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HomeMy WebLinkAbout8/19/2014 - RegularITIINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 6:00 P — ON TUESDAY, AUGUST 19, 2014, IN THE COUNCIL CHAMBERS OF THE VINT61 MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTO VIRGINIA. MEMBERS PRESENT: Bradley E. Grose, Mayor Matthew S. Hare, Vice Mayor 1. Douglas Adams, Jr. William W. Nance Sabrina M. Weeks STAFF PRESENT: Christopher S. Lawrence, Town Manager Elizabeth Dillon, Town Attorney Susan N. Johnson, Town Clerk Gary Woodson, Public Works Director Ben Cook, Police Chief Anita McMillan, Planning & Zoning Director Joey Hiner, Public Works Assistant Director Chris Linkous, Fire/EMS Captain Chad Helms, Lieutenant -Fire John Hobbs, Lieutenant -EMS The Mayor called the work session to order at 6:00 p.m. for an update on the Downtown Pocket Park Master Plan. The Town Manager introduced Darren Coffey and Drew Williams with The Berkley Group. Staff has been working with them since late winter on the master plan for the downtown pocket park along with leadership from the local Lions Clubs. The Town Manager over the last month has met with each Club and presented the plan to their membership, Each of the Clubs and those in attendance at te, gav&-t4-rew project and we all realize that this needs to be a community based funded program. Darren Coffey began by commenting that this was a collaborative process with excellent participation from the Lions Club, Council, staff, the public and the media. There was a strong desire for the park to be upscale, but not elaborate. It was also apparent that the park needed to be attractive for the space, accessible for seniors, children and individuals with disabilities and that it should be interactive with an orientation toward children and families, Mr. Coffey then reviewed the elements of the master plan which included a crosswalk from the new library site, He commented that any structure upgrades need to be done to the parcel before proceeding with the park so that the site is *nly torn up once. He continued with the element of control of access. The park would be surrounded by a low masonry wall with a two - foot iron fence on top to provide a four -foot fencing that is attractive but also controls access to the site, The entrance would have one gate that would be accessible for maintenance vehicles plus a main gate, Another feature suggested was a lion statute which a child can interact with and crawl on. The play unit shown is for five to 12 year olds and one that will fit the space. Two optional areas were provided that can be prepared during construction for any future water feature or other play equipment. The surfacing that was priced is the poured in place with a concrete base. Also shown was a lion water fountain which is priced at $5,000 and continues with the lion theme along with a 12' x 16 picnic shelter, benches and trash receptacles, Mr. Coffey mentioned the potential to collaborate with the owner of the business next door to put a mural on the wall to add to the park theme, The recommendation for lighting is to continue with the same fixtures that are going to be used with the downtown streetscape, He also showed a slide with examples of different types of play equipment, lighting, water features, shelters, scriptures, paving, murals, pedestrian crossings, signage and ornamental fencing, The plan as presented is conceptual and at the design stage there will be a lot of flexibility and quite a bit of choice. The estimated project budget was next reviewed showing the park features broken down by unit costs and quantity for a total project cost of approximately $230,075, The main point of the estimate is to provide a realistic target for fund raising. The Town Manager asked Mr. Coffey to clarify the reason why the plan does not include a water feature. He commented that a water feature would need a water line with a turn-off value. Once it is activated and depending on what type of feature, the Town would may or may not have to maintain the water. If the water is shed and drained, there is cost associated, but there would not be as much maintenance. If the water is re -circulated, the operational costs are contained from the usage standpoint, but someone has to be certified in pool maintenance for the Town to maintain that facility. If it is decided to possibly add a water feature at a future date, you can run the water line during pre -site construction and just cap it off, Mr. Adams asked if we did a water feature would we need a irain, Mr. Coffey responded that a drain would be needed ,.