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HomeMy WebLinkAbout7/2/2019 - RegularMEMBERS PRESENT: Bradley E. Grose, Mayor Keith N. Liles, Vice Mayor Sabrina McCarty Janet Scheid Michael W. Stovall STAFF PRESENT: Barry W. Thompson, Town Manager Pete Peters, Assistant Town Manager/Director of Economic Development Susan N. Johnson, Executive Assistant/Town Clerk Jeremy Carroll, Town Attorney Thomas Foster, Police Chief Anne Cantrell, Finance Director/Treasurer Anita McMillan, Planning & Zoning Director Joey Hiner, Public Works Director The Mayor called the regular meeting to order 2t 7:00 p.m. The Town Clerk called the roll with Council Member McCarty, Council Member Scheid, Council Member Stovall. Vice Mayor Liles 2nd Mayor Grose present. Roll call Under upcoming community events, Council Member McCarty announced the following: July 4 th Celebration — 6-9 p.m. - War Memorial; July 5 — Mingle at the Market with UpTown — Farmers' Market; July 9 — 6-8 p.m. - Ice Cream Social and Tour — Vinton History Museum; July 13 — 10:00 00 p.m. — Arts & Crafts Show — Farmers' Market; July 19 — Feeding America Food Truck Festival — Farmers' Market; July 20 — 2-9 p.m. - Roanoke Valley Fiddle and Banjo Club 50t' Anniversary Celebration — Braeloch; July 27 — Mingle at the Market with Hard Drive and Five Shades of Gray — Farmers' Market and August 8 — 11 a.m. — First Responder Cookout — Springtree Health and Rehab. Doug Forbes announced from the audience that Thrasher United Methodist Church will be serving free ice cream at the Church during the July 4t' Celebration. linder requests to postpone, add to or change the order of agenda items, the Town Manager requested to change the order of Items (a) and (b) under Section 1, Briefings, under Item J, Town Manager to allow the briefing to consider a variance of the Town's Noise Ordinance to Rosie's Gaming Emporium to be first. Council Member Stovall made a motion to approve the request; the motion was seconded by Council Member McCarty and voting: Vote 5-0; Yeas (5) — McCarty, Scheid, Stovall, Liles, Grose; Nays (0) — None. 5-0; Yeas (5) — McCarty, Scheid, Stovall, Liles, Approved minutes of the Regular Coun,7( Grose; Nays (0) — None. � Meeting of June 18, 2019 Approved changing the order of Items (a) and (b) under Section 1, Briefings, under Item J, Town Manager Chief Foster made comments and then read a quote from Ronald Reagan, "Freedom is never more than one generation away from extinction. We don't pass it to our children in the bloodstream. It must be fought for, protected, and handed to them to do the same". Under awards, introductions, presentations, the item was the Vinton Historical Society and Museum Report. Doug Forbes first commented on 4hr' Ke*? a fundraiser and that they always need members to pay dues but to also volunteer their time. Mr. Forbes next commented that the two largest needs of the Museum are to address a leak in the basement and to rewire the electrical system. They have received an estimate of $12,500.00 to do the first floor. This would remove a major fire hazard and adapt the house to better serve as a Museum, The Historical Society has the funds and there will be no expense to the Town. Mr. Forbes next introduced Randy Layman, the President of the Historical Society, who will be giving all the updates in the future to Council. He then expressed aWreciation to Council for their su W--orL Mr. Layman made comments and requested to give a quarterly report to Council in October and January. The Mayor commented on the difference between individuals who are residents and those that are truly citizens. A resident can live anywhere, but the Historical Society volunteers participate in the community by supporting the Museum. Vice Mayor Liles and Council Member Stovall expressed appreciation to the Historical Society volunteers and indicated they were willing to become members and volunteer. Council Member McCarty and the Mayor commented that they are both members. 9 Under citizens' comments and petitions, AlIv Atkinson of Tinker Avenue, Vinton, comment that the property at 525 Tinker Avenue h vehicles with expired or no tags and noise th goes on all hours of the night from the revving engines and requested that it be patrolled bepmorj They have trash that has en•iling p d uanh dogs are scared of the noise. Today he report( that they had a dog tied up that could not get to h water or food. Chief Foster commented that th( did respond to the report about the dog and th( would be back there tomorrow. Council Member Scheid asked about a stat report on the matter since Mr. Atkinson has co before Council before. Chief Foster respond they have been there numerous times and talk with the individual who lives on the propert Recently they had a post on Facebook indicati they were planning to have an impromptu c show. He had two extra off -duty officers come to work, but fortunately it rained and the event w not held. Based on what is being posted on soc media, the people that live at 525 Tinker Aven are intentionally trying to cause issues with th neighbors. They are trying to handle it throu enforcement, working radar and responding to t calls. With regard to the trash, he will follow and see if it is a code enforcement issue or tra that is not being picked up because it is not bei properly put in the can. Council Member Schei requested that Council be given an update. i'liattie Forbes from the audience asked if the Town has any plans for retirement homes. The Town Manager responded that staff has talked with some developers about the need for assisted living and/or