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HomeMy WebLinkAbout6/21/2022 - Regular1 MINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 6:00 P.M. ON TUESDAY, JUNE 21, 2022, IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA MEMBERS PRESENT: Bradley E. Grose, Mayor Sabrina McCarty, Vice Mayor Keith N. Liles Laurie J. Mullins Michael W. Stovall STAFF PRESENT: Pete Peters, Town Manager Cody Sexton, Assistant Town Manager Susan N. Johnson, Executive Assistant/Town Clerk Jeremy Carroll, Town Attorney Tim Lawless, Police Captain Bo Herndon, Public Works Director Jamie Hurt, Capital Projects Manager The Mayor called the meeting to order at 6:00 p.m. The Town Clerk called the roll with Council Member Liles, Council Member Mullins, Council Member Stovall, Vice Mayor McCarty and Mayor Grose present. Roll call After a Moment of Silence, Council Member Liles led the Flag. announcements, Vice Mayor McCarty announced the following: July 4 – Vinton History Museum will be closed; Thursday – 9:15-10:00 a.m. – Tai-Chi and 10:15 a.m.-1:30 p.m. – cards – Saturdays – 9:00 a.m.-1:00 p.m. – Farmers’ Market; every Wednesday - 6:30 p.m. – Bingo, every Thursday - 6:30 p.m. - Trivia and June 24 – 6:30-9:30 p.m. – These Two Tims – Twin Creeks; June 25 – 7-10:00 p.m. – with Adrenline 6 and Glamr’ kitti – Farmer’s Market; June 24 – 8:00 p.m. – The Boogies – Rosie’s; July 4 – 8:00 a.m. – Boys & Girls Club 4 on the 4th – War Memorial; July 4 – 6:30-10:00 p.m. – TOV Celebration – War Memorial and July 16 – 3-7:00 p.m. – 2nd Cruise-In – Farmer’s Market – will be held 3rd Saturday of each month dedicated to Billy Vinyard. Under requests to postpone, add to or change requested to add a new item “Consider adoption of a Resolution appointing a Deputy Treasurer” as 2 and to move the current Item C to Item D under Section K, Town Manager. consensus to add the additional item. approve the motion was seconded by Vice Mayor McCarty members voting: Vote 5-0; Yeas (5) – Liles, Mullins, Stovall, McCarty, Grose; Nays (0) – None. Adopted Resolution No. 2504 authorizing the Community Impact Market Analysis Grant and appropriate funds in the amount of $45,000.00 The next item on the agenda was the consideration of public comments regarding the properties to the Western Virginia Water Authority wastewater system to the Western Virginia Water Authority. The Mayor opened the Public Hearing at 6:08 p.m. The Town Manager commented that at the June Virginia Water Authority. There are a number of properties owned by the Town, Roanoke County, the Roanoke County School Board and there will be some additional documents such as leases or easements to come before Council at a later retain ownership. The Town Attorney commented divided into two subsets, one is properties we will be conveying fee simple and others are franchise. those conveyances, but documents. The Town Manager next commented several ground water wells that will be conveyed to the Water Authority these wells will be decommissioned and adjacent property owners will be given acquire those properties should they no longer be of public use. If any of the properties surrounding Public Hearing opened 3 Authority will offer those properties back to the Town once the well structures are dismantled and they are capped and properly closed. Hearing no comments, the Public Hearing at 6:12 p.m. Council Member Liles made a motion to adopt the Ordinance seconded by Council Member Mullins and carried voting: Vote 5-0; Yeas (5) – Liles, Mullins, Stovall, McCarty, Grose; Nays (0) – None. Public Hearing closed Adopted Ordinance No. 1045 approving conveyance (either of the fee simple interest or less than fee simple interest) of properties to the Western Virginia Water Authority as part Water Authority The next item on the agenda was to consider adoption of an Ordinance approving the Town of beginning July 1, 2022 and ending June 30, 2023 The Town Manager commented on the proposed budget for each fund: General Fund- $10,246,696; Grant Fund-$4,208,017; Capital Fund-$2,669,000 and Stormwater Fund- $620,996 for a total of $17,744,709. The Public Hearing was advertised in The Vinton Messenger Public Hearing was held on June 7, 2022. Vice Mayor McCarty made a motion to adopt the Ordinance as presented seconded by Council Member Stovall and carried voting: Vote 5-0; Yeas (5) – Liles, Mullins, Stovall, McCarty, Grose; Nays (0) – None. Adopted Ordinance No. 1046 approving the Town of Vinton, Virginia budget for the fiscal year beginning July 1, 2022 and ending June 30, 2023 The next item on the agenda was to consider adoption of Treasurer. The Town Manager commented that Cody Sexton was appointed as Interim Treasurer position. Andrew Keen has been hired as our Finance Director and in order to allow him time to get acclimated to the Town, public finance and the Treasurer’s functions recommended that Council appoint Mr. Sexton as the Town Treasurer for the foreseeable future After Mr. Keen get back to Council at a later date Treasurer. 