-nyway in the poured in place surfacing. One of the design issues is to figure out how the property will slope and where FA the drains will go underneath so the water can be channeled appropriately and possibly address some of the current issues at the site, Mr. Adams next commented that one suggestion from his I Lions Club was having a street view of the plan for fundraising purposes. Mr. Coffey said they have the capability of producing a street view, but it would need to be done through a sub -consultant at a cost of $2,500. 111117�TfO7711 TaT-7­oTTI7e7#(J, fM=10(IS T a MUM for fund • Mr. Coffey said they have not checked into that, but would be willing to if that is something desired by Council. He then asked if the model would be carried around or would it be showcased in the Municipal Building lobby and individuals brought there to view it. The Mayor commented that they had one of the Veterans Monument that was moved around and it was somewhat difficult to move around. Mr. Coffey said if they were • the 41imensions, they would check and get a cost estimate for consideration. The Town Manager commented that in terms of process i! would •- good to have two members from each of the Liow� Clubs and members of Town staff to form a committee to help with the final design, develop a fundraising program and actually assist in soliciting funds. Mr. Adams asked Mr. Coffey about some ideas he had mentioned for grant opportunities during one of the planning meetings. Mr. Coffey responded that he did a lot of research on foundations in the Roanoke area and the Town Manager has all of that research information, He suggested that the model used for the Veterans Monument be used again because it was so successful. Also, the private sector can be a valuable resource for this project as well. Ms. Weeks commented that this looks like a huge project, but something that would be a big asset to the Town. She remembered from one of the meetings that this could be done in stages. Mr. Coffey commented that was correct. For example, the shelter could be put up first and the playground could be done as the next step, Securing the perimeteLis probably one of the first it can be phased however is the most prudent. Vice Mayor Hare commented about using Town funds to get the site ready and the fact that this is a gray area for flooding. He then asked if the park will really cost $230,000 or will it be $500,000 by the time we do everything that has to be done to the site and putting in the safe crosswalks. The Town Manager responded that the stormwater is an 9 important question. Mr. Hare then commented that we really need to know how much it is going to cost to prep the site before we can begin to consider any fundraising initiatives. The Town Manager next commented that we have some stormwater studies that were done in the past that can give us some perspective. Anita McMillan indicated that Mattern & Craig did two studies in the early 1990s of the stormwater in the upper end and what serves the downtown area. The cost to fix the whole downtown area ranged from $600,000 to $1.2 million. There were additional comments by Gary Woodson and the Town Manager concerning some improvements that have been made by Public Works in the area. The Town Manager closed by indicating that staff will take a look at the stormwater issue and make a report back to Council. The next item under the work session was an update on renovations to the Vinton Fire House. The Town Manager began by commenting that staff had advised Council several months ago that the renovations to the Fire House to accommodate the 24-hour fire services with career staff were not going to be completed by August or September, A 24-hour staff is in place at Mount Pleasant to cover the East Roanoke County area to the greatest extent possible during the interim. The Fire House has been almost untouched in 35 years except for a new roof and a chiller and the concept of the renovations is to take us at least through another decade, The scope of work has been revised several times, but we finally have a consensus for five fundamental areas and then interior painting. The scope includes a second floor bunk room, renovations of second floor toilets and the kitchen and dayroom. The Volunteer apartment space will be renovated along with the first floor locker/toilet/shower room, The HVAC in the bunk room, dayroom, kitchen and the locker room downstairs will be supplemented with units that will provide heat and air conditioning. Also, the interior painting of the Fire House that was delayed due to the renovations will be completed. The total cost of $283,060 breaks down into construction costs of $196,662, soft costs of $60,666 and a 10% contingency, We have spent around $15,000 for the architect for our feasibility study and scope work, Roanoke County has agreed to share the cost 50/50, so basically we will get a substantial renovation to the Fire House at a total cost of around $300,000 with only one-half being paid by