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HomeMy WebLinkAbout8/21/2012 - RegularA -A- MEMBERS PRESENT: Bradley E. Grose, Mayor William W. Nance, Vice Mayor 1. Douglas Adams, Jr. Robert R. Altice F*-Tafoyff,* STAFF PRESENT: Christopher S. Lawrence, Town Manager Susan N. Johnson, Town Clerk Elizabeth Dillon, Town Attorney Gary Woodson, Public Works Director Ben Cook, Police Chief Stephanie Dearing, Human Resources Director Mary Beth Layman, Special Programs Director Kevin Kipp, Facility Manager — War Memorial Joey Hiner, Assistant Public Works Director Chief Cook made brief comments on the Commonwealth rd i7an Public Safety Memorial that is being built at Darden Garden on Richmond's Capitol Square. The Commonwealth is asking that localities purchase bricks to help with the funding and the Governor is allowing localities to use DCJS Forfeiture Funds. He intends to list the Police, Fire and Rescue Departments on the brick and the cost will be $2,500.00. Vice Mayor Nance asked if there would be an issue of using asset forfeiture funds for both the Memorial and the K-9 Unit. Chief Cook responded that they are using state funds for the brick and federal funds for the K-9 Unit. Vice Mayor Nance asked about a shortfall in funds for ammunition in previous years and is there flexibility at this time to use these funds and Chief Cook responded yes. The Town Manager advised that the item will be placed on a future agenda for Council action. Chief Cook next briefed Council on the new K-9 Unit for the Police Department He commented on the necessity of the program as a valuable tool for law enforcement, the first element being to search for narcotics and the second to conduct searches for people. Officer Foutz, who will handle the K-9 Unit has researched four kennels and recommends purchasing a dog from the Shallow Creek Kennels in Sharpsville, Pennsylvania. The cost will be $6,500.00 which provides a guarantee that if a dog has a genetic defect or does not respond to training, they will replace it at no cost. Gary Woodson next briefed Council on the project replace the Montgomery Village pressure reduci valve and vault This itern was on last year's budget, b the bid process was not completed by the end of the fisc year. The bids came in and the low bidder was E. C. Pa Company, Inc. at $24,950.00. Mr. Woodson received call from the owner • E. C. Pace this afternoon indicati that he needed to withdraw his bid because he did n include the replacement of the entire vault only t replacement of the lid. OQ Mr. Woodson then contacted the second lowest bidder, S. J. Conner & Sons, Inc. at a cost of $31,750.00, which is still lower than the budgeted amount. The recommendation is to proceed with the project with S. J. Conner. Vice Mayor Nance commented that last year Council authorized two smaller of the two projects. Mr. Woodson responded it is the larger. Vice Mayor Nance then asked how much money did we originally set aside and the response from the Town Manager was $44,000.00. This bid is still below the budgeted amount. The other one on Feather Road is a separate project at an approximate cost of $9,000.00. Mr. Woodson commented that they plan to start the process for that project and then bring back to Council. The Town Manager commented that these funds are not currently in the budget. Last year's budget ended with $53,000.00 that we did not spend and it carried over into this year's budget. Mary Beth Layman made comments on the SNAP/EBT Program at the Farmers' Market The Town has been approved to participate in this program. A $3,00000 undesignated donation from an anonymous donor and a $250.00 undesignated donation from Member One Credit Union will be used for the implementation of the Program. The Town will have to purchase two types of tokens. One type will be used by the EBT customers and another type by regular customers. The Program operates through a for the purchase of tokens. The purpose of the program is to supplement food budgets and some prepared foods can be purchased. Ms. Layman indicated that she intends to use the donated funds to provide a 50% match for SNAP customers and for staff to operate the EBT machine. In the beginning, the program will be available one day a week. Vendors will be reimbursed by the Town for the token purchases and the Finance Department has endorsed and will assist with the program. Information will be distributed at Manna Ministries, Charity Cottage, Vinton Library and other venues. prouaDij get Yne; customers. ki Ms. Layman mentioned that the logo the Farmers' Market has been using this past year was designed by Jeana Aaron, former employee. The monthly fees of the EBT are covered by the State and the machine, valued at $1,200 is being provided by the Department of Social Services. R M ATM W1 E E, RI I in, The Mayor called the regular meeting to order at 7:00 Roll Call p.m. The Town Clerk called the roll with Council Member Adams, Council Member Altice, Vice Mayor Nance, and Mayor Grose present. Council Member Hare was absent. After a Moment of Silence, Mr. Altice led the Pledge of Allegiance to the U.S. Flag. Vice Mayor Nance made a motion to approve the Approved minutes of Council consent agenda as presented; the motion was seconded Regular Meetings of July 3, 2012 by Mr. Altice and carried by the following vote, with all and July 17, 2012; adopted members voting: Vote 4-0; Yeas (4) — Adams, Altice, Resolution No. 1979 reappointing Nance, Grose; Nays (0) — None; AbsentBeth Layman to the Roanoke Valley Television Committee-, adopted Resolution