The URL can be used to link to this page

Home My WebLink About7/20/2021 - Regular1 MINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 6:00 P.M. ON TUESDAY, JULY 20, 2021, IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA MEMBERS PRESENT: Bradley E. Grose, Mayor Sabrina McCarty, Vice Mayor Keith N. Liles Laurie J. Mullins Michael W. Stovall STAFF PRESENT: Pete Peters, Town Manager Cody Sexton, Assistant Town Manager Susan N. Johnson, Executive Assistant/Town Clerk Jeremy Carroll, Town Attorney Anne Cantrell, Finance Director/Treasurer Fabricio Drumond, Police Chief Anita McMillan, Planning & Zoning Director William Herndon, Public Works Director The Mayor called the regular meeting to order at 6 Council Member Stovall, Vice Mayor McCarty and Mayor Grose present. Roll call After a Moment of Silence, Janet Scheid led the Pledge of Allegiance to the U.S. Flag. Under upcoming community events/ announcements, Vice Mayor McCarty announced the following: July 22 – 5:30 p.m. to 8:00 p.m. - National Hammock Day – War Memorial; July 24 – 7-10:00 p.m. - Mingle at the Market with 5 Shades of Grey – Farmers’ Market; August 2 – 6-7:00 p.m. – Burgers & Bootcamp – Farmers’ Market; August 3 – 6-8:00 p.m. – National Night Out - Hill Community Center; August 12 – Roanoke County Schools start back in person; August 14 – 7-10:00 p.m. - Rutledge – Farmers’ Market and August 21 – 9- 1:00 p.m. – Savvy Events presents Kids Craft – War Memorial. Under awards, introductions, presentations and proclamations, Elizabeth “Liz” H. Bel Mayor read the Proclamation, comments and presented the framed Proclamation Greenway Commission and Anita McMillan also 2 Bo Herndon made brief comments concerning assistance provided by Tyler Beard, Andrew Critcher, Kevin Orange and Robert Rowell on June 29th to a resident who was having car trouble and presented them each with a Certificate. The Mayor and Council expressed appreciation to them and to all of the Public Works employees. Hearing to consider public comments proposed amendment to Town of Vinton’s FY 2021- 2022 budget to accept and appropriate funds in the amount of $4,204,017 for Federal Funding received from the American Rescue Plan Act (ARPA). The Mayor opened the Public Hearing at 6:21 p.m. Cody Sexton commented that Council was briefed Government through ARPA. Because this first disbursement o beginning of FY2022, Staff is requesting Council to amend the budget to appropriate the $4,204,017 to the Town’s Grant Fund. Even though there are no concrete plans on how the funds will be spent, this will make the funds available in order to give Town Staff and Council the most flexibility when projects are identified because the amount exceeds one percent (1%) of adopted budget. The second installment of $4.2 million is expected again n appropriation and budgeting of that installment will be handled during the normal budgeting process for FY2023. Avenue, asked if any of the funds would go toward the water lines. Hearing no was closed at 6:24 p.m. Resolution as presented; the motion was seconded by Council Member Stovall Vote 5-0; Yeas (5) – Liles, Mullins, Stovall, McCarty, Grose; Nays (0) – None. Public Hearing opened Public Hearing closed Adopted Resolution No. 2442 approving an amendment to Town of Vinton’s FY 2021- 2022 budget to American Rescue Plan Act (ARPA) 3 The next item on the agenda was a Public Hearing to consider public comments regarding a proposed amendment to the Town of 2021- $1,221,139. The Mayor opened the Public Hearing at 6:26 p.m. Anne Cantrell commented that at the FY2021, forward at the end of the taken for off appropriation. Town is also requesting additional position funding in the Capital Fund and Utility Fund provides a mec should they be approved. Council will be briefed on Town Manager section of this agenda tonight. This exceeds one percent (1%) of the total expenditures shown in the currently adopted budget. closed at 6:28 p.m. Council Member Liles made a motion to adopt the Resolution as presented; the motion was seconded by Council Member Mullins Vote 5-0; Yeas (5) – Liles, Mullins, Stovall, McCarty, Grose; Nays (0) – None. Public Hearing opened Public Hearing closed Adopted Resolution No. 2443 approving