HomeMy WebLinkAbout2/21/2020 - Regular MINUTES OF A STRATEGIC PLANNING RETREAT OF VINTON TOWN COUNCIL HELD ON
FRIDAY, FEBRUARY 21, 2020, AT THE VINTON WAR MEMORIAL, 814 WASHINGTON
AVENUE, VINTON, VIRGINIA.
MEMBERS PRESENT: Bradley E. Grose, Mayor
Keith N. Liles, Vice Mayor
Sabrina McCarty
Janet Scheid
Michael W. Stovall
STAFF PRESENT: Barry W. Thompson, Town Manager
Susan N. Johnson, Executive Assistant/Town Clerk
Pete Peters, Assistant Town Manager/Director of Economic
Development
Anne Cantrell, Finance Director/Treasurer
Tom Foster, Police Chief
Anita McMillan, Planning &Zoning Director
Joey Hiner, Public Works Director
Donna Collins, Human Resources Director/Risk Manager
Chasity Barbour, Community Programs & Facilities Director
FACILITATORS: Alison Jorgensen, Council of Community Services
Amanda Holcomb, Council of Community Services
Anne Marie Green, Council of Community Services
The Council Retreat began on Friday morning, February 21, 2020 at 8:30 a.m. The Mayor
opened the meeting, welcomed everyone and turned the meeting over to Alison Jorgensen and
Amanda Holcomb. Ms. Jorgensen and Ms. Holcomb first reviewed a Visioning Exercise
Summary PowerPoint presentation, which is on file in the Town Clerk's Office as a part of the
permanent record and then facilitated the Visioning Exercise Responses and Input session of
the Retreat,
After lunch, the first afternoon session was on personnel and compensation. Stephanie Davis,
Associate Director for the Center for Public Administration and Policy at Virginia Teach reviewed
a PowerPoint presentation on the Town of Vinton Pay Plan Update, which was a part of the
agenda package and is on file in the Town Clerk's Office as a part of the permanent record.
After comments and discussion, Council requested staff to come back to them with a
recommendation for funding.
The next item on the agenda was a review of the work sheets included with the agenda package
on the proposed FY21 Capital Improvement Plan (CIP), led by Anne Cantrell. After comments
and discussion, Council gave their consensus to reallocate the one percent (1%) meals tax
implemented on August 1, 2019 to public safety in the General Fund. Ms. Cantrell further
commented that she would make a presentation to the Planning Commission and work with
Staff to bring back recommendations to Council with outcomes from the Retreat to be
considered and incorporated where feasible in the CIP.
With regard to the CIP, information was provided to Council on the potential to allocate a portion
of the Spring paving funds to resurface unsafe portions of Mountain View Road prior to the
estimated date of July 2021, when Virginia Department of Transportation (VDOT)funds would
become available for the reconstruction of the entire road. After comments and discussion,
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Council gave their consensus to spend$10-15,000 from the paving budget to correct any areas
that are currently unsafe and creating road hazards.
Mr. Peters next reviewed a PowerPoint presentation on community/economic development
goals, which was a part of the agenda package and is on file in the Town Clerk's Office as a
part of the permanent record.
The next item on the agenda related to the water and wastewater system, Denise Houchins,
Environmental Health Specialist Senior at the Virginia Department of Health reviewed a
PowerPoint presentation on water sampling, which was a part of the agenda package and is on
file in the Town Clerk's Office as a part of the permanent record. Following her presentation,
Joey Hiner next reviewed a PowerPoint presentation on a virtual tour of the Utility Systems,
which was a part of the agenda package and is on file in the Town Clerk's Office as a part of the
permanent record.
Ms.Jorgensen and Ms. Holcomb facilitated discussion of all topics and will prepare a final report,
which will be brought back to Council for their review and approval at an upcoming Council
meeting.
After closing comments, the meeting was adjourned at 4:40 p.m.
APPROVED:
Bradley E. Grose, Mayor
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Susan N. Johnson, CN)V,'-, Town Clerk
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