Replace 2005 GMC Siena Pickup Truck with Snow Plow
9
0
❑
0
0
0
6,312
6,312
31,557
4101 Replace 2005 Backhoe Front -End Loader
10
0
0
0
0
0
0
20,201
101,003
4101 Replace 2007 Stand -on mower
11
0
0
0
0
0
0
5,515
5,515
4101 Replace 2005 GMC Sierra Pickup Truck, Crew Cab Long Bed
12
0
0
0
0
0
0
6,896
34,477
4101 Cityworks Asset Management Software
1
0
20,000
12
20,000
5.000
15.000
5.000
0
45,000
4101 Walnut Ave Corridor Improvement Project
1
3.140
19,000
1
19.000
4,800
0
0
0
0
26,940
4101 Street Improvements, Various locations, needs and requests
2
0
15,000
6
15,000
0
0
0
0
15,000
4101 Install Guardrail, Chestnut Ave
3
0
0
11,400
0
0
0
11,400
4101 Install Guardrail, Giles Ave, West End
4
0
0
0
15.500
0
0
15,500
4101 Install Guardrail, Third Street
5
0
0
0
0
21.000
0
21,000
4101 Install Guardrail, Niagara Road
6
0
0
0
28,000
28,000
4101 Preserve Downtown Sidewalks, Curbs & Gutters
1
0
0
0
5.700
0
0
0
5.700
Traffic Engineering Signal Study
1
0
0
0
25.000
0
0
0
25,000
Replace Signal Conkoler, Pollard St and Gus Nicks Blvd
2
0
0
0
0
20.000
0
0
20,000
Replace Signal Controller, Virginia Ave & Third St.
3
0
0
0
0
0
15,000
0
15,000
Replace Signal Controller, Virginia Ave & PFG
4
0
0
0
0
0
0
15,000
15,000
4101 Stonnwater System Drainage Improvement Study
1
0
50.000
0
50,000
0
0
0
100.000
4101 Storm Drainage Improvement, Downtown South End
2
0
0
0
0
946,593
0
946,593
4101 Storm Drainage Improvement.North End
3
0
0
0
0
535,600
0
0
535,600
4101 Storm Drainage Improvement, Bowman Addition Area
4
0
0
0
0
0
1,584,773
0
1,584,773
4101 Stone Drainage Improvement, Jackson Ave Area
5
0
0
0
0
0
0
879.903
879.903
4101 Storm Drainage Improvement, Morrison Ave
6
0
0
0
0
0
0
373.146
373.146
3/19/2013
Town of Vinton, Virginia
Capital Improvement Program
Fiscal Year 2013-14
CIP1214 Listing
Fund Department Iludget
Code
I 4161
Description
Storm Drainage improvement, Midway Ave Area
Dept
Priority
Previous
Funded
Request
Flscall3-14
Dept Reg
Mgr's
Priority
Request
13-14
Mrs Rec
Request
14-15
7 0
0
0
0
Nar Memorial 7103
Purchase new Chairs for the War Memorial
3 0
19.000
0
Q
7103
Improvements to Outdoor Infrastructure
20
21,500
0
C
_ 7103
Water Softener
1 0
19,000
13 19,000
C
7103
Replace Ballasts In Parking lot lights
4 0
0
5,00C
Swimming Pool 7105
Painting of Pool Interior
1 0
7.650
11 7,650
0
7105
7105
Pool Parking Lot Paving
Pool Fill t E " t
2
0
0
0
Request Request � Request Total
16-16 16-17 17-18 Including
Prev Fund
0 0 1,915.9621 1.915.962
ra ion qu(pmen
3 20.900
0
0
0
73,85i- 0
Senior Citizen 7107
Hill Center - Senior Bldg Remodel
1 0
0
0
0
0 150,000
(Planning _ 8101
Pedestrian Bridge Connect Tinker CrlRoanoke River Greenways
2 0
35.000
4 35,000
0
C 0
I
Total General Fund
38,540
541,230
213,230
483,162
1,041,978 3,687,570
Fund Department
Budget
_
Description
Dept
Previous
Request
Mgr's
Request
Request
Request
Request
Code
I
Priority
I Funded
Flscall3-14
Priority
13-14
14-15
16-16
16-17
Utility Fund De t EZ�I➢ I _I Mgir's Rec
Utility Fund -Equipment 9410 Sewer Video Camera Portable
9410 Full Size Pickup and Snow Plow
9410 Deployable Leak Detectors & Correlating Equipment
