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Home My WebLink About7/7/2020 - RegularW 0 0 1 WA 1111151IRM191 a igV114911gesumilp V ___ U—M M 11MAITil-.11:11 I UT I -C I UT I 0-l!"A i� M, Bradley E. Grose, Mayor Keith N. Liles Laurie J. Mullins Michael W. Stovall STAFF PRESENT: Barry W. Thompson, Town Manager Susan N. Johnson, Executive Assistant/Town Clerk Jeremy Carroll, Town Attorney Pete Peters, Assistant Town Manager/Director of Economic Development Anne Cantrell, Finance Director/Treasurer Tom Foster, Police Chief Anita McMillan, Planning & Zoning Director Joey Hiner, Public Works Director NNUM F-11 •Mun-mr- 17-mmmm- the Pledge of Allegiance to the U.S. Flag. The Mayor turned the meeting over to Susan Johnson, the Town Clerk, who conducted the Investiture Service. Ms. Johnson then proceeded to administer the Oath of Office to Laurie J. Mullins, Keith N. Liles and Mayor Bradley E, Grose. After taking Oaof Office, each made brief comments, The next item on the agenda was the appointment of Council -appointed Officers. Council Member Liles made a motion to re- appoint Barry W. Thompson as Town Manager for a term ending on December 31, 2020 and Susan Elected Sabrina McCarty asVice Mayor f a term beginning July 1, 2020 to June 3 2022 1 0 R. Johnson as Town Clerk; Anne Cantrell as Treasurer/Finance Director, Thomas L. Foster as Chief of Police and Jeremy Carroll as Town Attorney for terms ending on June 30, 2022, The motion was seconded by Council Member Mullins and carried by the following roll call vote, with all members voting- Vote 4-0; Yeas (4) — Liles, Mullins, Stovall, Grose; Nays (0) — None�, Absent (1) — McCarty. The next item on the agenda was the �Ftw. Awt 41 all members votingi Vote 4-0; Yeas (4) — Liles Mullins, Stovall, Grose; Nays (0) — None, Abs-eni (1) - McCarty, The next item on the agenda was the appointments to Boards/Commissions/ Committees, Council Member Stovall made a to the Comprehensive Economic Development Strategy (CEDS) to new three-year terms beginning July 1, 2020 and ending June 30, 2023; Pete Peters to the Roanoke Valley-Alleghany IhMitraMNXIMT &IMOMMOUTOWnt FINO nomn, Re -appointed the five Council -appoint oii — NO 1141111 0 Committee. The motion was seconded by Council Member Mullins and carried by the following roll call vote, with all members votingVote 4-0; Yeas (4) — Liles, Mullins, Stovall, Grose; None, Absent (1) - McCarty. The next item on the agenda was the appointment of an Acting Town Manager, Council Member Liles made a motion to appoint Richard W. (Pete) Peters as the Acting Town manager effective August 1, 2020. The motion was IrGr_7:MIq=Q- A gain Under upcoming community events/ announcements, Pete Peters announced the followihgJuly 11 — 7-10.00 p.m. - Mingle at the Market with Uptown and Master Sergeant BBQ — Farmers' Market and July 25 — 7-10:00 Mingle at the Market with 5 Shades of Gray and Mountain Grille — Farmers' Market. These events will follow the Phase III Guidelines for entertainment and public amusement and will have additional signage, markings for social distancing and all volunteers will be wearing face ttas�s. Council Member Liles made a motion to approve the Consent Agenda, as presented; the —kar the applications for grant funds for the Gish Mill Redevelopment project from the Virginia Department for Historic Resources (DHR) Emergency Supplemental Historic Preservation Fund (ESHPF), and from the Virginia Department of Housing and Community Development (DHCD) Industrial Revitalization Fund (IRF). In the absence of Nathan McClung, Pete Peters first commented that in April of this year� Council authorized the Purchase Agreement between the Town and Gish Mill Davit, LLC for the sale and eventual rehabilitation of Gish Mill, The Agreement called for a nine -month due diligence period to seek the necessary historic designations, pursue Appointed Council Members citiz!ns. arl Town Staff to Boards/Commissiom Committees Appointed Richard W. (Pete) Peters al Acting Town Manager effective August 2020 1 I Olt 0 L rvw#NMFW ffflrFj� Ump"', Register, Staff now plans to proceed to part two i. that application to seek the official National ans State designations. in concert with the due diligence period, Town st has been preparing a grant application throug DHR for the E8HPF funds. These funds were s aside due to Hurricanes Florence and Michael 't. lie fill i activities necessary to stabilize the building fro damage that occurred during the two Hurricane and will be applied toward submitting the Nation Register nomination. The Town is also working on submitting a $600,00 grant application for the Industrial Revitalizatio Fund (IRF) to assist with the actual rehabilitation repair costs and balance of the funding required t make the structure commercially feasible t operate, This grant is critical to make the proje Work and 'is designed for shovel -ready projects t to him for his work on the project. Council will be asked to take action on a formal Resolution at the July 21 st meeting for the IRF Grant, The next item on the agenda was to consider adoption of a Resolution awarding an engineering design and construction services contract and authorizing the Town Manager to execute the contract with Rummel, Klepper and LLP, for the Walnut Avenue Bicycle and Pedestrian Accommodations Project — W. Lee Avenue to ist Street. Anita McMillan commented that the Town Attorney and the attorney for RK&K have reviewed the contract, a copy of which was provided to Council at the meeting. The project is for Phase 2 of Walnut Avenue which will be from West Lee Avenue to ls' Street, The estimated cost for the Eminn- Ms. McMillan next commented that the Contract Agmernen*wr��. �,m • Department of Transportation !