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HomeMy WebLinkAbout4/19/2022 - Regular1 MINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 6:00 P.M. ON TUESDAY, APRIL 19, 2022, IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA MEMBERS PRESENT: Bradley E. Grose, Mayor Sabrina McCarty, Vice Mayor Laurie J. Mullins Michael W. Stovall MEMBERS ABSENT: Keith N. Liles STAFF PRESENT: Pete Peters, Town Manager Cody Sexton, Assistant Town Manager Susan N. Johnson, Executive Assistant/Town Clerk Jeremy Carroll, Town Attorney Fabricio Drumond, Police Chief Donna Collins, Human Resources/Risk Management Director Anita McMillan, Planning & Zoning Director Chasity Barbour, Community Programs and Facilities Director The Mayor called the meeting to order at 6:00 p.m. The Town Clerk called the roll with Council Member Mullins, Council Member Stovall, Vice Mayor McCarty and Mayor Grose present. Council Member Liles was absent. Roll call After a Moment of Silence, Council Member Stovall led the Pledge of Allegiance to the U.S. Flag. announcements, Vice Mayor McCarty announced the following: April 28-May 1 - Dogwood Festival - Carnival at Billy Byrd field, April 29 – 6:00-10:00 p.m. The Pizzazz Band – Farmers’ Market Stage; April 30 – 10:00 a.m.-4:00 p.m. - arts, crafts and car show; crowning of the Queen at 12 noon - Municipal Building and the parade at 2:30 p.m. Vice Mayor McCarty made a motion to approve the Consent Agenda as presented; the motion was seconded by Council Member Mullins and carried Vote 4-0; Yeas (4) – Mullins, Stovall, McCarty, Grose; Nays (0) – None; Absent (1) - Liles. Approved minutes of the Regular Meeting of April 5, 2022; adopted Resolution No. 2489 amount of $387,579.00 within the Grant Fund Manager and associated operating expenses for a three-year period Under awards, introductions, presentations and proclamations, Chief Drumond Lawless recognized the recipients of the 2021 2 Life Saving – Officer Brandon Settles; Certificate of Excellence – Officer Andrew O’Conner; Traffic Safety and Enforcement - Shively; DUI and Drug Safety - Jeremy Shrewsbury; Leadership and Officer of the Year – Sergeant Silas Chapman recipients except Acting Sergeant Shrewsbury were present at the meeting. The Town Manager made brief comments and introduced Jamie Hurt, the new Manager. After comments from Mayor and Council welcomed him to the Town. The next item under awards, introductions, presentations and proclamations was a proclamation Telecommunications Week. Bill Hunter, Roanoke County Information Technology, made brief comments following which Council Member Stovall read the Proclamation. The second proclamation was for Arbor Day. Anita McMillan commented this is the Town’s 22nd year to celebrate Arbor Day. This year’s event will be on April 29th at 10:00 a.m. at the Vinton Library Proclamation. Drinking Water Week. Vice Mayor McCarty read the Proclamation. The next item on the agenda was to consider adoption of a Resolution approving the 2022-2023 operating budget for the Roanoke Valley Regional Cable Television Committee. Scott Ramsburg first commented on the purpose of RVTV and some of Town. RVTV’s annual operating budget is shared by the three sponsoring localities, City of Roanoke, Roanoke County and the Town of Vinton based on US Census Population Data and is offset by the Communications Sales and Use Tax and EG fees from local communications providers. The $19,117, which represents four percent of the total RVTV budget of $477,934.00. 3 After comments from Council Member Mullins, Vice Mayor McCarty, Town Clerk and Mayor, Council Member Mullins made a motion to adopt the Resolution as seconded by Vice Mayor McCarty and carried by the foll Vote 4-0; Yeas (4) – Grose; Nays (0) – None; Absent (1) - Liles. Adopted Resolution No. 2490 approving the 2022-2023 operating budget for the Roanoke Valley Regional Cable Television Committee The next item on the agenda was to consider adoption of a Resolution approving the 2022-2023 operating budget of the Roanoke Valley Resource Authority construction at the Tinker Creek Transfer Station is slated to be completed in May make the operations more efficient and user- friendly. Since the operational changes have been made, the revenues are u operating expenses are down $1 million. They have and anticipate reducing through attrition. The Mayor asked how long the Smith Gap Landfill would last. responded there have 34 years of permitting and to date they have only used approximately 60 of the 1, 200 acres. There is well over 100 years of reliance on landfills. Council Member Stovall adopt the Resolution as presented; the motion was seconded by Council Member Mullins and carried voting: Vote 4-0; Yeas (4) – McCarty, Grose; Nays (0) – None; Absent (1) - Liles. The Town Manager expressed appreciation to Mr. Miles and his staff for allowing the Town to Station. Adopted Resolution No. 2491 approving the 2022-2023 operating budget of the Roanoke Valley Resource Authority The next item on the agenda was to consider adoption of a Resolution authorizing the renewal of Program for the contract year July 1, 2022 through June 30, 2023 this year the Town received an 8% increase to the 4 increase and there will be no change to the employees’ premiums for FY2023. The Key Advantage 500 Plan and the Key Advantage 1000 will still be offered changes to the coverages. Vice Mayor McCarty made a motion to adopt the Resolution as presented seconded by Council Member Mullins and carried voting: Vote 4-0; Yeas (4) – McCarty, Grose; Nays (0) – None; Absent (1) - Liles. Adopted Resolution No. 2492 authorizing the renewal of the Town of Vinton Employees’ Local Choice Program for the contract year July 1, 2022 through June 30, 2023 The next item on the agenda was to consider adoption of a Resolution appropriating funds from the Grant Fund Revenue Account Development Account (VIDA) Program. The Town Manager commented that in 2019 the Town received a $200,000 grant from the Department of Advancement Foundation. There were a couple of delays due to COVID, but the P approaching its completion in early May. The last of the funding in the