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Home My WebLink About7/5/2016 - RegularMINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 7:00 P.M. ON TUESDAY, JULY 5, 2016, IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGIVUL MEMBERS PRESENT: Bradley E. Grose, Mayor Matthew S. Hare, Vice Mayor Keith N. Liles Sabrina McCarty Janet Scheid STAFF PRESENT: Barry W. Thompson, Town Manager Susan N. Johnson, Executive Assistant/Town Clerk Susan Waddell, Town Attorney Richard W. Peters, Assistant Town Manager/Director of Economic Development Anne Cantrell, Interim Finance Director Joey Hiner, Acting Public Works Director Chris Linkous, Deputy Chief Tom Foster, Police Chief Donna Collins, Human Resources Director Mary Beth Layman, Special Programs Director Mark Vaught, Lieutenant -Police The Mayor called the regular meeting to order at 7:00 p.m. The Town Clerk called the roll with Council Member Liles, Council Member McCarty, Council Member Scheid, Council Member Hare Roll call and Mayor Grose present. After a Moment of Silence, Council Member Hare led the Pledge of Allegiance to the U.S. Flag The Mayor commented on the July 4 1h celebratio at the War Memorial that was postponed from las night due to the weather and that Council will b attending after the meeting. I The Mayor turned the meeting over to Susan Johnson, the Town Clerk who conducted the Investiture Service. Ms. Johnson then proceeded to administer the Oath of Office to Keith N. Liles, Janet Scheid and Mayor Bradley E. Grose. After taking their Oath of Office and receiving an official framed Certificate from the Commonwealth, each made brief comments. The Mayor next called for nominations for the office of Vice Mayor. Council Member McCarty made a motion to elect Matthew S. Hare as Vice Mayor. Hearing no other nomination, the Mayor closed the floor for nominations. The motion was carried by the following vote, with all members voting: Vote 4-0; Yeas (4) — Liles, McCarty, Scheid, Grose; Abstain (1) - Hare. Ms. Johnson then Elected Matthew S. Hare as Vice Mayor administered the Oath of Office to Mr. Hare for the for a term beginning July 1, 2016 and office of Vice Mayor. ending June 30, 2018 The next item on the agenda was th appointment of Council -appointed Officers. Vi Mayor Hare made a motion to re -appoint Barry W Thompson as Town Manager/Treasurer; Susan N Johnson as Town Clerk; Thomas L. Foster as Chi of Police and Theresa Fontana as Town Attorney The motion was seconded by Council Memb Scheid and carried by the following vote, with at members voting: Vote 5-0; Yeas (5) — Liles McCarty, Scheid, Hare, Grose; Nays (0) — None. I The next item on the agenda was the appointment of members to the Council -appointed Committees. Council Member Liles made a motion to appoint members of Council to the following Committees for two year terms ending June 30, 201& Mayor Grose and Keith Liles to the Economic Development Committee; Vice Mayor Hare and Janet Scheid to the Finance Committee, Vice Mayor Hare and Keith Liles to the Public Safety Committee and Mayor Grose and Sabrina McCarty to the Public Works Committee. The motion was seconded by Council Member Scheid and carried by the following vote, with all members voting: Vote 5-0; Yeas (5) — Liles, McCarty, Scheid, Hare, Grose; Nays (0) — None, Re -appointed the five Council - Appointed members of Council to the Un The next item on the agenda was the appointment to the 2016 VML Policy Committee for Community and Economic Development. Council Member McCarty made a motion to appoint Keith Liles to said Committee to replace Doug Adams. The motion was seconded by Vice Appointed Keith Liles to the 2016 VML Mayor Hare and carried by the following vote, with I Policy Committee for Community and all members voting: Vote 5-0; Yeas (5) — Liles, Economic Development to replace McCarty, Scheid, Hare, Grose; Nays (0) — None. Doug Adams The next item on the agenda was the appointments to Boards, Commissions and Committees. Council Member Scheid made a motion to appoint members of Council to the Appointed Sabrina McCarty to th* Highway Safety Commission for ?.. three year term ending July 4, 2019; VA unexpired term ending June 30, 2017; Keith Liles Janet Scheid to the Comprehensive to the Roanoke Valley Transportation Planning Economic Development Strategy Organization (TPO) to an unexpired term ending (CEDS) for an unexpired term ending June 30, 2017 and Janet Scheid to the Roanoke June 30, 2017; Keith Liles to the Valley Regional Cable TV Committee for a term Roanoke Valley Transportation not to expire. The motion was seconded by Planning Organization (TPO) to an Council Member McCarty and carried by the unexpired term ending June 30, 2017 following vote, with all members voting: Vote 5-0; and Janet Scheid to the Roanoke Yeas (5) — Liles, McCarty, Scheid, Hare, Grose; Valley Regional Cable TV Committee Nays (0) — None. for a term not to expire Under upcoming community events, Counci Member McCarty announced the fireworks at th War Memorial tonight and the next Mingle at th War Memorial on Saturday night with Seven Mil Ford as the band. I The Town fflanager asked to move Item 1 (2) , the United Way award, to the next Council meeting SO that more of the Vinton CARES Committee can be present. Vice Mayor Hare made a motion to table the Item to the next Council meeting; the motion was seconded by Council Member Scheid and carried by the following vote, with all members voting: Vote 5-0; Yeas (5) — Liles, McCarty, Scheid, Hare, Grose; Nays (0) — None. Vice Mayor Hare made a motion that th,-, Consent Agenda be approved as presented with the addition of Itemthe motion wat seconded by Council Member McCarty anii, carried by the following vote, with all membert voting: Vote 5-0; Yeas (5) — Liles, McCarty, Scheid, Hare, Grose; Nays (0) Council Member Scheid read a Proclamation declaring National Disability Voter Registration Week. The Proclamation was presented to Antwyne Calloway, Community Services Manager with the Blue Ridge Independent Living Center after which he made brief comments. I Approved tabling Item 1 (2) to the next Council meeting Approved minutes for the regul Council meeting of June 7, 2016 an adoption of Resolution No. 21611 appropriating $6,331.00 received fro o the Department f Criminal Justi(;^ Services and the Town's require* $703.00 match for the purchase of 2; hard drives and 23 vest carriers 0 The next item on agenda was a briefing on the proposed Performance Agreement with Richard _ # the Roanoke Economic - - #• - Authority } to Libraryencourage the redevelopment of the former Vinton Branch • .