HomeMy WebLinkAbout7/2/2013 - RegularMEMBERS PRESENT: Bradley E. Grose, Mayor
William W. Nance, Vice Mayor
1. Douglas Adams, Jr.
Robert R. Altice
Matthew S. Hare
STAFF PRESENT: Christopher S. Lawrence, Town Manager
Susan N. Johnson, Town Clerk
Elizabeth Dillon, Town Attorney
Ryan Spitzer, Assistant to the Town Manager
Gary Woodson, Public Works Director
Joey Hiner, Assistant Public Works Director
Brandon Gann, Summer Intern
The Mayor called the regular meeting to order at
7:00 p.m. The Town Clerk called the roll with Council
Member Adams, Council Member Altice, Vice Mayor
Nance, and • Grose • Council Member
Hare was • present for the roll call. After a Moment •
Silence, Mr. Adams led the Pledge of Allegiance to the
U.S. .•
liTARIETZ-37=770F.M
Under citizen's comments and petitions, Roge
Overstreet of 725 South Pollard Street commented tha
he had -• a letter from Karla Turman • June 21
regarding tires and untagged cars that he uses for part
that are in the back of his business. The letter indicate
that he needed to • those items • screen in th
property. An earlier letter that he received from Ms,
Turman stated that his business is grandfathered to th
pre-1995 Code and he understood that meant he • no
need to screen his property. He has •-- doing th
same business on that property for six years.
961071-V
Approved minutes of the June 18,
2013 Council in the Neighborhood
meeting
9-
businesses that will be impacted by the construction
and different aspects of the project to make sure they
are aware of what is going on and who to contact if
there are issues. The Mayor asked when we might
go out to bid regarding the lighting. Mr. Spitzer
commented that he will be meeting with AEP again
next week to go over more specifics regarding what
lighting they can provide and the difference in cost
between the Town owning the lights or leasing them
from AEP. A small committee has also been ted
to select some lighting choices. Also, we are =ing
with Hill Studio to get the bid documents ready to
hopefully go out this month to solicit for contractors for
the facades. Vice Mayor Nance made a motion to
adopt the Resolution as presented; the motion was
seconded by Mr. Altice and carried by the following roll
call vote, with all members voting: Vote 5-0:
Adams, Altice, Hare, Nance, Grose; Nays (0) — None.
The next item on the agenda was an update from
Brandon Gann, Intern in the Town Manager's Office,
on the progress of the Accounting Manual and Town
Procurement Policy. Mr. Gann began with comments
regarding the Accounting Manual, The auditors have
expressed concern over the past few years that we
should have an Accounting Procedures Manual. With
the assistance of the Finance staff, he has completed
a first draft of the manual which is currently being
reviewed.
Regarding the procurement policy, the Town's curreni
policy was adopted in 1997 with no material changes
having occurred since then. Mr. Gann then explained
that while a locality can be more restrictive in its
financial standards in a procurement policy, his
research has found that many localities have adopted
the State Code as their Code and that is his
recommendation.
iTir. Gann further commented that he has completed a
skate park survey of surrounding localities which
included capital infrastructure, risk management,
budgets, operations and management policies, and
assessing the impacts this type of public recreation
facility can have on a community. He has also
researched attendance policies for committees and
how they can affect efficiency and effectiveness.
Adopted Resolution No. 2025
authorizing the Town Manager to
execute an Agreement between the
Virginia Department of Housing and
Community Development and the
Town (Contract #12-31) relating to the
CDBG Downtown Revitalization
Project grant in the amount of
$700,000,
K
Fire & EMS and in the Public Works Department. H4
txpressed his appreciation for being able to do this
Internship with the Town and to learn aspects of local
government that you cannot get from just classroom
experience.
[,I
the progress being made towards the future Vint
branch, Mr. Hare is glad to see Roanoke City movi
nt
Ivi
forward with their stormwater management progra
which l should help the process for the other localitie
Vice Mayor Nance commented on Dan Vance, a lon
oc�
time resident of the Town, who was active in I
sports, is moving to Indiana and he will be tru
misse-0.
Vice Mayor Nance made a motion that Council go
into a Closed Meeting pursuant to § Z2-3711 A (1) of
the 1950 Code of Virginia, as amended, for discussion
or consideration of personnel matters relating to the
annual evaluation of the Town Manager and discussion
regarding appointments to boards and commissions.
The motion was seconded by Mr. Hare and carried by
the following roll call vote, with all members voting:
Vote 5-0; Yeas (5) - Adams, Altice, Hare, Nance,
Grose; Nays (0) - None. Council went into Closed
Meeting at 7:49 p.m.
At 10:48 p.m., the regular meeting reconvened and the
Certification that the Closed Meeting was held in
accordance with State Code requirements was
approved on motion by Mr, Hare, seconded by Vice
Mayor Nance and carried by the following vote, with all
members voting: Vote 5-0; Yeas (5) - Adams, Altice,
Hare, Nance, Grose; Nays (0) - None. Certification of Closed Meeg
Mr, Hare made a motion that the meeting b-m
adjourned, seconded by Mr. Adams and carried by th
following vote, with all members voting: Vote 5-0;
Adams, Altice, Hare, Nance, Grose; Nay
None. The meeting was adjourned at 10:50 p.m]
APPR,6VED:
Bradley E. Ob's-e, Mayor-1
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Susan N.Johnson,
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WHEREAS, the Town Council of the Town of Vinton, Virginia has convened a closed meeting
on this date, pursuant to an affirmative recorded vote and in accordance with the
provisions of the Virginia Freedom of Information Act; and,
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Vinton
Town Council that such closed meeting was conducted in conformity with
Virginia Law.
NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council hereby certifies that
to the best of each member's knowledge:
I Only public business matters lawfully exempted from opening meeting
requirements by Virginia law were discussed in the closed meeting to
which this certification applies; and
2. Only such public business matters as were identified in the motion
convening the closed meeting were heard, discussed or considered by the
Town Council.
AYES- Adams, Altice, Hare, Nance, Grose
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rk of Council Acting I