9410 Sewer Line Acoustic Inspectino Equipment
9410 Backhoe-FrontEnd Loader
9410 Compact Pickup Truck
9410 Compact Pickup Truck
9410 Full Size Pickup for Sewer Team
Cilyworks Asset Management Software
Utility Fund -Infrastructure 9410 Design & Construct Jefferson & Cleveland Aves Waterline Phase I
9410 Design & Construct Jefferson & Cleveland Aves Waterline Phase t
9415 Design Niagara RD Interceptor Improvement
9410 Design Lindenwood Water System
9410 Design & Construct Jefferson & Cleveland Aves Waterline Phase III
9410 Various Water & Wastewater Infrastructure Projects
Utility Fund - Buildings 9400 Emergency Generator for 3rd street water lift station
9400 Emergency Generator for Mountain View Water Pump Station
Total Utility Fund
Total All Funds
Original Submission by Department Heads
'Total Capital Improvement Program Fiscal Year 2013 - 2014
21
7.650
18.000
94,76E�
150 000
35,000
iOO,0771 9,646,3
equest Total
17-18 Including
Contribution Listing
Proposed Budget
Fiscal Year 2013 - 2014
MGR
Budget
Organization
Requested
Funded
Account
FY 13-14
FY 12-13
Community Contributions
200.1100,571
Vinton Dogwood Festival
2,000
2,000
200.1100.571
Chamber of Commerce
9,000
8,100
200.1100.571
Clean Valley Awards
300
300
200.1100.571
Christmas Parade Awards
100
100
200.1100,571
Needy Family
400
400
200.1100.571
Vinton Historical Society - Museum
3,000
2,000
200.1100.571
Virginia Economic Bridge
0
500
200.1100.571
Mountain View humane Spay/Neuter
500
0
200.1100.571
Tri-County Lake Administration Comm
500
0
200.1100.571
American Red Cross
0
0
200.1100.571
Brain Injury Services of SWVA
0
0
Total
15,800
13,400
Joint Local Government Services
200.1100.600
AEP Steering Committee
1,300
1,300
200.1100.600
Greenway Program
3,300
3,300
200.1100.600
Roanoke Valley Regional Commission
6,074
5,522
200.1100.600
Roanoke Regional Partnership
16,829
16,278
Roanoke Valley CATV - Channel 3
18,190
18,190
Total
45,693
44,590
Contributions to Volunteer Fire & EMS
200.3205.572
Vinton Fire Department
16,300
16,300
200.3205.573
Vinton Rescue Squad
16,300
16,300
Total
32,600
32,600
Grand Total of Organizational Funding 94,093 90,590
Budget Contributions Listing 2013-2014
154
Grade
Job Title
Status
1
2
3
4
5
6
7
8
9
I Utility Service Technician
Nonexempt
9
10
10
I Equipment Operator I
Nonexempt
10
it
Senior Utility Service Technician
I
Nonexempt
12
I Police Service Assistant
Nonexempt
12
Administrative Assistant I
Nonexempt
12
Equipment Operator II I
Nonexempt
12
Customer Service Asst/Accountinq Tech,
Nonexempt
12
Event Facilities Coordinator I
Nonexempt
12
Water System Operator I I
Nonexempt
12
13
Administrative Service Coordinator I
Nonexempt
13
Wastewater System Operator II I
Nonexempt
13
Equipment Operator III I
Nonexempt
13
I Administrative Manaqer I
Nonexempt
14
(Executive Assistant to the Town Manager/Town Clerk)
Exempt/Discretionary
14
I Planning and Zoning_ Coordinator
Nonexempt
14
I Wastewater System Operator III I
Nonexempt
14
I Water System Operator III I
Nonexempt
14
I Mechanic I
Nonexempt
Town of Vinton
Classification Plan
I
Effective 7/1/2013
No. Emp, j
Department
MINIMUM