the Town. The tentative schedule allowing for the final 0 construction and bid documents, the bidding process and then construction is approximately 31 weeks for an estimated completion of early Spring of 2015. At this time we need a consensus from Council to proceed with the bid process, We will have to bring a budget amendment back to Council for consideration at a future meeting. After additional comments by Council, Mr. Adams said he would encourage the volunteers to see how they might help with supplies or other elements of the project. Council gave a consensus to proceed. The Mayor called the regular meeting to order at 7:00 Roll c p.m. The Town Clerk called the roll with Council Member Adams, Council Member Nance, Council Member Weeks, Vice Mayor Hare and Mayor Grose present, After a Moment of Silence, Mr. Adams led the Pledge of Allegiance to the U.S. Flag. Under upcoming community events/announcements, Ms. Weeks announced that due to rain on August gth, the next Mingle at the Market will be on Friday, August 29"�, and the last one will be September 13 Ih . The Chamber annual golf tournament is scheduled for September 18 th . Also, she commented on the Lions Club Draw Down and also expressed thanks to Debbie Adams for the recent article in The Messenger on Dr. Jessup. Mr. Nance made a motion to approve the Consent Agenda as presented,the motion was seconded by Mr. Adams and carried by the following vote, with all members Approved minutes for the voting: Vote 5-0; Yeas (5) - Adams, Nance, Weeks, Hare, regular Council meetings Of Grose; Nays (0). July 1, 2014 and July 15, 2014 I rhe Town-44anager introduced Donna Collins our new Human Resources Specialist. Under citizens' comments and petitions, Mike Stovall, the Vinton District School Board representative, commented tfaaf-O-r6 sctrcr#�f-"I- -Frftvivre �Ic Superintendent. There is a survey on the Roanoke County School website for the public to participate in and provide comments. Mr. Stovall also indicated that anyone can email him personally or participate in several public meetings and they are interested in as much community involvement as possible. The Town Manager commented that we can put the link to the survey on our website. 61 of new in -car recording systems. Chief Cook reviewed the reason for the purchase for Vice Mayor Hare who was not present at the last meeting, Mr. Nance commented that these ATF funds cannot be used for supplementing income, but have to be used for law enforcement equipment, Chief Cook indicated that was correct and further commented that the funds are geared toward serving the law enforcement mission for equipment or training. Mr. Nance then asked who will have access to the server being purchased. Chief Cook responded each officer will have view rights to their particular vehicle and three individuals will have full access to the server and the .#► of downloading files to a CD or flash drive to take to Court. Mr. Nance asked if this same vendor sells body cameras and Chief Cook responded yes, The Mayor commented that we are eligible for these ATF Adopted Resolution No. 2073 funds because we have an officer on the Task Force and appropriating funds in the Chief Cook responded that is correct. Mr. Adams made a amount of $47,293.82 from the motion to adopt the Resolution as presented; the motion Police Department ATF was seconded by Mr. Nance and carried by the following roll Forfeiture Account for the call vote, with all members voting: Vote 5-0; Yeas (5) — purchase of new in -car Adams, Nance, Weeks, Hare, Grose; Nays (0). recording systems The next item on the agenda was to consider adoption of a Resolution appropriating funds in the amount of $1,204.20 for the receipt of a check received for scrap metal property. Gary Woodson commented that throughout the year the Public Works Department obtains scrap metal from meters and old pipes and stores it in rollback. Once the rollback is full, D. H. Griffin Wrecking Company hauls the scrap metal, salvages it and • the Town. This is done twice a year and is usually under $2,000. We ask to have those funds re -appropriated back into our maintenance and repairs building account to make repairs to our facility. Some of the office spaces, container work, windows and refurbishing of the bathrooms have been done with these funds. Mr. 11'ance, asked about the security of the scrap metal and Mr. Woodson responded they have had no problem and the rollback is on the far side of a gated area. Vice Mayor Hare Adopted Resolution No. 2074 commented that this is a •ii• use • the funds. Mr. Nance appropriating funds in the made a motion to adopt the Resolution as presented; the amount of $1,204.20 for the motion was seconded by Vice Mayor Hare and carried by receipt of a check received for the following • call vote, with all