HomeMy WebLinkAbout7/16/2013 - RegularMEMBERS PRESENT: Bradley E. Grose, Mayor
William W. Nance, Vice Mayor
1. Douglas Adams, Jr.
Robert R. Altice
STAFF PRESENT: Christopher S. Lawrence, Town Manager
Susan N. Johnson, Town Clerk
Elizabeth Dillon, Town Attorney
Gary Woodson, Public Works Director
Anita McMillan, Planning & Zoning Director
Joey Hiner, Assistant Public Works Director
Mary Beth Layman, Special Programs Director
The Mayor called the work session to order at 6:00 p.m.
The first item related to a briefing on the Western Virginia
Regional Industrial Facility Authority. The Town Manager
that was held in February where seven of the surrounding
localities met to assess how our region is positioning itself for
today and the future economy. A specific focus was on
industrial manufacturing and the key conclusion was that our
region as a whole is lacking in certain industrial assets,
primarily those 100+ acre properties that could be developed
as industrial sites.
Following the summit, each locality designated a
representative to participate in a task force and in March
Council directed the Town Manager to be the Town's
representative. This task force has been working with the
Roanoke Regional Partnership and has been able to identify
a section in the State Code that allows local governments to
establish industrial facility authorities. Such an Authority
already exists in Southwest Virginia in Montgomery County
called Virginia's First Industrial Facility Authority; however,
the decision was to create our own rather than join this one.
Roanoke, Botetourt, Franklin and Montgomery Counties, the
Cities of Salem and Roanoke and the Town are currently
considering being a part of this Authority, Once created,
there will be some operational expenses and the Roanoke
Regional Partnership has agreed to oversee the Authority
and Beth Doughty has agreed to be the Executive Director,
We will then be able to create committees comprised of
participants that wish to proceed with the development of a
,;pecific site. All members of the Authority will have the
,*ption of participating in each project and sharing in the costs
as well as the resulting revenues of a specific project. The
task force perspective is that if any locality can land a 100+
acre industrial site it will be advantageous to our region as a
whole. Again, the Town will have the option each time to
decide if we should participate or not.
The Town Manager further commented that Council needs to
make a decision as to whether or not they will participate in
the creation • the Authority. We are trying to have the
structure created by the end of August so we can proceed
looking for available sites. It is staffs recommendation that
we participate since we will have the ability to control our
level of participation and our costs.
Vice Mayor Nance commented that he to not see any I
drawbacks from this type of regional cooperation especially
since participation would not obligate us financially to any
project that was developed. We can make a determination
on case b se asis n f
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forward. Based on our current percentage of 4% in other
regional initiatives, we would probably be looking at around
$10,000 or less a year for our participation.
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specifically. Mr. Nance stated that he does recall that this is
an initiative that Mr. Hare has brought up a couple of times
and wonders if another informal polling of Council would be in
order,
In summary the Town Manager commented that he will
check with Mr. Hare and re -affirm the numbers in support of
the initiative. If Mr. Hare has a sincere interest, then the
matter will be brought back to Council for further
consideration.
The Work Session ended at 6:45 p.m. Council recessed
until 7.00 p.m.
The Mayor called the regular meeting to order at 7:00 Roll Call
p.m. The Town Clerk called the roll with Council Member
Adams, Council Member Altice, Vice Mayor Nance, and
Mayor Grose present. Council Member Hare was absent
After a Moment of Silence Mr. Altice led the Pledge of
Allegiance to the U.S. Flag.
Vice Mayor Nance made a motion that the consent �
agenda be approved as presented; the motion was seconded Approved minutes of the July 2,
by Mr. Adams and carried by the following vote, with all 2013 Council meeting and cost of
members voting: Vote 4-0; Yeas (4) — Adams, Altice, Nance, living increase for the Town
Grose; Nays (0) — None; Absent (1) - Hare. Manager in the amount of 1.5%
I M, Mm
e back the Town Manager for addressing the problem in the back
of his property and coming up with a resolution. He then
asked what was going to happen with the sign at the corner
of the alley.
The Town Manager responded that staff has discussed the
sign with Mr. Gross and we are working together to re-
distribute the signage on the poles to allow that visual line
of sight down the street.