an 2021-2022 budget to appropriate funding to additional position funding in an amount not to exceed $1,221,139 The next item on the agenda was a Public Hearing to consider p Services for the Vinton Police Department. The Mayor opened the Public Hearing at 6:29 p.m. Anne Cantrell commented the Finance Committee reviewed this request from the Police Departmen The current rate for contractual services is $48 per hour and the proposed change would bring the rate to $52.00 per hour, which would be effective upon the passage of the Resolution. Public Hearing Opened 4 jurisdictions and will help to meet some of the operational expenses associated with having our officers work overtime at events. In response to a question, Chief Drumond commented that recently officers worked the Salem Fair, which was a week and a half event and many times Roanoke County will assist with a Mingle or a parade recent event was the Ironman where multiple jurisdictions with the exception of the City of Salem worked together. was closed at 6:30 p.m. Council Member Mullins seconded by Vice Mayor McCarty the following roll call vote, with al Vote 5-0; Yeas (5) – Liles, Mullins, Stovall, McCarty, Grose; Nays (0) – None. Public Hearing closed Adopted Resolution No. 2444 approving Services for the Vinton Police Department The next item on the agenda was a Public Hearing to consider public comments regarding the proposed conveyance of six parcels of real property located within and adjacent to South Pollard Street, Cedar Avenue and 1st Street, identified as Tax Map ID 060.15-06-38.00-0000, 060.15-06-39.00-0000, 060.15-06-40.00-0000, 060.15-06-41.00-0000, 060.15-06-42.00- 060.15-06-43.00-0000 in the Town of Vinton, upon certain terms and conditions. the Public Hearing at 6:31 p.m. The Town Manager commented the Public Hearing parcels known as the “hotel site” to a developer to construct a hotel in the Town. This is approximately a six- The Town Manager next reviewed a PowerPoint presentation Clerk’s Office as a part of the permanent record. After comments from the Mayor an Members expressing excitement for the project and closed at 6:47 p.m. Council Member Liles made a motion to adopt the Resolution as presented; the motion was seconded Public Hearing opened Public Hearing closed Adopted Resolution No. 2445 approving the conveyance of six parcels of real property 5 roll call vote, with all members voting: Vote 5-0; Yeas (5) – Nays (0) – None. intersection of South Pollard Street, Cedar Avenue and 1st Street, identified as Tax Map ID 060.15-06-38.00-0000, 060.15-06- 39.00-0000, 060.15-06-40.00-0000, 060.15-06-41.00-0000, 060.15-06-42.00- 0000 and 060.15-06-43.00- The next item on the agenda was a briefing on Capital Projects Manager, and Utility Clerk. Cody Sexton first commented that the details of the three positions was included on the Cover Sheet that was a part of the agenda package. The ARPA funds along with some guidance from Council has given Staff the opportunity Town’s operations and ways to p in the community. The Police Officer I position is a restoration of a lost position due to the COVID-19 Pandemic and the ARPA funding allows us to use funding for that position. ARPA funds in addition to a fully-funded seven year Capital Improvement Program (CIP). The creation dedicate their watchful eye and helping keep change orders and costs down through that process. With regard to the Utility Clerk position, utility billing is currently housed in the Finance Department, Moving this function to Public Works will allow for a separation between those two functions. Some staffing reorganization has given us the opportunity Works Department. This position will be checking activities and Finance staff would still be collecting service calls. August 17, 2021 meeting for action. However, any positions and add to them the Cla would not bind Staff to fill them immediately. They 6 Town’s needs in order to accomplish Council and Staff goals. Linda Short of Augusta Avenue commented from the audience on the cost for Manager position. The next item on the agenda was to consider (SLAF) grant funds for The Woodland Place Stream Restoration Project. matter at their July 6, 2021 meeting. Council Member