members voting: Vote 5- scrap metal property 0; Yeas (5) — Adams, Nance, Weeks, Hare, Grose; The next item on the agenda was to consider adoption of a Fair Housing Certification Resolution required by the Downtown and Economic Revitalization Grant from the Community Development Block Grant Program. The Town Manager commented that this is a '• by the 0 Department of Housing and Community Development to continue to get our funding through the CDBG Program. We currently participate in the Roanoke Regional Housing Network which is a part of the Council of Community Services. After discussion, the suggestion was made to Adopted Resolution No. 207 add the language "by the town" after the word "selected" in Fair Housing Certificati the last sentence of the third paragraph. Vice Mayor Hare required by the Downtown a made a motion to adopt the Resolution as revised; the Economic Revitalization Gra motion was seconded by Mr. Nance and carried by the from the Communt following roll calf vote, with all members voting: Vote 5-0; Development Block Gra i I Adams, Nance, Weeks, Hare, Grose; Nays (0). Program The next item was an update on the Tourism Marketing Services Agreement with the Vinton Area Chamber of Commerce. The Town Manager commented that during the budget process the Chamber requested more funding to help reinforce their marketing efforts to being more businesses and participants to special events and attract new businesses to Town. In the budget, Council approved earmarking $5,000 for additional funding with the expectation of their being some expectations and some performance criteria. A draft agreement was provided with the agenda which has been reviewed by the Chamber and our Town Attorney. This agreement provides a formal contract which gives a stronger legal relationship between the Town and the Chamber. Two primary items targeted in the agreement are marketing of the Town as a good place to live but also a good place to do business. A portion of the funds would be used by the Chamber to enhance and increase their marketing focus on the Town, The second piece would be tangible marketing products such as banners and other items to promote the "In Vinton" brand and third would be administrative expenses for this expanded effort. Also, in the agreement is the idea of formalizing an Economic Development Committee made up of six members —a Council member, Chamber Board member, Town staff member, Chamber Executive Director, an at - large business representative and the Assistant Town Manager. This Committee's responsibility will be to help guide recruitment and marketing efforts and will be on an annual basis and based on annual funding from Council. Ms. Lively with the Chamber commented that the Board met last week and are excited about the opportunity to work with a more structured and strategic plan with the Town. This will allow the Chamber to elevate the new "in Vinton" platform 20-30% over the next year and perhaps in the future. N The Town Manager next commented that the Town Attorney has reviewed the agreement and has some suggested changes. Attorney Bruce Mayer has reviewed the agreement from the Chamber's perspective and made a couple of suggestions as well. The Town Attorney will formalize the agreement and we will bring it back at a future Council meeting for formal action. IT'Is. Weeks asked if we need to have some language in the Agreement that the Town will have input in regard to any marketing materials before they are finalized. The Town Manager indicated there was not specific language in the draft, but it is understood that even though the Chamber may create the materials, they must property represent the Town. Perhaps the Economic Development Committee could be tasked with handling the review of these materials. Mr. Nance commented that the Chamber is the best ambassador for the Town and really an economic development branch. He is supportive of this and any way that the Town and the Chamber can partner even further. 'I Ildb 11�4�IVIOI LV (ATUt eK$ f such copies and postage. The agreement does not specify that the 20% cannot be used for hourly rates, but we can clarify what is covered in administration, This should be directed toward any new activities and not taken away from the Chamber's current budget. Mr. Hare further commented that perhaps it not be called administration to make it clear. The Town Manager further commented that if the Chamber is already doing a certain marketing campaign, this is not to subsidize that. Any of these funds have to be for new ;?dditional advertising efforts. The Mayor commented that he would like to see some deliverables as a part of this process, We receive a report from the Regional Partnership every year and one of the items most impressive in that report are how many contacts they have