Glen Gross of 725 South Pollard Street stated that he does
have a permit and he spent over $1,000 on the sign. He
said he will raise it up some and lower the bottom part so
anyone can see through it, The real problem is all the
harassments by Mr. Overstreet. The Mayor commented
that if there is a concern that Council can help with, they
will be glad to listen to him, However, a Council meeting is
not the place for people to work out their personal
differences. Vice Mayor Nance expressed thanks to Mr,
Gross for his willingness to work with Planning and Zoning
to eliminate any traffic hazards with his sign,
El
The next item on the agenda was to consider adoptioM
of a Resolution authorizing the Town Manager to execu
two Memorandums of Understanding (MOUs) betwe
Roanoke County Board of Supervisors and the Vint
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Town Council for providing Stormwater Management PI
Review Services and Stormwater Management Faciliti
Post -construction Inspection Services to the Town. I
Anita McMillan commented that the Town has been
working with Roanoke County to have them provide us with
stormwater management review and facilities post -
construction inspection services. Because we are an MS-4
community, effective July 1, 2014, we have to start
submitting Virginia Stormwater Management Program
(VSMP) permits to the State. In the past we have been
contracting private engineering firms to do our review. The
fee schedule was furnished to Council in their agenda
package. Ms. McMillan stated that a regional subcommittee
comprised of Roanoke County, Cities of Roanoke and
Salem and the Town will be meeting to review the current
fee schedules of each jurisdiction.
By July of 2014, each locality must start receiving th4
VSMP permits for any property that is an acre or more.
The locality will retain 72% of the permit fee and 28% will
Oo to the State.
The Town Manager commented that there are two
advantages to this approach —continuity of service and less
expensive than hiring an on -staff engineer or continuing to
use a private engineering firm.
Ms. McMillan next commented on the facilities post -
construction inspection services of $75 per hour with
minimum charge of $150. The County will also inspect the
Town's facilities which is required under our stormwater
permit. The Town owns four stormwater facilities, but there
gre approximately 42 in the Town. We are required to
inspect the private facilities as well.
as presented; the motion was seconded by Mr. Alti
and carried by the following roll call vote, with all membe,
voting: Vote 4-0; Yeas (4) — Adams, Altice, Nance, Grosi.
None; Absent (1) - Hare. 1-
The next item on the agenda was to consider adopti•
of a Resolution authorizing the Town Manager to execute
Programmatic Project Administration Agreement with t
Virginia Department of Transportation (VDOT) and oth
I
applicable documents necessary for Glade Cre
Greenway Project.
Adopted Resolution No. 20
authorizing the Town Manager
execute two Memorandums
Understanding (MOUs) betwe
Roanoke County Board
Supervisors and the Vinton To
Council for providing Stormwat
Management Plan Revie
Services and Stormwat
Management Facilities Pos
construction Inspection Servic
to the Town
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Ms. McMillan commented that in 2012 Council authorized
the Town Manager to submit an application for VDOT
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Glade Creek Greenway from Walnut Avenue to Virginia
Avenue. We have been notified that we have been
awarded the funds in the amount of $81,000 which requires
a 50% match from the Town. The match will be made up
of $31,000 of Town funds and $50,000 from Novozymes
Biologicals for a total project cost of $162,000. The Town
is required to execute a Programmatic Project
Administration Agreement for the funds,
Ms. McMillan further commented that we hope to have a
kick-off meeting with VDOT in early August and complete
the project by May of 2015. The Town Manager
commented that once the project design has been
completed, Council will be asked to award the actual Adopted Resolution No. 2027
contract and approve the funds. Ms. McMillan stated authorizing the Town Manager to
these grant funds will be on a reimbursement basis. execute a Programmatic Project
Administration Agreement with
Mr. Altice made a motion that the Resolution be approved as the Virginia Department of
presented; the motion was seconded by Vice Mayor Nance Transportation (VDOT) and other
and carried by the following roll call vote, with all members applicable documents necessary
voting: Vote 4-0; Yeas (4) — Adams, Altice, Nance, Grose; for Glade Creek Greenway
None; AbsentProject
The next item on the agenda was to consider adoption
of a Resolution re -appropriating $3,000.00 received from
the Foundation for Roanoke Valley and $500.00 received
from Member One to utilize for implementation of a
SNAP/EBT program at the Vinton Farmers' Market.
Mary Beth Layman commented that the donations
made in 2012; however, the implementation had to
postponed until the 2013 season because the E
machine was not received until mid -October. We a
ready to implement the program on July 201h at t
Farmer's Market. Approximately $1,800 of the funds will
used for staffing and $1,700 for the matching funds for t
SNAP/EBT purchases, The customers will purcha
tokens with their SNAP cards and we will match dollar IfI
tollar up to $10.