4 After additional comments, Council Member Mullins made a motion to adopt the Resolution as presented; the motion was seconded by Council Member Liles and carried by the following roll call vote, with all members voting: Vote 5-0; Yeas (5) – Liles, Mullins, Stovall, McCarty, Grose; Nays (0) – None. Adopted Resolution No. 2505 appointing Cody Sexton as Town Treasurer The next item that was added to the agenda was to consider appointing a Deputy Town Treasurer. The Town appoint Lydia Verdillo, the capacity. Vice Mayor McCarty made a motion to adopt the seconded by Council Member Mullins and carried voting: Vote 5-0; Yeas (5) – Liles, Mullins, Stovall, McCarty, Grose; Nays (0) – None. Adopted Resolution No. 2506 Deputy Town Treasurer The next item on the agenda was to consider Emergency Operations Plan (EOP) for the Town of Vinton. Bo Herndon commented four years we are required to update the EOP contact information for the Western Virginia Water Authority, Roanoke Gas and American Red Cross. importance of the EOP for the health and safety of our citizens in times of disaster. He appreciates all of the work that goes into reviewing the Plan. Mr. Herndon next comment Virginia Department of Emergency Management (VDEM) for its review and approval. The Town Manager expressed appreciation to the staff that worked on the update. This is not just a document that sits on a shelf. Even during the COVID-19 pandemic, we found this Plan to be useful and on the early onset of the pandemic. After additional comments, Council Member Liles 5 presented; the motion was seconded by Council Member Stovall call vote, with all members voting: Vote 5-0; Yeas (5) – Liles, Mullins, Stovall, McCarty, Grose; Nays (0) – None. Adopted Resolution No. 2507 approving the updated Emergency Operations Plan for the Town of Vinton The Town Manager commented that a kick-off meeting was held with Shentel about the GloFiber installation. They are applications for June and anticipate construction beginning later this summer. They have mapped out the Town for the install and there is not a lot required because most of it will be in overhead utilities or underground without disturbing the ground. They are also planning a expect construction to be completed around this time next year. With regard to the preventive maintenance on the Garthright Bridge, construction services are out and July 15th. The work will closures and we will do our best to notify citizens and the commuters that come through Town and will try to minimiz commuting hours. Cody Sexton commented that the bid is due back on July 15th and the pre-bid meeting will be in the morning. Bo Herndon also commented that most of the work will be done at night. The Town Manager further commented some additional maintenance two or three years later will prolong the life of the bridge for 50 plus years. The Town Manager next commented that Jamie Hurt, Capital Projects Manager, has been working with a consultant to lay out some design plans for the community park at the former swimming pool site and will be weeks to flush out the details With regard to the parking lot behind the Farmers’ Market, Mr. Hurt engineering firm to do the design work. We are address before any construction gets under way and looking at some overhead utilities and stormwater utilities underground and the 6 for that. We do not have an exact timeline for construction to begin, but it will be approximately a year before it will be ready for public parking. We have secured a firm to handle the Stormwater Local Assistance Fund grant (SLAF) project at Woodland Place to repair drainage problems there and we consultant working on the final scope of services on that design. been hired to do the Hardy Road and one on Gus Nicks. Council Member Liles asked how far down in the Capital Improvement Program (CIP) is the traffic signal synchronizations. The Town Manager responded that an order has been placed for Niagara, Vinyard and Hardy By-Pass and will be installed mid- installed, they will proceed synchronization. The only be left is at Pollard/Virginia and it is supposed to be taken care of as part of the hotel project. Under appointments to Boards/Commissions/ Committee, the Town Clerk first commented that there are four Council- (Economic Development, Finance, Public Safety and Public Works) Council members to each of these committees Due to the fact that the Council needs to re-appoint Council members to their respective Committees for six- beginning July 1, 2022 and ending December 31, 2022. Following the election in November, new organizational meeting on January 3, 2023. Vice Mayor McCarty made a motion to re-appoint members of Council to the following Committees for six- Sabrina McCarty and Keith Liles to the Economic Development Committee; Stovall to the Finance Committee; and Laurie