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HomeMy WebLinkAbout4/16/2024 - Regular1 MINUTES OF A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD AT 6:00 P.M. ON TUESDAY, APRIL 16, 2024, IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA MEMBERS PRESENT: Bradley E. Grose, Mayor Michael W. Stovall, Vice Mayor Keith N. Liles Sabrina M. McCarty Laurie J. Mullins STAFF PRESENT: Richard Peters, Town Manager Cody Sexton, Deputy Town Manager Antonia Arias-Magallon, Town Clerk/Administrative Manager Fabricio Drumond, Police Chief Anita McMillan, Planning and Zoning Director Nathan McClung, Assistant Planning and Zoning Director Fayula Gordon, Associate Planner Jeremy Carroll, Town Attorney Mayor Grose called the meeting to order at 6:00 p.m. The Town Clerk called the roll with Council Member Liles, Council Member McCarty, Council Member Mullins, Vice Mayor Stovall, and Mayor Grose present. After a Moment of Silence, Executive Director of the Vinton Area Chamber of Commerce led the Pledge of Allegiance to the U.S. Flag. announcements, and Council Activities, Council Member McCarty announced the following: April 20 – parking lot from 9 a.m. to 12 p.m.; April 25 – Arbor Day Celebration at the Vinton Library at 10:30 a.m.; April 26 – Vinton Dogwood Festival Concert at the Farmers Market at 6 p.m.; April 27 – Vinton Dogwood Festival from 10 a.m. to 4 p.m.; May 6 – Blood Drive at the War Memorial from 10 a.m. to 2 p.m.; and May 18 – Vinton History Museum Garage Sale. Council Member McCarty encouraged everyone to venues in the community and to follow the Town’s social media and website for more information. Council Member Mullins announced the following Council activities: April 4 – State of the Town Address; April 4 – Council Members McCarty and Mullins attended the Breast 2 10 – Council Members Liles and McCarty attended the Community Development Committee meeting; April 15 – attended the Finance Committee meeting. Under requests to postpone, add to, or change the order of the agenda, Town Manager Peters requested to add item requiring action, to consider the adoption of a Resolution submit and sign the necessary paperwork for the Trails Program (RTP) grant application for the Wolf Creek Greenway Restroom Facility Project. Council Member Liles made a motion to approve the Consent Agenda as presented; the motion was seconded by Council Member McCarty and carried by the following vote, with all members voting: Vote 5-0; Yeas (5) – Liles, McCarty, Mullins, Stovall, Grose; and Nays (0) – None. March 22, 2024, and the Regular Meeting of April 2, 2024. Under awards, introductions, presentations, and proclamations Rachel Nunley, Community Programs Supervisor of Marketing and Events. Mr. Peters commented on the two positions and what they entail. Council welcomed the two new members to the Town. Under awards, introductions, presentations, and proclamations, Angie Chewning and Kathryn Sowers, Executive Chamber of Commerce, Vinton Area Chamber. Ms. Chewning and Ms. Sowers commented that the Chamber started 2024 with a successful casino night with tons of positive feedback. The annual senior services expo was a hit, and many showed up. The State of the Town had one of the largest turnouts which showed that many people wanted to know what is happening in Vinton. There will be two golf tournaments. One is Market will start in the summer, with three bands scheduled for the first commented that the Chamber has h Lunch N Learn and will have four for the rest of the year. Ms. Chewning was on the radio to talk about Vinton. There are several after-hours scheduled for the year. Since January, the Chamber has gained 3 Council expressed appreciation for their hard work at the Chamber. Under awards, introductions, presentations, and proclamations, Kathryn Sowers, Secretary of the Committee, commented on the Committee and its dissolvement. The Committee was also known as Committee. Ms. Sowers commented that she was happy to turn over the accounts to the Town. Ms. Sowers commented that when the Committee first started, they were told there was no way they were going to raise $350,000.00 in donations proved those wrong and raised the money in five years. Members of the C appreciation for the other members, their hard work, and how the War Memorial Monument turned out. committee that he was also a part of. Mayor Grose next presented the appreciation to the committee members for all their hard work and dedication to the War Memorial and the Town. Under awards, introductions, presentations, and proclamations, Fayula Gordon commented on the Arbor Day Celebration at the Vinton Public Library on April 25 