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HomeMy WebLinkAbout12/4/2018 - Regular MINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 7:00 P.M. ON TUESDAY, DECEMBER 4, 2018, IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA MEMBERS PRESENT: Bradley E. Grose, Mayor Keith N. Liles, Vice Mayor Sabrina McCarty Janet Scheid Michael W, Stovall STAFF PRESENT: Barry W. Thompson, Town Manager Susan N. Johnson, Executive Assistant/Town Clerk Susan Waddell, Town Attorney Anne Cantrell, Treasurer/Finance Director Pete Peters, Assistant Town Manager/Director of Economic Development Joey Hiner, Public Works Director Thomas Foster, Police Chief William Herndon, Assistant Public Works Director Chasity Barbour, Facilities Manager The Mayor called the regular meeting to order at 7:00 p.m. The Town Clerk called the roll with Council Member McCarty, Council Member Scheid, Council Member Stovall, Vice Mayor Liles and Mayor Grose present. Roll call After a Moment of Silence, Chasity Barbour, led the Pledge of Allegiance to the U.S. Flag. Under upcoming community events, Council Member McCarty announced the following: State of the Town — 8-9:30 am - Vinton War Memorial; December 6 — Vinton Christmas Parade with the Vinton Breakfast Lions Club spaghetti dinner starting at 4:00 pm - VFW building; December 7-16 — Star City Playhouse Double Feature; December 11 — Colonial Downs Ground Breaking and Ribbon Cutting — 10:30 am and December 13 — Chamber Open House—5-7 pm—Chamber Office. Council Member McCarty made a motion to approve the Consent Agenda as presented; the motion was seconded by Vice Mayor Liles and carried by the following vote, with all members voting: Vote 5-0, Yeas (5) — McCarty, Scheid, Approved minutes of the Regular Stovall, Liles, Grose, Nays (0)—None. Council meeting of November 20, 2018 Under awards, introductions, presentations, proclamations, Chasity Barbour made brief comments and introduced Dana Boyd, Community Program and Facilities Supervisor and Amanda Payne, Community Programs & Facilities Coordinator. The net item on the agenda briefing on proposed Ordinance to repeal Article 1, In {general, and Article 11, Recycling, of Chapter 7 ; Solid Waste, in its entirety by adopting and enacting Article `l, In general, Article 11, Recycling and Article III, Penalties of Chapter 7 , Solid haste, of the Town Code. The Town Manager began by commenting that the Public Works Committee met and reviewed several drafts of the proposed ordinance and the Town Attorney also provided a legal review. The draft"which was a pact of the agenda package contains all of the recommended changes. Also included with the agenda package was a letter; application/ agreement and physicians certificate for medically excused service. The Town Manager next began commenting on the bullet list that was a parr of the agenda package; first on the definitions of downtown business area, medically excused service and town-issued refuse cart. With regard to the medically excused service; Public Works has been reviewing and updating their current list for this service. The new forms will b mailed out by the end of this week with a deadline of mid to late ,January 2019. As new individuals apply for this service, they will be provided these same farms and everyone will be required to re- apply each year. Council Member Scheid asked how we would inform individuals that this service is available and the Town Manager responded it would he a part of our mailings as well as on our website and all social media. The Town Manager next commented on the bullet points under Section 7 - , refuse carts to be provided by the town. Council Member Scheid asked if the second cart could be either a 9 -gallon or 64-gallon cart. °The Town Manager responded that it could be and the rental rate would be the same. If the number of units at a service location is five or more or they request more than three refuse carts, they shall be required to have private refuse collection service. Some of the businesses; churches and apartment complexes that could possibly be impacted by this change were identified on the bullet list. Vice Mayor tiles commented those locations have citizens who pay taxes and currently get free refuse collection and expressed 2 concern about who would be responsible for the cost of using a private hauler. Council Member Scheid commented that the Committee discussed having some type of meeting either one or one or as a groin with some of these apartment complexes or their managers. that we are proposing is not any different from what other localities do as far as apartment complexes are concerned. Further comments were made regarding the difference between rental apartments and individually owned units such as town houses, Council Member Stovall asked if we are currently picking up the trash at the locations listed and the gown Manager responded yes. However, there are some apartment complexes that already have dumpster service or private haulers. With regard to the Dillon Woods Town Houses, the Town Manager commented that if we choose to pick up their refuse, we can get hold harmless agreements signed by the residents. Council Member Stovall next asked if we were picking up at all of the businesses and churches. The Town Manager responded that some of them have dumpsters and it depends on the number of cans they require. if it is over three mans, then we do not pick it up. Council Member Stovall further commented that it would be a problem when we introduce this new program and we step collecting from those we are currently servicing. William "Bo" Herndon commented from the audience that he clues not feel there would be a problem with the churches and businesses we currently pick up from now because most of them only have one can, The 9 -gallon cans will hold more especially if they bag and disperse of it properly. The Town Attorney commented that the current ordinance provides that you can have 12 cams of 30 gallons each of refuse per week which totals 360 gallons. In the business district where there are three collections a week, then the permitted amount under the new ordinance would be over 990 gallons. After additional comments and discussion regarding the current refuse collection process at the South Hampton development, the Town Manager commented that we need to meet with the HA. Pete