HomeMy WebLinkAbout12/18/2012 - Regular MINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 6:00 P.M.
ON TUESDAY, DECEMBER 18, 2012, IN THE COUNCIL CHAMBERS OF THE VINTON
MUNICIPAL BUILDING LOCATED AT, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA,
MEMBERS PRESENT: Bradley E. Grose, Mayor
William W. Nance, Vice Mayor
1. Douglas Adams, Jr.
Robert R.Altice
Matthew S. Hare
STAFF PRESENT: Christopher S. Lawrence, Town Manager
Susan N. Johnson, Town Clerk
Elizabeth Dillon, Town Attorney
Stephanie Dearing, Human Resources Director
Barry Thompson, Finance Director
Ryan Spitzer, Assistant to the Town Manager
Anita McMillan, Planning &Zoning Director
Gary Woodson, Public Works Director
Ben Cook, Police Chief
Kevin Kipp,War Memorial Manager
Walter Vassar, Event Facility Coordinator
Joey Hiner, Assistant Public Works Director
The Mayor called the work session to order at 6:00 p.m.
The Town Manager began with comments regarding a
Regional Pound Agreement between the City of Roanoke,
Town of Vinton and the Counties of Roanoke and
Botetourt. The four localities currently partner with the
SPCA and the Roanoke Center for Animal Control and
Protection (RCACP). For the past ten years, the four
localities have been paying the RCACP on a percentage
basis to run the Pound. There has been success with this
arrangement up until the past two years. Now a struggle
exists over expectations from the public and other special
interest groups mainly over the issue of euthanasia and
their concerns over the treatment of the animals.
Other issues relate to volunteer participation and access
and not having a formal spay and neutering clinic in the
valley that could respond to some of the root problems. In
the last four months, the four localities have met with the
management of RCACP and key people of the SPCA and
have decided the direction to take is to create a new
partnership with just the localities to run the Pound. This
will allow the SPCA to focus on their core mission of
education, spay and neutering and adoption.
The Pound is an open intake facility which means it takes in
most every type of animal, but primarily dogs and cats.
The animals get assessed and the ultimate goal is to get
them adopted. However, the euthanasia rate has been a
concern.
The Town Manager further commented that there is no
simple answer and that it is a quality of care service.
Based on the new agreement, the localities will be more
directly accountable to the citizens. The current contract
made it difficult to address issues because the localities did
not have the control and ownership.
Mr. Altice asked if the building was paid for and the
response was there is about eight years owed on it. Barry
Thompson, Finance Director/Treasurer commented that
they are looking to refinance the loan which could be a
savings for the four localities. Mr. Altice said he thought
the localities donated a lot of money when the building was
constructed. The Town Attorney responded that there
may have been donations to the SPCA, but the localities
took on the debt service for the Pound on a percentage
basis. The Town Manager also commented that the
l otetourt County ICA holds the note. Mr. Hare asked what
would be the savings on a refinance and the response was
a lower interest rate.
The Town Manager indicated that the first step in the
process is the approval of the regional Pound Agreement
between the four localities to create the authority to operate
a Pound. The next agreement that the attorneys have to
work through is with the SPCA relating to the property. The
Town Attorney responded that she understands it will be a
lease. The SPCA will be the owner and the localities will
Tease the Pound portion of the property. There will be no
cast involved other than a$1.00 consideration..
Mr. Aare asked how the people can have debt, but no
asset and the Tower Attorney responded that we fund
through our payments the debt, but the debt was incurred
through the SPCA. It is a typical government services
contract. When we pay for services, we are bound to pay
through the contract. We have been paying operating
casts and debt payments based on our percentage which is
around$45,000.
The Town Manager then commented that with this new
agreement, how the Pound is managed and who manages
its very important. There is currently an Interim Director,
but the new structure will create an Executive Board who
will be able to hire a Director for the Pound. That person will
be tasked with handling the transition.
The important issues to address are to foster and develop-
stronger spay and neutering programs, create a stronger
volunteer program in the Pound and mare sure the Pound
is operating with best practices and the right philosophy
and management style. They are working closely with all
the animal control officers to get their input as well..
The Town Manager stated there will be increased casts
and the Mayor asked if he knew how much. The response
was on the conservative side around $400,000.00 total:
This would be an additional $20,000 on behalf of the Town;
which is our 4%.
