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HomeMy WebLinkAbout8/20/2019 - RegularI M I I I i'Ll I Lei I WTAI a QII I III III jO MEMBERS PRESENT: Bradley E. Grose, Mayor Sabrina McCarty Janet Scheid Michael W. Stovall STAFF PRESENT: Barry W. Thompson, Town Manager Pete Peters, Assistant Town Manager/Director of Economic Development Susan N. Johnson, Executive Assistant/Town Clerk Jeremy Carroll, Town Attorney Thomas Foster, Police Chief Anne Cantrell, Finance Director/Treasurer Joey Hiner, Public Works Director Donna Collins, Human Resources Director Fabricio Drumond, Police Captain William Herndon, Assistant Public Works Director Nathan McClung, Principal Planner The Mayor called the regular meeting to order at' 7:00 p.m. The Town Clerk called the roll with Council Member McCarty, Council Member Scheid, Council Member Stovall and Mayor Grose present. Vice Mayor Liles was absent. Roll call After a Moment of Silence, members of the William Byrd High School Softball Team led the Pledge of Allegiance to the U.S. Flag. Under upcoming community events, Council Member McCarty announced the following: August 23-September 8 — The Confederates — Star City Playhouse; August 24 — 3:30 — 5:30 p.m. — Macado's Dog Days of Summer — Lancerlot Sports Complex; August 24 - 6:00-9:00 p.m. — Lee Avenue Block Party — Lee Avenue and September 7 — 5:00-10:00 p.m. — Virginia Steak Festival — Farmer's Market. The Vinton History Museum is accepting donations (no clothing items) for their yard sale on September 28th. Council Member McCarty also commented on the past Saturday. Jim improvements to the Municipal Building and under Section N, Closed Session, Item (3), request to Convene in Closed Meeting, Pursuant to §2.2- 3711(A)(5) for discussion concerning a prospective 4iusij,ess-4teresteii ix. litcq.tixg ix tXe ViA;t*A i4WAt#WA area where no previous announcement has been made of the business' interest in the community. OWN Vote 4- the following vote, with all members voting: Yeas (4) — McCarty, Scheid, Stovall, Grose; Nays — None; Absent Under awards, introductions, presentations, t1a illmo. 111111110TIMIRIWIVTIST1311 moll W r rre M fl 07e r, 4r, then presented it to Coach Greg Barton and t members of the team. Coach Barton made closi Ii The next item was the Certificate of Achievement for Excellence in Financial Reporting for Fiscal Year Ended June 30, 2018 awarded to the Treasurer/Finance Department. Anne Cantrell commented that this award has been received by the Treasurer/Finance Department from 1995 through 2018 and expressed appreciation to Council for their support. As members of the Finance Committee, Council Member Scheid and Mayor Grose made brief comments and expressed appreciation to the staff of the Finance Department. AVIV& Agenda Approved minutes of the Regular Council Meeting of July 16, 2019 and Resolution No. 2314 appropriating $100.00 received from Project Support, Inc. to utilize at the Police Department's iiscretion to fund supplies for National Night Out on August 6, 2019 4 The next item on the agenda was a briefing on the resolution of support for application to Virginia Department of Transportation (VDOT) for Revenue Sharing matching funds for the Mountain View Reconstruction project. Joey Hiner first commented i• • X-C • I 11. • R•I I • Ll I&I I TFULMNICI be eligible to receive funds for the 2021-2022 fiscal year. We were notified a few days ago that our pre - application has been accepted. Council Member Scheid asked what the total cost would be. Mr. Hiner responded that they have been talking with engineers to get some pricing, but do not have those costs yet. They do expect the $1 million to go a long way. Council Member Scheid next commented that the application has to be in by October 1st and asked how long it takes for approval for the funds and what happens next. Mr. Hiner responded that these are state funds as opposed to federal funds, so it is an easier process. It goes through the Commonwealth Transportation Board for approval along with many other projects, but revenue sharing has its own bucket of money. He is not exactly sure of the date that we would hear if we were approved for the funding, but usually it is early Spring. he is expecting to have a much better idea at the time the application is submitted. Staff is looking at some on July 1, 2021. Possibly a complete re -pave would also be a part of the $1 million as well from the Roanoke County line to Washington Avenue. Council Member McCarty commented that the public does not understand why we cannot just pave Mountain View and asked Mr. Hiner to briefly explain for the record what has to be done to get this road fixed. Mr. Hiner responded that paving would last for N cf -je arr-r rf "TI-2TIM( see Me sarne ai OFF as we are right now. The failure is in the •. •: th road and in some cases the subgrade, the materia that the base it put on. Other issues relate to drainag and • having the right stone or in some placeis s n stone underneath the asphalt, which may requir 00- 4 loll N W 6 WGIM I 0*14-M 011611 AIZI--ulzi-m M &r-Avi es nya.