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HomeMy WebLinkAbout1/2/2013 - Regular MINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELL} AT 7.00 P.M. ON TUESDAY, JANI ARY 2, 2013, IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDINGLOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA. MEMBERS PRESENT: Bradley E. Grose, Mayor William W. Nance, Vice Mayer 1. Douglas Adams,Jr. Robert R. Altice Matthew S. Hare STAFF PRESENT; Christopher S. Lawrence; Town Manage Susan N. Johnson, Town Clerk Elizabeth Dillon, Town Attorney Ryan Spitzer, Assistant to the Town Manager Gary Woodson, Public Works Director Joey Hiner,Assistant Public Works Director Mary Beth Layman, Special Programs Director The Mayor called the regular meeting to order at 7:00 Roll Call p.m. The Town Clerk called the roll with Council ember Adams, Council Member Altice, Council Member Hare, Vice Mayor Fiance, and Mayor Grose present. After Moment of Silence, Mr; Adams led the Pledge of Allegiance to the U.S. Flag. r. Hare made a motion to approve the consent Approved minutes of Council's agenda as presented; the motion was seconded by Vice regular meeting of December 18, Mayor Nance and carried by the following vote, with all 2012 members voting: Vote 5-0 leas (5) Adams;Altice, Hare, Nance, Grose; Nays 0 -None. The next item on the agenda was a presentation on the Town's 2012 Relay for Life Awards. The presentation was made by Kim Barker, Angie Lewis and Tammy alliwell, the co-chairs for the 2012 Relay for Life and for 2013. They presented two banner awards, one for reaching the $100,000 goal and the other for the highest> per capita in the State of $13.00. After comments from Council Members, Angie Lewis announced that the 2013 Relay for Life Event will be on April 101h at William Byrd High School. This year's theme is "Step Up to the Plate and Strike Out Cancer". Bootie Chewing, Carolyn and Ikon Williams were also present. The next presentation was the 2012 Vinton First Aid Crew report by Assistant Chief Wayne Coffey. He commented that the truck was marked up 5,551 out of 5,630 volunteer hours for 9 .8°l. The grew responded to 1,093 calls out of 1,431 for 76%, total man hours of 21,835. Mr. Guff y next commented that the crew (career and volunteer) had a total of 2,580 calls dispatched and there are currently 52 members on roll. They received a 50/50 Grant from GEMS for a power 3 stretcher that cost $12,427 and the training center held seven classes with total of 80 students: glasses will Mart back up in the Spring. Auer comments from other Council Members, Mr. Here expressed appreciation for the door-to-door delivery of battled water by the Volunteer First Aid grew in dune during the storm event. During citizen comments, Bootie Chewning expressed her appreciation for the First Aid Grew and how proud she is of Vinton. The next item on the agenda was a Public Hearing to consider public comments regarding a $700, 0 Community Development and Black grant to revitalize the downtown business district. Ryan Spitzer, Assistant to the Town Manager, gave brief comments. This is the first o two Public Hearings we will have for the Grant. This is 700,000 grant from DHCD through CDBG with an overall cast of$2.1 million, the majority of which is the $1.2 million the Town and County are using for the library and site acquisition. The Scope of the project involves gateway improvements on Washington/Pollard andVirginia/Pollard; Farmer's Market area improvements; streetscaping to include plantings and lighting improvements through the core of downtown, parking lot improvements„fagade improvements to participating downtown businesses and a revolving loan pool. In the past the Town has used CDBG money for the Downtown Planning Grant. The Ivor commented that we will be involving our citizens and our business community as we move through this process. The Town Manager confirmed that the Downtown Management Team will be guiding the whale project. There will also be public meetings on the design process,. The Mayor then declared the Public Hearing open at 7:16 Opened Public Taring p.m. Mary Beth Layman of 1028 Almond Drive, read a statement on behalf of her husband, Randy Layman. He suggested a town-wide wireless high speed internet service with the town putting up the infrastructure and sponsoring a connection web domain. The town could charge a modest monthly price for town residents subscribing via secure IDs which could extend to individuals and small businesses, Mr. Layman also stated it would be natural to extend this down Route 24 to Bedford County and beyond since a lot of that area has poor access to high speed internet, s. Layman also commented on a new branding that the Roanoke Valley Convention & Visitors Bureau has created entitled "Virginia's Blue Ridge": This branding along with any graphics can be adaptable to events and promotions in 2 Vinton and we are free to use them. She commented on the Clue Ridge Parkway and that we need to embrace our closeness to the Parkway and the outdoors. It can be a real asset to our town. Vice Mayor Nance asked where he could go for additional information and the response is to check the RVVB website. Landon Howard is the Director. Hearing no further public comments, the Mayor closed the Public Hearing Closed Public Hearing at 7:24 p.m. There were no further comments from Council. The next item on the agenda was a Public Hearing to consider public comments regarding Main Street Improvements from Railroad Avenue to Vilest Lee Avenue as a Community Improvement grant; said project located in the 100 year floodplain, Mr. Spitzer referred to the floodplain map showing a portion of the Farmer's Market (the very corner) and the intersection of Washington/Pollard in FEMA,done X Because it is in the 100 to bog year flood zone, we have to hold this Public Hearing to allow citizens to give comments on the town potentially putting structures in the floodplain.. However, the town is not looking at potting up any new structures in this