at 10:30 a.m. where they will present the prize to the winner of the Arbor Day Drawing Competition. Council Member Mullins presented the Arbor Day Proclamation to Ms. Gordon. Under awards, introductions, presentations, and proclamations, Rebecca Craft, Emergency Communications Manager with Roanoke County expressed appreciation towards Council for having her there for National Public Safety Telecommunicators Week. Vice Mayor Stovall presented the National Public Safety Telecommunicators Week Proclamation to Ms. Craft and expressed appreciation for all she does. Under items requiring action under the agenda, there was a motion to consider the adoption of a Resolution approving the 2024-2025 operating Television (RVTV) Committee. 4 Scott Ramsburg, Director at Roanoke Valley Television, commented on RVTV’s FY25 budget. Mr. Ramsburg commented that RVTV serves Roanoke County and the Town of Vinton. RVTV carried out 480 new projects last year. For the Town of Vinton, RVTV helps with promoting events, live streaming the State Address, drone photography, and more. Council Member Mullins and Marshall Stanley, Economic Development Specialist, are members of the RVTV Committee. operating request from the Town of Vinton is $25,614.00 of the FY25 budget. Council expressed appreciation towards RVTV and all that they do for the Town. Council Member Mullins approve the Resolution approving the 2024-2025 operating budget for the Roanoke Valley Regional Cable Television Committee seconded by Vice Mayor Stovall Vote 5-0; Yeas (5) – Stovall, Grose; Nays (0) – None. Approved Resolution No. 2590 approving the 2024-2025 operating budget for the Roanoke Valley Regional Cable Television Committee. Under items requiring action under the agenda, there was a motion to consider the adoption of a Resolution to create a designated account to hold proceeds allocated for enhancement, and promotion of this structure. Deputy Town Manager Sexton commented on the R will allow the Town to hold the remaining monies from the C received. Council Member McCarty approve the Resolution account to hold the remaining monies held by the grant proceeds allocated for maintenance, enhancement, and promotion of this structure; the motion was seconded by Council Member Liles, carried by the following roll call vote, with all members voting: Vote 5-0; Yeas (5) – Liles, McCarty, Mullins, Stovall, Grose; Nays (0) – None. Approved Resolution No. 2591 monies held by the dissolving Vinton/Roanoke future donations and grant proceeds allocated for the ongoing maintenance, enhancement, and promotion of this structure. 5 Under items requiring action under the agenda, there was a motion to consider the adoption of a Resolution authorizing the Town Council to accept the Roanoke Outside Foundation Project Outside Fund Grant in the amount of $4,500 with no match requirement. Fayula Gordon commented that the Town applied for the Roanoke Outside G received confirmation in March that the Town was awarded the grant. This grant will update the Wolf Creek Greenway parking lot and take boards from the Tinker Creek perimeter fencing. T came about with complaints from a few residents. There was a kickoff meeting on March 30 where staff came together on the decision process for the grant. The Public Works Department responsible for handling most of the project and it should be completed in around 2 months. Council Member Liles approve the Resolution Council to accept the amount of $4,500 with no match requirement; the motion was seconded by Council member Mullins, members voting: Vote 5-0; Yeas (5) – Liles, McCarty, Mullins, Stovall, Grose; Nays (0) – None. Approved Resolution No. 2592 authorizing the Town Council to accept the Roanoke Outside Foundation Project Outside Fund Grant in the amount of $4,500 with no match requirement. Under items requiring action under the agenda, there was a motion to consider the adoption of a Resolution submit and sign the necessary paperwork for the Trails Program (RTP) grant application for the Wolf Creek Greenway Restroom Facility Project. Anita McMillan commented that application is due May 7 by 4 p.m. applied for the points. The Town is applying again this year. This grant is just for the restroom facility on Wolf Creek Greenway. Manager to submit and sign the grant application. Council Member McCarty approve the Resolution Approved Resolution No. 2593 authorizing the Department of Conservation and Recreation’s 6 Recreational Trails Program (RTP) grant application for the Wolf Creek Greenway Restroom Facility Project.; the motion was seconded by Vice Mayor Stovall, carried by the following roll call vote, with all members