-Mytyleiv i ism a lei mviv: rd businesses or organizations in Town to not remain competitive. HIM BOOM ordinance. Mr. McClung responded that was correct. -milm- TAW ftwe'livAs"61111 1111 911 ar I* Iry p.m.'rMAII IL Wfel Must if riot airM the Town sponsored activities. Mr. McClung responded yes. The Town Manager commented that this item would be on the September 31 agenda for final approval of the Ordinance. The next item on the agenda was to consider adoption of a Resolution authorizing the Town Services between the Town of Vinton and Roanoke County Commonwealth's Attorney retroactive to July 1, 2019. Anne Cantrell commented that the Finance Committee reviewed this contract recommended a slight change in the terms. The last Contract in 2017 was approved for a two-year period. Since we are in a year with an upcoming election, we wanted to change the term of the agreement to match the election. This has been discussed with Roanoke are taking and have not requested any changes to the Contract. &*M010 a and invited him to make comments. Mr.Lavender commented that the Commonwealth's Attorney by statute has to prosecute felonies that occur in Roanoke County and the Town of Vinton. Misdemeanors and infractions and Town Code violations are prosecuted at the discretion of the Commonwealth's Attorney. He has an excellent staff like to keep them as well compensated as he can to keep them in the office. They have a fantastic relationship with Chief Foster and his department and work very closely with his officers and would like to continue providing those services to the Town. W -re6jecr t , # ne—assfUMM9 and not for the Commonwealth's Attorney. Council Member Scheid next asked Mr. Lavender if this additional compensation is what allows them to take on misdemeanor cases. Mr. Lavender responded it is not based on the money. The Compensation Board in Virginia determines the number of assistants they can have in the office. The localities can supplement those positions either by entire positions or supplementing the salaries. Roanoke County supplements the salaries of the assistants to County Code violations as well. taxes. Mr. av nder responded that he did not see it that way. The Town has its own Police Department in the assistants and thus the request for the additional compensation. Council Member Scheid commented that she appreciated his perspective, but thought it was something that would need to be discussed further, that was provided to Council. WTO, muua.,_�Jr d[IU L71111 uj ine ToA31,7W, roll call vote, with all members voting: Vote 4-0; Yeem (4) — McCarty, Scheid, Stovall, Grose; Nays (0) None; Absent The Town Manager commented on the invitation to a joint meeting of local elected for the Roanoke WA • 0 2 UnI &IN yl� e # ?.re planning on attending, Adopted Resolution No. 2315, -," revised, authorizing the Town Manag to execute a Contract for Profession I Legal Services between the Town• Vinton and Roanoke Coun Commonwealth's Attorney retroacti to July 1, 2019 The next item that was added to the agenda w to consider adoption of a Resolution appropriati funds from Pari-mutuel Tax Revenue to the Capit'. Fund to cover the estimated cost not to exce $100,000.00 for security improvements to t Municipal Building. The Town Manager comment that Donna Collins, our HR Manager; Bo Herndo our Facility Manager and Chief Foster will upda - Council since the presentation in February of 201, on the security needs of the Municipal Building. light of recent activities across the United States well as the Virginia Beach incident, we felt it w something we needed to bring back to Council. - have looked at the costs involved in securing t - building and have had several employees to voi - concerns relating to safety. Donna Collins reviewed the first slide of a Pow-qm 'v Point presentation, which was provided to Coun prior to the meeting and is on file in the Town Cler Office as a part of the permanent