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Home My WebLink About4/18/2023 - Regular1 MINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 6:00 P.M. ON TUESDAY, APRIL 18, 2023, IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA MEMBERS PRESENT: Bradley E. Grose, Mayor Michael W. Stovall, Vice Mayor Sabrina McCarty Laurie J. Mullins MEMBERS ABSENT: Keith N. Liles STAFF PRESENT: Pete Peters, Town Manager/Town Clerk Cody Sexton, Assistant Town Manager/Treasurer Antonia Arias-Magallon, Administrative Manager Jeremy Carroll, Town Attorney Fabricio Drumond, Police Chief Tim Lawless, Deputy Police Chief Andrew Keen, Finance Director Nathan McClung, Assistant Planning and Zoning Director Fayula Gordon, Associate Planner Mandie Baker, Executive Assistant William Holland, Community Services Officer Ginny Rhodes, Records Manager Justin Baker, Detective Officer Brandon Alterio, Sergeant Officer William Boyd, Corporal Officer Brandon Charlton, Corporal Officer Scott Hurt, Lieutenant The Mayor called the meeting to order at 6:00 p.m. The Administrative Manager called the roll with McCarty, Vice Mayor Stovall, and Mayor Grose present and Council Member Liles absent. After a Moment of Silence Deputy Police Chief Lawless led the Pledge of Allegiance to the U.S. Flag. announcements, Council Member McCarty announced the following: April 28 – Dogwood Festival from 6 p.m. to 9:30 p.m. – Vinton Farmer’s Market; April 29 – Dogwood Festival from 10 a.m. to 4 p.m. – Downtown Vinton; April 19 – Coffee with Cops at RND from 8:30 – 10:30 a.m. interested to visit one of our community' restaurants and entertainment venues Rosie’s, Lancerlot, Twin Creeks, Vinton Bowling, 2 at each venue’s website or social media. And for more information on everything happening in Vinton, please visit the IN Vinton Facebook page, and don’t forget to like and share. Under Council Member Activities, Council Member Mullins announced the following: April 10 – Mayor Grose and Vice Mayor Stovall, attended the Finance Committee Meeting; April 12 – Council Member McCarty attended the Community Development Committee Meeting; April 6 – Mayor McCarty, and Council Member Mullins, attended the State of the Town Address; April 13 – Council Member Mullins attend Meeting; April 18 – Manager Peters meeting. Vice Mayor Stovall made a motion to approve the Consent Agenda as presented; the motion was seconded by Council Member McCarty and voting: Vote 4-0; Yeas (4) – McCarty, Grose; Nays (0) – None; Absent (1) – Liles. Approved minutes of the Council Strategic Planning Retreat Meeting of March 24, 2023; approved minutes of the Regular Meeting of April 4, 2023; adopted Resolution No. 2545 appropriating funds in the amount of $18,859.00 received for scrap metal to the Public Works budget; adopted Resolution No. 2546 appropriating funds in the amount of $3,469.99 for the receipt of an insurance claim made on a Town Vehicle involved in an accident; adopted Resolution No. 2547 appropriating funds in the amount of $3,272.35 for the receipt of an insurance claim made on a Town vehicle involved in an accident. Under awards, introductions, presentations, and proclamations, Chief Drumond promotions to Corporal. Chief Drumond invited the officers' families to pin their badges photo. The Officers next shook the hands of the members on the dais. The next item on the agenda to consider was Chief Leadership Award to Sergeant and Officer of the Year to Detective Justin Baker. The Officers then shook the hands of the members 3 The next item on the agenda to consider, Fayula Gordon commented this is the Town’s 23rd year to celebrate Arbor Day. This year’s event will be on April 28th at 12:00 p.m. at the Herman L Horn Elementary School where they will plant 16 trees. Mayor Grose read the Proclamation. Lawless, Executive Assistant Mandie Baker, Records Manager Ginny Rhodes, Community Services Officer William Holland, Lieutenant Scott Hurt, and Detective Justin Baker gave the annual and 3rd quarter report for the Police Department. Each member reviewed a PowerPoint that showed each department’s statistics and reports. The PowerPoint will be available at the Town Clerk’s office as part of the permanent files record. adoption of a Resolution approving the 2023-2024 operating budget for the Roanoke Valley Regional Cable Television Committee Director of RVTV, reviewed the budget document that was provided in the Agenda Package. expressed appreciation towards RVTV. After comments from Council Member Mullins made a motion to adopt and Council Member McCarty seconded the motion, Vote 4-0; Yeas (4) – Grose; Nays (0) – None; Absent (1) – Liles. Adopted Resolution No. 2548 approving the 2023-2024 operating budget for the Roanoke Committee RVTV. The next item on the agenda was to consider adoption of a Resolution authorizing the renewal insurance coverage with The Local Choice Program for the contract year July 1, 2023, through June 30, 2024. Resources and Risk Management Donna Collins presented the resolution. Council Member McCarty adopt the Resolution as presented; the motion was seconded by Council Member Mullins and carried voting: Vote 4-0; Yeas (4) – McCarty, Grose; Nays (0) – None; Absent (1) – Adopted Resolution No. 2549 authorizing the renewal of the Town of Vinton Employees’ Local Choice Program for the contract year July 1, 2023, through June 30, 2024. 