voting: Vote 5-0; Yeas (5) – Liles, McCarty, Mullins, Stovall, Grose; Nays (0) – None. Greenway Restroom Facility Project. With regard to the nominations for the 2024 VML Policy Committees, the Town Clerk commented that Council was polled and provided the proposed slate of nominees and all indicated committee. Council Member Liles approve the Slate of Officers as presented; the motion was seconded by Council Member Mullins and carried by the following vote, with all members voting: Vote 5-0; Yeas (5) – Mullins, Stovall, Grose; Nays (0) – None. Slate of Officers as presented Under reports from committees, Mr. Sexton Committee meeting. Mr. Sexton commented on the signs that are being replaced and updated around Town. The Town will be keeping the signs and making them available to the public for purchase. The fall paving schedule that extended into spring is complete. The next streets that will be worked on include 8th Street, West Jackson Avenue, and West Lee Avenue improvements by the farmer’s market. Today, the Town sealed the parking lot in the back of the municipal building and will begin striping tomorrow and Thursday. The Town ordered a new refuse truck. There will be an announcement when it is delivered. On Pollard Street and Virginia Avenue, the Town ordered new infrastructure for the signal lights. One big change that will be happening is there will be a blinking yellow arrow from Virginia Avenue onto Pollard Street. In addition, there will be a blinking yellow arrow on Washington Avenue onto Bypass Road. The installation will be sometime over the summer. Mountain View Road pre-construction meeting is scheduled for tomorrow. The Town paid its part of the revenue sharing. South Pollard Street is still undergoing incidental repairs water line project. As that continues, the Town will announce as it is. The farmer’s market has a new pad that has been poured. The Vinton War Memorial playground trees have been removed. 7 and demolish the Flood Mitigation Hazard properties. Under reports from committees, Mr. Sexton reported on the April 15, 2024, Finance Committee meeting. Mr. Sexton commented on highlights of going out this week, and the real estate taxes are being printed and going out next week. Mr. Sexton commented on the financial statements for February 29, 2024. The Town usually sees cash flow more in the spring versus in the fall because well in a high-rate environment. starting to get reimbursements promptly for projects. Overall, the Town is doing well and should see more in the springtime. Council Member Liles approve the Financial Statements for February 29, 2024; the motion was seconded by Stovall and carried by the following vote, with all members voting: Vote 5-0; Yeas (5) – Liles, McCarty, Mullins, Stovall, Grose; Nays (0) – None. Approved the Financial Statements for February 29, 2024. Under reports from committees, Nathan McClung reported on the April 10 Community Development Committee meeting. Mr. McClung commented on the transportation updates. start after the school year is completed. Glade Creek Greenway Phase 2B has been delayed due to the issue of a cavern underneath the creek that what do to with the water line. Gus Nicks Boulevard and Hardy Road crosswalk projects will begin on May 6 and are scheduled for completion on August 6. Walnut Avenue bike/pedestrian project phase III is in the preliminary engineering stage. When VDOT is closer to a final de discussed. The project is about two to three years away from starting. April 30 from 5 p.m. to 7 p.m. at the War Memorial. Six trailers have Cedar Village and releases. the works with a contract signed with the company with whom the Town is working. present at the Dogwood Festival for any questions. 8 Council expressed appreciation for all the hard work being done. Town Manager Peters commented that the mural is near completion with about 1 day left. The Town will be having an unveiling to the public. The Dogwood Festival is coming up, and the committee has been working hard to get that going. Mayor Grose and Council Members commented that the State of the Town was a success. The playground Club was completed, and there is a crosswalk now. Council expressed excitement about Council welcomed Ms. Adkins and Ms. Nunley to the Town. Council Member Mullins made a motion to adjourn the meeting; the motion was seconded by Council Member Liles and carried by the following vote, with all members voting: Vote 5-0; Yeas (5) – Liles, McCarty, Mullins, Stovall, Grose; Nays (0) – APPROVED: _________________________________ Bradley E. Grose, Mayor ATTEST: _________________________________ Antonia Arias-Magallon, Town Clerk