Mr. Altice made a motion that the Resolution be approved
as presented; the motion was seconded by Mr. Adams.
Vice Mayor Nance commented that the date of June 30, Adopted Resolution No. 2028 re-
2013 in the first whereas paragraph should be June 30, appropriating $3,000.00 received
2012. Mr. Altice agreed to amend his motion that the from the Foundation for Roanoke
Resolution be approved as corrected-, the amended motion Valley and $500.00 received from
was seconded by Mr. Adams and carried by the following Member One to utilize for
roll call vote, with all members voting: Vote 4-0; Yeas (4) — implementation of a SNAP/EBT
Adams, Altice, Nance, Grose; Nays (0) — None; Absent (1) program at the Vinton Farmers'
- Hare. Market.
The next item on the agenda was to consider adoption
#f a Resolution appropriating $1,500 to the Special
Programs expenditure account for reimbursement of Vinton
Farmers' Market vendors for SNAP and debit token
,A-urchases as detailed in the current budget to properly
reflect the source of funds for this expense.
Mr. Adams asked if the tokens could be purchased
anyone and the response was that SNAP customers c
purchase the $1 increment tokens. There is a $5 tok
available for anyone to purchase by using their debit car]
The $5 token will not be matched by the Town,
Mr. Adams made a motion that the Resolution be approved
as presented; the motion was seconded by Mr. Altice
d carried by the following roll call vote, with all members
voting: Vote 4-0; Yeas (4) — Adams, Altice, Nance, Grose;
None; Absent
Ms. Layman commented that the program will begin this
Saturday, July 201h and they will be getting information out
to locations like Manna Ministry, Social Services, and areas
where they think there are clients that can take advantage
of the program, Shake, Bake & Sprout will also be at the
Farmers' Market this Saturday.
The next item on the agenda was to consider adoption
of a Resolution authorizing the payment of $20,000 as the
Town's portion of the $60,000 payment required for the
early termination of the lease between the County of
Roanoke and B, Wayne Dunman and Rebecca J. Dunman
for property located at 304 Pollard Street, the site of the
new Vinton Library branch.
The Town Manager commented that the original lease lj
agreement between Roanoke County and Mr, Dunman was
for three years. The project is now moving along at a
faster pace than originally planned two years ago and we
now need to accelerate the time that Mr. Dunman will
evacuate the property. Currently there is a year left on the
lease and the County negotiated with Mr. Dunman to get
out of the lease for the sum of $60,000. This will allow for
the demolition of the building in October and then
construction is estimated to begin around February 2014.
The County did a cost benefit analysis and evaluated
construction costs and their indices and the bottom line was
even though it is costing $60,000 to buy out the lease, the
longer it takes to build the library based on construction
market indices, it will cost more to wait 12 more months.
Council was briefed on this item earlier and we agreed to
partner with the County up to $20,000. This would come
*ut of the contingency account that was built into the
Adopted Resolution No. 2029
appropriating $1,500.00 to the
Special Programs expenditure
account for reimbursement of
Vinton Farmers' Market vendors
for SNAP and debit token
purchases as detailed in the
current budget to properly reflect
the source of funds for this
expense
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budget for FY2014, The Town Manager further'
commented that Mr. Dunman has purchased the old Wise
potato chip building on Walnut Avenue and will be
relocating his business to that facility.
Vice Mayor Nance commented that when we were first
discussing the possibility of the library moving out of Town
and our ability to keep it in Town, we were talking about
construction six to eight years later. Now we are talking
about destruction of that building • two and a half years
after that process started. Mr. Nance further commented
that government cannot be the engine that pulls the
economy it has to be private industry, However, the
government is responsible for laying the track for that
engine. This Council has been aggressive in attempting to
do that and it shows that we are serious about this Town
continuing to grow and flourish and this is a wise
investment of the taxpayers' money. Other Council
Members and the Mayor commented how great an
investment this is. The Mayor further commented that
Adopted Resolution No. 2030
accelerating this project also allows the construction of the
authorizing the payment of
library to proceed at the same time we are doing our
$20,000 as the Town's portion of
downtown revitalization program.
the $60,000.00 payment required
for the early termination of the
Vice Mayor Nance made a motion that the Resolution be
lease between the County of
approved as presented; the motion was seconded by
Roanoke and B. Wayne Dunman
Mr. Adams and carried by the following roll call vote, with
and Rebecca J. Dunman for
all members voting: Vote 4-0; Yeas (4) — Adams, Altice,
property located at 304 Pollard
Nance, Grose; Nays (0) — None; Absent (1) - Hare.