area, but looking at repaving the intersection due to traffic loop work and we are not looking at touching the portion of Fa er's Market parking lot that is in the floodplain. The map states that there is a .2% chance of flooding in any given year. Mr. Spitzer indicated he had received comments from the US Array Corps of Engineers on this project who regulate>floodplainsfor FEMA and they did not have any issues with our proceeding with this project.. The Mayor then declared the Public Hearing open at 7:26 Public Hearing opened; Public p.m. Hearing no public comments, the Mayor closed the Hearing closed Public Hearing at 7":27 p.m. Mr. Hare reiterated that even though part of the Farmer's Market is in the floodplain since we are not doing anything with that portion, it does not matter. The Town Manager responded that it is the tip of two parking spaces and we are not putting any structures in the area. We can pave parking lots and aced trees, but not put up any new structures. Even if we were putting up a new light past, we n avoid that area. Mr. Hare asked about the Washington/Pollard intersection being in the floodplain and Mr. Spitzer responded it was only the parking lot of the Vinton Motors. The next item on the agenda was to consider adoption of a Resolution authorizing appropriating $21,01 for the balance of the cost for adding Alternate "F" Line to the Glade-Tinker Creek Wastewater Interceptor Replacement 3 Phase II Project. Gary Woodson, Public Works Director, made comments regarding the addition of the Alternate " °" Line. This lire is south of the original project which is 336 linear feat of 24 inch plastic pipe. The contractor has made offer to complete this part for $175,000 with no change orders. We were anticipating change orders regarding the rock, but they agreed to not submit any. The town will put a manhole in around Cedar. Then the additional 400 linear feet of 12 inch pipe which is Alternates G & H can be done in-house in moot two months at a cost of around $11,000. This will complete the entire project under budget. Mr. Hare asked if Alternates G & H are in the Midway area and the response was it is across the street from Midway, near Gearhart Park. Mr. Adams askew what neighborhoods feed into these lines and the response was a section of Midway and the next manhole up is another connection to Midway. Mr. Woodson commented that there is 60 feet of deteriorated pipe in this area that needs to be repaired. Vice Mayor Nance commented that not only is it a necessary project but because we have the contractor on sight we probably will not get it dune any cheapen. Mr. Woodson responded that our engineering firm is also going to handle Alternate 1= with no additional charge to the to Vice Mayor Dance then summarized that we are using all of the money remaining from the 2007 E Bonds, coaxing out the loan from VML and then reallocating $21,015.59 from this year's budget on costs that we are confident we will be saving through wastewater because of the lack of rain. We are not spending any new money, but redistributing money that has already been earmarked for expenditure. The Town Manager commented we are using all of the bridge loam and it will have to be attached to the bond that we get for the upgrades at the Wastewater Treatment Plan. This also means that the rates will need to be adjusted to compensate for this new debt. The Mayor asked if this project would put us in great shape for that part of town and the response was yes. It will specifically address inflow and infiltration issues which have been most of the problem. Mr. Hare asked would the crews not be able to do while they are working on this project. The response was snow removal, if needed, other maintenance items around the facility such as tree trimming, etc. Mr. Hare asked if there is anything more that we might be missing and the response was that this project will be completely build out as designed. Mr. Woodson then commented that we have paid Anderson & Associates $120,000 for this project from the beginning, including the redesign and they are not charging 4 us for the Alternate F. Mr. Hare asked if that cost was in the total and the response was that Anderson was already paid for the design which would be added on top of the total construction cost. The Mayor then commented that a 1 million investment is a lot, but it is an investment that most citizens do not even realize the benefits they receive; Vice Mayor Nance made a motion to adopt the Adopted Resolution No;. 2003 Resolution as presented; the motion was seconded by Mr authorizing appropriating $ 1,01 i Hare and carried by the following roll call vote, with all for the balance of the cost for members voting: Mote -0 Yeas(5)—Adams, Altice, Hare; adding Alternate "F,; Line to the Nance, Grose; flays 0)-bone. Glade-Tinker Greek Wastewater Interceptor Replacement—Phase 11 Project The Town Manager commented that the Regional Pound Agreement has been approved by all localities and is being circulated for signatures. The Executive Director position has been advertised and is on each of the four locality's websites. He also indicated that he is the town representative on the selection committee for the designs teams of the new library and will be involved in interviews at the War Memorial in two weeks; The Mayor commented about community pride and the willingness of staff and citizens to go beyond what is required for the Town. Comments were made about the C®BG Grant and what excitement that holds for the Town and everyone was wished a Happy New Year. The Mayor also reminded everyone that the next meeting is a Council in the Neighborhood meeting at Campbell Memorial l Presbyterian Church. r. Adams moved that the meeting be adjourned, the motion was seconded by Mr. Altice and carried by the following vote, with all members voting: Vote 5-0; Yeas t -- Adams, Altie, Hare, Nance, Grose; flays tg None. The regular meeting was adjourned at t : 0 p.m. APPROVED: bifadley E. e,4Mayor-, AN T: . Johnson own clerk