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HomeMy WebLinkAbout7/17/2012 - RegularMEMBERS PRESENT: Bradley E. Grose, Mayor William W. Nance, Vice Mayor 1. Douglas Adams, Jr. Robert R. Altice Matthew S. Hare STAFF PRESENT: Christopher S. Lawrence, Town Manager Susan N. Johnson, Town Clerk Elizabeth Dillon, Town Attorney Gary Woodson, Public Works Director Ben Cook, Police Chief Joey Hiner, Assistant Public Works Director I The Mayor called the regular meeting to order at 700 Roll Call p.m. The Town Clerk called the roll with Council Member Adams, Council Member Altice, Council Member Hare, Vice Mayor Nance, and Mayor Grose present. The Mayor introduced the Honorary Member of the Day, Jacob Dickerson. After a Moment of Silence, Jacob Dickerson led the Pledge of Allegiance to the U.S. Flag. The Mayor commented that Jacob had spent part of the day last Thursday visiting the Town departments and he expressed thanks to him for being present and opening the meeting. Mr. Adams made a motion to approve the consent Approved minutes of Council 2genda as presented; the motion was seconded by Mr. Special Called Meeting of July 1, Hare and carried by the following vote, with all members 2012. voting: Vote 5-0; Yeas (5) — Adams, Altice, Hare, Nance, Grose; Nays (0) - None, Vice Mayor Nance read a letter from Chief Cook naming Officer Michael Byrd as Officer of the month for June. The next item on the agenda was citizen comments and the Mayor welcomed Carolyn Fidler who was in, 2ttenclance. The next item on the agenda was to consider adoption of a Resolution awarding a bid and executing a contract with Allegheny Construction Co. Inc. for the Glade -Tinker Creek Wastewater Interceptor Placement - Phase 2 Project, The Town Manager made brief comments concerning the Project indicating that the contractor is ready to proceed with the project because timing is very important from an environmental standpoint as well as having the project completed before the beginning of the bridge replacement in 2013, The Town Attorney has reviewed the contract and it appears to be in order except for Supplementary Condition 5.06 relating to Property Insurance which states that the Town would insure all of the contractor's equipment, materials and supplies against any damage. This clause needs to be deleted from the contract and the Town Manager recommends that Council approve the contract as presented with the understanding that the Town Attorney and the Town Manager will work with the contractor's attorney regarding this clause. Council will be asked to take action at a later meeting to approve the additional funding for the project. Mr. Altice made a motion based on the fact that the issue of the insurance clause will be cleared up to award the bid and approve the execution of the contract. Mr. Hare asked what would happen if they do not meet their commitments and the response was that liquidated damages are included in the contract, Vice Mayor Nance seconded the motion allowing for execution of the contract upon satisfaction of the insurance issue in Section 5.06 and the motion carried by the following roll call vote, with all members voting: Vote 5-0; Yeas (5) — Adams, Altice, Hare, Nance, Grose; Nays (0) - None. Mr. Hare asked what is the temporary traffic barrier mentioned in the contract and why does it cosl $10,000.00 and the Town Manager responded that they would have to check into it and report back to Council. Mr. Woodson commented that we are also talking with the contractor about a lump -sum fee and the Town Manager indicated that the idea is to have a lump sum with no change orders. The next item on the agenda was a briefing on proposed changes to the Roanoke Valley Resourct Authority Uniform Residential Disposal Policy. Th6 I . f Joey Hiner then briefed Council on the proposed change. The citizens of the member localities, Roanoke City, Roanoke County, and the Town may dispose of household waste at the Roanoke Valley Resource Authority's Tinker Creek Station at the current frequency of 20 trips per fiscal year per resident. The 20 trips per year are paid for by Approved Resolution No. 19 awarding a bid and authorizing t Town Manager to execute contra with Allegheny Construction C Inc. for the Glade -Tinker Cre Phase 2 Project to include t deletion of Supplementa Condition 5,06. 11 4 The Town Manager, who is on the RVRA Board, is looking for a consensus from the Town for the proposed change and Mr. Hiner, as the Committee member, also needs to report back to the Committee. Mr. Hare asked Mr. Hiner how does he feel about it and he responded that he sees no problem with reducing the number. Mr. Hiner responded that the average cost per trip for a resident to pay is $13.00. Council gave their consensus for the proposal. M M ultimate answer. There is a proposal to open a new low I cost spaying and neutering facility in the City. The foul I member localities have sent a request to the Board for an outlet to send the concerns to for evaluation, investigation and a response back to the localities. The Mayor expressed appreciation to the managers who are working on this important issue. The Mayor commented on the Iflingle in the Market being used by the Chamber as a venue to bring more people into the Town and also that the Chamber is in the process of planning the Fall Festival. Mr. Hare moved that the regular meeting be adjourned, the motion was seconded by Mr. Adams and carried by the following vote, with all members voting: Vote Adams, Hare, Nance, Grose; Nays (0) — None. The regular meeting was adjourned at 8:20 p.m. � ATTEST: ,In .�./ - �-4 1sa/L 4-/ Susan N. Johnson, Fo�n Clerk AP OVER: *r1ey se, Mit/ 0