Mr. bare asked if the Executive Board will have authority to
eater into any debt or contracts and the Town Attorney
responded they are net given that authority. This
,Agreement gives the localities more control. It may be that
later the localities may rant to delegate some of the
authority to enter into certain contracts with the Executive
Director for the purpose of operating the Pound, but at this
point it is not in the agreement. Once you have an
Executive Director in place, that individual can work with
the Executive;Committee and bring back recommendations
of any contracts that are needed to operate the Pound.
Mr. Hare then asked about the calculations each year of
our 4% and the Town Attorney responded that it changes
each year, depending on the use by the locality. In
response to a question about the special care of an animal
that we take to the Found, we are charged separately for
that care.
Mr. Aare asked why are we starting this process in the
middle of a fiscal year and the response was that we can
wait until July 'Ise but the localities feel that this is the best
option to get control back of the Pound,now and to rove
forward. Mr: Hare asked what happens between now and
April Is',the effective date of the Agreement. The response
was that it will continue to carry own until there is a formal
lease and the hiring of the new Executive Director. Our
percentage would not change. He then asked what is the
difference between a host locality and a fiscal agent;. The
Town Attorney responded the host locality is where the
Found is located, which is Roanoke City and the fiscal
agent is the locality which agrees to be responsible for the
finances and serve as the employer.
r. blare referred to Section -4 in the agreement that says
they will adopt an annual budget by March and commented
this is before the localities have adapted their budgets. It
was explained that the Executive Committee would have to
present their budget to the governing body and if the
governing body decides to cut their finding, that
organization will have to go hack and amend their budget to
work within the funding they will receive; The Town
Attorney responded that the localities are exercising the
control of the Pound jointly and are only giving the
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Executive Committee certain authority, they are not a
separate legal entity. The agreement states they will have
a budget to present, but Council will make the final
decision.
In response to the section regarding withdrawing, the Town
Attorney indicated that a change will be made to the thirty
sentence of Section 5-4 as follows: "The withdrawing
locality shall have no vote or right to object to the actions of
the nonwithdrawing localities regarding any modification of
the agreement or under a new agreement se lone as its
financial obligations are not altered." They can change=
how they want to do things; but cannot change the
withdrawing locality's financial obligations. Under -5 you
have to pay the debt service for the following year and have
to give notice before the end of the fiscal year.
Mr. Hare asked if the issuance of new debt has to have
unanimous vote among all the localities, if one says no, do
we go ahead with it. The response was all four localities
have to approve it. He also asked how difficult would it b
for another locality to join and the response was with the
joint powers they could agree to add another locality and
figure what their buy-in costs would be
The Mayor called the regular meeting to ruder at 6:40 Boll Call
p.m. The Town Clerk called the roll with Council Member
Adams, Council Member Altice, Council Member Hare,
Vice Mayor dance, and Mayor Grose present,
r. Hare made a motion that Council go into a Closed
Meeting pursuant to Section -371 1 to of the 1950
Code of Virginia, as amended, for discussion regarding
appointments to boards and commissions as authorized
y subsection 'I and discussion with legal counsel
regarding a gayer policy as authorized by subsection 7;
the motion was seconded by Vice Mayor Nance and
carried by the following vote, with all members voting:
Vote 5-0; Yeas (5) — Adams, Altice, Hare, Nancy:, Grose;
Nays 0 - None. Council went into Closed Meeting at
6 5 p.m
At 7:00 pm., the regular meeting reconverted and the Certification of Closed Meeting.
Certification that the Closed Meeting was held in
accordance with State Code requirements was approved
on motion by Mr. blare, seconded by Vice Mayor Nance
and carried by the following vote, with all members
voting: Vote 5- -, 'Yeas t5 — Adams, Altice, Hare, Nance,
Grose; flays (5) - None. After a Moment of Silence, Mr.
Altice led the Pledge of Allegiance to the U.S. flag.