1ST QUARTILE
MIDPOINT
3RD QUARTILE I MAXIMUM
16,508.07
18,571.58
20,635.08
22,698.59
24,762.10
17,343.79
I 19,511.77
21,679.74
23,847.72
26,015.69
18,221.83
I 20,499.56
22,777.29
25,055.02
27,332.75
19,144.31
I 21.537.35
23,930.39
26,323.42
I 29,716.46
20,113.48
I 22,627.67
25,141.95
27,656.04
I 30,170.22
1
21,131.73
I 23,773.19
26,414.66
29.056.13
31,697.59
22,201.52
I 24,976.71
27, 751.91
30, 527.10
33,302.29
23,325.47
26,241.16
29,156.84
I 32,072.52
34,988.21
1 I
Public Works
24,506.33
27.569.62
30,632.91
I 3_3,696.20
36,759._49
25,746.95
28.965.32 I
32,183.69
I 35,402.06
I 38,620.43
7 I
Public Works
25,746.95
28,965.32 I
32,183.69
I 35A02.06
38,620.43
1 I
Public Works I
25,746.95
I 28,965.32
32,183.69
I 35,402.06
I 38.620.43
27,050.40
I 30,431.70 I
33,813.00
I 37,194.30
I 40,575.60
1
Police I
28.419.93
I 31.972.31
35,524.79
39,077.27
I
42,629.75
1
Public Works I
28,419.83
I 31,972.31 I
35.524.79
39,077.27
42,629.75
7
Public Works I
28.419.83
I 31,972.31 I
35.524.79
I 39,077.27
I 42,629.75
3
Finance I
28,419.83
I 31.972.31
35.524.79
I 39,077.27
I 42,629.75
1
War Memorial I
28.419.83
I 31,972.31
35,524.79
39,077.27
42,629.75
1
Public Works I
28,419.83
I 31,972.31
35,524.79
39,077.27
42,629.75
28,419.83
I 31,972.31
35,524.79
39,077.27
42,629.75
1
Police I
29,858.44
I 33,590.74
37.323.05
41,055.35
44,787.66
0
Public Works
29,858.44
I 33,590.74
37,323.05
41,055.35
44,787.66
2
Public Works
29.858.44
33,590.74
37.323.05
41.055.35
44,787.66
1
Public Works
29,858.44
I 33,590.74 I
37,323.05
41,055.35
44,787.66
1
Administration
31,370.17
I 35291.44 I
39,212.71
43.133.99
47,055.26
1
Planning and Zoning
31,370.17
35,291.44
39.212.71
I 43,133.99
47,055.26
1
Public Works
31.370.17
35,291.44 I
39.212.71
43,133.99
47,055.26
1
Public Works
31,370.17
35.291.44
39.212.71
I 43,133.99
47,055.26 _
1
Public Works
31,370.17
35,291.44
39,212.71
I 43.133.99
47,055.26
15
15
15
16
16
16
16
16
17
18
18
18
IS
18
18
19
20
20
20
21
21
22
22
22
23
24
24
24
24
25
Firefighter/EMT
Nonexempt
1
Fire/EMS
32,958.29 I
37,078.08
41.197.86
45.317.65
49,437,44 I
Police Officer
Nonexempt
11
Police
32,958.29 I
37,078.08
41,197.86
45,317.65
49,437.44 I
Community Service Officer/Animal Control
Nonexempt
1
Police
32,958.29
37,079.08
41,197.86
45,317.65
49.437.44 1I
Detective
Nonexempt
2
Police
34,626.80
39.955.15
43,283.50
47.611.85
51,940.20 I
Financial Analyst
Nonexempt
1
Finance
34.626.80
38,955.15
43,283.50
47,611.85
51,940.20 1�
Chief Mechanic
Nonexempt
1
Public Works
34.626.80
39,955.15
43,283.50
47.611.85
51.940.20 I
Master Police Officer
Nonexempt
1
Police
34,626.80
38,955.15
43,283.50
47,611.85
51.940.20
*Public Works Crew Leader I
Nonexempt
4
Public Works
34,626.80
38,955.15
43,283.50
47.611.85
51.940.20
Firefighter/Medic
Nonexempt
5
Fire/EMS
36,379.78
40,927.25
45,474.72
50,022.20
54,569.67
Sergeant- Patrol
I
Nonexempt
4
Police
38,221.51
42,999.20
47,776.89
52.554.58
57,332.27
Sergeant- CID
Nonexempt
1
Police
38,221.51
42,999.20
47,776.89
52,554.58
57,332.27
Sergeant- Prof. Standards I
Nonexempt
1
Police
38.221.51
42,999.20
47,776.89
52,554.58
57.332.27
Utility System Manager
Nonexempt
1