record. Ms. Colli commented on the locations and purposes of ea of the proposed security measures shown on t diagram. With regard to the panic and notification buttons, there was further discussion and comments on where the alert would go once they were pushed and the information that would be provided to 9-1-1 dispatch in Roanoke County. The Town Manager next commented that staff re-c-trarn,5-n ift-rg-thrat-am-eri ass7-lffie Rds7t' has been presented. Staff is also recommendi j that the funding source come from the reven L generated by Rosie's which has over exceeded t budget expectations. A new account would be s IIIAM47,2100 Me# NIM Council Member Scheid and carried by the followi roll call vote, with all members voting: Vote (4) — McCarty, Scheid, Stovall, Grose; Nays (0) None; Absent Adopted Resolution No. 2316 appropriating funds from Pari-mutuel Tax Revenue to the Capital Fund to cover the estimated cost not to exceed $100,000.00 for security improvements to the Municipal Building 0 Under reports from Council Committees, Anne met on August 12th and discussed a Police Department Donation Resolution, the Glade Creek Greenway Grant Update, Preliminary June 2019 Financial Statements, Utility Rate Increase Calendar. the trash collection. With regard to the preliminary financial report for June, Ms. Cantrell reviewed a PowerPoint presentation Clerk's Office as a part of the permanent record. With regard to the cash balance, Ms. Cantrell gis a long time. We are definitely starting to get more of a conservative revenue and expenditure approach and seeing some of the performance of that now. Ms. Cantrell next commented on the Utility Rate Increase Calendar. Since Council has had a presentation from Davenport and Company, we wanted to review what are the next steps to put the plan in place. For the Public Work C *M -lite.trIeTelon Repropose r inancea an upcoming Council meeting. The Committee also discussed unused alleys and paper streets that are recorded, but serve no real purpose to the Town. Most are not maintained, but some are maintained by adjacent residents as part of their yard and some have utilities on them. Those that have utilities could likely remain as such or have easements placed for the utilities if they are vacated. The Committee recommended identifying the alleys and paper streets to start the process of having them vacated a few at a time to include contacting utility companies to see what they have in those alleys, The RVTV Refuse PSA produced to promote the revised refuse collection process was also shown at the meeting. This video is currently on rotation on RVTV and has been shared on Facebook. M po At 9:50 p.m., the regular meeting reconvened a-' the Certification that the Closed Meeting was held accordance with State Code requirements w approved on motion by Council Member Stova seconded by Council Member McCarty and carried the following roll call vote, with all members votin I Vote 4-0; Yeas (4) — McCarty, Scheid, Stovall, Gros Nays (0) — None; Absent Following the Closed Session, Council Memb Scheid made a motion to authorize the Treasurer appropriate the sum of $260,000 from Fund Balan to the Purchase of Land line item in the Counil .211 members voting: Vote 4-0; Yeas (4) — McCart Scheid, Stovall, Grose; Nays (0) — None; Absent (1) Liles. R& the meeting; the motion was seconded by Counci] Member McCarty and carried by the following vote, with all members voting: Vote 4-0; McCarty, Scheid, Stovall, Grose; Nays (0) — None; Absent (1) - Liles. The meeting was adjourned at 9:52 p.m. J,AEST: W au-) Susan N. Johnson, GM O , Town Clerk Authorized the Treasurer to appropriate the sum of $260,000 from Fund Balance to the Purchase of Land line item in the Council budget lsmla�� Vasab-M-491 AOKI* Bradley E. Grose, Mayor IN I I I # IR30-1APARM II I I I a # 010 'WN 1UT tw9l 1011 W&I n "to 111111 . Z14 11" U IN 01 ov 1 1< 1 P DIME "Iel WHEREAS, the Town Council of the Town of Vinton, Virginia has convened a closed meeting on this date, pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and, 1-VAEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Vinton Town Council that such closed meeting was conducted in conformity with Virginia Law. NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council hereby certifies that to the best of each member's knowledge: Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Town Council. Motion made by Council Member Stovall and seconded by Council Member McCarty with all in favor. Clerk" ' Council