Street, the site of the new Vinton
Library branch
The next item on the agenda was to consider approval
of the renewal of the Memorandum of Understanding dated
June 6, 2010 between the Town and Roanoke County for
Emergency 911 services. The Town Manager commented
that in 2010 we worked out a partnership for Roanoke
County to provide our Emergency 911 Services. As part of
the Memorandum of Understanding (MOU), we review the
budget every year and we review the cost formula every
three years. The formula is based on the number of calls
that come into the 911 Center and the number of incidents
and averages them out to derive at a percentage. A review
of the past three years shows that we are in line with the
current formula and no change is recommended. Council
is being asked to approve the renewal of the MOU with no
changes.
After additional comments from Council, Mr. Altice made a
motion to approve the renewal of the Memorandum of 1
Approved the renewal of the
Understanding; the motion was seconded by Mr. Adams
Memorandum of Understanding
and carried by the following roll call vote, with all members
dated June 6, 2010 between the
voting: Vote 4-0; Yeas (4) — Adams, Altice, Nance, Grose;
Town and Roanoke County for
Nays (0) — None; Absent (1) - Hare.
Emergency 911 services
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Under update on old business, the Town Manager
commented that this section has been added to the agenda
to give a report for the record on items that are brought up
in Council meetings for follow-up. The old business item
from the last meeting related to Mr. Overstreet and his
business on S. Pollard Street. There were some violation
issues regarding the screening of his property. After further
review and investigation, it was decided that the existing
fence/gate sufficiently screens the inoperable vehicles from
public right-of-way. Three buildings screen the rest of the
property from the public right-of-way. Mr. Overstreet
cleaned up his property and we sent him a written
response, The concern regarding Mr. Gross'sign has also
been resolved.
The Town Manager then commented on the recent storm
and the initiative that was taken by our staff and th
volunteer fire and rescue squads during the storms. W
did not lose any Town equipment as a result of the storms
Dave Jones of Southern States expressed concern to m
tX?t Xe w2,s A,#t c*,At?.ctei ?*Ve �t*sv,4ility *f
that area. As a result of our conversation, Chief Cook i
working with the Roanoke County automated alert syste
to see if we can populate it with emergency contac
information for a defined area so in the future we will b
able to those in that area of potential flooding issues.
The Mayor expressed appreciation to staff for the[
extra efforts during the recent storm events. He stated tha
the Vinton -Roanoke County Veterans Monument is now
covered by the Town's insurance policy. The last of the
public meetings on the Vinton Library branch will be at the
War Memorial on August 1 5th at 7 p.m. His last comments
were on the July 4 Ih event and what a success it was this
year. All the comments he received were positive and
thanks to all who were involved in this event.
Comments from Council: Vice Mayor Nance
commented on the reception this Thursday at the War
Memorial on the release of The Vinton Pride publication
and also the success of the July 4 Ih event. Mr. Altice also
commented on the July 0 event and on the initiative taken
by the Town several years ago on the flood issue and how
it has made a difference especially in the Gladetown area.
Mr. Adams also expressed thanks for the success of the
July 4 Ih event. He mentioned that he has been asked to
work with the Fall Festival Committee this year and the
Chamber has some new ideas for this year.
Mr. Adams asked about the obstruction of view by the
business on the corner of Pollard and Jackson and the
Town Manager responded that we are already working on
the issue. Mr. Adams also asked about the buzzard
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situation on 3d Street, the stop sign to be placed at Preston
and Fairmont and the barriers that were going to be put on
Virginia Avenue at Glade Street.
Mary Beth Layman commented that the event Thursday
night is being hosted by Leisure Publishing and everyone is
invited to the twilight swim and community dinner at the
Pool on Wednesday night, weather permitting, from 6 to 8
at a cost of $1 per person. Also, the Vinton Vision
Committee has received $2,500 from Woodman of the
World that will go to the endowment fund for the High
Ground Monument.
The Town Manager commented on the paving schedule for
the Thursday and Friday of this week and Monday through
Friday of the next week.
Vice Mayor Nance made a motion to adjourn the meeting;
the motion was seconded by Mr. Adams and carried by the
following vote, with all members voting: Vote 4-0; Yeas (4)
— Adams, Altice, Nance, Grose; Nays (0) — None; Absent
(1) - Hare. The meeting was adjourned at 8:15 p,m.
A IIT*
Susan N. JohnsonAown Clerk
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