Mullins to the Public Safety Committee and Keith Liles and Sabrina McCarty to the Public Works Committee. The motion was seconded by Council Member Liles and carried by the following vote, with all members voting: Vote 5-0; Yeas (5) – Liles, Mullins, Stovall, McCarty, Grose; Nays (0) Re-appointed following Committees for six- ending December 31, 2022: Sabrina McCarty and Keith Liles to the Economic Development Committee; Brad Grose and Mike Stovall to Laurie Mullins to the Public Safety Committee and Keith Liles and Sabrina McCarty to the 7 The Town Clerk next commented on the appointments to the Board of Zoning Appeals, Greater Roanoke Transit Company, Roanoke Valley Alleghany Regional Commission and Roanoke Valley Greenway Commission. Council Member Stovall made a motion to re-appoint individuals to the following: member to the Board of Zoning Appeals for new five-year terms beginning July 1, 2022 and ending June 30, 2027; Roanoke Transit Company for a one- beginning July 1, 2022 and ending June 30, 2023; Pete Peters as a non-elected member and Cody Valley- three- ending June 30, 2025 and Commission for new three-year terms beginning July 1, 2022 and ending June 30, 2025. The motion was seconded by Council Member Mullins and carried by the following members voting: Vote 5-0; Yeas (5) – Liles, Mullins, Stovall, McCarty, Grose; Nays (0) – None. Appointed and Kellie Moore as an alternate member to the Board of Zoning Appeals for new five-year terms beginning July 1, 2022 and ending June 30, 2027; Roanoke Transit Company for a one-year term beginning July 1, 2022 and ending June 30, 2023; Pete Peters as a non-elected member to the Roanoke Valley-Alleghany Regional Commission for new three-year terms beginning July 1, 2022 and ending June 30, 2025 and Rob Lyon and Bud LaRoche to for new three- 2022 and ending June 30, 2025. Under reports from Council Committees, Cody Committee met on June 13, 2022. The Committee reviewed the Market Analysis Grant that was already approved under the Consent Agenda community impact market on housing. There were no additional budget adjustments. 30th represents 10 months of the fiscal year. The balances on the usually show a depletion of cash because this report collections in May and June. Our total at the end of April was $10,033,323.31 representing about a $200,000 decrease in the operation cash. We do anticipate replenishing that in both May and June and we are currently projecting the possibility of a contribution end of the year. The Town’s finances continue to be strong. Out of the total cash, $4,537,864.38 is in restricted funds and our total investments are 8 The General Fund is in a strong position and year- to-date is $333,085 over budget in revenues. The expenditures are $1,135,911 under budget, which is due in large part to throughout the year and $300,000 in paving that will be done in August. With regard to the Grant Fund, we do not accrue those revenues until we are ready to spend them. The Utility Fund shows our revenues are at $109,895, which is where we would expect them to be. Some of this is attributed to the every other month billing that was still in effect, but we are projecting it will catch up as we get to the end of Expenditures are over and most of that is due to spending on capital projects paid for through the bond. Once we do the audit and close the books backed out. We are still very hopeful and positive that we will meet our target of $2.5 million which will be transferred to the Capital Fund. We do not realize until those will be rolled into the next fiscal year. The Stormwater Fund is treated the same way. and in a good position. Counci approve the April 31 presented; the motion was seconded by Council Member Mullins and carried by the following vote, with all members voting: Vote 5-0; Yeas (5) – Liles, Mullins, Stovall, McCarty, Grose; Nays (0) – None. Approved the April 2022 Financial Report Comments from Council: Vice Mayor McCarty announced that she would be seeking re-election in November and the restaurant shout- employees who will be working outside in the heat next week; Council Member Liles commented on the July 4th Celebration at the War Memorial and congratulated Council Member Stovall in the birth of his new grandson and Council Member Stovall commented on his new grandson and announced he would be seeking re-election in November. The Mayor commented on the success of the Mingle at the Market, the Cruise-In and 9 commented on the upcoming July 4th Celebration. The Mayor also commented on how important grants are to the Town and what a good job staff does with these grants. adjourn the meeting; the motion was seconded by Vice Mayor McCarty and carried by the following vote, with all members voting: Vote 5-0; Yeas (5) – Liles, Mullins, Stovall, McCarty, Grose; Nays (0) APPROVED: Bradley E. Grose, Mayor ATTEST: _________________________________ Susan N. Johnson, CMC, Town Clerk