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HomeMy WebLinkAbout6/21/2016 - RegularMINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 7:00 P.M. ON TUESDAY, JUNE 21, 2016, IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA MEMBERS PRESENT: Bradley E. Grose, Mayor Matthew S. Hare, Vice Mayor 1. Douglas Adams, Jr. Sabrina McCarty Janet Scheid STAFF PRESENT. Barry W. Thompson, Town Manager Susan N. Johnson, Executive Assistant/Town Clerk Theresa Fontana, Town Attorney Richard W. Peters, Assistant Town Manager/Director of Economic Development Anita McMillan, Planning & Zoning Director Anne Cantrell, Accounting Manager Joey Hiner, Acting Public Works Director Mary Beth Layman, Special Programs Director Mark Vaught, Lieutenant -Police The Mayor called the regular meeting to order at 7:00 p.m. The Town Clerk called the roll with Council Member Adams, Council Member McCarty, Council Member Scheid, Vice Mayor Hare and Mayor Grose present. After a Moment of Silence, Council Member Adams led the Pledge of Allegiance to the U.S, Flag, Under upcoming community events, Council Member McCarty announced the next Mingle at the War Memorial on July g1h with Seven Mile Ford as the band. The annual 4 th of July event will also be at the War Memorial. Mary Beth Layman announced the Shake, Bake and Sprout on Saturday and on July 9th is the Arts and Crafts Show at the Farmers Market. Vice Mayor Hare made a motion that the Consent Agenda be approved as presented and commented that the policy had been reviewed by the Finance Committee; the motion was seconded by Council Member Adams and carried by the following vote, with all members voting: Vote 5-0; Adams, McCarty, Scheid, Hare, Grose; Nays (0) - None. The next item on the agenda was a report on the Vinton Volunteer First Aid Crew for May and introduction of new Officers. Assistant Chief Wayne Guffey reported the truck was marked up alluff-I-M 536 out of the 480 hours for 111 %. Both th career and volunteer crews had a total of 261 hours and he gave the breakdown, There wer 1,745 man hours, the fractile response time wa 7.98 and the unit was in service 97.5% of th time. I WrI=F ab 1#11WITT k ASSI Chief -Chris Sayre; Captain -Sandy Guffey; Lieutenant -Training -Greg Meinel; 2'd Lieutenla Eqpg uiment-Steve Thrasher and Sereant-Jas �*eters. The next item on the agenda was to consider public comments regarding the petition of County of Roanoke for a rezoning of the former Roanoke County Vinton Branch Library property, from RB Residential Business to GB General Business District, for the building to be renovated to accommodate a full -service restaurant, Macado's Restaurant, located at 800 Washington Avenue, Vinton, Tax Map Number 060.16-06-32.00. The Mayor opened the Public Hearing at 7:11 p.m. Public Hearing opened Ii Anita McMillan began by giving a brief history of . the property and commented on the notices that were sent to the surrounding property owners/tenants advising them of the open house and the Public Hearing. She further commented that Council has a work session on June 7, 2016. The Planning Commission had their Public Hearing on June 9, 2016 and voted unanimously to recommend approval of the rezoning request with the proffered conditions as submitted by Roanoke County. A majority of the citizens at this Public Hearing spoke in favor of the rezoning, The comments from two citizens who had concerns were provided in the staff report, Ms. McMillan next commented that this morning Roanoke County amended the proffers to add the additional proffer of a 25 feet setback to be provided along Washington Avenue for the new paved parking areas and a minimum distance of 110 feet from the east property line adjacent to the Vinton War Memorial. The building is about 9,000 square feet, but since the dining area is about 3,000 square feet, only 30 parking spaces must be provided. There are 17 existing parking spaces and 13 new spaces will be provided in front of the building. N Vice Mayor Hare asked about lighting and if i would spill over to the houses across the street Ms. McMillan responded that during the sit t i review process, they will have to make sure the will not spill over onto adjoining properties whic is the zoning ordinance requirement. Counci Member Scheid asked if the dumpsters will b required to be screened and Ms. McMillan] responded yes. Vice Mayor Hare commented that the concerns that Council had with regard to the lighting, the dumpsters, parking on the street and cut -through traffic have been addressed. Also, any concerns with noise would also fall within the current noise ordinance. Council Member Scheid agreed and then asked what would have to occur for an additional stop light to be placed