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HomeMy WebLinkAbout1/21/2020 - Regular MINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 7:00 P.M. ON TUESDAY, JANUARY 21, 2020, IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET,VINTON,VIRGINIA MEMBERS PRESENT: Bradley E. Grose, Mayor Keith N. Liles, Vice Mayor Sabrina McCarty Janet Scheid Michael W. Stovall STAFF PRESENT: Barry W. Thompson, Town Manager Susan N. Johnson, Executive Assistant/Town Clerk Jeremy Carroll, Town Attorney Pete Peters, Assistant Town Manager/Director of Economic Development Anne Cantrell, Finance Director/Treasurer Tom Foster, Police Chief Anita McMillan, Planning & Zoning Director Joey Hiner, Public Works Director Donna Collins, Human Resources Director/Risk Manager William Herndon, Assistant Public Works Director Fabricio Drumond, Deputy Police Chief Nathan McClung, Principal Planner The Mayor called the regular meeting to order at 7:00 p.m. The Town Clerk called the roll with Council Member McCarty, Council Member Scheid, Council Member Stovall, Vice Mayor Liles and Mayor Grose present. Roll call After a Moment of Silence, Joey Hiner led the Pledge of Allegiance to the U.S. Flag. Under upcoming community events, Council Member McCarty commented on the Senior events that take place every week at the Charles R. Hill Community Center, Council Member Scheid made a motion to Approved minutes of the Regular Council approve the Consent Agenda as presented; the meeting of January 7, 2020; adopted motion was seconded by Vice Mayor Liles and Resolution No. 2336 appropriating funds in carried by the following vote, with all members the amount of $500.00 received from voting: Vote 5-0; Yeas (5) — McCarty, Scheid, AMVETS to the Vinton War Memorial Stovall, Liles, Grose; Nays (0) —None. Other Operating Supplies Account for expenses incurred for food or events for veterans; adopted Resolution No. 2337 appropriating funds in the amount of $800.00 received from Blue Ridge 1 Veterans to the Vinton War Memorial Food & Beverage Expense Account for costs incurred for food for the November 8, 2019 Veterans Day Celebration Dinner; adopted Resolution No. 2338 re-appropriating funds in the amount of $70.28 from Re- Appropriated Fund Balance to the Senior Recreation Program Account; adopted Resolution No. 2339 appropriating funds in the amount of $5,850.00 from the DCJS Recoveries Account in the General Fund to the Police Department Maintenance & Repairs Account to cover the costs incurred by replacing the current workstation utilized for storing and viewing in-car camera footage and setup fees and adopted Resolution No. 2350 appropriating funds in the amount of $250,000.00 from the Re-Appropriated Fund Balance to the Vinyard Station Agreement Account to cover initial cash payment authorized by Performance Agreement Under awards, introductions, presentations, Randy Layman reviewed a prepared bi-annual report of the Vinton Historical Society and Vinton Museum, which report was given to Council at the meeting and is on file in the Town Clerk's Office as a part of the permanent record. Under awards,introductions, presentations and proclamations, the first item was the recognition of the 2019 Employee of the Year. After brief comments from Donna Collins, Human Resources Director, the Mayor presented an award to Nathan McClung, Principal Planner. The next item under awards, introductions, presentations and proclamations was the recognition of the Officer of the Quarter in the Police Department. Chief Foster made brief comments and presented a plaque to Officer Jeremy Shrewsbury, Deputy Chief Drumond next recognized the promotion of Acting Sergeant Todd Bailey to Sergeant and Officer Jeremy Shrewsbury to Corporal. Chief Foster next reviewed a PowerPoint presentation on the 2nd quarter statistics for the Department, which was a park of the agenda 2 package and is on file in the Town Clerk's Office as a part of the permanent record. The next item on the agenda was a briefing on a proposed Memorandum of Understanding (MOU) between the Town and the Roanoke County Treasurer's Office for the issuance of Roanoke County animal tags in the Town Treasurer's Office. Anne Cantrell first commented that in July of 2019 under the new MOU with Roanoke County, the Town's costs with the Regional Center for Animal Care & Protection (RCACP) shifted to the County. The State Code only allows revenue for animal licenses to be spent on certain items and the Town would not have enough costs to take in the revenue. After discussion with the Roanoke County Treasurer's Office; they agreed to start issuing animal licenses for Vinton residents. Ms. Cantrell next commented that Council desired to continue having animal licenses sold at the Municipal Building so Town residents would not have to travel to Roanoke County. Staff worked with the Roanoke County Treasurer, their Attorney and our Town Attorney and agreed to terms contained in the proposed MOU. The MOU does allow for either party to terminate at any time if in the future Council determines we no longer want to be a remote location. Council Member Scheid asked if there had been any issues concerning the number of animals that the County allows versus the number allowed in the Town. Ms. Cantrell responded that there have been no issues and information is on the Town website that we are issuing Roanoke County tags and our regulations. Roanoke County staff are also mentioning it to anyone who comes in their office with a Vinton address. The next item on the agenda was to consider' adoption of an Ordinance to amend Chapter 10, Animals, Article I, In General, Sections 10-18 and 10-19 of the Vinton Town Code. Chief Foster commented that at the December 3, 2019 meeting, Council was briefed on the proposed Ordinance to amend our Code concerning dogs that may be, a nuisance