patio homes in the Vinton area. The next item on the agenda was a briefing to consider a variance of the Town's Noise Ordinance to Rosie's Gaming Emporium. Pete Peters first commented that the management staff of Rosie's recently approached the Town about hosting a special event on Saturday, July 27, 2019, as part of a special promotion that will be held simultaneously at two other Rosie's locations within the State. In anticipation of an over-cappacity crowd for t of the building, the management is planning to host tKee intent of erecting a large tent and stage and providing a beer garden with live music in the parking lot in addition to the activities being planned on the interior. K Staff directed them to complete a Special Even permit application and submit a formal let requesting that the Town consider granting temporary variance of the Town's noise ordinan pursuant to Section 34-27 of the Town Code. T letter, which was a part of the agenda packag states that the variance request is from 9 p. through 11:59 p.m. on July 27 th with live mus ending at 10:30 p.m., the final public addre announcement being made at 11:00 p.m. and on clean-uA activities occurrin�*, bev i- - - I - midnight. The Police Department has met wi Rosie's management and security team to revie parking and traffic control measures and Rosie's h agreed to hire an additional four off -duty Vint officers to assist during the entire duration of t event. The Planning Office has also mailed lette from the Town .:..tom's Office informing residen of the surrounding neighborhoods of the varian request and providing them with meeting date including tonight along contact informatio in the letter and stated "Thursday, July 2 nd" an "Thursday, July 16 , instead of "Tuesday, July 21 th" and Tuesday, July 16 Mr. Peters next read Section 34-27 of the Town Code from the Cover Sheet included with the agenda package and commented that this was a briefing and staff would bring back the item for Council consideration at the July 16th meeting. Two comments have been received, one by email from Cindi Coffey of 972 Colbourne Avenue, who stated Council Member Scheid asked if other locations of the tent and stage were considered such as in front of the building facing Hardy Road or Vinyard to shield some of the sound from the Colbourne area. Mr. Spaugh commented that they have shifted it to the side to save using so many parking spaces. J. D. Sutphin with Big Lick Entertainment who is facing the front of Rosie's, a stronger reflection of audio could disburse. For other events they look at an agreeable decibel level that dissipates after a El certain distance. For example, they do events monthly at the Daleville Town Center and have an agreement where they do not get above a certain decibel rating not even 30 yards from the stage. Council Member Scheid asked how late those events go on and Mr. Sutphin responded until 10:00 p.m., but the people live even closer. Council Member Scheid asked if a decibel level could be determined and put into the variance. The Town Attorney responded that a condition like that could be included in the Resolution establishing the variance. Mr. Peters responded that he would contact Botetourt County to see what they put in their agreement with the Daleville Town Center. In a response to a question from Council Member Scheid about the request listing two different ending times, Mr. Peters commented the original request was until midnight, but he changed it to 11:59 p.m. to keep it to one day. Council Member Scheid asked if the letter would be re -sent with correct dates and Mr. Peters responded that we would resend the letter. Ray Sandifer of Colbourne Avenue commented that he lives in sight of Rosie's and any event that involves outside loud music has a tendency in that close proximity to create lots of noise. The Daleville Town Center goes until 9:00 p.m. and the Dr. Pepper Park and Vinton Farmers'Market go until 10:00 p.m. He sees no reason why any part of this event other than clean-up needs to go past 10:00 p.m. Ernie Dellaverson, General Manager, commented that Rosie's wants to be a good citizen in the community and invited Mr. Sandifer to be present during the sound check to make sure the decibel a?t a� ail his cell number at any time during the event and he would stop the music. After further discussion, the Mayor commented that Council will be asked to take action on the requested variance at the July 16th meeting. The next item on the agenda was a briefing on a Cost of Service Study/Water & Wastewater Rates. Courtney Rogers with Davenport & Company reviewed a PowerPoint presentation, which is on file in the Town I r id gjill '#e 1,11"i i WA, i - s- - - of - go- 19 the study. The topics covered in the presentation included Historical Financial Results, Financial Policies, Utility Fund Debt Profile and Capital Funding Needs. Under Capital Funding Needs, the Town anticipates the need to issue approximately $4.4 million in new debt over the next year with $3.4 million being needed this year for meter replacement and lift station in October of 2019 and $1 million in July of 2020 for the Meadows Well development. Overthe next five years in terms of projections of expenditures, they used 2% per year based on the FY 2020 budget that has been adopted and assumed that water purchase and sewage treatment costs paid to the Water Authority would also grow at t%. L1ITMIENTROF-100 ful I WN 1- WIN --I 41 .9 14 hi I- i; if, hill /f # A start date of January 1, 2020 was used for t changes to make their projections. T recommended timeframe is