Public Works
38,221.51
42,999.20
47,776.89
52,554.58
57.332.27
Facilities Manager I
Exempt/Compensatory
1
War Memorial
38,221.51
42,999.20
47.776.89
52.554.58
57.332.27
Planning and Zoning Enforcement Officer I
Exempt/Compensatory
1
Planning and Zoning
38,221.51
42,999.20
47.776.89
52,554.58
57.332.27
Special Programs Director
Exempt/Discretionary
1
Special Programs
40,156.47
45,176.03
50.195.59
55,215.15
60,234.71
Lieutenant- EMS
Nonexempt
1
Fire/EMS
42.189.39
47,463.07
52.736.74
58,010.42
63,284.09
Lieutenant - Fire
Nonexempt
1
Fire/EMS
42,189.39
47.463.07
52,736.74
58,010.42
63,284.09
Lieutenant - Police
Nonexempt
2
Police
42,189.39 I
47,463.07
52.736.74
58.010.42
63,284.09
Accounting Manager
Exempt/Discretionary
1
Finance
46,569.20
I 52,390.35
58,211.50
64,032.65
69.853.80
Assistant Public Works Director
Exemot/Compensatory
1
Public Works
46,569.20
I 52,390.35
58,211.50
64,032.65
69,853.80
Fire Captain
Nonexempt
1
Fire/EMS
51,403.68
I 57,829.13
64,254.59
70,680.05
77.105,51
Human Resource Director
Exempt/Discretionary
1
I Human Resources
51,403.68
I 57,829.13
64,254.59
70.680.05
77,105.51
51,403.68
I 57,829.13
04.254.59
70,680.05
77,105.51
Assist.to the Town Manager
ExemptlDiscretionary
1
I Administration
56.740.05
63,832.56
70,925.06
78,017.57
85,110.08
Planning and Zoning Director
Exempt/Discretionary
1
Planning and Zoning
62.630.40
70,459.20
78.288.00
86.116.80
93,945.60 1
62,630.40
70,459.20
78.288.00
86,116.80
93,945.60
Treasurer/Finance Director
Exemot/Discretionary
1
Finance
62.630.40
70,459.20
78,288.00
86,116.80
91945.60
Public Works Director
Exemot/Discretionary
1
Public Works
62,630.40
70,459.20
79.288.00
86,116.80
93.945.60
Police Chief
Exempt/Discretionary
1
Police
62,630.40
70,459.20
78,288.00
86,116.80
93.945.60
69,132.22
77,773.75
86,415.28
95,056.81
103,698.34
Town Manager
Exempt/Discretionary
1
Admin.
Total Full-time Classified Positinna
83
I
01
TOWN OF
VINII
TON
V I R G I N I A
311 South Pollard Street
Vinton, VA 24179
Town Manager: 540-983-0607
Treasurer: 540-983-0608
http://www.vintonva.gov
Town of Vinton Taxes & Fees
Real Estate Tax*
$.03 per $100 assessed value (+ $1.09 per $100 to Roanoke County)
Personal Property Tax*
Value Used For Taxes: Loan Value, 77% of Retail Value
Assessment Ratio: 100%
Nominal Rate Per $100: $1.00 (+$3.50 to Roanoke County)
Effective Rate Per $100: $0.77 (+$2.70 to Roanoke County)
Motor Vehicle License Fee
$10.00 - $30.00 (Depends on weight and kind of vehicle)
EFFECTIVE JULY 1, 2013
157
Machinery and Tools Tax*
Value Used For Taxes: Original Total Capitalized Cost
Nominal Rate Per $100: $1.00 (+$3.00 to Roanoke County)
Assessment Ratio
Effective Rate Per $100
Years 1-5 — 25%
$0.25 (+$0.75)
Years 6-10 —20%
$0.20 (+$0.60)
Years 11+ --15%
$0.15 (+$0.45)
*Vinton Residents pay some taxes to both the town and the county, since services are delivered by both jurisdictions
Cigarette Tax
$0.35 per pack of 25 or fewer cigarettes
Meals Tax
5% on the amount paid for meal(s) purchased from any food establishment, whether prepared in such
food establishment or not, and whether consumed on the premises or not.