No. 1980 authorizing the Town Treasurer to destroy personal property and real estate paid tax tickets for the years 2005 through 2007. Vice Mayor Nance read a letter from Chief Coco naming Officer Brandon Hill as Officer of the month11. August. The Mayor read a Proclamation recognizing Sergeant Gregory Scott Jones who has been called to active duty with the United States Army National Guard and a Proclamation recognizing Officer Zachary Hurt who has been called to active duty with the United States Army Reserve. Both Proclamations were given to Chief Cook for delivery to Sgt. Jones and Officer Hurt. The Town Manager introduced Kevin Kipp, our new War Memorial FacI14 Manager. Mr. Kipp made brief comments and the Mayor and Council welcomed him to the Tows. !11 No I further research. The Town Manager commented that other localities do have formal deer culling programs through their Police Departments, He suggested trying to gather some data that will show the extent of property damage and vehicle damage by deer to see if it is a public problem that rises to government action. A lot of damage is never reported, but if citizens would let us know, perhaps we can track it better. Vice Mayor Nance Ms. Layman announced the Town's participation in The Blue Ridge Veterans Celebration. A 6-K Run Walk will be held on September 9, 2012 at Wasena Park with registration beginning at 8:00 a.m. The event proceeds will support the Virginia Wounded Warrior Program and Military Family Support Centers, Inc. and a Patrick County native, J. B. Kerns, a Marine and triple amputee. Also, on Veterans Day weekend, the War Memorial will be the site of a picnic and more information will be forthcoming. The next item on the agenda was a Resolution appropriating $10,500.00 from the ATF Forfeiture fund t*j; 3VGUI! ir-OW-C.3 U�i the K-9 Program. After brief comments from Chief Cook, Mr. Altice made a motion to approve the Resolution as presented; the motion was seconded by Mr. Adams and carried by the following roll call vote, with all members voting: Vote 4-0; Yeas (4) — Adams, Affice, Nance, Grose; None; Absent The next item on the agenda was a Resolution re - appropriating $2,000.00 received from the Foundation for Roanoke Valley, Melva P. Jones Fund for Music and Art to underwrite the costs for an intern at the Vinton Municipal Pool for the summer. Mary Beth Layman commented that she had two interns this summer, '- D. - and Brittany Rodriguez. These ladies handled the concession stand at the pool which involved coordinating all the volunteers and the community dinners, and the purchasing, pickup and stocking of products. 0 prfur-, MIT would pull together some idea of what to do. Vice Mayor Nance indicated we could do both and the Mayor and Mr. Altice agreed. Before the Resolution was adopted, Mr. Thompson, Finance Director/Treasurer, indicated that the fiscal year mentioned needs to be changed from "2012" to "2013". Vice Mayor Nance made a motion to approve the Resolution as corrected; the motion was seconded by Mr. -Adams and carried by the following roll call vote, with all members voting: Vote 4-0; Yeas (4) — Adams, Altice, Nance, Grose; Nays (0) — None; Absent The next item on the agenda was a Resolution Adopted Resolution No. 1983 appropriating funds in the amount of $1,785.00 appropriating funds in the amount received through the VML Insurance Programs Risk of $1,785.00 received through the Management Safety Grant Program to the Fire & EMS VML Insurance Programs Risk budget. Stephanie Dearing, Human Resources Director, Management Safety Grant indicated that these funds were used to purchase a Program to the Fire & EMS budget portable wireless mobile computer for the Career Fire Truck, Mr. Altice made a motion to approve the Resolution as presented; the motion was seconded by Vice Mayor Nance and carried by the following roll call vote, with all member's voting: Vote 4-0; Yeas (4) — Adams, Altice, Nance, Grose; Nays, (0) — None; Absent The Mayor again mentioned the Veterans Day Picnic and hoped we had good attendance. He complimented two police officers who were helping a citizen several nights ago, Vice Mayor Nance briefly reviewed the financial report for June 2012. The Finance Committee met and reviewed three main items. One is the contract for the lease of the nine (9) police vehicles that will carry over into the e budget year and we will need to be aware of that in preparing the budget for that year. The Committee recommends that we authorize the Town Manager to execute the contract with the leasing company. The next item was review of the Financial Report for the end of the year. It was a very good year and we ended up with 0 The third item discussed was the Utility Billing Ordinan-"- to create a utility deposit and the Committee recommen that we place it back on the Council agenda for actio Vice Mayor Nance moved that the financial report approved as presented; the motion was seconded by Altice. Mr. Thompson indicated that this is an unaudit report. The motion carried by the following vote, with members voting: Vote 4-0- Yeas (4) — Adams, Altic Nance, Grose; Nays (0) — N'�ne; Absent Altice commented that he was glad we were able to pla - funds back in the rainy day account. Comments from Council: Mr. Adams complimented Public Works on their quick response to a citizen complaint about weeds on some of the streets. The Town Manager reminded Council that the Public Works Committee will meet tomorrow, August 22, 2012, at 3:00 p.m. EST: Susan N. Johnson, V8wn hCleTV� AP70VED: C�P Bradley E. Wse, Mayor 0