made. That is more tangible than just saying we are doing some marketing. He does fully support the agreement, but would feel more comfortable if a report was given at least on a quarterly basis, Mr. Nance commented that since a Council member will be on the Committee, could that member report back to Council monthly similar to the report by the Finance Committee. A semi-annual report could then be given by the Chamber. Ms. Weeks commented that the Chamber needs to be made aware early on that Council would like a detailed report. The Town 1.07, I Manager commented that they can begin with quarterly reports. Vice Mayor Hare asked if we do not give a 60-day notice, does the agreement expire and the Town Manager responded yes. The idea is to approve the budget and execute a new agreement each year for whatever amount is designated. Mr. Hare next commented that with a June 301h expiration we will have to notify the Chamber before we have finalized the budget. The Town Manager stated that we can adjust the term. He will bring it back to Council for formal action. The next item was a briefing on Virginia Department of Transportation (VDOT) Revenue Sharing Grant Application for Glade/Tinker Creek Greenway Extension. Anita McMillan began by commenting that in 2012 the Town received a donation from Novozymes in the amount of $50,000 to be used for Greenway development. Those funds were approved to be used as matching funds to apply for VDOT Revenue Sharing funds for the Glade Creek Greenway. The total project was $162,000. A community meeting was held on January of this year and a drawing was submitted to VDOT for their review. The first phase of this Greenway is from Walnut to Virginia Avenue. Several citizens at the community meeting said it needed to be extended to go under the Dale Avenue bridge to PFG to connect to the Tinker Creek Greenway because the north side of the bridge does not have a sidewalk. Instead of using the sidewalk on Virginia Avenue, VDOT would require a crosswalk in the Town which would add to the cost. The engineer did a revised scope for the project to extend the proposed Greenway to go under the bridge. We met with City of Roanoke staff and they were in agreement. We have also met with Mr. Maust, the PFG Plant Manager regarding our proposal which will need to go on their property and he indicated he will discuss the proposal with the corporate office, The Town Manager commented that PFG is very supportive of the project, but they have questions on how to handle the transaction as far as any transfer of property is concerned. Ms, McMillan further commented that the additional cost for 1 1 the extension is $94,500. Staff has contacted VDOT and they have suggested that we apply for additional revenue sharing funds, However, these funds require 50% matching from the Town. We would like direction from Council as to whether we should complete the original project or apply for the additional funds to extend the Greenway. The Town Manager stated that if we do not do the extension, everyone 9 will have to go all the way to the light at PFG and cross Virginia Avenue to get to the other side. However, we know that most people will not do this and will attempt to cross where it is not safe. Ms. McMillan indicated that the additional cost is for a retaining wall and additional stormwater improvements to address the runoff from Virginia Avenue. Also, the City recommended a concrete barrier beside the bridge instead of asphalt pavement. If we do apply for the funds, the Town's share would be around $47,500. Staff can approach the Greenway Commission or Pathfinders, to see if they can help with the 50% matching, Mr. Nance asked if three Council members agree, we are not obligating ourselves to the full cost if the grant does not come through. Ms. McMillan responded that is correct. This is merely approval to apply for the grant and if it is awarded, we are committing ourselves to the 50% match. We have to apply by November 1st, but VDOT would like to know by mid -October if we will be applying or not. Normally we will i know by January if we receive the funds and we must start using the funds by July. Vice Mayor Hare asked if we decide not to do this, does it change the potential for a pedestrian bridge, Ms. McMillan said it would not because the pedestrian bridge is on the Walnut side. This is the connection on the south side on Virginia Avenue. Our engineer did show a potential bridge on the south side of Virginia Avenue, but PFG owns that property, The reason we have opted to go on the Walnut side is because the Town owns that five -acre vacant parcel and there is no right-of-way acquisition required. When we talked about the pedestrian bridge over Tinker Creek, we thought we should use the property that we already own, The next item was a