Transient Occupancv Tax
2% on the amount paid for a room or space provided on hotel, motels or campgrounds.
Business License Tax
Classification Rates
Retail
Business
Services
Minimum Fee
$0.20 per $100.00 of gross receipts $30.00 gross receipts 0 - $15,000
$0.30 per $100.00 of gross receipts $30.00 gross receipts 0 - $10,000
Professional $0.35 per $100,00 of gross receipts $30.00 gross receipts 0 - $ 8,570
Financial
Services $0.25 per $100.00 of gross receipts $30.00 gross receipts 0 - $12.000
Wholesale $0.05 per $100.00 of gross receipts $30.00 gross receipts 0 - $60,000
Contractor $0.16 per $100.00 of gross receipts $30.00 gross receipts 0 - $18,750
Itinerant
Vendor $500
EFFECTIVE JULY 1, 2013
158
Police Department Fees
Police Report
$15.00
Parking Ticket
$20.00
Handicap Parking Ticket
$100.00
Animal Control Fees
1 year license
• Altered Dog or Cat
$5.00
• Unaltered Dog or Cat
$10.00
3 year license
• Altered Dog or Cat
$13.50
• Unaltered Dog or Cat
$27.50
Planninz and Zoniniz Fees
Zoning Permit $25.00
Sign Permit
• Banner $20.00
• Permanent or Portable $25.00 plus $5.00 per additional $1,000 of cost or portion thereof
Variance $250
Special Use Permit $250 plus $10 per acre
Site Plan Review $250 plus $50 per acre or portion thereof
Small Subdivision Review 1-4 lots $75
Large Subdivision Review 5 or more lots $220 plus $50 per lot
Rezoning to R — LD, R-1, or R-2 $500 plus $20 per acre or portion thereof
Rezoning to R-3 or R-B $700 plus $25 per acre or portion thereof
Rezoning GB or CB $700 plus $25 per acre or portion thereof
Rezoning M-1 or M-2 $700 plus $25 per acre or portion thereof
Administrative Appeal for Board of Zoning Appeals $250
EFFECTIVE JULY 1, 2013
159
War Memorial Pricing
Pricing Based on Event - Call 540-983-0645
Senior Center Rental
Pricing Based on Event - Call 540-983-0613
Swimminz Pool Fees
Daily Rates: 4 years and under free
5 years - 15 years $3.00
Adult - 16 years and over $4.00
Seniors - 55 years and over $3.00
Swim Parties
For Pricing and Availability — Call 540-983-0644
Swim Classes
For Pricing and Availability — Call 540-983-0644
Farmer's Market Fees
Hours of Operation are Thursday through Saturday, 8:00 a.m. until 3:00 p.m. The market is open year
round.
Daily
$5.00
Weekly
$10.00
Monthly
$40.00
Electric Utility Consumer Tax:
Residential Consumer:
.00900 per kWh/month not to exceed $1.80/month
Commercial Consumer:
.00610 per kWh/month not to exceed $ 600.00/month
Industrial Consumer:
.00640 per kWh/month not to exceed $ 600.00/month
Natural Gas Utility Consumer Tax:
Residential Consumer:
Commercial Consumer:
Industrial Consumer:
.12183 per CCF/month not to exceed $1.80/month
.12183 per CCF/month not to exceed $ 600.00/month
.12183 per CCF/month not to exceed $ 600.00/month
EFFECTIVE JULY 1, 2013
160
Public Water Utility Consumer Tax:
Residential Consumer: 12% per two -month billing period with a
Maximum of $1.80 ($ 15.00 x 12%) per billing period.