on Washington Avenue. One of her concerns was the left-hand turn out of Meadow onto Washington Avenue. Ms, McMillan responded that it would be the Town's responsibility and with certain development would require a traffic impact analysis. Jill Loope next made brief comments on behalf of Roanoke County. Under public comments, Tiffany Rawling of Vinton commented in support of the rezoning request. James Houff of Vinton commented that he has been told that his concerns would be addressed and he would withdraw any objections that he had, Joe Rosenberg of Vinton commented that he is in favor of the rezoning, but is concerned about the traffic impact because there are no sidewalks in the neighborhood where people can walk and it is highly populated with children. The Mayor responded that the Police Chief is very aware of the concerns and has made a commitment to enforce the laws in that area, Council Member Adams made brief comments in support of the rezoning. Council Member McCarty next expressed appreciation to the citizens in attendance at the meeting and also indicated her support of the rezoning. Council Member Scheid also expressed thanks to all of the citizens who have expressed their interests and concerns and indicated her support of the rezoning. Vice Mayor Hare indicated his support of the rezoning and commented that there is a general 0 consensus that Vinton is struggling and tha Macado's is going to pull the Town out. He nex commented that Vinton is not sinking. In the pas three years alone in probably one square mile there has been over $13 million of investments In the next two years there is going to be anothe $12-13 million in the exact same area, He furthe stated that $26 million of investments in five year is impressive. There are three taxes that tell th health of a community —meals, sales an business licenses. He then gave a comparison o the Town to the overall United States GPD whic showed that on an average over six years, Vinto has grown 2.5% compared to growth of 2.1% i the U.S. The Mayor made comments in support of the rezoning and expressed thanks to Roanoke County for the assistance with economic development in the Town. As mentioned by other Council members, this fulfills a long- standing request that they have heard from the citizens for years to have additional restaurants. He further commented that he heard the citizens' concerns and assured them that every effort will be made to enforce the laws. Hearing no further comments the Mayor closed the Public Hearing at 7:45 p.m. Public Hearing closed Council Member Adams made a motion to adopt Adopted Ordinance No. 973 approving the Ordinance as amended to add the additional the petition of County of Roanoke for a proffer; the motion was seconded by Council rezoning of the former Roanoke Member McCarty and carried by the following roll County Vinton Branch Library call vote, with all members voting: Vote 5-0; Yeas property, from RB Residential (5) — Adams, McCarty, Scheid, Hare, Grose; Nays - Business to GB General Business (0) - None. District, for the building to be renovated to accommodate a full - service restaurant, Macado's Restaurant, located at 800 Washington Avenue, Vinton, Tax Map Number 060,16-06-32.00 The next item on the agenda was the consideration of public comments regarding the joinder of the City of Salem, Virginia to the Roanoke Valley Resource Authority (RVRA) and on the approval and execution of Amended and Restated Articles of Incorporation of the RVRA for accomplishing such joinder of City of Salem, Virginia, together with any related matters. The Mayor opened the Public Hearing at 7:50 p.m. Public Hearing openl* a] Dan Miles with the Roanoke Valley Resource Authority commented that there were three items to be approved. The first two items were necessary to complete the City of Salem's joinder to the Resource Authority as a member along with the Town, the City of Roanoke and Roanoke County. It will also increase the Authority's Board from seven members to nine members with one additional member being from the City of Salem and one additional from Roanoke County. After the Public Hearing, Council would need to adopt a Resolution approving the City of Salem's joinder. The second item was a Resolution to approve the Amended and Restated RVRA Members and Facilities Use Agreement. That document spelled out the provisions of joinder with the transfer of the Salem Transfer Station assets to the Resource Authority and the Authority retiring Salem's outstanding remaining $1.8 million in debit. The third item was a Resolution approving a new 50-year term for the Resource Authority. The Authority is chartered under the Waste and Water Authorities Act and under that provision