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The Mayor asked for nominations for board and
commission appointments. Vice Mayor Nance made a
motion to re-appoint Dawn Michelsen to the Planning
Commission for a new four-:year term expiring of
December 31, 01 the motion was seconded by Mr. Hare Re-appointed Dawn Michel en to
and carried by the fallowing vote, with all members voting: the Planning Commission for a new
Vote 5- ; Yeas (5) — Adams, Altice, Hare, Nance; Grose four-.year term expiring on
Nays u)—None. December 31, 2016
Vice Mayor Nance made a motion to re-appoint Donald
Altice to the Board of Zoning Appeals for a new five-year
term expiring on January 16, 2618 the motion was Re-appointed Donald Altice to the
seconded by Mr. Altice and carried by the following vote, Board of Zoning Appeals for a new
with all members voting: Vote -5-0, 'Yeas 5) — Adams, five-year term expiring on January
Altice, Rare, Nance, prose Nays(6)--done: 16, 01
r. Adams made a motion to approve the consent Approved minutes of Council
agenda as presented; the motion was seconded by Mr. Regular meetings of November 20,
Altice and carried by the following vote; with all members 2012 and December 4, 2012
voting: Vote 5-6; Yeas (5) — Adams, Altice, Hare, Nance,
Grose, bays 6)- None.
Vice Mayor Nance read a letter from Chief Cook
naming Officer Gregory Quesinberry as Officer of the
month for November.
The next item on the agenda was recognition of the
Roanoke County Emergency Communications Center for
receiving re-accreditation through the Commission on
Accreditation for Law Enforcement Agencies, Inc.
ALEA). Bert Cook, Police Chief, commented that the
ECC went through the re-accreditation procedure for the
second time and it is goad for three years. He also
expressed thanks for the services they provide for the
Town.
The next item on the agenda was to consider adoption
of an Ordinance authorizing the Mayor and/or the Town
Manager to execute a Regional Pound Agreement between
the City of Roanoke, Town of Vinton, County of Roanoke-
and County of Botetourt. Having reviewed this matter in
detail during the early work session, the Torn Manager
reviewed some of his prior comments..
Mr. bare reiterated his reservations about the approach
and the speed that is being taken on the matter. He
encouraged the Executive Committee to pay close
attention to what the vocal minority has said.. They
specifically called out about nine different requests they
wanted to see happen and he thinks the Committee will
have a big task ahead. This organization has had
government oversight }without government control.
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However, now that responsibility will lie with the officials of
the four local governments.
Vice Mayor Nance indicated he supports the agreement.
Obviously there is an active investigation winding down
regarding this entity and there has been a loss of integrity.
He does not think we have any other option, but to leave
the old agreement behind and move forward. He indicated
private industry will not get involved because there is no
money to be made and the government has to become
involved. The Town does not have the financial flexibility to
handle the issue by itself and it does require a partnership.
He referred to the vocal minority that Mr. Hare mentioned
and obviously humane treatment is important. He thinks
that no kill is a very important goal, but at the same time it
has to fit in with the other goals and priorities that this Town
has and its monetary feasibility: Through encouraging
strong volunteerism and a strong spay and neutering
program, hopefully we can obtain that goal.
r. Adams feels that it is important that the Executive
Committee works and explores everything it can to make
the Pound a place that volunteers can work at, We need to
beep a`watchful eye as the process goes alone.
Mr. Altice made a motion that we adopt the Ordnance
indicating it is the way we should go and he thinks we will;
be better off in the lone run.
The Mayor indicated he also supported the agreement. He
commented on Mr. Hare's concerns that it does appear we
are moving rather quickly on this ratter. However, this has
been on the minds of citizens for quite some time and
many are unhappy with the current conditions, It needs to
be a joint effort and doing anything less would be shirking
our responsibility. He would like to see an effort to Adopted Ordinance No. 929
sponsor more spaying and neutering clinics,: authorizing the Mayor and/or the
Town Manager to execute e
The motion was there seconded by Vice Mayor Dance and Regional Pound Agreement
carried by the following roll call vote; with all members between the City of Roanoke,
voting:: Vote -g, Yeas ( ) — Adams, Altioe, Aare, Dance Town of Vinton, County of
Grose, Nays( —None. Roanoke and County of Botetourt
The next item on the agenda was to=consider a option
of a Resolution approving the expansion of the Downtown
'a ade Matching Grant Program target area. Anita
McMillan, Planning & Zoning Director, commented that our
current faade program only covers four blocks; It is
proposed that the program area be expanded to cover not
only the blooms identified under the CDBG Downtown
Revitalization project; but to extend to the areas that serve
as gateways to downtown. The Town Manager
commented that Roanoke County is in support of this
expansion. Vice Mayor Dance asked since the Resolution
does not name the border, how do we officially designate
the border. The response was we can attach the diagram
s an Exhibit to the Resolution.