4 The Town Manager Peters first commented on the new message bulletin board in the lobby. Town personal property tax bills have been printed and mailed out and the real estate tax bills will be out next week. Stovall commented that it is important to try and get those paid. With regard to the nominations for the 2023 VML Policy Committees, the Administrative Manager commented that Council was polled and provided the proposed slate of nominees and all indicated they wanted to continue serving on the same committee. Vice Mayor Stovall made a motion to approve the Slate of Officers as presented; the motion was seconded by Council Member McCarty and voting: Vote 4-0; Yeas (4) – McCarty, Grose; Nays (0) – None; Absent (1) – Liles. Approved the 2023 VML Policy Committees Slate of Officers as presented Under reports from Council Committees, Mr. Keen first commented that the Finance Committee met on April 10, 2023. Mr. Keen discussed the Resolutions that were added under the April 18, 2023 Consent Agenda. Mr. Keen next commented that the Town has approved the FY2023-2024 over the financial statements for the February. The total cash is roughly $6 million and there is about $5.3 million total in investments split between three banking institutions. Council Member Mullins made a motion to approve the February 28, 2023, Financial Statement seconded by Council Member McCarty and voting: Vote 4-0; Yeas (4) – McCarty, Grose; Nays (0) – None; Absent (1) – Liles. Approved the February 28, 2023, Financial Statement Mr. McClung first commented on the Community Development Committee meeting that was held on April 12, 2023. 5 prevent road deployments or improper parking of electric scooters. Package. Historic District. There are a lot of ways that the Town can develop a historic district. The Virginia State Code does not allow you to have a sign with the label drugs when there is not a pharmacy. The Town is looking at all options to preserve Vinton’s historic parts Town is looking to investigate all the incentives of having a historic district. Road Corridor Study and w private property owners regarding the road work. The Town is looking at options to create a different route for better traffic and pedestrian safety. Mr. McClung announced the following: April 28 – Arbor Day Event; May 10 – Roanoke Regional Housing Network Housing Symposium; May 25 – DAR Recycled Bench Dedication. Vice Mayor Stovall congratulated the Mayor on the State of the Town Address. Council Member Department. Council Member McCarty expressed information they provided. Mayor Grose thanked staff for their work done for the State of the Town. Mayor Grose expressed Grose commented on the passing of a long-time resident of Vinton, Virginia, Mr. Darrell English. The next item on the agenda was a request to convene in a Closed Meeting, Pursuant to § 2.2- amended, for discussion of the appointment of the Town Attorney. Council Member Mullins made a motion to convene in Closed Session; the motion was seconded by Council Member McCarty and voting: Vote 4-0; Yeas (4) – McCarty, Grose; Nays (0) – None; Absent (1) - Liles. Council went into Closed Session at 8:19 p.m. 6 At 8:35 p.m., the regular meeting reconvened, and the Certification that the Closed Meeting was held in accordance with State Code requirements was approved on motion by Council Member McCarty; seconded by Council Member Mullins and carried voting: Vote 4-0; Yeas (4) – McCarty, Grose; Nays (0) – None; Absent (1) – Liles. Council Member McCarty made a motion to adjourn the meeting; the motion was seconded by Council Member Mullins and following vote, with all members voting: Vote 4-0; Yeas (4) – Mullins, Stovall, McCarty, Grose; Nays (0) – None; Absent (1) – Liles. The meeting was adjourned at 8:36 p.m. Meeting adjourned at 8:37 p.m. Mr. Sexton commented on the PTO plan that was put in 18 months ago. This will be the first year that some PTO balances need to be brought down to the maximum allowable limits. The Town is looking at an option to give employees with the option to buy out their PTO depending on how much PTO they have and will have left over. Mr. Keen commented that the VRSA rates remain. raise, and the Town is discussing whether to give the 7% instead of the 5% raise in the next Fiscal Year to match what the County provided for their staff. Town Manager Peters commented on the Capital reviewed a PowerPoint that will be available at the Town Clerks’ Office as part of the Permanent files record. Communications, and Police. that will be built where the pool is. The Town has not come up with an exact plan, but the process will be set in phases. The Town is currently looking at options on what to build. 7 Mayor Grose and Council Members commented on purchasing a one- commented that if the Town were to purchase the truck, the Town would not change the routes until the new calendar was to come out. Mayor Grose commented on looking at projects such as the sidewalks, traffic signal replacements, project. Town Manager Peters commented there meeting for the Wolf Creek project. The Council discussed options of what the Towns work on traffic signals, sidewalk construction, Wolf Creek, and Gateway Signs. The Work Session adjourned at 7:14 p.m. APPROVED: _________________________________ Bradley E. Grose, Mayor ATTEST: _________________________________ Richard W. Peters, Jr., Town Clerk