has a 50- year sunset provision. They are approaching half- way of the first 50-year charter and felt like since they were opening up all of the documents that this would be an appropriate time to request a new 50-year term. It would expire in January 2066. This would enable the Authority moving forward if the need arises to be able to issue 20- year Revenue bonds. or= - Vice Mayor Hare commented that Mr. Miles attended the Finance Committee last week and Council was furnished a copy of the budget projections. After comments from other Council members, the Mayor closed the Public Hearing at 7:55 p.m. Public Hearing closed Council ITlember Scheid made a motion to adopt the Resolution approving the joinder of the City of Salem, Virginia to the RVRA; the motion was seconded by Vice Mayor Hare and carried by the following roll call vote, with all members voting: Vote 5-0; Yeas (5) — Adams, McCarty, Scheid, Hare, Grose, Nays (0) Adopted Resolution No. 2152 approving the joinder of the City of Salem, Virginia to the RVRA *1 TFice Iflayor—Mare made a motion to adopt the Resolution approving the Amended and Restated RVRA Members and Facilities Use Agreement; the motion was seconded by Council Member Adams and carried by the following roll call vote, with all members voting: Vote Adams, McCarty, Scheid, Hare, Grose; Nays (0) - None. Council Member McCarty made a motion to adopt the Resolution approving an additional period of time for the RVRA to exist as a corporation; the motion was seconded by Council Member Scheid and carried by the following roll call vote, with all members voting: Vote 5-0; Yeas (5) — Adams, McCarty, Scheid, Hare, Grose; Nays (0) - None. The next item on the agenda was th consideration of public comments regarding proposed Ordinance amending Article VII Transient Occupancy Tax, Section 86-21 1 "Definitions" and Section 86-212 "Levied rate" o Chapter 86, Taxation, of the Vinton Town Cod and establishing an effective date. The Mayo opened the Public Hearing at 7:57 p.m. The Town Manager commented that the proposed FY 2016-2017 budget included an increase of the transient occupancy tax from 2% to 7% of the total amount of charge for the occupancy of any room or space provided for fewer than 30 consecutive days. The recommended increase would be used for visitor attraction and quality of life incentives and has not been changed since 1982. The required Notice of Public Hearing ran in the Roanoke Times on May 13, 2016. Staff would like to make this increase effective along with the budget for July I". Adopted Resolution No. 2153 approving the Amended and Restated RVRA Members and Facilities Use Agreement Adopted Resolution No. 2154 approving an additional period of time for the RVRA to exist as a corporation; � =4 = There were no public comments. Hearing no further comments, the Mayor closed the Public Hearing at 800 p.m. - Public Hearing closed Council Member Adams made a motion to adop the Ordinance as presented; the motion wa seconded by Council Member McCarty, Beforl calling the roll, the Town Clerk noted a correctio in the advertisement date of May 13, 201 previously stated and printed on the agenda. Th 2.dvertisement date was June 13, 2016. The motion was carried by the following vote, with a members voting: Vote 5-0; Yeas (5) — Adamsj Adopted Ordinance No. 974 amending Article VII, Transient Occupancy Tax, Section 86-211 "Definitions" and Section 86-212 "Levied rate" of Chapter is Taxation, of the Vinton Town Code and establishing an 10i 11WORrANDRIT3124 MM The next item on the agenda was to conside adoption of a Resolution to transfer funds in th General Fund and Utility Fund between line item and cost centers to balance these accounts in th FY 2015-2016 Budget. Anne Cantrell commente that this is the yearly clean-up of the accounts an that a breakdown of the transfers was include with the agenda package. Vice Mayor Har commented that this is housekeeping that keep us in compliance with our auditors, The Tow Manager also commented that when our budget i adopted, we adopt a cost center budget and w do attempt to true -up line items within all of th cost centers. The Town Manager can move up t• $10,000 between line items within a cost cente but Council must approve any transfers betwee cost centers and funds. Tice ffiayor Hare made a motion to adopt t Resolution as presented; the motion w seconded by Council Member McCarty a carried by the following roll call vote, with members voting: Vote 5-0; Yeas (5) — Adam McCarty, Scheid, Hare, Grose; Nays (0) - None. The next item on the agenda was to consider adoption of a Resolution to appropriate funds from the Capital Improvement Bond Series 2013 to Utility Fund Expenditure Accounts to properly