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Home My WebLink About7/6/2021 - Regular1 MINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 6:00 P.M. ON TUESDAY, JULY 6, 2021, IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA MEMBERS PRESENT: Bradley E. Grose, Mayor Sabrina McCarty, Vice Mayor Keith N. Liles Laurie J. Mullins Michael W. Stovall STAFF PRESENT: Pete Peters, Town Manager Cody Sexton, Assistant Town Manager Susan N. Johnson, Executive Assistant/Town Clerk Jeremy Carroll, Town Attorney Fabricio Drumond, Police Chief Anita McMillan, Planning & Zoning Director Chasity Barbour, Community Programs & Facilities Director The Mayor called the regular meeting to order 6:00 p.m. The Town Clerk called the roll with Council Member Stovall, Vice Mayor McCarty Grose present. Roll call After a Moment of Silence, Natalie Mullins led the Pledge of Allegiance to the U.S. Flag. Under upcoming community events/ announcements, Vice Mayor McCarty following: July 10 – 7-10:00 p.m. – Mingle at the Market with Five Dollar Shake – Farmers’ Market; July 10 – 5- 9:00 p.m. - HeRow/Hope Driven Car Show Event - War Memorial; July 22 – 5:30 p.m. to 8:00 p.m. - National Hammock Day – War Memorial; July 24 – 7-10:00 p.m. - Mingle at the Market with 5 Shades of Grey – Farmers’ Market; August 2 – 6-7:00 p.m. – Burgers & Bootcamp – Farmers’ Market and August 3 – 6-8:00 p.m. – National Night Out - Charles R. Hill Community Center. Chasity Barbour next presentation on the Community Programs permanent record. Vice Mayor McCarty made a motion to approve the seconded by Council Member Liles and carried by the following vote, with all members voting: Vote 5-0; Yeas (5) – Liles, Mullins, Stovall, McCarty, Grose; Nays (0) – Approve 2 Under awards, introductions, presentations and proclamations, comments in appreciation to Chief Drumond an luncheon for all of the staff at the Poff Federal Building on June 23rd and commented on the July 4th event at the War Memorial. Chief Drumond made brief comments distress call for service on June 13th which turned out to be worked the incident and in unison and cohesively were Sergeant Caldwell and Officer Taylor were presented a Certificate of Excellence following which the Mayor and The next item on the agenda was a briefing on the Stormwater Local Assistance Fund (SLAF) grant funds Virginia Department Quality (DEQ) Municipal Separate Stormwater Sewer System (MS4) Total Maximum Daily Load (TMDL) permit requirements. Anita McMillan first commented that the Town has Storm Sewer System and has to submit an MS-4 Permit to meet the requirement of the Federal Act to clean up storm drainage that goes into the streams and lakes. In May of 2021, S the Town where repairs could be made to the stream to meet the DEQ requirements. Initially there were four sites in consideration, but due to the limited funds and consultant recommended that two sites— Avenue and Woodland Place off of Niagara Road. Ms. McMillan next reviewed a PowerPoint presentation showing pictures of the two sites, which will be on file in the Town Clerk’s Office as a part of the permanent record. The Woodland Place site was selected for this application with an estimated cost of $425,000- $535,000 with a 50% match required by the grant. This is the same grant that has been u County and Roanoke City for streambank restoration. 3 The next item on the agenda was a briefing on the staff application for the allocation of Virginia Department of Transportation (VDOT) Transportation Alternatives (TA) Program funds for Hardy Road/Dillon Woods Crosswalk. Highway Safety Improvement Program (HSIP) funds for the crosswalk. In 2020, VDOT informed S the project cost would be approximately $410,000 and in 2021 the estimated cost rose to $497,611, a shortfall of $315,000. Staff has submitted a pre-application for application is due by October 1st Greenway Phase 2 project. submitted a request to the Transportation Technical Committee (TTC) for the Infrastructure Pro (CRRSAA). On Thursday, the Town will know if the TTC will make a recommendation to the RVTPO and if funds. The next item on the agenda was a briefing on Church. The Town Manager commented that the Town previously had an agreement with the Church in 2015 to assist with parking lot maintenance in exchange for the Town to be able to use the parking lot event parking. Staff worked with the Church and the proposed agreement provides for a one-time payment of $3,427.00. The agreement will be for three years and perform the maintenance to the parking lot. This matter will be brought back to Council for action at the July 20th meeting. If parking. The Town Manager next commented that he has also reached out to Thrasher M Church the Town also uses their parking lot for certain special 4 The next item on the agenda was to consider adoption of a Resolution rescinding the Declaration of Local Emergency dated March 16, 2020 for the COVID- 19 pandemic. The Town Manager commented that the and Council must take formal action to rescind our local emergency Resolution. Council Member Stovall made a motion to adopt the Resolution motion was seconded by Council Member Liles and carried by the