Peters asked if there would be an opportunity for a community corral with several dozen cans that anyone could use that lived there. Mr. Herndon commented on where the corral might be located so the truck does not have to go on private property.. The Town Manager next commented on Section - , use of the town-issued refuse carts, that only refuse contained in town-issued carts would be collected. If a resident filled the cart up and put their bags outside of the cart, it would not be picked u . The Town Attorney pointed out in Section 78- 15 that any extra trash can be taken to the Tinker Creek Transfer Station. It is her understanding from Public Works that the taxpayers of Vinton can take` 12 loads of trash to the station each year at no charge. The Town Manager next commented that we plan to mail an information sheet to all of our service locations to let them know of the upcoming changes. This will need to go out before we have the Public Nearing so citizens can be given the opportunity to ask any questions or come before Council with their concerns. Mr. Herndon is working with Mr. Peters to coordinate some meetings with about 10-1 of the downtown merchants and we are going to be sending out: information to the apartments and meeting with them as well. We wanted to brief Council on the first draft of the ordinance to Council before we scheduled those meetings. With regard to the Public Nearing, the Town Clerk commented that it could be held the second meeting in January, since we will not have our first meeting. With regard to Section 78-1 g, other collection► services, this section incorporates these services that are currently in a separate policy which will assist with better enforcement. Under Section 8-21, screening of private umpster , the Town Manager commented that the only reference to screening in our zoning ordinance is for restaurants. There needs to be a screening requirement and this proposed ordinance needs to be consistent with the zoning ordinance. There were no changes to Article 11, Recycling and Article III, Penalties, was added to include penalties for both solid waste and recycling. The Mayor commented that he is not in agreement with our current screening requirement of the dumpster being completely screened. The problem with that is the front doors stay open all the time. He felt that the practical solution that seems to work in other locations in town is to have a side entrance for those who are taking out the trash on a daily basis so they do not have to open the front doors. This would make the front doors the responsibility of 4 those operating the truck that empties the dumpsters, Council Member Scheid commented that it needs to be consistent between the zoning and solid waste ordinance: The Town Manager commented in closing that the next steps would be to mare contact with the apartments that are over fire units and the downtown merchants that have been identified. We will be sending out information to our service locations to let there knew what changes are being matte in our refuse collection. The Town Manager' expressed thanks to Council Member McCarty, Council Member Scheid, Joey Hiner, Bo Herndon, Jill Acker, the Town Clerk and Town Attorney for all the work on creating this first draft of the ordinance: We feel that once our ordinance is adopted, that it will become a model ordinance for other localities. The Town Clerk asked if this ordinance needs to be revisited at the meeting on December 13 ". Council Member Scheid responded that we have another Public forks Committee meeting in January prior to our Public blearing and it would depend on the input received from the apartments and businesses that will be contacted. The Town Manager commented e could move the Public Hearing to the first meeting in February to give us enough time to move through all the things we need to do and that would still give us plenty of time to get our educational materials out and stay on target to meet our April 1 deadline. Council agreed that we can keep then updated on the matter and be flexible with the scheduling of the Public bearing. The Town Manager announced that the Town has been awarded the two PSAP grants that will fund the two pedestrian safety improvement projects at the intersections of Washington Avenue and Pollard Street, and lardy Roan and Vinyard Road. The projects were fully funded by VDC T with no local match requirements and will be administered by the Salem District Office. The total funding received for the Washington/Pollard intersection project was $121,3 0, and $99,200 for the Vinyard/Hardy intersection project, for a total of $220,5 0. There were only 25 projects across the state that were selected and the town was competing with large municipalities such as Richmond, Virginia Beach, Norfolk ;and Fairfax County. The projects are projected to be implemented and constructed by December 2019 or early 2020. 5 Chief Foster read a quote from George Bush, "America is never wholly herself unless she is engaged in high moral principle. We as a people have such a purpose today. It is to make kinder the face of the nation and gentler the face of the world." e Mayor commented on the recent Roanoke Malley-Alleghany Regional Commission annual meeting last week and congratulated Council Member Scheid and her husband for their completion of the three-day Susan G. F ome i Walk recently. Council Member Scheid commented there were 2,400 walkers and they raised $6.3 million. The Town Clerk reminded Council that prior to the December 18th meeting, there will be dinner at 5:30 p.m. and a joint work session with the Planning Commission at 6:00 pm. Comments from Council. Council Members Stovall and McCarty commented on the success of the opening of Macado's Vice Mayor tiles also commented on the Macado's opening, the upcoming town calendar and the success of the participants on the UDA Committee. The Mayor announced that Dan O'Donnell was appointed the new Roanoke County Administrator. Vice Mayor Liles made a motion to adjourn the meeting; the motion was seconded by Council Member McCarty and carried by the following votes with all members voting. Vote 6-0; Yeas (6) McCarty, Scheid, Stovall, Liles, Grose; Days 6j Done. The meeting was adjourned at :16 p. . Meeting adjourned APPROVED Bradley E. Grose;Mayor A ESA": IN Susan N. Johnson, C,Town Clerk 6