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Home My WebLink About8/17/2021 - Regular1 MINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 6:00 P.M. ON TUESDAY, AUGUST 17, 2021, IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA MEMBERS PRESENT: Bradley E. Grose, Mayor Keith N. Liles Laurie J. Mullins Michael W. Stovall MEMBERS ABSENT: Sabrina McCarty, Vice Mayor STAFF PRESENT: Pete Peters, Town Manager Cody Sexton, Assistant Town Manager Susan N. Johnson, Executive Assistant/Town Clerk Jeremy Carroll, Town Attorney Anne Cantrell, Finance Director/Treasurer Fabricio Drumond, Police Chief Anita McMillan, Planning & Zoning Director Donna Collins, Human Resources/Risk Management Director William Herndon, Public Works Director The Mayor called the regular meeting to order at 6 Council Member Stovall present. Vice Mayor McCarty was absent Roll call After a Moment of Silence, Cody Sexton led the Pledge of Allegiance to the U.S. Flag. Under upcoming community events/ announcements, Council Member Liles announced the following: August 20 - National Lemonade Day; August 21 – 2-5:00 p.m. - Summer - Lancerlot Sports Complex; August 28 - 7-10:00 p.m. – Common Ground – Farmers’ Market; September 6 – Labor Day – Trash/Recycling pick up for Monday and Tuesday will be on Tuesday. Council Member Stovall asked for a clarification concerning a Board appointment. The Town Clerk and the Board appointment would be f Roanoke Valley-Alleghany Regional Commission. Council Member Mullins made a motion to adopt the Consent Agenda as presented; the motion was seconded by Council Member Liles and 2 carried by the following roll call vote, with all members voting: Vote 4-0; Yeas (4) – Liles, Mullins, Stovall, Grose; Nays (0) – None; Absent (1) - McCarty. Meeting of July 6, 2021 and minutes of the Regular Council Meeting of July 20, 2021 Under awards, introductions, presentations and proclamations, Anne Cantrell made brief comments Financial Analyst in the Finance Department. The next item was the Certificate of Achievement for Excellence in Financial Reporting for Fiscal Year Ended June 30, 2020 the Treasurer/Finance Department. commented this is the 26th Officers Ass comments. She next recognized Lydia Verdillo, the Assistant Finance Director, who was also present. The next item on the agenda was the public opening of bids for the granting of two easements to Roanoke Gas Company under, through and across 2121 and 2131 Cardinal Park Drive (Tax ID No. 071.07-03-04.00-000 and 071.11-01-01.00-0000) (“Property”) in the Town of Vinton, Virginia. The Mayor asked the Town Clerk to open and read any bids that were received for the granting of the two easements. The received from Roanoke Gas Company for the two referenced easements. The Mayor next asked if there were any other persons desiring to submit a bid at this time. There the Mayor commented that Council will now Ordinance to grant the two easements to Roanoke Gas Company. The next item on the agenda was a Public Hearing to consider public comments concerning easements to Roanoke Gas Company to construct, install, operate, repair, replace, and maintain a gas 3 under, through and across 2121 and 2131 Cardinal Park Drive (Tax ID No. 071.07-03-04.00- 071.11-01-01.00-0000) (“Property”) Business Center. Hearing at 6:13 p.m. The Town Attorney commented Code for granting an easement over Town-owned property. Council can now consider the bid or bids Council feels appro easement is to run gas lines across property that is owned jointly by the Town and Roanoke County in neighborhood on the far side. There was only one bid and that bid is to be considered during the Public Hearing. was closed at 6:14 p.m. The Town Clerk made a correction to the Ordinance Virginia” in the first paragraph. Council Member Liles made a motion to adopt the Ordinance as revised; the motion was seconded by Council Member Stovall Vote 4-0; Yeas (4) – Liles, Mullins, Stovall, Grose; Nays (0) – None; Absent (1) - McCarty. Public Hearing opened Public Hearing closed Adopted Ordinance No. 1037, as revised, Roanoke Gas Company to construct, install, operate, repair, replace, and maintain a gas therewith) over, under, through and across 2121 and 2131 Cardinal Park Drive (Tax ID No. 071.07-03-04.00-000 and 071.11-01- 01.00-0000) (“Property”) The next item on the agenda was a briefing on updated Emergency Operations Plan (EOP) for the Town of Vinton. Bo Herndon first commented the current EOP was approved by Council in 2018 and updated in 2020. In January of 2022, the EOP will be reviewed and updated and Council for approval in June of 2022. Mr. Herndon next commented on the generator that has been installed at the War serve as the Town’s primary shelter. Lynn Haven Baptist Church and Vinton Baptist Church serve as back- capacity due to COVID- generator that can pump water into all of our seven water tanks, which can refueling. There is also a generator at each of the three pump stations that transfer the wastewater to 4 The 3rd Street generator services the Public Works Building and the pump house located at the Municipal Building. All generators are serviced every three months. Member Liles asked how the citizens responded that in the past with the assistance of the Police Department, neighborhoods and used an intercom system and also used the Senior Van to transport individuals to the War Memorial. If our shelters capacitated, residents can be directed to The Red Cross. Chief Drumond also the ROCO Alert is available for residents. The next item on the agenda was a briefing on the proposed purchase of the necessary portions of Town’s West Limits. Anita McMillan first pedestrian accommodations. In order to construct the proposed improvements, additional rights-of- with two separate property owners— Company, Inc. which includes Bob’s Restaurant, the Viking Fence Office building and storage lot and several occasions and have made an offer for the also been in discussion with Norfolk Southern