briefing on a proposed joint application of the Town of Vinton and City of Roanoke for Regional Surface Transportation Program (RSTP) grant funds for a Tinker Creek Pedestrian Bridge. Anita McMillan commented on the aerial map showing the vacant parcel and the low water bridge on Walnut Avenue. Two years ago we applied for RSTP funds to put the pedestrian bridge at another location, but the engineer said we do not have space to put the landing for the bridge. Since we own this vacant lot, the City of Roanoke has more space to put the Wridge here. When we applied for RSTP funds two years ago for thi; Tinker Creek Pedestrian Bridge, the cost was $1.8 million. The funding was approved, but not until FY2016 and we are im to apply again. Even though we were approved, it does not mean the money is there. That is why the City of Roanoke approached us to do a joint application. The City did submit for RSTP funds to replace the Date Avenue bridge to have sidewalks on both sides, but it is way low on the list of approved projects. This pedestrian bridge is a priority for the City to have over Tinker Creek for the connection to the Town and to the Tinker Creek Greenway. The Town Manager said the score is better for multi -jurisdictional, multimodal types of projects and the Vinton section of East Roanoke County is disconnected from miles of the Roanoke Greenway system currently. I r can i evering off the current bridqe. Mr. Hare further commented that if this connection is made that the Town can then become a part of the race and bike trail which brings a lot of exposure to Vinton. He suggested that the Greenway Commission be approached to see if they can help with funding. Ms. McMillan further commented that the City has agreed to provide assistance as far as engineering cost estimates and the administration of the RSTP funds if we do receive that funding. We need to know if Council would like for staff to pursue this joint application with the City of Roanoke. The City will make their presentation to City Council at their second meeting in September and the application is due 1h September 26 Vice Mayor Hare asked what we would envision would happen to the parcel that the Town owns if we are successful in getting the funding for the bridge. Ms. McMillan commented that we want to have a Greenway from the low water bridge to the pedestrian bridge and hopefully a loop trail or a trail head which we can apply for DCR funds, We can make improvements each time there is funding available and we are restricted to recreational use because the parcel was purchased with flood mitigation funds. Eventually we could also consider adding a canoe ramp at this location into Tinker Creek. The next item was a briefing on a proposed grant�' application for Department of Game & Inland Fisheries (DGIF) Fiscal Year 2015 for 3rd Street Tinker Creek Canoe Public Boating Access Facilities Site Improvement Project. Ms. McMillan commented that although Jack Cranwell is 4.1oing to be going the site improvements for his Eagle Scout HE project, he is hoping we can help with some of the costs as far as the sign materials and other items, If Council so desires, staff would like to submit a grant application to the DGIF The 25% match requirement can be met by the real estate property value, the administration of the grant and the Eagle Scout improvements. This grant is due October Ir" and we hope to have a good estimate of the costs by September to fix the stream bank which is part of the improvements that we would like to do. It will keep eroding if we do not do something on both sides of the existing ramp. We are proposing to apply for approximately $6,000. Mr. Nance said that all three of these requests are reasonable and are worthwhile projects and ones that he thinks will raise the entire values of our eco-tourism profile. He would hope that Ms. Mcmivan woula not bring them to Council if they were going to end up being too burdensome for staff, Ms. McMillan stated that she does enjoy doing special projects and she does have a lot of help from Public Works. She feels that these are manageable along with the City assisting with the RSTP joint application, If we are successful with the RSTP funds, construction will not start until FY2016. The existing revenue sharing grant can be delayed due to this proposed extension. We did already request for a reimbursement, so they cannot take that money from us. The Town Manager commented that from a workload standpoint and regarding conversations about review of our zoning ordinance, the sign ordinance and our comprehensive plan, when we add those projects, there is going to have to be a solid plan for resources. This is something that we need to consider as part of our strategic planning session. Ms. McMillan further commented that she will