Vice Mayor lance commented that we are expanding the
faade grant to beautify that area, but there is a piece of
blighted property in that area and nothing has come back to
Council in regard to that issue. The Town Manager
responded that staff has talked with the Building Official
who has initiated the legal process, but we have not heard
anything further.
Mr. Hare asked what abort staffs expectation of property
owners taking advantage of this expansion. M . McMillan
responded that the Vinton Diner is interested and there are
several property owners north of Pollard that have asked
about the program. However, it is a volunteer program.
The Clerk indicated that the language "as shown on
attached Exhibit A" can be added to the Resolution. Vice
Mayor Dance made a motion to approve the Resolution
With the suggested addition; the motion was seconded by Adopted Resolution No. 199
Mr. Adams and carried by the following roll call vote;with all approving the expansion of the
members voting: Vote -0;Yeas —Adams, Altice, Hare; Downtown Fagade Matching grant
Dance, Grose; Days(0)-Done. Program target area.
The next item €n the agenda was to consider
adoption of four Resolutions required by the Downtown
and Economic Development Devitalization Grant from the
2012 Community Development Block Grant.. Ryan
Spitzer; Assistant to the Town Manager, commented that
these four Resolutions are required to protect the
discrimination of low-to-moderate income families in the
black grant area.
Mr. Hare asked if this meant we do not have a non-
discrimination policy and the Town Attorney responded
that as a local government we have to put one in every
state contract over $10,000 we enter into. However, the
federal requirement for the grant is a little different and
this is being adopted for the purpose of the grant. He
also asked about the grievance procedure and what
period of time it serves. The response is that it is only for
the grant period.
The Town Manager commented that because federal and
state funds are involved, we are required to adopt these
policies in relation to the grant.
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Mr. Altice made a motion to approve the Resolution Approved Resolution No.. 1998
adopting a Fair Housing Certifications; the motion was adopting the Fair Housing
seconded by Vice Mayer Nance and carried by the Certification
following vote,with all members voting: Vote 5-0; Yeas (5)
—Adams, Altice, Hare, Nance, Grose; bays (0)-None.
Vice Mayor Nance made a motion to approve the Approved Resolution No 1999
Resolution adopting a Residential Anti-displacement and adopting a Residential Anti-
Relocation Assistance Plan Certification; the motion was displacement and Relocation
seconded by Mr. Adams and carried by the following vote, Assistance Plan Certification
with all members voting; Vote 5-0; Peas (5) — Adams,
Altice, Hare, Dance, Grose Nays(0)- lone.
Mr. Adams made a motion to approve the Resolution Approved Resolution No. 2000
adopting a lion-Discrimination Policy; the motion was adopting a Non-Discrimination
seconded by Vice Mayor Nance and carried by the Policy
following vote, with all members voting: Vote -( , Yeas (5)
—Adams, Altice, Hare, Nance, Grose, Nays(0)- None:
Mr. Hare made a motion to approve the Resolution Approved Resolution No. 200
adopting a Grievance Procedure Policy, the motion was adopting a Grievance Procedure
seconded by Mr. Altice and carried by the following vote, Policy
with all members voting: Vote 5-0; Yeas (5) — Adams,
Altice, Hare, Nance, Grose; Nays(0)-lone.
The next item on the agenda was to consider
adoption of a Resolution expending funds in the amount
of $5,000 to the Veterans Monument toward the debt
retirement to match additional funding from Roanoke
County: The Town Manager commented that Roanoke
County has already approved their match. The funds will
come out of the reserved contingency fund and is part of
our current budget. This is to pay can the outstanding
debt, not to he used for maintenance.
Adopted Resolution No. 2002
Mr, Altice made a motion to approve the Resolution as expending funds in the amount o
presented, the motion was seconded by Mr: Adams and $5,000 to the Veterans Monument
carried by the following roll call vote, with all members toward the debt retirement to
voting: Vote 5-0; Yeas (5) — Adams, Altice, Flare, Dance, match additional funding from
Grose; bays(9)- None. Roanoke County
The Town Manager commented that the 2013 Town
Calendar is being delivered Tong with a magnet
furnished by the Chamber listing all of their events for
2013.
