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HomeMy WebLinkAbout6/1/2021 - Regular1 AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, JUNE 1, 2021, AT 7:00 P.M. BY ELECTRONIC COMMUNICATIONS PURSUANT TO SECTION 15.2-1413, CODE OF VIRGINIA (1950), AS AMENDED, ORDINANCE NO. 1016 AND SECTION 4-0.01(G) OF CHAPTER 1289 OF THE 2020 ACTS OF THE VIRGINIA GENERAL ASSEMBLY MEMBERS PRESENT: Bradley E. Grose, Mayor Sabrina McCarty, Vice Mayor Keith N. Liles Laurie J. Mullins Michael W. Stovall STAFF PRESENT: Pete Peters, Town Manager Cody Sexton, Assistant Town Manager Susan N. Johnson, Executive Assistant/Town Clerk Jeremy Carroll, Town Attorney Anne Cantrell, Finance Director/Treasurer Fabricio Drumond, Police Chief Anita McMillan, Planning & Zoning Director Donna Collins, Human Resources/Risk Management Director Chasity Barbour, Community Programs & Facilities Director The Vinton Town Council meeting was held via The Town Clerk called the roll with Council Member Liles, Council Member Mullins, Council Member Stovall, Vice Mayor McCarty and Mayor Grose present and announced there was a quorum names of staff and others present, confirmed that the Ordinance No. 1016 and Section 4-0 General Assembly and participating by electronic means. Roll call After a Moment of Silence, Council Member Liles led the Pledge of Allegiance to the U.S. Flag. Under upcoming community events/ announcements, Vice Mayor McCarty announced the following: June 3 - Programs returning on Thursdays - Tai-Chi - 9:15- 10:00 a.m. and Cards - 10:00 a.m.-1:30 p.m.; June 5 – 10:00 a.m.-2:00 p.m. – Ice Cream Social – Vinton History Museum; June 7 – 6-7:00 p.m. – Burger and 2 p.m. - Mingle at the Market with The Oddfellows Band, food trucks and beer gardens – Farmers’ Market; June 13 - 5:00 p.m. – Flag Day & Army’s 246th Birthday - Vinton War Memorial; June 19 – 5-7:00 p.m. - Under the Bridge Ministries concert and fundraiser – Farmers’ Market; June 26 and 7-10:00 p.m. - Mingle at the Market – Farmers’ Market. The Lancerlot pool is now open from 10:00 a.m.-7:00 p.m. and they are also having a Theater on Ice. The Library is now open from 10:00 a.m.- and 10:00 a.m.-5:00 p.m., Friday and Saturday. Chasity Barbour announced that the Farmers’ Market has teamed up with the Roanoke City Market to offer rides from our Farmers’ Market starting at 10:00 a.m. on July 3rd for market shoppers only. The bus will run every hour on the hour. If this is a success, we will have another one in August. The July 4th Celebration will take place this year at the War Memorial with fireworks, music, food trucks and a beer garden There will be more details to come. The next item under awards, introductions, presentations and proclamations was a Proclamation recognizing Wayne G. Strickland, Executive Director of the Roanoke Valley- retirement made brief comments following which Mr. Strickland made brief comments and expressed appreciation to Council for the Proclamation. The next item under awards, introductions, presentations and proclamations was a Proclamation for National Safety Month. Stovall read the Proclamation, brief comments. The next item on the agenda was a Public Hearing to consider amendment to the Town of Vinton’s FY 20-21 budget to appropriate funding to cover the cost of a transition employee paid-time- June 1, 2021, in an amount not to exceed $280,000. The Mayor opened the Public Hearing at 7:21 p.m. Anne Cantrell first commented that at the direction of Council, administration has worked with S develop a Paid Time Off (PTO) Policy to replace the Town’s existing Vacation and Sick Leave Accrual Public Hearing opened 3 adversely impact any employees transitioning to the new plan, so the plan includes a pay-out calculation for any current balance that would cause the employee to exceed the maximum leave limit within the following 13 months of implementing the plan. options chosen by Town employees, an amendment transition to the PTO plan. Section 15.2- Hearing in order to amend its budget when any such amendment exceeds 1% of the total expenditures in the currently adopted budget. The n Public Hearing was advertised in the Roanoke Times on May 24, 2021. This Resolution is only approving the budget funding for the payout and the adoption of the actual PTO Plan is a separate item on the agenda. There