following roll call vote, with all members voting: Vote 5-0; Yeas (5) – Liles, Mullins, Stovall, McCarty, Grose; Nays (0) – None. Adopted Resolution the COVID-19 pandemic The next item on the agenda was to consider adoption of an Ordinance rescinding 1016 adopting certain emergency procedures to ensure the continuity of government during the COVID-19 pandemic emergency and disaster. McCarty made a motion to adopt the Ordinance as Member Mullins vote, with all members voting: Vote 5-0; Yeas (5) – Liles, Mullins, Stovall, McCarty, Grose; Nays (0) – None. Adopted Ordinance adopting certain emergency procedures to ensure the continuity of government during the COVID- emergency and disaster The next item on the agenda was to consider adoption of an Ordinance to change elections from May to November of 2022. The Town Manager commented this a Assembly enacting the 2021 Acts of Assembly, Chapter 103 during their Special Session earlier this year. This action amended Virginia Code § 15.2-1400 to move all municipal elections for cities, towns and school boards after January 1, 2022 election will occur in November of 2022. Council had delay it by six months and the cons was to delay the election. Council Member Liles made motion was seconded by Council Member Mullins and carried by the following roll call vote, with all members voting: Vote 5-0; Yeas (5) – McCarty, Grose; Nays (0) – None. Adopted Ordinance No. 1036 to change elections from May to November of 2022 The Town Manager commented that Staff has been working with an Road to determine the extent and the depth that will be 5 target with our funding request. Staff is considering all ava that by freeing up some of our capital improvement projects, we c The Town Manager next commented on the upcoming session of the Virginia General Assembly toward t Council Member Liles asked about the original analysis and the Town Manager responded a visual inspection was done, but not the below the surface. commented that before the dates were changed, VDOT had offered t match, we would have a total of $1.1 million. Unless there are other means to get funding, he did not think we would be good stewards of taxpayers’ dollars to let the $550,000 go away. The Town Manager next comme Hardy Road began today and the paving will take place in the evening hours. He also reminded citizens of the grocery bag recycling partnership with the Town. Council made comments on the July 4th event, the Mayor’s report and the recognition of Sergeant Caldwell and Officer Carter. The Mayor made comments on the July 4th event and Carter. The next item on the agenda was a request to convene in Closed Session pursuant to Section 2.2- 3711 (A)(3) of the Code of Virginia, 1950, as amended, public purpose, or of the disposition of publicly held real a strategy of the Town, specifically relating to a sanitary sewer easement on the Methodist Church property and for held real property located at South P Cedar Avenue; § 2.2-3711 (A)(8) for consultation with legal counsel retained by the Town regarding a specific 6 for discussion of the investment of public funds in the town- interest would be adversely affected and § 2.2-3711 (A)(29) of the 1950 Code of Virginia, as amended, for contract concerning the town- system in eastern Roanoke County, where discussion in an open sessi bargaining position or negotiating strategy. Council Member Liles made a motion to convene in Closed Session; the motion was seconded by Council Member Stovall and carried by the following vote, with all members voting: Vote 5-0; Yeas (5) – Liles, Mullins Stovall, McCarty, Grose; Nays (0) – went into Closed Session at 7:02 p.m. At 8:40 p.m., the regular meeting reconvened and the approved on motion by Vice Mayor McCarty; seconded by Council Member Liles roll call vote, with all members voting: Vote 5-0; Yeas (5) – Liles, Mullins, Stovall, McCarty, Grose; Nays (0) – None. Certification of Closed Meeting Council Member Liles made a motion to adjourn the meeting; the motion was seconded by Council Member Mullins and carried by the following vote, members voting: Vote 5-0; Yeas (5) – Stovall, McCarty, Grose; Nays (0) – None. The meeting APPROVED: Bradley E. Grose, Mayor ATTEST: ______________________________ Susan N. Johnson, CMC, Town Clerk AT A CLOSED MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, JULY 6, 2021 AT 6:00 P.M. IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA. CERTIFICATION THAT A CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Town Council of the Town of Vinton, Virginia has convened a closed meeting on this date, pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and, WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Vinton Town Council that such closed meeting was conducted in conformity with Virginia Law. NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council hereby certifies that to the best of each member's knowledge: 1.Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and 2.Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Town Council. Motion made by Vice Mayor McCarty and seconded by Council Member Liles with all in favor. ___________________________________ Clerk of Council