• to make sure It met all •' the Federal • Administration requirements, The Town Attorney commented that there are still UATMA 11MV.-.1fift-IN S" PrI VAW the Town .•= to execute a contract that is substantially the same as what has been provided this evening, detail with the design plan, The pre-applicatio required was submitted in April and the fu application is due by August 3� 2020. Adopted Resolution No� 2368 awarding an engineering design and construction services ♦n and authorizing the Town Manager to execute the contract with Rummel, Klepper and Kahl, (RK&K), LLP, for the Walnut Avenue Bicycle and Pedestrian Accommodations Project — W Lee Avenue to I st Street R TrY =1 MOT Tanoet, next year we can appiy tor'77e STBG funds, which Is on odd years, The STBG is a lot easier because it is regional. All the localities in the State have to compete for the Smart Scale and it is always a challenge for the Town because they are looking at criteria for highways and interstate. Even though this is a local street, it is the main connector from Bedford East County to Roanoke Clty� I r0d-r fultLX-a"t m7onIffg, Resolution as presented; the motion Was seconded by Council Member Stovall and carried by the following roll call vote, with all members voting: Vote 4-0, Yeas (4) — Liles, Mullins, Stovall, Grose, Nays (0) — None; Absent (1) - McCartyi Ing logs-0--w-NOMMONFEW a ana ine contractor na!44S LU Set a re-ceru ica ion. At the end of the fiscal year, we only had $3,285 expended and we are asking for the balance to be re -appropriated to the current fiscal year to complete the project, Council Member Liles made a motion to adopt the by Council Member Stovall and carried by the following roll call vote, with all members voting: Vote 4-0, Yeas (4) — Liles, Mullins, Stovall, Grose, None, Absent (1) - McCarty. Adopted Resolution No. 2369 authorizin the Town Manager to file an application f allocation of Virginia Department Transportation (VDOT) SMART SCAL funds for the Walnut Avenue Bicycle an• Pedestrian Accommodations Phase Project Adopted Resolution No. 2370 r4l the Glade Creek Sanitary Sewer Relocation and Streambank Restoratio Projects 0 — is 0 , I 1"Iql[Olorg NOINII&OIN M ft A 0. M W regular meeting schedule for FY 2020-2021 as presented; the motion was seconded by Council Vote, with all members voting- Vote 5-0; Yeas (5) — McCarty, Scheid, Stovall, Liles, Grose; Nays (0) — None, Th�eown Rianager commented thatPete Peters would bring Council up-to-date on the flyers that would be going out to the citizens on the bulk collection changes and the Veteran's Monument repairs. Sao a- �WrFYFIINW I tFr f Cff _Y_d_eTriWI ff W comments and questions regarding the High Ground Monument at the War Memorial, It has been out of service for several months and staff has been attempting to make the repairs working with the Monument Committee, but because of COVID- 19 it has been delayed several times. The repairs include some electrical updates, plumbing upgrades and physical improvements to the Monument itself. Staff worked to have it working for the July 4th Holiday and took it back off-line on Monday, July 6th with the hope to have the repairs completed within a month or so dependent the contractors' availability. Adopted the regular meeting schedule for FY 2020-2021 N 7:00 p.m. They will be working to schedule two additional meetings in September� one outside of -1 •- 0 Council Member Liles's comments. 47 =Fe le Aid5t arIU ga"T-F�U-a-04 to • staff and the entire community to see what we can do together. 111so 000 0 participation on short notice. She commented to Chief Foster that he would be missed and she appreciated all he has done and expressed thanks to Pete Peters for the recent tours of Gish Mill and Vinyard Station. Council Member Stovall commented on the work that has been done on Mountain View Road and the meet and eat that he had mentioned before to show support for local establishments. He also congratulated Council Member Mullins and commented that the votes Council cast are for the legacy of the Town, not for today and that when people look back 10-20 years, we hope they will say that with the help from Town staff we truly made a difference. Council Member Mullins made a motion to adjourn the meeting; the motion was seconded by Council Member Liles and carried by the following vote, with all members voting- Vote 4-0; Yeas (4) — Liles ' Mullins, Stovall, Grose; Nays (0) Absent (1) - McCarty, The meeting was adjourned at 7:59 p.m. A PPP OTEF D -- -%7f .` Bradley E. Grose, Mayor U,