were no public comments The Mayor closed the Public Hearing at 7:24 p.m. Council Member Stovall made a motion to approve the Resolution as presented; the motion was seconded by Council Member Liles and carried by the following roll call vote, with all members voting: Vote 5-0; Yeas (5) – Liles, Mullins, Stovall, McCarty, Grose; Nays (0) – None. Public Hearing closed Adopted Resolution No. 2431 amending the Town of Vinton’s FY 20-21 budget to appropriate funding to cover the cost of a leave benefit plan to an employee paid- time-off (PTO) benefit plan effective June $280,000 The next item on the agenda was a Public Hearing to consider public comments regarding the proposed FY 2021-2022 Town of Vinton Budget. opened the Public Hearing at 7:29 p.m. The Town Manager The Town Manager and Anne Cantrell next reviewed agenda package and will be on file in the Town Clerk’s Office as a part of the permanent record. With regard to the Planning & Zoning Proposed Fees, the Town Manager commented that he provided to Council last week a comparison of the proposed fees increases with those of surrounding towns, cities and Public Hearing opened 4 and are in line with our surrounding jurisdictions. The increased fees will still not cover all of the associated costs such as mailing requirements and publications in local newspapers. With regard to the full-time positions for FY2022, the Town Manager commented the chart includes the COVID-19 pandemic. There is also the addition of a new Planner in Planning & Zoning to focus primarily on Code Enforcement and GIS and an Analyst position in the Finance Department. With the anticipation of the American Rescue Plan Act (ARPA) stimulus funds, we some additional positions in Department brought back to Council at a future meeting. With regard to the commented that all of the payments across all of the funds is 12% of the overall budget. Most of debt relates to $1,369. Based on the lasts Auditor of Public Accounts (APA) data that would still rank us at about 30 out of 35 towns. There were no public comments. The Mayor closed the Public Hearing at 7:49 p.m. and commented that action would be taken on the budget at the June 15, 2021 meeting. Public Hearing closed The next item on the agenda was a briefing on a Contract for Professional Legal Services between the Town and the Attorney. The Town Manager commented that this Contract provides for the and his Staff to represent the Town in prosecution of criminal cases including but not limited infractions, misdemeanors, civil and mental hearings, as well as cases in Juvenile and Domestic Relations petitions for writ of error. The Contract also provides for a case supplement for seven additional attorneys This Contract will be for a two-year period beginning July 1, 2021 and ending Holohan, the Commonwealth’s Attorn contacted and is in agreement with the terms of this Contract. 5 The next item on the agenda was to consider adoption of a Resolution Development Authority (EDA) and Gish Mill Davii, LLC for the purpose of investing in public infrastructure and incentivize the redevelopment of the historic Gish Mill property into a mixed-use commercial, residential and Redevelopment Project commented that the Town in pa Roanoke County Economic Development Authority, has negotiated terms of this Performance Agreement with Gish Mill Davii, LLC., which is $910,000 over a ten year period. Some of the terms of the Agreement include a minimum $2,700,000; the creation and maintaining of at least 37 new jobs; the generating and paying of $40,000 annually in meals taxes to the Town and the repayment of the IRF loan in full to the Town. Council was briefed on the Performance Agreement at County EDA unanimously approved the Performance Agreement at their meeting on May 19, 2021 Vice Mayor McCarty Resolution as presented; the motion was seconded by Council Member Mullins and carried by the following roll call vote, with all members voting: Vote 5-0; Yeas (5) – Liles, Mullins, Stovall, McCarty, Grose; Nays (0) – None. Adopted Resolution between the Town, the Roanoke County Economic Development Authority (EDA) and Gish Mill Davii, LLC for the purpose historic Gish Mill property into a mixed- development Mill Redevelopment Project The next item on the agenda was to consider Manager to execute a Memorandum of Understanding between the Town and Roanoke County for support from Roanoke Coun Redevelopment Project. The Town Manager commented The MOU will provide reimbursement to the Town of up to $40,000 annually for five years, said amount to be primarily generated from real estate and sales tax as a result of the redevelopment project. The MOU also provides up to $20,000 in building permit fees that are paid to the County to be reimbursed to the Town to be provided as an incentive. 