know next week what has been approved for Jack Cranwell to do at the site for his Eagle Scout project which will help with the application submittal to DGIF The Town Manager commented that we have another Eagle Scout who is interested in doing a project in Town if Council has a service project to suggest and he will also check with staff. Council gave their consent to proceed with all three grant 2pplications as presented by staff. The Town Manager commented that we will cancel the first regular Council meeting in October so that Council and some members of staff can attend the VML Annual Conference in Roanoke. WA Vice Mayor Hare made comments concerning the Financial Report for June. The Finance Committee met yesterday and discussed updating our fund balance policy, We are also working on the idea of setting aside CIP reserves as well as some operating funds for the Finance Director to use when he needs to move funds around to meet obligations. We plan to have a recommendation for Council to review during their strategic planning session, A revised Financial Report Summary was provided to Council for June 2014, Mr. Hare next commented that the General Fund was underspent by approximately $350,000 or 89% The revenues came in approximately 70% lower than the original targets. The cigarette taxes came in almost $200,000 •under •budget and the Finance Committee feels that this might be a permanent reduction. Other big items were the CDBG grant funds of $218,000 that we did not spend. We are also going to re -appropriate about $100,000 of funding that we did not spend and gain sharing was down. The CIP items were cut back and we did not execute on the Greenway in the amount of $160,000, Other items were that we did not have to use our contingency reserve of $33,000 and the timing of milling and paving. In the Itility Fund we were overspent by $5,102. The rate increase is as part of this fund now which was to help us build up our reserve funds, but this is the second year that we did not get where we need to be to build up such reserve. The rate increases are already in place for the next two fiscal years, but it will have to be re-evaluated again in the future. Mr. Hare mentioned again about the retroactive price increase from the Western Virginia Water Authority that will be a $55,000 hit to the FY2015 budget. _U fI F#Ft ullile-rr&Tle-7-ttrcie-,-�fiat ile - =fe F61 ifffftr6f �; ' want to do with the surplus in the General Fund, Further delay of the CIP projects are not good because the list just keeps growing and becomes more and more expensive. He is optimist that the policy to be presented during the strategic planning will give some guidance and some freedom in our spending. Mr. Nance commented that we know the gain sharing did not hit its target this year based on some expenditures on the Roanoke County side that changed the equation. This should be more of a one-time expense and hopefully it will be back to normal next year. Vice Mayor Hare, made a motion to adopt the Financial Report for June 2014 as presented; the motion was seconded by Mr. Nance and carried by the following vote, im with all members voting: Vote 5-0; Yeas (5) — Adams, Approved the Financial Report Nance, Weeks, Hare, Grose; Nays (0). for June 2014 The Mayor congratulated and thanked the Police Department for a great National Night Out event. Also, there have been two ribbon cutting events in Town recently, Becky Alterations and Support System Solutions. Comments from Council: Mr. Nance gave a brief update on the August 7 th meeting of the Western Virginia Regional Industrial Facility Authority. The Timmons Group has been selected to begin the site selection process. Basically they are beginning with the first set of filters that will be used to select 100 acre sites for potential development. Once that initial GIS and quick ground survey filter is completed, there will be numerous other items to take into consi4ler;ztiot. Mr. Adams commented that the Farmers' Market was full on Saturday. The vendors were appreciative of the venue and the extended hours at the Market. The Town Manager announced two new businesses coming to Town. One is D. H. Griffin relocating to Td Street in the Parts Unlimited building. They are phasing out the auto parts and he is phasing in the metal/scrap business. Another business, Magnets USA, has the Grumman building on 3 d Street. They employ around 60 people and are looking at a business opening in September. Mr. Nance, made a motion to adjourn the meeting; the motion was seconded by Vice Mayor Hare and carried by the following vote, with all members voting: Vote 5-0-, Yeas (5) — Adams, Nance, Weeks, Hare, Grose; Nays (0) — None. Meeting adjourned The meeting was adjourned at 914 p.m. APPROVED: Bradley E. Grose, Mayor ATTEST: M5 Susan N.Johns IV,