amount of $53,800 needs to be rolled forward to the current FY2022 budget. Council Member Mullins adopt the Resolution as presented; the motion was seconded by Council Member Stovall and carried voting: Vote 4-0; Yeas (4) – McCarty, Grose; Nays (0) – None; Absent (1) - Liles. Adopted Resolution No. 2493 appropriating funds from the Grant Fund Revenue Account to the Grant Fund Expenditure Account in the Program The Town Manager commented that through the operating budget and some additional appropriations that Council has approved, there is approximately $1 million available for paving Once the paving schedule is advise our citizens of the specific locations where we will be paving. With regard to Mountain View Road, it is important to know that we will be doing a significant patch on some of the worse sections until appropriately rebuild the road. Capital Improvement Plan ((CIP), we have allocated funding to do the engineering design 5 determine how bad the road condition was as far as the substructure. That has been completed and we now know what conditions exist design this year will set us up appropriately for the next following year when the Virginia Department of Transportation (VDOT) grant becomes available for actual construction. We have already set aside over $500,000 of our match in the CIP and will allocate some additional match in future years. Under appointments to Boards/Commissions/ Committees, Andrew “Ty” Braxton resigned from the Planning Commission effective September 3, 2021 and Jonathan McCoy has submitted an application to complete Mr. Braxton’s unexpired term ending June 1, 2024. Council was polled and provided a copy of Mr. McCoy’s application him. Council Member Mullins made a motion to appoint Jonathan McCoy to an beginning April 19, 2022 and ending June 1, 2024; the Stovall and carried by the following vote, with all members voting: Vote 4-0; Yeas (4) – Mullins, Stovall, McCarty, Grose; Nays (0) – None; Absent (1) - Liles. Following the vote, Mr. McCoy made brief comments. Appointed Jonathan McCoy to the Planning Commission to an unexpired term beginning April 19, 2022 and ending June 1, 2024 With regard to the nominations for the 2022 VML commented that Council was polled and provided the proposed slate of officers and all indicated they committee. Vice Mayor McCarty made a motion to approve the Slate of Officers as presented; the motion was seconded by Council Member Mullins and carried Vote 4-0; Yeas (4) – Grose; Nays (0) – None; Absent (1) – Liles. Approved the 2022 VML Policy Committees Slate of Officers as presented Under reports from Council Committees, Cody Sexton Committee met on April 11, 2022. The Committee reviewed the item that was under the Consent Agenda. With regard to the February 2022 Financial Report 6 cash on hand is approximately $10.3 million. This is a material change from the January report because we begin to receive payments for business license taxes which are due March 1st Our largest collections of personal property taxes in May and the first half of real estate taxes in June will increase our cash position again. Restricted cash is a $4.5 million and investments are at $3.3 million. The General Fund and Utility fund are still in a very good position. As of February, the revenues in the under budget. $65,268 above where we would expect them to be and most of this is attributable to water and sewer collections. Expenditures are $417,631 less than stable throughout the rest of the year. We have two billings coming up, our normal 60-day billing in May and a catch- approximately 40-45 days due to the transition of the Utility System to the Water Authority. The Grant, Capital, and Stormwater Funds that mainly operate on a reimbursement basis are running strong and are dependent upon when the projects actually get started. Council Member Stovall made a motion to approve the February 28, 2022 as presented; the motion was seconded by Vice Mayor McCarty and carried by the following vote, with all members voting: Vote 5-0; Yeas (5) – Liles, Mullins, Stovall, McCarty, Grose; Nays (0) – None. Mr. Sexton next gave a very brief update to the Committee on the progress of the FY2023 budget. The Planning Commission will be reviewing the FY2023 CIP on scheduled Work Session at an upcoming meeting. Report Mr. Sexton next gave the report on the Public Works Committee, which met on April 13, 2022. rd 7 Virginia and PFG signals are completed. Last Friday the quotes were due for the Hardy/Bypass, Hardy/Niagara and Hardy/Vinyard signals. Those will be the corridor with the exception of Virginia/Pollard which is proposed to be handled through the hotel development project. we will be able to move forward with coordinating those signals for better traffic flow. With regard to the Hardy Road streetlights, we are waiting for AEP The Town Manager gave paving. With regard to the meter project, 80% of commercial meters and meters have been completed. The project will not Authority on July 1st closely with them in the process. The 3rd Street Pump Station is still on hold while we work with the Roanoke County to get all of the permitting straight, but completed this Fall. The Town Manager gave the update on Mountain View Road. With regard to the Garthright Bridge, some basic minimal repairs on the bridge to help extend the life inspectors. We are finalizing the bid package for Summer or early Fall. Council Members in continuing the focus on a Vinton restaurant each meeting commented on the food at Rosie’s and Our Daily Bread and commented on the and Arbor Day. The Mayor commented on the relocation of the Vinton Chamber Offices to Lee Avenue, the recent Relay for Life Survivor Dinner at the War Memorial and the Clean Valley Pop-Up. Vice Mayor McCarty made a motion to adjourn the meeting; the motion was seconded by Council Member Mullins and carried by the following vote, with all members voting: Vote 4-0; Yeas (4) – Mullins, Stovall, McCarty, Grose; Nays (0) – None; Absent (1) - Liles. The meeting was adjourned at 8 APPROVED: Bradley E. Grose, Mayor ATTEST: _________________________________ Susan N. Johnson, CMC, Town Clerk