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HomeMy WebLinkAbout7/7/2015 - RegularMINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 7-00 PM. ON TUESDAY, JULY 7, 2015, IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA MEMBERS PRESENT: Bradley E. Grose, Mayor Matthew S. Hare, Vice Mayor 1. Douglas Adams, Jr. Sabrina M. Weeks STAFF PRESENT.- Christopher S. Lawrence, Town Manager Theresa Fontana, Town Attorney Susan N. Johnson, Town Clerk Donna Collins, Human Resources Specialist Barry Thompson, Finance Director/Treasurer Gary Woodson, Public Works Director Anita McMillan, Planning & Zoning Director Joey Hiner, Assistant Public Works Director - Z'r- Council meeting, WIN =0111iinalwo r-Kollmigm. Under upcoming community events/ announcements, the Mayor announced the next Mingle at the Market on July 11 th with Seven Mile Ford. Council Member Adams made a motion to approve the Consent Agenda as presented; the motion was seconded by Vice Mayor Hare and carried by the following vote, with all members voting- Vote 4-0; Yeas (4) — Adams, Weeks, Hare, Grose-, Nays (0) - None. Approved minutes for the regular meetings of June 2, 2015 and June 16,2015 M Under awards, recognitions and presentations, Lieutenant Chad Helms Introduced Andrew McClaugherty and Chad Dailey. Council made comments and welcomed them to the Town, The, Town Attorney announced that Judge Dorsey entered a Writ of Election today declaring that the election to replace Council Member Nance w ill be held in May of 2016, I The Town recommended that this be a public waterline with a publicly owned and maintained fire hydrant, which the business agreed to with some financial assistance from the Town toward the cost. "M I I 'WINOWN O Niffil &TW O BKITAT - The business agreed to accept a $10,00 contribution from the Town, which amounts tj approximately 50% of the total cost, We agreed pay $5,000 at the completion of the waterlin a installation, which has been done. The oth 1 $5,000 will be paid after they have been in businesiM for 12-consecutive months from the date of th agreement. We are requesting that Counci authorize the Town Manager to execute the subJec Waterline Extension Agreement, The Tom Attorney commented that the waterline and the fire hydrant will be dedicated to the Town so that we own it. Vice Mayor Hare made a motion to approve the Resolution as presented; the motion was seconded by Council member Weeks and carried by the following roll call vote� with all members voting: Vote 4-0, Yeas (4) — Adams, Weeks, Hare, Grose; Nays (0). Adopted Resolution NO. 2115 authorizing the Town Manager to execute a Waterline Extension Agreement with D. H, Griffin Wrecking Co., Inc. for the installation *f a new waterline to serve a fire 419 Third Street, Vinton, Virginia Is •s • 1�• i � us. s +� e • s - +► • s • • 's N e •- a •. .a s.s- - s� • .• s - ,r s• •erg s- • «s - .. • •� oss • -e +� • • s s e ,. • s s •s • s • • • • s • - sa: •-• s •s e • ,e^ � s • - • s • s s • - • - s • •e• s • •s •s- s •s •. -•+� • • i s s s- • s- -a • •- s •. s s e • r• • s • - t1 #11 s+r• • • s - s- s +� � s IQ 11 9 County and Vice Mayor Hare then commented th we still have to come up with a revenue stream. Ms' McMillan commented that she is concerned wit the requirements to ensure compliance with the illi discharge detection and elimination and goo housekeeping. If there is any deficiency, it must b corrected, Now, DEQ requires in writing when th inspection was done and what the findings we Recently she attended a required EPA forum and th EPA representative commented that Virginia is n doing well and they will be visiting localities to do a inspection. low 16 at their second meeting in August. Gary Woodson, Public Works Directorm, commented with regard to the road maintenanc program. The resurfacing program has begun with prepping of the streets and the contractorwill M �► •,e . as- �► s s r- . • • �. s e • as a s.• •• ,. • •- ast • s -• s s- •_ s �� -• • r •-.. •s -s - +� a +� s • s • s s • • -e � � � • s • .s- • � • s s - s• �, s -s s - �s • +� a � • -r •s s s s • s s •� •• -a s • •s - s r r •• I he next item Was to consider an appointment the Greater Roanoke • •. Board AdamsCouncil Member .•- a motiono appoin Christopher swn Manager to th CompanyGreater Roanoke Transit B.s. • for a one- year smotion seconded be beneficial for him to serve since we are workinc The Town Manager commented that he felt it would i closely with Valley Metro to make some improvements and to have some pudic meetings in early summer or late fall to hear from our ridership. Appointed Christopher S. Lawrence; Town Manager, to the Greater The motion and second was carried by the following Roanoke Transit Company for a vote, with all members voting. Vote 4-0; Yeas — one-year term to expire ,tune 30, Adams, Weeks, Mere, Grose, flays (6)2016 Comments_ from Council embers: Vice Mayor Hare commented can the canoe launch and the July 41' event; Council Member Weeks reminded everyone of the Mingle at the Market this Saturday; Council Member Adams commented on the canoe launch site and the 76Ih installation banquet of the Vinton "First Aid Crew. • sa s s -• � • s • • i �•- s s �- .+►re - e s a -s s .�• • s• Council had further discussion and additional comments. The Town Attorney suggested that Council interview all of the applicants which will eliminate the need for an extra meeting to decide who to interview. regarding the interview process, the Town Manager suggested the interviews be 45 minutes each with 15 minutes in between: After discussions and additional comments, Council set the following schedule for the process to appoint the replacement for Mr. Nance. - July 22`d at 6:00 p.m. — Special Meeting -Closed Session interview applicants July 23 d at 6:06 p.m.. -� Special Meeting -Closed Session — interview applicants August 5th at 6:00 p.m. Special Meeting -Closed Sessions interview applicants (if necessary); discussion August 16th at 6:00 p.m. Special regular Meeting to make the appointment The Town Clerk commented that she canhave package with all of theapplications delivered Monday evening, July 20ho all Council Member - so they will -apprised who has applied ! f l she schedulesthe interviews, »,■� © �«-, « 4,��,.-�< ■,© w » » Vice Mayor Hare made v motion 1« adjourn « meeting-, <the motion was seconded by Cound Member tAdams4 carried by the following vote with all members voting. -Vote 4 Yeas Adams, Weeks, Hare, Grose-, Nays (0)—None. © meeting was adjourned , ■ »« p « ; APPROVED - =<f IN