Mullins made a motion to adopt the Resolution seconded by Council Member Stovall by the following roll call voting: Vote 5-0; Yeas (5) – Liles, Mullins, Stovall, McCarty, Grose; Nays (0) – None. Adopted Resolution No. 2446 authorizing the Town Manager to file an application for the allocation of FY21 Virginia Stormwater Local Assistance Fund (SLAF) grant funds for The Woodland Place Stream Restoration Project The next item on the agenda was to consider adoption of a Resolution approving a one-time payment of $3,427.00 to Vinton Baptist Church and authorizing the Town Manager to execute a Parking and Maintenance Contribution Agreement between the Town and Vinton Baptist Church. Council was briefed on this matter at their July 6, 2021 meeting. anticipates doing a similar agreement with Thrasher Memorial United Methodist Church since the Town also partners with them on special events. Council Member Liles asked what be with Thrasher. The Town Manager responded that it would not be a 50/50 share, but something in a good faith gesture. There are multiple events that we do, but their parking lot is used less frequent and has less intensive use than Vinton Baptist. Council Member Stovall made a motion to adopt the Resolution as presented; the motion was seconded by Council Member Liles following roll call Vote 5-0; Yeas (5) – Liles, Mullins, Stovall, McCarty, Grose; Nays (0) – None. Adopted Resolution No. 2447 approving a one- Manager Church Under reports from Council Committees, Anne Committee which met on July 12 7 which will be on file in the Town Clerk’s Office as a part of the permanent record. commented that the (PSN) of payments and encouraged anyone who has not signed up to consider it. Council Member Liles Cantrell responded they have remained consistent through the Pandemic. Council Member Liles made a motion to approve the May 2021 Financial Report as presented; the motion was seconded by Vice Mayor McCarty and carried by the following roll call vote, with all members voting: Vote 5-0; Yeas (5) – Liles, Mullins, Stovall, McCarty, Grose; Nays (0) – None. Approved May 2021 Financial Report Under reports from Council Committees, Bo Committee met on July 14, 2021. With regard to paving, Hardy Road down to the been completed and restriped and he will be getting together some prices with August for other paving projects. The bulk volume has picked up two bulk trucks to keep up with the volume. They will review the process in a few months to see if they can go back to one truck. With regard to recycling, they are now running a third trash truck instead of they only have to make a trip to Disposal Solutions (RDS) once a month compared to twice a day projects. Ordinance concerning right-of-way mowing and the Committee will discuss it again at their September meeting. repair and replacement, the Town has come to an Town an easement and the Town will take care of schedule the work. Mattern and Craig will be doing some bore samples 8 on 3rd Street, Hurt & Proffitt is in the bidding process and the SCADA upgrade is a little ahead of schedule. We are on schedule for meter replacements with the completion date estimated to be May of 2022. With regard to Utility projects that we may be able to do with ARPA funds, the estimate for approximately a $4 million and for discussed some projects within the Town limits. Council Member Liles asked if street lights could be placed on Hardy Road. Council made comments on the recognition of Liz Belcher and her work on the Greenway recognition of Public Works employees, the hotel project, the upcoming National Night Out, the new expressed appreciation to Town Staff for all of their hard work. The Mayor made comments on the Public Works recognition, the Rodney Patsel. The Town Clerk reminded everyone that Council and Staff would be attending the National Night Out Event on August 3rd in lien of the regular Council meeting. Council Member Mullins made a motion to adjourn the meeting; the motion was seconded by Vice Mayor McCarty vote, with all members voting: Vote 5-0; Yeas (5) – Liles, Mullins, Stovall, McCarty, Grose; Nays (0) – APPROVED: Bradley E. Grose, Mayor ATTEST: ______________________________ Susan N. Johnson, CMC, Town Clerk