Commercial/Industrial Consumer: 12% per monthly billing period with a maximum of
$ 600.00 ($ 5,000.00 x 12%)
Local Telephone Utilitv Consumer Tax:
Residential Consumer: 12% of charges per month to $ 15.00 in charges per month
Commercial/Industrial Consumer: 12% of charges per month to $ 5,000.00 in charges per month.
All the above utilities also pav a license tax of one-half of one percent of
gross receipts accruing from sales to the ultimate consumer in the town.
Public Right -of Way User Fee
A public right-of-way user fee is imposed upon each access line of every certified
provider of telecommunications as established under Code of Virginia, Section 56-468.1
Mobile Phone Utility Consumer Tax
All Consumers: 10% of charges per month to $ 3 0. 00 in charges per month.
E-9II Telephone Service
All Consumers: $ 1.46/month per telephone line.
EFFECTIVE JULY 1, 2013
161
Effective Date: 1 April 2011
Town Council Ordinance No. 907 dated 15 March 2011
TOWN OF VINTON
RATES & CHARGES SCHEDULE FOR WATER AND WASTEWATER SERVICE
Water Rates & Charcies
Minimum Charge for Residential Service (Bimonthly)
First 3,000 gallons or less thru 5/8" meter $15.92
Residential Volumetric Consumption Rate
Next 42,000 gallons or less (per 1,000 gallons)
$2.94
Next 255,000 gallons or less (per 1,000 gallons)
$2.55
Next 700,000 gallons or less (per 1,000 gallons)
$2.35
All over 1,000,0000 gallons (per 1,000 gallons)
$1.94
Minimum Charge for Commercial/Institutional/Industrial Service (Monthly)
First 1,500 gallons or less thru 5/8" meter
$7.97
First 1,500 gallons or less thru 3/4" meter
$8.69
First 1,500 gallons or less thru 1" meter
$9.28
First 1,500 gallons or less thru 1-1/4" meter
$9.66
First 1,500 gallons or less thru 1-1/2" meter
$10.44
First 1,500 gallons or less thru 2" meter
$13.36
First 1,500 gallons or less thru 3" meter
$17.85
First 1,500 gallons or less thru 4" meter
$23.44
First 1,500 gallons or less thru 6" meter
$29.31
First 1,500 gallons or less thru 8" meter
$32.81
Commercialllnstitutional/Industrial Volumetric Consumption Rate
All over 1,500 gals. (per 1,000 gals.) $3.75
-------------------------------------------------------------------------------------------------------------
Purchased Water Sales
Service Charge. $2.00
Volumetric Consumption Rate (Residential/Commercialllnstitutional).
(Per 1, 000 gallons) $3.40
Volumetric Consumption Rate (Industrial).
(Per 1, 000 gallons) $3.50
Bulk Water Sales
Hvdrant Meter
Service Charge. $165.00
Volumetric Consumption Rate (per 1,000 gallons). $15.18
Unmetered
Service Charge. $110.00
Volumetric Consumption Rate (per 1,000 gallons). $15.18
Note. The Town shall determine when the hydrant meter will be used.
........................_......... .............. ......................................................................................................
Miscellaneous Water Service Charges
Initial Service Application.
$25.00
Re -check reading of meter (see Note 1).
$20.00
Meter Accuracy Test - Residential (See Note 2).
$25.00
Meter Accuracy Test - Comml./Inst./Ind. (see Note 2).
$150.00
Reconnect fee.
$40.00
Additional Overtime Charge (See Note 3)
$25.00
Return check fee.
$35.00
Note 1. No charge for first re -read request. No charge for misread meter. Charge applies to any
additional requests within a 12-month period.
Note 2. No charge if meter fails accuracy test.
Note 3. Applies for work other than 8:00 AM to 5:00 PM, Monday thru Friday.
Page 1 of 2
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Effective Date: 1 April 2011
Town Council Ordinance No. 907 dated 15 March 2011
Wastewater Rates & Charges
Minimum Charge for Residential Service - Metered (Bimonthly)
First 3,000 gallons or less $23.39
Residential Volumetric Disposal Rate
All over 3,000 gallons (per 1, 000 gallons) $3.43
Minimum Charge for Commercial/Institutional/Industrial - Metered Service (Monthly)
First 1,500 gallons or less. $11.68
Commercial/Institutional/Industrial Volumetric Disposal Rate
All over 1,500 gallons (per 1,000 gallons) $3.43
Residential Unmetered Service (Bimonthly)
Fixed Charge (See Note 1)
$48.71
Note 1. Applies where no individual residential water meter is installed.
