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HomeMy WebLinkAbout2/25/2016 - Regular MINUTES OF A SPECIAL MEETING OF VINT N TOWN COUNCIL HELD AT 5::30 P.M. ON THURSDAY, FE:BRUARY 25, 2016 IN THE COUNCIL-CHAMBERS LOCATED OF THE VINT{ N MUNICIPAL BUILIDNG, 311 SOUTH POLLARD STREET, VINTON,VIRGINIA, MEMBERS PRESENT; Bradley E. Grose, Mayor Matthew S. Hare, Vice Mayor I. Douglas Adams, Jr. Janet Scheid MEMBERS ABSENT: Sabrina McCarty STAFF PRESENT; Barry W. Thompson, Interim Town Manager Susan N. Johnson,Town Clerk Fete Peters, Assistant Town Manager/Director of Economic Development Jeff Dudley, Interim Police Chief The Mayor celled the meeting to order at 530 p.m. The Town Clerk called the roll with Council Member Adams, Council Member Scheid, Vice Mayor Hare and Mayor Cruse present. Council Member McCarty was absent. After a moment of silence, the Mayor commented that the last candidate had declined to accept the position. There are several options to continue the process—to review the list of candidates that was sent out this week,to start over and hire a headhunter, to start over and do our process again or to talk with the applicants that we already have. Vice Mayor Hare commented that the candidates in the pool are all very qualified and he supports looking Into the current pool that we have. Council gave their consensus to consider the pool of candidates that we currently have. The Town Clerk commented that she has received a request from the family of a former employee to have the Town seal etched into a headstone at Mountain View Cemetery. There is no language in the Town Code and we do not have a policy on the use of the Town Seal. She did contact the Town Attorney and she has responded that she has not found any law or ordinance that prohibits the Town Council from granting permission to use the Town seal. She recommended that the matter be brought to Town Council for their decision and consider adopting a policy or ordinance establishing the use of the Town seal.. After further discussion, Council aspect the Town Clerk to poll some other localities to see if they have a policy and report back to Council. Council Member Adams made a motion that Council go into a Closed Meeting pursuant to § 2. - 3711 A (1) of the 1950 Code of Virginia, as amended, for discussion and interviews of prospective candidates for Chief of Police. The motion was seconded by Council Member Scheid and carried by the following roll call vote, with all members voting: Vote - , Yeas 4 —Adams, Scheid, Hare, Grose; Nays 0 --None;Absent 1)—McCarty. Council went into Closed Meeting at 5:55 p.m. At 9:30 p.m., the regular meeting reconvened and the Certification that the Closed Meeting was held in accordance with State Code requirements was approved on motion by Vice Mayor Hare, seconded by Council Member Adams and carried by the following roll call vote, with all members voting; Vote -Ct, Yeas( )—Adams, Scheid, Dare, Crone; Nays{5}— None; Absent(1)— McCarty. Following the Closed Session,. Council directed Mr. Thompson to research the language "if no damages are assessed by Town of'Vinton" on the Dogwood Festival Vendor Application. There was also discussion regarding the snow removal process during the Winter Storm event in January and the paving and curbing to be repaired on Blandford where a sewer repair was recently completed. Council Member Adams advised Council that the Medic 23 unit is no longer in 1 service. Mr. Thompson commented that Deputy Chief I_inkous was in the process of submitting an application for a RSF Grant to replace the unit. Council Member Adams made motion to adjourn the meeting; the motion was seconded by Vice Mayor Flare and carried by the following vote, with all members voting: Vote 4-0 Yea$ Adams, Scheid, bare, Grose, mays (0)— lane, Absent 1) - McCarty. The meeting was adjourned at -52 p.m: APPROVED: Are* Bradley Et Grose, Mayor LESIIT: Jjodlulk Susan 1 . JohnsonU Town Clerk 2 AT A CLOSED MEETING OF THE VINTON TOWN COUNCIL HELD ON THURSDAY, FEBRUARY 25, 2016 AT 6:30 P.M. IN THE FINANCE CONFERENCE ROOM OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON,VIRGINIA. CERTIFICATION THAT A CLOSED MEETING WAS HE LD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the To Council of the Town of Vinton,Virginia has convened a closed meeting on this date, pursuant to an>affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and, WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Vinton Town Council that such closed meeting was conducted in conformity with Virginia Law. NOW, THEREFORE,BE IT RESOLVED that the Vinton To Council hereby certifies that to the best of each member's knowledge: I Only public business matters =lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the To Council, Motion made by Vice Mayor Hare and seconded by Council Member Adams with the following votes recorded: AYES: Adams, Scheid, Hare, Grose NAYS: None ABSENT: McCarty L A( (Clerk of Co cil