The Mayor congratulates the Vinton Host Lions Club.
on their 80th anniversary. He also thanked the staff and
the Chamber for the successful State of the Town
address and thanks to all who helped make the
Christmas parade a success again this year. He has
received a lot of positive comments: The Mayor
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mentioned to Council that he has asked the Clerk to draft
a letter to be sent to Newtown; Connecticut expressing
our condolences for Council to sign.
Comments from CouncilMembers: Mr. Adams
commented on the iPads and the savings of staff time
and paper. Mr. Altice commented on the calendar. Vice
Mayor Nance also commented on the calendar. He also
mentioned that it is always time to reminisce at the end of
the year, and evert though this is a joyous time of year,
there is still evil in the world such as the event in
Connecticut and he mentioned Vice Mayor Obenchain...
Mr. blare wished everyone a terry Christmas, as did the
Mayor and all members of Council.
r. Adams made a motion that the regular meeting be
adjourned, the motion was seconded by Mr. Altice and
carried by the following vote, with all members voting: Vote
-3, Yeas ( ) — Adams, Altice, blare, Nance, Grose; Nags
(0) lone. The regular meeting was adjourned at 8-54 Regular meeting adjourned
p.m.
The work session continued with an update on the
Made-Tinker Creek Wastewater Interceptor Replacement
-Phase It Project. Mary Woodson, Public Works Director;
commented that the project has progressed pretty
uneventful aside from some rock. It has moved on time
and within budget and currently we have paid for about
70% of the project and about 0% is complete. The
project is scheduled for substantial completion on
December 20th and final completion for January 20th.
To date there has been no change orders, but they are
anticipating one in the amount of$30-45,000 for the rock.
There is an$114,000 contingency to cover that cost.
They discussed Alternate F lute with the current
contractor and initially he came up with a price in the
neighborhood of $1 3, 0 . Mr. Woodson thought he
might drop his price as it got closer to the winter months
and at the end of the project, but he did not. He did
contact him this afternoon and indicated maybe there was
a portion of Alternate F that could be done with the funds
left in the contingency fund and he would put together a
proposal. The proposal would be brought back to Council
for further consideration,
Mr. Nance asked if Mr. Woodson to explain the Alternate
F line. Mr. Woodson commented this is an undersized
portion of the pipe that was going to be upsi ed, an
additional 336 feet of line. They have looked at doing it in
house; however, if they encounter rock, they do not have
the equipment:to handle that.
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Mr. Hare asked what portion of Alternate F that could be
completed and Mr. Woodson responded that he thinks
the contractor may be talking about the shorter portion of
the line because there are two manholes within the 335
feet. He will not know exactly until he gets the proposal:
The Mayor asked about visits from DEQ to the project
and the response was that he feels DEQ is satisfied.
They have site visits every Friday and nothing has came
to the surface through the engineer or the contractor to
the contrary. Mr. Woodson then commented that
Alternate F line would be valuable to do it now because if
we put it out to bid at a later data; it may come back twice
s much.
Mr. Hare commented that since we already have taken
out the debt; he would support the overspending of the
project by $30- 0, 00 to complete the project. After
comments from the Town Manager and Mr Thompson, it
was decided that once we get the proposal from the
contractor that they will come back to Council with a
breakdown of the total casts to date, the cost of,Alternate
F and what options we have for additional funding.. Vice
Mayor fiance also would like an explanation of the
benefits of completing this part of the project as well.
Council recessed the work session at 8: 5 p.m. and
reconvened at 8:20 p.m.
The last item in the work session was an update on
the War Memorial Business Plan. Kevin lip ; War
Memorial Facility Manager, began with comments about
the current staff of Walter Vassar and Lauren lodges,
the former Manager, on a part-time basis. He
commented that the greatest assets that the Town has
are its people.
He them proceeded with a Power Point presentation
beginning with a review of the income and expenses
since the Velar Memorial renovation in 2007. These
figures do not include the debt service.. A five-year event
history was next presented showing the types of events
that have been held at the facility since 2007.