record the expenditures for the June 30, 2016 ending budget. Anne Cantrell commented that these are funds that were received in the prior year and were spent during this fiscal year, The total amount was $103,773,21. Mr. Thompson commented that this is 2013 bond money and each year we appropriate from that bond fund to cover the expenditures. The only project that is left in this bond fund is the Western Virginia Water Authority Regional Wastewater Treatment Plant which will carry over until next year and should be completed in the next fiscal year, Council Member Adams made a motion to adopt the Resolution as presented; the motion was seconded by Council Member McCarty and carried by the following roll call vote, with a4 members voting* Vote 5-0; Yeas (5) — Adams, McCarty, Scheid, Hare, Grose; Nays (0) - None. Adopted Resolution No. 2155 to transfer funds in the General Fund and Utility Fund between line items and cost centers to balance these accounts in the FY 2015-2016 Budget Adopted Resolution No. 2156 to appropriate funds from the Capital Improvement Bond Series 2013 to Utility Fund Expenditure Accounts to properly record the expenditures for the June 30, 2016 ending budget 0 The next item on the agenda was to conside adoption of a Resolution to appropriate fund received from Bond Proceeds for the 2016 leas purchase of the hook truck to the capital outla account to properly record the expenditures for th June 30, 2016 ending budget. Anne Cantrel commented that these expenditures occurre during the year and were not budgeted in th amount of $133,099.00. This will reflect the receip of the funds and the purchase of the truck from Mid Atlantic, Inc. Adopted Resolution No. 2157 t* Council Member Scheid made a motion to adopt appropriate funds received from Bond the Resolution as presented; the motion was Proceeds for the 2016 lease purchase seconded by Vice Mayor Hare and carried by the of the hook truck to the capital outlay following roll call vote, with all members voting* account to properly record the Vote 5-0; Yeas (5) — Adams, McCarty, Scheid, expenditures for the June 30, 2016 Hare, Grose; Nays (0) - None. ending budget The next item on the agenda was to conside adoption of a Resolution appropriating funds in th amount of $17,000,00 from the sale of equipmeni through Public Surplus. The Town Manage commented that this is to purchase a salt spreade and the necessary incidentals, By purchasing th spreader at this time, it will get us ready for sno removal for next winter. The surplus equipmen that was sold was an extendahoe and a dum truck. Vice Mayor Hare commented that this wa wise use of the funds and made a motion to adop the Resolution as presented; the motion wa seconded by Council Member Scheid and carrie by the following roll call vote, with all member voting: Vote 5-0; Yeas (5) — Adams, McCarty, Scheid, Hare, Grose; Nays (0) - None. The next item on the agenda was to consider adoption of a Resolution approving a loan to Vinton Improvement Corporation in the amount of $17,240.00 from the CIDBG Revolving Loan Fund. Pete Pete"' on the purpose of the 22 and funds to purchase equipment and interior renovations for the upcoming Twin Creeks Brewing Company at 111 South Pollard Street. Adopted Resolution No. 2158 appropriating funds in the amount of $17,000.00 from the sale of equipment through Public Surplus This fourth and final loan application is for the remaining $17,240.00 from Vinton Improvement Corporation for the purchase and installation of HVAC equipment to the property at 111 South Pollard Street for the future tenants of the Twin Creeks Brewing Company. The term of the loan is ,vt prime for 84 months. Staff held the required Loan Review Committee meeting and the Committee unanimously approved the application, Council Member McCarty made a motion to adopt the Resolution as presented; the motion was * Adopted Resolution No. 2159 approving seconded by Council Member Adams and carried a loan to Vinton Improvement by the following roll call vote, with all members Corporation in the amount of voting: Vote 5-0; Yeas (5) — Adams, McCarty, $17,240.00 from the CDBG Revolving Scheid, Hare, Grose; Nays (0) - None. Loan Fund The next item on the agenda was the FinanciaF Report for April 2016. Vice Mayor Hare commented that the Finance Committee met last week and reviewed the April report. The General Funds looks to be very healthy at 110% and expenditures are down. The Utility Fund continues to perform well. Since the beginning of our fiscal year, cash is down by about $233,000 which leaves us with about $430,000 of available cash on hand. In total available cash between investments and liquid funds is about $3.6 million. Tice iflayor—Mare