HomeMy WebLinkAbout2/2/2018 - Regular MINUTES OF A STRATEGIC PLANNING RETREAT OF VINTON TOWN COUNCIL HELD
AT 8:30 A.M. ON FRIDAY, FEBRUARY 2, 2018, AT THE VINTON WAR MEMORIAL
LOCATED AT 814 WASHINGTON AVENUE, VINTON, VIRGINIA.
MEMBERS PRESENT: Bradley E. Grose, Mayor
Matthew S. Hare, Vice Mayor
Keith Liles
Sabrina McCarty
Janet Scheid
STAFF PRESENT: Barry Thompson, Town Manager
Susan N. Johnson, Town Clerk
Theresa Fontana, Town Attorney
Pete Peters, Assistant Town Manager
Joey Hiner, Public Works Director
Anita McMillan, Planning &Zoning Director
Anne Cantrell, Finance Director/Treasurer
Tom Foster, Police Chief
The Mayor opened the meeting and then turned the meeting over to the Town Manager. The
Town Manager commented on the items on the agenda and then turned the meeting over to
Chief Foster for the first Session.
Chief Foster gave a PowerPoint presentation on Council Chambers Safety and Security, A
copy of the presentation is on file in the Town Clerk's Office and will be made a part of the
permanent record. After the presentation, discussion was had on bringing firearms into the
Municipal Building and the Town Attorney indicated she would research the matter and give
an opinion back to Council.
Chief Foster commented that there are grants available for infrastructure protection. Council
gave their consensus to move forward with getting prices, researching for grants, prioritizing
the suggested items and then making a report back to them.
Chief Foster next made brief comments regarding Protests, Demonstrations, and Assemblies
and showed several slides referencing State Code. He also commented that a Byrne/Justice
Assistance Grant has been awarded to create a Regional Field Force Team with Roanoke
County, Salem, Virginia Western Community College and Roanoke College Police
Departments to prepare for violenttnon-violent demonstrations that may arise in the Roanoke
Valley.
The Mayor asked if we currently issue parade permits. Chief Foster responded that we do
not, but we could enforce the laws in the State Code previously mentioned. He and the Town
Manager will be attending a training this month sponsored by VML on demonstrations,
protests and crowd control. The Town Attorney indicated she would also be attending and
she, the Police Chief and Town Manager would be in a better position to make
recommendations to Council after this training.
The next Session on the agenda was Council Protocol/Council Committees Procedures. The
Town Attorney gave a PowerPoint presentation on Council Procedures & FOIA Refresher, A
copy of the presentation is on file in the Town Clerk's Office and will be made a part of the
permanent record.
The Town Manager made comments regarding the use of the Consent Agenda for items
needing Council action other than minutes. After discussion, Council requested that a list be
created of items recommended by staff to be handled by Consent Agenda and presented to
Council for their approval,
After a short break; the next Session on the agenda was Stormwater Funding. A PowerPoint
presentation was given by Andrew 1 assoff of EEE Consulting in Blacksburg. A copy of the
presentation is on file in the Town Clerk's Office and will be made a part of the permanent
record;
After a break for Ranch, the next Session on the agenda was a Closest Session regarding the
Gainshanng Agreement. Vice Mayor Hare made a motion to convene in Closed Meeting
pursuant to § 2.2-3711 Aj (29) of the 1950 Code of Virginia; as amended, for discussion of
contract negotiations with Roanoke County; the motion was seconded by Council Member
Scheid and carried by the following vote, with all members voting; Vote -0 Yeas 5) —Liles,
McCarty, Scheid, Aare, Grose; Nays 0 — lone. {council went into Closest Session at12:55
p.m.
At 3:06 p.m., the regular meeting reconvened and the Certification that the Closed Meeting
was held in accordance with State Cade requirements was approved on motion by Vice Mayor
Mare; seconded by Council Member Liles and carried by the following roll call vote, with all
members voting. Vote 5-0; Yeas (5)—Liles, McCarty, Scheid, Hare, Grose; bays(0) None.
Council Member Scheid commented on the need to move forward with the Stormwater
funding and staff was requested to develop a timeline and procedures to establish a
Stormwater Advisory Committee and make a report bads to Council.
The next Council Strategic Planning Retreat was scheduled for Friday, October 19, 2018 with
the location to be announced.
After closing comments,the retreat was adjourned at 3.10 p.m.
Bradley E. Grose, Mayor
7EST
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Susan N. ,Johnson,CMV Town Clerk
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AT A CLOSED MEETING OF THE VINTON TOWN COUNCIL HELD ON FRIDAY,
FEBRUARY 2, 2018 AT 8:30 A.M. AT THE VINTON WAR MEMORIAL, 814
WASHINGTON AVENUE,VINTON,VIRGINIA.
CERTIFICATION THAT A CLOSED MEETING WAS HELD
IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Town Council of the Town of Vinton,Virginia has convened a closed meeting
on this date, pursuant to an affin-native recorded vote and in accordance with the
provisions of the Virginia Freedom of Information Act; and,
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Vinton
Town Council that such closed meeting was conducted in conformity with
Virginia Law.
NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council hereby certifies that
to the best of each member's knowledge:
1 Only public business matters lawfully exempted from opening meeting
requirements by Virginia law were discussed in the closed meeting to which this
certification applies; and
2. Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Town Council.
Motion made by Vice Mayor Hare and seconded by Council Member Liles with all in favor.
Clerk o ouncil