Next, a summary of the 201 -2( 13 fiscal year was
reviewed showing a budgeted revenue goal of $137,500
along with a list of confirmed versus forecasted revenue
by month for the remainder of this fiscal year. Mr. Kipp
indicated that$2,542.00 was needed per month. He also
forecasted what revenue they could have if the 1
potential Saturdays left were booked. Mr. Hare asked if
there has been a stall on people waiting to hook events
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based on the economy and the response was that there
is a little hold back on the corporate side and charity
organizations. However, the time for booking weddings
will begin in January and that is the busiest time. A
profile of the customer base shows weddings as the
number one source of revenue; corporate, education and
religious being second and social events being third.
Mr. Kipp next reviewed programming and how he is
putting together packages for customers. He reviewed
two events he held; one for the AARP on December 7t"
and a Celebration of Life went on December 1 °, bath of
which netted revenue of over $400.00 each and he
provided as torn-key events. He also commented on "
Berry Merry Holiday Lunch" he partnered with Teaberry's
Cafe' which was s platform to get people to the Uttar
Memorial to show what is available at the facility and the
broader menu Teaberry's can provide for catering needs.
e is also offering regional meeting packages with per
person pricing. Another event to showcase the War
Memorial was held on Election Day.
Mr. Kipp next showed Council the Wedding Planner
magazine which he was able to pull advertisements from
the War Memorial and other Vinton businesses together
to show the Town as a destination for weddings. Debbie
Adams with The Vinton Messenger also wrote an article
for the magazine. He commented on some wedding
packages that can be offered to include items as
transportation and hotel reservations. He would like to
sponsor other events in the future to generate revenue.
Comments were made concerning the current caterers
and the working relationship he has with them and the
fact that the current list needs to be revisited.
The next part of the presentation related to branding. Mr.
Kipp commented that we need to be objective to a shift in
the philosophy of what the brands of Vinton are. A
branding plan will require a high level of personal
attention and will help to develop a clean and
conservative marketing effort. It will help to define our
sales and he feels now is a good time to begin this
process.
e gave examples of some local brands and what they
convey about the facilities. He also gave some examples
of how to brand the entire campus where the War
Memorial is located. He mentioned the Veteran's
Monument and how many different ways it is listed in
various facets of print. He world like for see us define the
area around the Monument and then pull each
component out and elaborate on them---the Velar
1
Memorial, the Charles R. Hall Senior Center. What
message do we want to convey to honor our Veterans?
Mr. Kipp then made reference to old marketing versus
new marketing, a change of verbiage to use as a selling
point. In closing, he mentioned shifting the brand focus
and promoting the assets independently as well as "
together, This will create a stranger identify and clearer
message of what each component of the grounds at the
Velar Memorial represent.
The Town Manager commented that the War Memorial
will always be the War Memorial to the citizens of Vinton,
but the focus needs to be what can we do to sell the
facility outside our community. What can we do to raise
our revenues and what direction do we need to go? Mr.
Kipp commented that we are competing with 35 other
venues in the area from Sent Mountain to Fincastle.
However, three new venues opened up from 2009 to
1 that offer very similar services, but we did not lose
anything. Our challenge now is to find how to offset our
competition in the years to come. The work session
was adjourned at 9:30 p.m.
LA�POVED:
radley E. GAe,.Mayor
AZ T'
Susan l-.-Johnson, own Clerk
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AT A CLOSED MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY,
DECEMBER 18, 2012,AT 6:30 P.M. IN THE COUNCIL CHAMBERS OF THE VINTON
MUNICIPAL BUILIDNG,311 SOUTH POLLARD STREET,VINTON,VIRGINIA.
CERTIFICATION THAT A CLOSED MEETING WAS HELD
IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Town Council of the Town of Vinton, Virginia has convened a closed meeting
on this date, pursuant to an affirmative recorded vote and in accordance with the
provisions of the Virginia Freedom of Information Act; and,
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Vinton
Town Council that such closed meeting was conducted in conformity with
Virginia Law.
NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council hereby certifies that
to the best of each member's knowledge:
1. Only public business matters lawfully exempted from opening meeting
requirements by Virginia law were discussed in the closed meeting to
which this certification applies; and
2. Only such public business matters as were identified in the motion
convening the closed meeting were heard, discussed or considered by the
Town Council.
Motion made by Council Member Hare and seconded by Vice Mayor Nance, with all in favor.
Clerk of Council