6 Council Member Stovall made a motion to approve the Resolution as presented; the motion was seconded by Council Member Liles and carried by the following roll call vote, with all members voting: Vote 5-0; Yeas (5) – Liles, Mullins, Stovall, McCarty, Grose; Nays (0) – None. Adopted Resolution No. 2433 authorizing Roanoke County for the Redevelopment Project The next item on the agenda was to consider adoption of a Resolution approving the Paid Time Off (PTO) Policy. Donna Collins reviewed a PowerPoint presentation that will be Office as a part of the permanent record. Council Member Liles Resolution as presented; the motion was seconded by Council Member Mullins and carried by the following roll call vote, with all members voting: Vote 5-0; Yeas (5) – Liles, Mullins, Stovall, McCarty, Grose; Nays (0) – None. Adopted Resolution No. 2434 approving the Paid Time Off (PTO) Policy. The next item on the agenda was to consider a motion to move the time of the meetings on the 1st and 3rd Tuesday of every month to 6:00 p.m. The Town Manager commented this is approved, this will coincide with the return to in-person behind the scenes to have the ability to continue to live stream the meetings on Facebook and they will also be website. All members of Council have been contacted prior to the meeting concerning this request. Council Member Mullins made a motion to approve to moving the time of the Regular Council meetings on the 1st and 3rd Tuesday of every month to 6:00 p.m.; the motion was seconded by Vice Mayor McCarty and carried by the roll call following vote, with all members voting: Vote 5-0; Yeas (5) – McCarty, Grose; Nays (0) – None. Approved moving the time of the Regular Tuesday of every month to 6:00 p.m. The Town Manager commented that Shentel has additional broadband services. Staff will be working with the Town Attorney and Shentel proposed franchise agreement. 7 and two other candidates will be entering the Academy next week. The Finance Department successfully completed their annual audit. The Town will be applying for $700,000 in Revolving Western Virginia Water Authority as part of our share of the obligation along with the City of Salem. The traffic signal upgrade at the Clearview/Hardy intersection has been completed and Mountain View Road has been re- discuss the reconstruction project on Mountain View to make sure we have appropriately planned all angles of that project. The Ironman 70.3 event will be on June 6th. The event will have a significant impact on residents and visitors to the Town due to road closures and information is The primary impact will be between the hours of 8:00 a.m. and 2:00 p.m. The Planning & Zoning Office successfully submitted the Total Maximum Daily Load (TMDL) Action Plan to the Department of Environmental Quality (DEQ) and they were recently recertified in the Community Rating System to remain a CRS Class 8 Community which allows citizens can receive a 1 flood insurance. The Mayor commented on the success of the recent Dogwood Festival car show, the Glade Creek Gauntlet commented on Memorial Day and paid special tribute to all those who have served in the military and given their lives in defense of our County and our freedom. Comments from Council: Vice Mayor McCarty, Council Member Liles and Council Member Mullins commented on the success of the Public Works Week, the Market to Market shuttle on July 3rd and the upcoming July 4th Debbie Adams with The Vinton Messenger. Council 8 Council Member Liles made a motion to adjourn the meeting; the motion was seconded by Vice Mayor McCarty members voting: Vote 5-0; Yeas (5) – Liles, Mullins, Stovall, McCarty, Grose; Nays (0) – None. The regular meeting was adjourned at 8:26 p.m. APPROVED: Bradley E. Grose, Mayor ATTEST: ______________________________ Susan N. Johnson, CMC, Town Clerk