•• Pete Peterscommented that during the early phases of the property negotiations, staff in consultation # agreed to consider various incentives to encourage the redevelopment project,o#s- through use of a Performance Agreement with Macado's and the Roanoke County Economic Development Authority i Since the rezoning process has been completed, staff has worked with a representative of Macado's and the Town Attorney to draft the Performance 11...a.+. Agreement ...... r consideration. :#......#. y terms .: w Agreement provide a## .## . • to the EDA on basis an amountequal to the annual meals tax exceedcollected by the Town from Macado's not to $50,000 annually forof the Agreement, The Agreement also includes the negotiating # # of agreementfor the shared use of the adjacent parking lot owned by the Town for the purpose of employee and overflow patron parking. It is important to note that no existing #. funds be required #..x# to meet the obligations of Agreement. Agreement is non-transferrable and if the project does not#December become # # totalThe private investment forproperty anticipated to reach 3million.addition # the mentioned meals tax, Macado's would also generate additional # # property # business attainablewhich were # # original use of the building as a public # . renovations of targetthe property are expected to begin later this summer with an early summer 2017 opening. The restaurant is expected to employee 50-60 #.employees d as many as six employees once it is in full operation. After brief comments#m Council in supportI Agreement,the #Manager commente that the Performance Agreementbe July 19'h agenda for Council's consideration, on th The next item on the agenda was to consider adoption of adoption of an Ordinance amending Section 86-287, Itinerant Vendors Generally; Tax Rate of Article Vill, License, Chapter 86, Taxation of the Vinton Town Code. The Town Manager commented that this item has been before Council on two other occasions. The proposed Ordinance would reduce the tax from $500 to $50 for a year. Based on discussions that were had with Council at prior meetings on this matter, staff has revised the Policy and Permission form to reflect the recommended changes, Vice Mayor Hare asked what the minimum business license fee was and the Town Manager responded that for retailers it would be $30 based on gross receipts of $10,000. If a restaurant came in and indicated that their minimum gross receipts were $10,000, they would pay $30. Vice Mayor Hare then asked if the rate was set at $50 to be in line with our neighboring localities, not to keep it in line with the minimum business license. The Town Manager commented that Roanoke County is at $50 and the City of Roanoke is at $75. M The Mayor commented that he was supportive U-1 the Ordinance, but as Vice Mayor Hare ha commented in prior meetings, we do need to b aware of any possible negative impact that thi might have on our existing businesses and aske staff to closely monitor this. Council Member Liles made a motion to adopt th Ordinance as presented; the motion wa seconded by Council Member Scheid and carrieI by the following roll call vote, with all membe voting: Vote 5-0; Yeas (5) — Liles, McCarty Scheid, Hare, Grose; Nays (0) - None. The Mayor reminded everyone of the fireworks later that evening. Comments from Council: Vice Mayor Har' welcomed Council Members Scheid and Liles Council Member Scheid welcomed Counci Member Liles and commented on the flyer abou the Zika virus that was sent out with the wate bills. She then asked with the transien occupancy tax would be re -visited and the Tow Clerk commented that it was passed at the las meeting following the Public Hearing. She als reminded staff that Roy McCarty who attended] Adopted Ordinance No. 975 amending Section 86-287, Itinerant Vendors Generally; Tax Rate of Article Vill, License, Chapter 86, Taxation of the Vinton Town Code 61 Council meeting was promised that we would ge back with him with some information. Vice May o Hare recommended that the matter be referred t the Public Safety Committee. Council Member McCarty welcomed Council Members Scheid and Liles. She expressed thanks to the Town Manager for the information that had been forwarded to her with regard to the skateboard park and to Pete Peters for his work on the Macado's project. Council Member Liles thanked everyone for them warm welcome and the Town Clerk for he assistance. I The Mayor also welcomed Council Members Scheid and Liles and expressed thanks to the citizens for re-electing him as Mayor. Vice Mayor Hare made a motion to adjourn the meeting; the motion was seconded by Council Member Liles and carried by the following vote, with all members voting: Vote 5-0; Yeas Liles, McCarty, Scheid, Hare, Grose, None. The meeting was adjourned at 7:40 p.m. Meeting adjourned 9-r—adley E. Gros - e, Mayor ATTEST: Susan N. Johnson,/ Town Clerk 0