Page 2 of 2
163
Authority: Vinton Ordinance No. 879 Effective Date: 03/04/2009
Town of Vinton Water & Wastewater Fees and Charges Schedule
System Development Fees
Meter Size, in.
Water
Wastewater
Total
5/8
$2,560.00
$2,675.00
$5,235.00
%
$3,840.00
$4,010.00
$7,850.00
1
$6,400.00
$6,690.00
$13,090.00
1 '/2
$12,800.00
$13,375.00
$26,175.00
2
$20,480.00
$21,400.00
$41,880.00
3
$38,400.00
$40,120.00
$78,520.00
4
I $76,795.00
I $80,245.00
$157,040.00
6
I $153,595.00
$160,485.00
$314,080.00
8
I $230,390.00
$240,730.00
$471,120.00
10
$383,985.00
$401,215.00
$785,200.00
12
I $511,980.00
I $534,950.00
$1,046,930.00
Note. Fees for residential service
shall be calculated per metered dwelling unit. Multifamily apartment buildings shall be
calculated per metered dwelling unit if apartments are individually metered. Service fees shall be calculated based upon the
number of connections to the water main distribution line and/or wastewater collection line.
When a separate service connection
for irrigation is made to the main water distribution line, an additional fee for this metered service shall be charged.
Tap & Service Lateral Connection Charges
Water Wastewater Total
$1,990.00 $1,940.00 $3,930.00
$50 per foot greater than 15 ft $65 per foot greater Note. Service laterals installed to maximum of 15
than 15 ft feet at above charges.
Main Line Extension Charges
Water Wastewater
$96.00per foot I $95.00 per foot
Note. (1) Service laterals installed to maximum of 15 feet. (2) Depth of open cut to maximum of 5 feet. (3) Water service lateral
connection to maximum 1-inch meter size. (4) Wastewater service lateral connection to maximum of 4-inch. (5) Main water
distribution line and wastewater collection line each to a maximum of 8-inch. (6) Asphalt cut and patch is included. (7) Assumes
no rock or ledge is encountered. (8) Work is performed on low traffic volume residential streets, not main/arterial collector streets
or intersections. (9) Water and wastewater main extensions are performed in conjunction with tap & service lateral connection
work. (10) A contracting charge of 20% for water and 16% for wastewater of the estimated value of the work or $1,000.00 each,
whichever is greater, shall apply when the Town performs some or all of its work by contract. The customer may be required to
make a down payment when work is to be performed by contract. An administrative service charge of $125.00, plus any actual
costs incurred, will be assessed by the Town, if the customer elects to perform the work with its own contractor or not at all, after
the Town obtains pricing from a contractor. Also, an administrative service charge of $125.00, plus any additional costs incurred,
will be assessed when a customer requests return of fees and charges paid to the Town.
If conditions differ from above items (1) throuah (9) then additional charges shall apply.
Inspection Charges
Water Wastewater Residential Dwelling Unit
$120.00 I $125.00
(1) Above charges shall be calculated per residential dwelling unit for customer connections to the Town system. Additional
charges shall apply if an excessive number of re -inspections are required, $70 for water and $75 for wastewater.
Water Wastewater Subdivision
$485.00 $505.00 Up to 10 dwelling units.
$1,065.00 1,110.00 Up to 20 dwelling units.
$2,035.00 $2,120.00 20 or more units
(1) Above charges apply for inspection of water distribution lines, wastewater collection lines, and all appurtenances. Additional
charges shall apply if an excessive number of re -inspections are required, $85 for water and $90 for wastewater.
Water Wastewater Commercial & Industrial
$4 00.00 I $410.00 Commercial
$925.00 I $960.00 Commercial Apartment Complex, Multi -
Building
$795.00 I $825.00 Industrial
Water Meter Setting Fees
I Meter Size, in.
5/8 $85.00
'/. $100.00
1 I $185.00
Meter size larger than 1-inch. I Determined and priced on a case by case basis.
164