to other property owners or that may be involved in injury or property damage. Our current Code addresses dangerous dogs and vicious dogs, but contains no language to handle issues when dog might go onto another person's property and 3 cause minor injury or if a person is invited onto the dog owner's property and is injured by their dog. This Ordinance makes it clear that it is the duty and responsibility of the animal owner to maintain control of their dogs within the Town of Vinton. if there should there be a violation or a child is injured, we now have a mechanism in place to remedy the situation and charge as a Class 4 misdemeanor. Council Member Stovall made a motion to adopt the Ordinance as presented;the motion was seconded by Council Member McCarty and carried by the Adopted Ordinance No. 1013 amending following roll call vote, with all members voting: Chapter 10, Animals, Article I, In General; Vote 5-0;Yeas(5) McCarty, Scheid,Stovall, Liles, Sections 10-18 and 10-19 of the Vinton Grose; Nays (0)—None. Town Code Under reports from Council Committees, Anne Cantrell reviewed a PowerPoint presentation,which was given to Council at the meeting and will be on file in the Town Clerk's Office as a part of the permanent record. Vice Mayor Liles made a motion to approve the October 2019 and November 2019 Financial Reports the motion was seconded by Council Member McCarty and carried by the following vote, with all members voting: Vote 5-0; Yeas (5) McCarty, Scheid, Stovall, Liles, Grose; Nays (0) Approved October 2019 and November None. 2019 Financial Reports. Council Member Stovall asked if there was an update on where the General Assembly is with Rosie's. Pete Peters responded that he does not have any updates, but that he and the Town Manager have been following it and will provide updates when available. The Town Manager commented there is a Bill in the Senate to move the historical horse racing from the Racing Commission to the Virginia Lottery Board. The next item on the agenda was appointments to Boards/Commissions/Committees. Council Member Scheid made a motion to re-appoint Richard W. (Pete) Peters as a full member and Sabrina McCarty as an alternate member to the Western Virginia Regional Industrial Facility Authority to new four-year terms beginning Re-appointed Richard W. (Pete) Peters as February 4, 2020 and ending February 3, 2024;the a full member and Sabrina McCarty as an motion was seconded by Council Member Stovall alternate member to the Western Virginia and carried by the following vote, with all members Regional Industrial Facility Authority to new 4 voting Vote 5-0; Yeas (5) McCarty; Scheid, four-year terms beginning February 4, 2020 Stovall; Liles, Grose; Nays (0)—None. and ending February 3, 2024 The Mayor commented on the recent Lunch N Learn sponsored by the Vinton Chamber and the ribbon cutting at Greenway/Booth Real Estate. The Mayor also reminded Council of the topics that are being considered for the upcoming Council Retreat and to let staff know if there are any other topics that need to be added. The Mayor also commented that he has been out getting petitions signed to run for office again and how more positive the comments have been from since he first ran for office. Comments from Council: Council Member Scheid commented that over the last couple of months she has heard some very positive feedback about the trashcans: Vice Mayor Liles commented that he would be getting petitions signed soon to run for office again. He has also heard some positive and some not so positive comments about the trashcans; but it was for the good. Kroger is also doing a better job now keeping their dumpster doors closed. The next item on the agenda was a request to convene in Closed Meeting, pursuant to Section 2.2-3711 (A)(1) of the Code of Virginia, 1950, as amended, for discussion, of a specific employee, namely the Town Manager. Vice Mayor Liles made a motion to convene in Closed Session; the motion was seconded by Council Member Scheid and carried by the fallowing vote, with all members voting Vote 5-0; Yeas (5) McCarty, Scheid, Stovall, Liles, Grose; Nays(0)—None. Council went into Closed Session at 8:03 p.m. At 8:40 p.m.,the regular meeting reconvened and the Certification that the Closed Meeting was held in accordance with State Code requirements was approved on motion by Vice Mayor Liles; seconded by Council Member Stovall and carried by the following roll call vote, with all members voting: Vote 5-0;Yeas(5)—McCarty, Scheid,Stovall, Liles, Grose; Nays (0)—None. Certification of Closed Meeting Vice Mayor Liles made a motion to adjourn the meeting; the motion was seconded by Council Member Scheid and carried by the following vote; 5 with all members voting: Vote 5-0; Yeas (5) — McCarty, Scheid, Stovall, Liles, Grose; Nays '(0) None. The meeting was adjourned at 8:41 p.m. Meeting adjourned APPROVED: A,* Bradley E. Grose, Mayor ATTEST: Susan N.Johnson, 0MC, Town Clerk 6 AT A CLOSED MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, JANUARY 21, 2020 AT 700 P.M. IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING,311 SOUTH POLLARD STREET,VINTON,VIRGINIA. CERTIFICATION THAT A CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Town Council of the Town of Vinton, Virginia has convened a closed meeting on this date, pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and, WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Vinton Town Council that such closed meeting was conducted in conformity with Virginia Law. NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council hereby certifies that to the best of each member's knowledge: 1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Town Council. Motion made by Vice Mayor Liles and seconded by Council Member Stovall with all in favor. wa,,)A(aA11,6nt/ Clerk oy Council