The URL can be used to link to this page

Home My WebLink About6/2/2020 - Regulara a W ' i i ,0WAII AMA" ROME I 109XV101=010TI h MEMBERS PRESENT: Bradley E. Grose, Mayor Keith N. Liles, Vice Mayor Sabrina McCarty Janet Scheid Michael W. Stovall STAFF PRESENT: Barry W. Thompson, Town Manager Susan N. Johnson, Executive Assistant/Town Clerk Jeremy Carroll, Town Attorney Pete Peters, Assistant Town Manager/Director of Economic Development Anne Cantrell, Finance Director/Treasurer Donna Collins, Human Resources Director/Risk Manager Chasity Barbour, Community Programs & Facilities Director i 111!15� 1.1hillil The Town Clerk called the roll with Council Member McCarty, Council Member Scheid, Council Member Stovall, Vice Mayor Liles and Mayor Grose present and announced there was a Roll call quorum of Council. The Town Clerk next announced the names of staff and others present, confirmed that the meeting was being held in accordance with Ordinance No. 1016 and Amendment 28 to House Bill 29 adopted at the 2020 Reconvened Session of the Virginia General Assembly and that everyone present was participating by electronic means. Under awards, introductions, presentations and proclamations, the Mayor announced that that a Proclamation was prepared recently for National Safety Month for the Month of June. The next item on the agenda was the consideration of public comments regarding the proposed FY 2020-2021 Town of Vinton Budget. The Mayor opened the Public Hearing at 7:07 p.m. . Public Hearing Open] two INWI contains an increase of 6.41 budget was drastically different due revenue impacts of COVID-19 Pandernic and reviewed the Utility Fund Revenues and the General Fund Expenditures. The recommended budget reductions total $263,189.71. With regard to the CIP, due to the loss of revenues, the only item recommended for funding is the $175,000 match for the Mountain View Road Improvement Project. If revenues improve during the budget year, an amended plan will be included in the final budget document as a resource for Council for possible appropriation during the year. Ms. Cantrell next commented on recommended changes from how the proposed budget was advertised. Following the briefing at the May 19, 2020 Council meeting, staff is recommending to eliminate one Refuse Collection Position and reduce the Refuse Budget by $40,000; unfreeze one vacant Highway Street Crew Position and increase various Public Works Department accounts for the Refuse employee moving to this position; revise CIP Multi -Year Plan to remove the $175,000 funded portion of Mountain View Road Match and to add supplemental funding of $145,000 for a contingent project overage and revise the CIP Multi -Year Plan to move Clearview/Hardy Road Traffic Signal Upgrade from Year Eight to Year One. Under public comments, the Town Clerk read into the record a called -in comment from Linda Short of 626 East Augusta Avenue that she would rather see the bulk pickup continue each week and eliminate the recycling because she felt that more citizens use the bulk pickup. iq 'Tice Mayor Liles asked if the bulk pickup was just temporary. The Mayor responded that he hoped so if and until revenues increase. He thought the public comment was very valid and that is something we are going to have to watch closely. make some changes. Once we get back up and running, it could go back to like it was. Council Member Stovall next asked is long will the position with the Police Department be 100% grand funded, before the Town has to make a MI TIMM of another budget because they are on a federal fiscal year. There has been some pushback over the past year and it was difficult to get the funding secured in this fiscal year. The Police Department is working to try and get it figured out now. Obviously, that grant has not been functioning during COVID-19 Pandemic and is vacant and will not be filled right now. The Mayor closed the Public Hearing at 7:26 p.m. with action to be taken on June 16, 2020. Public Hearing Closed The next item on the agenda was the consideration of public comments regarding the Town of Vinton's intention to apply for a Community Development Block Grant (CDBG) for a local project to support the local response to COVID-19 pandemic. The Mayor opened the Public Hearing I at 7:27 p.m. Public Hearing OpenEL#. Pete Peters commented that in early April the Department of Housing and Community Development (DHCD) appropriated approximately $6.5 million towards local governments to address health and economic conditions that were worsened because of the COVID-19 Pandemic. There are several projects that the Town can atafRras at different avenues and ways that we could respond and do something for our local economy. We have identified a project and will share more details at the next Public Hearing scheduled for 9 19,91711 &M I a WQ A I I Lai I a 1VORUii ` T-:. it closed the Public- !. p.m. Public i Close4 Hearingwith action to be taken following the Second Public on • The next item on the agenda was to consider adoption of a Resolution to approve the updated Vinton Farmers' Market Policy & Procedures. Chasity Barbour briefly reviewed the key highlights of the updated Policy & Procedures and fee schedule. Council# '! if any other started,vendors had contacted her about a space. Ms. Barbour responded before the COVID-19 at least up to 10 vendors. When COVID-19 all of down and we just received the approval to open back up a few weeks.go They asked us to try to `i •i ! Council Member McCarty made a motion to adopt the Resolution as presented; the motion was seconded by #r Liles and carried by following roll call vote, with all members voting: Adopted Resolution No. 2359 to approve Vote 5-0; Yeas (5) — McCarty, Scheid, Stovall, Liles, the updated Vinton Farmers' Market Policy Grose; Nays (0) — None. & Procedures The next item on ' agenda was to consider i•i:f. ! '�`` •: • • • - .. is June 30, 2021. The Town Manager commented that several meetings ago, Council was briefed on insurance premiums received a f F renewal increase effective July 1, 2020. In past years, we had offered the 250 Plan and the Key Advantage 1000. Moving forward with this renewal, the 500 12 '07TWITnol NIZE-74 The Town is required to submit a renewal acceptance to the Virginia Department of Human Resource Management. The Town has been with The Local Choice Health Benefits Program since 1990. Vice Mayor Liles made a motion to adopt the by Council Member Stovall and carried by the following roll call vote, with all members voting: Vote 5-0; Yeas (5) — McCarty, Scheid, Stovall, Liles, Grose; Nays (0) — None. The Town Manager commented on th reopening of the Municipal Building to the public Staff met with Servpro today about doing is dee cleaning of all of our buildings on June 18 Ih and 19 and reopen the building back up to the public o Monday, June 22nd. We feel like the deep cleaninci our employees and the public when they come bac into the building. We are working on updating ou policies for reopening and will be sharing those wit Council in the ip-.�,twee�. With regard to the CARES Act, the allocation thai the Town will receive will flow through Roanoke County. Staff has been in communication with the County because the actual use of that money has funds can be used for. We do understand that it cannot be used for revenue replacement, which is unfortunate. Once we have a better handle on that we will update Council. Adopted Resolution No. 2360 authorizing the renewal of the Town of Vinton Employees' group health insurance coverage with The Local Choice Program for the contract year July 1, 2020 through June 30, 2021 9 action in the future to prohibit e-bikes from our improved surface trails or greenways, but it will require a Public Hearing. Town staff has discussed this and had consultation with the Greenway Commission and recommends that we wait to see how Roanoke City and Roanoke County intend to address the new legislation. They have more linear mileage of greenways than the Town, but we do tie unto both of their greenways. Roanoke City had a work session yesterday, but no real consensus was reached on which direction to go. They scheduled a Public Hearing for June 251. Council Member Scheid commented that this it going to be quite an issue on the Greenways. There is a lot of merit for e-bikes in terms of thz disabled, but there is a lot of concern about ft speed. They can go up to 20-25 miles an hour. but it is something to think about. W1 -No other jurisdictions about putting speed limits in e-bikes. It will be an enforcement issue, but if we prohibit them, that would also an enforcement issue. e iflayor Liles commented that he has a few citizens that walk from his neighborhood down to Wolf Creek Greenway with their animals quite regularly. They have asked about getting some lights behind the former beauty salon due to some nighttime activity going on down there in the parking lot at the trailhead. Council Member Scheid responded that the Greenway far as she knows closes at dusk, so there should not be people out there at night. If there are, then that is a police matter. The greenway commission has no - enforcement ability. 1-1 Nile! re -appointed to a new four-year term beginning June 7, 2020 and ending June 6, 2024. Also, Bob Patterson resigned from the Planning Commission on November 12, 2019 before he passed way. Andrew "Ty" Braxton has submitted an application X to fill the vacancy created by Mr. Patterson's resignation. If appointed, Mr. Braxton's term would be for four years beginning June 2, 2020 and ending on June 1, 2024. _FZA o] 1 rel 1-1-101,11110 5-0; Yeas (5) — McCarty, Scheid, Stovall, Liles, Grose; Nays (0) — None. The Mayor commented on the building reopening to the public and was glad there will be a deep cleaning to assure them that they will be as safe as possible and on the recent recognitions of 194-24U.2tV44 other recognitions. Comments from Council Members: Vice Mayor Ffet'i budget especially in these times and the way everyone has adjusted to get things done without not eliminating a lot of the services to our citizens. Vice Mayor Liles also thanked Pete Peters for a recent tour of Gish's Mill and Vinyard Station and commented on the recent events in Town for the various graduations. environment we are in. Shealsoth kedtheTown Manager for keeping Council informed the last Re -appointed Keith Liles to the Planning Commission to a new four-year term beginning June 7, 2020 and ending June 6, 2024; appointed Andrew "Ty" Braxton to a four- ear term beginning June 2. 2020 and rA IVI�40rzl 4111-4116019LAMI Council Member Stovall expressed thanks to the Town employees and the fact that in the midst of the Pandernic and the budget situation that all current employees will remain employed. He also commented on the parades held around Town for the different school graduations. Debbie Adams asked if all town buildings would open on the 22 nd orjust the Municipal building. The Town Manager responded that the scheduling would be different at the War Memorial and Community Center. 111ce Mayor Liles made a motion to adjourn the meeting; the motion was seconded by Council Member Stovall and carried by the following vote, with all members voting: Vote 5-0; Yeas (5) — McCarty, Scheid, Stovall, Liles, Grose; Nays (0) — None. The meeting was adjourned at 8:04 p.m. Meeting adjourned Bradley E. Grose, Mayor ATTEST: Susan N. Johnson, C C, Town Clerk n-