commented that folders have been set up in Dropbox for the four Council- 2,ppointed committees so all information is 2vailable. Vice Mayor Hare made a motion to adopt the Financial Report for April 2016 as presented; the motion was seconded by Council Member Adams and carried by the following vote, with all members voting: Vote 5-0; Yeas (5) — Adams, Approved Financial Report for April McCarty, Scheid, Hare, Grose; Nays (0) - None. 2016 The i1layor commented on the success of the — first Mingle at the War Memorial and expressed appreciation again to Council Member Adams for his service. M Comments from Council: Vice Mayor Hare made comments regarding the decrease in the upcoming budget of the subsidy to Valley Metro and his disappointment in the fact that they were asked to come before Council and have not come yet. He thanked Anita McMillan and Karla Turman for getting the Town to a Class 8 rating for entry into the National Flood Insurance Program's Community Rating System which will mean a reduction in premiums to those residents and businesses that are required to have flood insurance. Anita McMillan commented that they would receive a 10% reduction. Vice Mayor Hare also expressed thanks to Public Works for completing the project on Hardy Road and made comments to Council Member Adams. Council Member Scheid commented on the flood insurance rating and the Hardy Road matter. She mentioned the Lewis Gale Regional Center ribbon cutting tomorrow and expressed appreciation again to Council Member Adams. Council Member McCarty also commented on the flood insurance rating and the Hardy Road matter and expressed appreciation to Council Member A Council Member Adams made final comments and expressed appreciation to staff and Council. Anita McMillan announced the final meeting of the Urban Development Area Committee meeting th will be on Tuesday, June 28 , to be followed by an Open House. They would like the process to be completed in August so the Town can be eligible for HB2 Grant Funding. The next item on the agenda was a request to go into Closed Session Request to Convene in Closed Meeting, pursuant to § 2.2-3711 (A) (7) of the Code of Virginia (1950), as amended, for consultation with legal counsel and briefings by staff members pertaining to actual or probable litigation relating to an employment dispute, where such consultation or briefing in open meeting would adversely affect the negotiating or litigating posture of the public body; and consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. For the purposes of this subdivision, "probable litigation" iff means litigation that has been specifically threatened or on which the public body or its legal counsel has a reasonable basis to believe will be commenced by or against a known party. Vice Mayor Hare made a motion that Council go into Closed Session; the motion was seconded by Council Member Scheid and carried • the following vote, with all members voting: Vote 5-0, Adams, McCarty, Scheid, Hare, Grose; None. Council went into Closed Meeting at 8:34 p.m. held in accordance with State Code requirement was approved on motion by Vice Mayor Hare I seconded by Council Member Scheid and carrie r by the following roll call vote, with all member rty, voting: VoteAdams, McCarty, Scheid, Hare, Grose; Nays (0) — None. Following the closed session, and after consultation with legal counsel; Council Member Scheid made a motion to consider approval of a confidential settlement agreement relating to an employment dispute; the motion was seconded by Council Member McCarty and ^• • the following roll call vote, with all members voting: Vote 4-1; Yeas (4) — McCarty, Scheid, Hare, Grose; Nays (1) - Adams. Council Member Adams made a motion to adjourn the meeting; the motion was seconded by Vice Mayor Hare and carried by the following vote, with all members voting: Vote Adams, McCarty, Scheid, Hare, Grose,- Nays (0) None. The meeting was adjourned at 10:10 p.m. YEST: J r, V / Susan N. Johnso6, Town Clerk MW Approved a confidential settlement agreement relating to an employment dispute F, .Tfi*JI-7kJOJVWf] Bradley E. Grose, Mayor 11 I IM UN I WIN MH N I P 011 A 9, WINLIKK911I "MIRL&I Ing KETAMEMARIMPHIM WHEREAS, the Town Council of the Town of Vinton, Virginia has convened a closed meeting on this date, pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and, WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Vinton Town Council that such closed meeting was conducted in conformity with Virginia Law. NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council hereby certifies that to the best of each member's knowledge: I Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Town Council. EMPT-guffift MI lerk/of Council