the second half FY2020 and , 2022 and 2023. The thr subsequent years could be changed later if thin ] FY2021 look better or need to be adjusted, but if you ahead and put the changes in place, you would n have to come back and address them again. Council Member Scheid asked Ms. Cantrell billing, the tier gallon levels and starting to pay the first gallon along with approximately how mar residents are under 1,500 gallons, 3,000 gallo and up to 5,000. Mr. Rogers responded the were approximately 600 out of about 5,000 use in the system that were 3,000 or less on a monthly basis, which would be 1,500 or less on monthly basis. Ms. Cantrell commented that discussed at the Finance Committee meeting, others bill monthly. Any cost savings by goi staff person in the Treasurer's Office to assist wi collections. Cash flow would greatly improve ai. perhaps interest could be earned on that since would be coming in quicker. 0 The Town fflanager commented that a lot 57 residents do not pay the water bill until they get a second notice and Ms. Cantrell commented that they average about 600 notices. The Town Manager felt there would be an improvement in delinquent accounts. In closing Mr. Rogers commented that the fixed but for actually the ability for someone to turn the tap and get water. The volumetric is to keep up with inflation. Nationally utilities are raising rates in excess of basically 6-7% per year because of the increased costs of electricity, the chemicals and paying those that operate the plants. If someone asked why we have to raise rates at all, it is an the environment. The next item on the agenda was a briefing on property dedication from Bernard Beliveau of real estate located adjacent to Glade Creek, designated as Tax Map Parcel Number 060.11-04-10.00-0000, to the Town of Vinton, Anita McMillan commented that Roanoke County had contacted her office indicating that Mr. Beliveau had offered to donate this property to the County, but the County does not have a need for the property. All the property to the east of Mr. Pritchard and all the way to the Roanoke City limits are already owned by the Town and purchased through the Hazardous Mitigation Grant. Staff contacted Mr. Beliveau and he is willing to donate the property since it is located adjacent to other parcels owned by the Town along Glade Creek. As part of the Town's stormwater management, this property would allow the Town to undertake a future streambank restoration project and/or to construct a pedestrian bridge to provide a connection for the Midway Community to Glade Creek Greenway Phase 2. The City of Roanoke is in the process of putting out an RFP to do their streambank restoration and they also bought their properties through the Hazardous Mitigation Grant. The next item on the agenda was to consider adoption of a Resolution authorizing the Town Manager to execute an Agreement with the Virginia Department of Housing and Community rA Individual Development Account (VIDA) Program. briefed at the September 2018 and October 2018 meetings, two public hearings were held and in May of 2019 Council adopted various pre -contract activities and policies. The Town has been awarded the grant from DHCD and we have entered into an MOU with the Advancement Foundation to administer the grant and have completed all pre -contract activities. The final pre -contract review was this past Thursday and in anticipation of receiving the actual contract between the Town and DHCD, staff is recommending that Council adopt this Resolution to authorize the Town Manager to execute the Agreement subject to approval of the Town Attorney. The Advancement Foundation has 22 applicants ready to start the program. The Town Manager commented that the Resolution also appropriates the grant funds and sets the accounts up for the $200,000. Lllt�5 df 1U Uaf HeU Dy me'?37 Towing' TrM call vote, with all members voting: Vote 5-0; Yeas (5) — McCarty, Scheid, Stovall, Liles, Grose; Nays (0) — None. The 11,jayor commented on the success of the 201h anniversary of the Wolf Creek Greenway and the Vinton Volunteer First Aid Crew installation banquet. The Mayor next made comments on the importance of celebrating our independence on July 4 1h and encouraged everyone to show appreciation to the government that serves them and to Town staff. Comments from Council: Vice is Liles commented that he was glad the Town was in a position to give Town staff the day after July 4 th as an extra holiday because of their hard work; Council Member McCarty wished everyone a happy July 4 th; Council Member Scheid commented on and expressed thanks to staff who assisted with the Wolf Creek Greenway event and wished everyone a happy July 4t'; Council Member Stovall commented that Union Bank had announced that they were closing the Vinton Branch, but now they will be staying open. With regard to the request from two citizens recently to Adopted Resolution No. 2310 authorizing the Town Manager to execute an Agreement with the Virginia Department of Housing and Community Development (DHCD) for a $200,000 Community Development Block Grant CBG) to Account (VIDA) Program 1.1 build a dog park in Town, he has heard from the "-u Atmd ff-r6-arafti5r and wished everyone a great July 4 th, 'Tice Mayor Liles made a motion to adjourn thT meeting; the motion was seconded by Council Member McCarty and carried by the following vote, with all members voting: VoteYeas McCarty, Scheid, Stovall, Liles, Grose; Nays (0) — None. The meeting was adjourned at 8:46 p.m. 03MMES=- Bradley E. Grose, Mayor ATTEST: Susan N. Johnson, MC, Town Clerk 9