and has been advised that they easement, but a licensing agreement. Ms. McMillan next commented that the ma be brought back to Council at their next meeting to approve the funds to purchase the three rights-of- way and the cost of the Norfolk Southern. Ms. McMillan further cost went from $1.4 million to $1.6 million. She then Member Stovall who serve on the Roanoke Valley 5 and commented that in May of 2020 the RVTPO approved additional funding of $200,000 for the project to move forward. Avenue, the Town Manager commented that a 10- foot wide shared-use path will be constructed on the side with Viking Fence and Bob’s, but on the Cargill side there will be sidewalk. There is already sufficient right-of- The next item on the agenda was a briefing on proposed new Grant Policies and Procedures Anne Cantrell amount of federal grant funding, Staff has prepared a Grant Policies and Procedures for Council’s consideration. The purpose of the P Town’s risk of non-compliance an procedures contained in the Policy. The next item on the agenda was to consider adoption of a Resolution Manager to exec Understanding (MOU) Roanoke County for support from Roanoke County for the Vinton/East County Hotel Project. The Town Manager similar to the one for Vinyard Station and Gish Mill. This up to $30,000 of building permit fees. It is expected to generate approximately $150,000 annually and the cap of the reimbursement is $450,000 over the three-year period not including the $30,000. 27, 2021 meeting. Loope, the Roanoke Development Department, support of the Town’s projects. It would not possible without their support and in all three cases the reimbursement funds will 6 infrastructure, aesthetics and functionality of the three projects. Council Member Stovall made a motion to adopt the Resolution as presented; the motion was seconded by Council Member Liles following roll call Vote 4-0; Yeas (4) – Liles, Mullins, Stovall, Grose; Nays (0) – None; Absent (1) - McCarty. Adopted Resolution No. 2448 authorizing the Town and Roanoke County for support County Hotel Project The next item on the agenda was to consider adoption of a Resolution Representative positions, approving changes to the restoration of an additional Police Officer I position Cody Sexton commented that on July 20, 2021 two Public Hearings were held to amend the FY 2021- 2022 budget and appropriate funding from the American Rescue Plan Act of 2021 (ARPA) grant in order to fund the Capital Projects Manager, Utility Clerk and the restored position of Police Officer I. Due to staff position, it has also need to create a Customer Service Representative position as well in the Finance Department. The Resol addresses all of these positions and gives permission to the Town Manager to classify the However, the not bind Staff to immediately fill them or fill them at all, but will allow Town Staff Council to fill the positions as they align departments. position, the addition to having a Capital Improvement Plan, the ARPA grant additional projects. Staff is waiting on the we move forward. Council Member Mullins seconded by Council Member Liles and carried by Adopted Resolution No. 2449 creating Capital Projects Manager, Utility Clerk, and positions, approving changes to the FY2022 7 Vote 4-0; Yeas (4) – Liles, Mullins, Stovall, Grose; Nays (0) – None; Absent (1) - McCarty. position Under Appointments to Boards/Commissions/ Committees, Council Member Stovall alternate member for Mayor Grose on the Roanoke Valley-Alleghany Regional Commission 2024 and Cody Sexton as an alternate member for Richard W. Peters for a term beginning August 17, 2021 and ending June 30, 2022; the motion was seconded by Council Member Mullins and carried by the following vote, with all members voting: Vote 4-0; Yeas (4) – Liles, Mullins, Stovall, Grose; Nays (0) – None; Absent (1) - McCarty. Council Member Mullins made a motion to Regional Cable TV Committee for a new three-year August 31, 2024; the motion was seconded by Council Member Stovall following vote, with all members voting: Vote 4-0; Yeas (4) – Liles, Mullins, Stovall, Grose; Nays (0) – None; Absent (1) - McCarty. Appointed Roanoke Valley- Commission August 17, 2021 and ending June 30, 2022 Reappointed Ray Sandifer to the Roanoke Valley Regional Cable TV Committee for a new three-year term beginning September 1, 2021 and ending August 31, 2024 Under reports from Council Committees, Anne Committee which met on August 9 Cantrell commented that the which at this time shows a great financial snapshot with a close to zero dollar revenue and expenditure in the General Fund. As of June 29th, the expenditures over revenue was $41.00. The Grant which is expected for reimbursable grants; the $433,000; the Capital Fund had net $949,000, which 2022 and the Stormwater Fund had a net revenue rolled forward for a grant match. The final report will be brought to Council for approval after the audit. The Committee reviewed the Grant Policy and the Walnut Avenue Right-of-Way Acquisition items that were on the agend legislative update on the State ARPA spending and 8 Waivers and approved a June Budget Transfer. The next Committee meeting with be September 27th at 2:00 p.m. Council made comments on the upcoming Macado’s Dog Days of Summer at Lancerlot and Meeting for the Vinton Zoning Ordinance Update on September 9th Center from 4-5:00 p.m. and 5:30-6:30 p.m. The Mayor made comments on the ribbon cutting for the Bank of Botetourt on August 19th at 9:30 a.m. with an open house to follow, the success of the National Night Out Event on August 3rd and the “A Penny for Your Thoughts” event. Council Member Liles made a motion to adjourn the meeting; the motion was seconded by Council Member Mullins and carried by the following vote, with all members voting: Vote 4-0; Yeas (4) – Liles, Mullins, Stovall, Grose; Nays (0) – None; Absent (1) APPROVED: Bradley E. Grose, Mayor ATTEST: ______________________________ Susan N. Johnson, CMC, Town Clerk