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Home My WebLink About7/19/2022 - Regular1 MINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 6:00 P.M. ON TUESDAY, JULY 19, 2022, IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA MEMBERS PRESENT: Bradley E. Grose, Mayor Sabrina McCarty, Vice Mayor Keith N. Liles Laurie J. Mullins Michael W. Stovall STAFF PRESENT: Cody Sexton, Assistant Town Manager Susan N. Johnson, Executive Assistant/Town Clerk Jeremy Carroll, Town Attorney Fabricio Drumond, Police Chief Andrew Keen, Finance Director Nathan McClung, Assistant Planning & Zoning Director The Mayor called the meeting to order at 6:00 p.m. The Town Clerk called the roll with Council Member Liles, Member Stovall, Vice Mayor McCarty Grose present. Roll call After a Moment of Silence, Council Member Liles led the Pledge of Allegiance to the U.S. Flag. Under upcoming community events/ announcements, Vice Mayor McCarty announced the following: July 23 - 5:30 p.m. - Market with Low-Low Chariot and Adam Rutledge – Farmers’ Market; July 28 – 8:00-10:00 a.m. – Pancakes with Police – Our Daily Bread; August 2 – 6:00 p.m. - National Night Out - Community Center; August 6 – 10:00 a.m. – 2:00 p.m. – Open House - Vinton History Museum; August 6 – 9:00 a.m. – 1:00 p.m. – arts, crafts and local entertainment – Farmers’ Market; August 11 – back to school for Roanoke County; August 13 – 7:00 p.m. – Mingle at the Market with 5 Dollar Shake – Farmers’ Market. Getters” will meet every 2nd Saturday and 4th Southampton Neighborhood. Council Member Mullins made a motion to approve the motion was seconded by Council Member Liles and voting: Vote 5-0; Yeas (5) – Liles, Mullins, Stovall, McCarty, Grose; Nays (0) – None. Approved minutes of the Meeting of June 7, 2022, Regular Meeting of June 7, 2022 and June 21, 2022 Under awards, introductions, presentations proclamations, Cody Sexton made brief comments 2 Director. After comments from Mr. Keen, the Mayor and Council welcomed him to the Town. The next item on the agenda was an update the Vinton First Aid Crew. Chief Chris Sayre gave through June of 2022 as follows: truck mark-up-329 during volunteer hours (6:00 p.m.-6:00 a.m. – Monday through Friday and all day on Saturday and Sunday); responded to 478 calls for 58% and handled 418 for 51%. Depending on what the call is, either they make take the patient to the hospital or the career staff. Chief Sayre next commented the Crew handled 347 calls that were dispatched during volunteer hours for a total of 7,534 man hours compared to last year of 5,103. The fractile response time is defined as the ability of the department to respond within a given time 90% of the time. The Crew’s goal is 9 minutes, 33 seconds and their current average is 5 minutes and 33 seconds, which is measured from the time a call is dispatched to the time a unit marks on scene. They had an ALS marked up 21% of the time and a BLS unit marked up 59% of the time. Chief Sayre next commented recruitment of the Crew including visits to the high schools. Currently three people are application process and two of them are expected to joint the crew within the next month. Two members have upgraded Paramedic, which is the top level of certification you advanced EMTs, two paramedics and a few uncertified members who are in the process of trying to get into a class for their EMTs. In response to a question from the Mayor concerning commented that if they are not available, the call will they Roanoke and Bedford County. With regard to a question from the Mayor concerning Crew, Ch minimum of 24 hours a month which is two 12-hour shifts and they let you pick the days you would like to work. The minimum age is 16 and you do not 3 be certified as an EMT within 18 months of joining the organization. The next item on the agenda was a briefing on the Town of Vinton’s 2022 Annual Progress Report adopted 2019 Roanoke Valley- Hazard Mitigation Plan that was adopted on October 15, 2019, by the Vinton Town Council. Nathan McClung enables Town residents with flood insurance policies to receive a 10% reduction in their premium because the Town does certain tasks every year and gets re- certified every five years. commented on the projects highlighted in blue on the agenda package. In response to a question from the Mayor, Mr. McClung responded the 10% reduction is not automatic and they would need to talk with their insurance agent that writes their policy. Also, even if you are outside the special flood hazard area, you can get some form of reduction, which is less than the 10%. The next item on the agenda was to consider SMART SCALE funds for the Roundabout Project at Hardy Road/Bypass Road (Rt. 24) and Hardy Road (Rt. 634). Nathan McClung first commented this is Round 5 of this grant program and the deadline for the application is August 1, 2022. This project has been in the pipeline and has been referenced in the former long- Region. The project signalized intersection and convert it into a two-lane signalization and allow for traffic flow both eastward and westward through different configurations. This is an early conceptual rendering prepared by RK&K VDOT with oversight by the Town and the estimated budget is $4,097,000. There is minimal right-of-way acquired would become future stormwater basins in private property owners. 4 The Resolution tonight is in support of the application itself. Between August 1, 2022 and January 1, 2023, applications and then will make a recommendation June of 2023, we should know which projects will be funded going forward. Since this is a six- SCALE 2024 application, we would not be looking at construction until at least 2028. We could start the preliminary engineering phase by 2025 a right-of- earlier timeframe. This is a very long-term plan just work on of this magnitude. Council Member Li seen a traffic light so close to a roundabout like the Clearview light. Mr. McClung commented that there intersection with its proximity to the roundabout. An planning continues, the Clearview light would have same function as it does now. Council Member Liles SMART SCALE in 2024, we are going to be in 2035 before we get the Washington/Bypass intersecti Washington/Bypass roundabout is a top priority, we could apply in the next grant cycle or explore other project timeline, priority for this grant cycle. Council Member Mullins asked if we get the grant the expressed concerns about the project and people going through Dillon Woods and taking the short cut to Clearview to come out at the light and avoid the roundabout. After additional comments, Council Member Stovall Adopted Resolution No. 2504 authorizing the Town Manager to file an application for the funds for the Roundabout Project at Hardy 5 Liles, Mullins, Stovall, McCarty, Grose; Nays (0) – None. Mr. McClung further commented that this is an early concept and when we actually get to the preliminary engineering stage, it is subject to change to a more robust study. Cody Sexton expressed appreciation to Chief Drumond, Bo Herndon, Chewning with the Chamber for their assistance with at the D&R Music fire on July 2nd working with Roanoke County to have a recognition event the first week of August for everyone involved and more information will be forthcoming. Mr. notice that our second deposit of the ARPA funds is on the way and the State has assured us they have received the funds and will be distributing them within 30 days of June 28th. Comments from Council: Council Member Mullins commented that the Mingle at the Market on July 23rd is Byrd High School Classes of 1989-1991 and there is an all class reunion scheduled at the Vinton Moose Lodge in August; Vice Mayor McCarty’s restaurant shout-outs for Bob’s Restaurant and R&D Coffee and Council Member Liles as well as other Council Members commented on the July 4th event and the tragic D&R Music fire. the Four on the 4th cutting at Henritze Dental Group in Vinton. Council Member Mullins made a motion to adjourn the meeting; the motion was seconded by Vice Mayor McCarty vote, with all members voting: Vote 5-0; Yeas (5) – Liles, Mullins, Stovall, McCarty, Grose; Nays (0) – APPROVED: Bradley E. Grose, Mayor ATTEST: _________________________________ Susan N. Johnson, CMC, Town Clerk