HomeMy WebLinkAbout6/7/2016 - RegularMINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 7:00 P.N&
ON TUESDAY, JUNE 7, 2016, IN THE COUNCIL CHAMBERS OF THE VINTO
MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTO
VIRGINIA I
MEMBERS PRESENT: Bradley E. Grose, Mayor
Matthew S. Hare, Vice Mayor
I. Douglas Adams, Jr.
Sabrina McCarty
Janet Scheid
STAFF PRESENT: Barry W. Thompson, Interim Town Manager
Susan N. Johnson, Executive Assistant/Town Clerk
Susan Waddell, Town Attorney
Richard W. Peters, Assistant Town Manager/Di rector of
Economic Development
Anita McMillan, Planning & Zoning Director
Anne Cantrell, Accounting Manager
Joey Hiner, Acting Public Works Director
Donna Collins, Human Resources Director
Tom Foster, Police Chief
Christopher Linkous, Deputy Chief
The Mayor called the regular meeting to order at
7:00 p.m. The Town Clerk called the roll with
Council Member Adams, Council Member McCarty,
Council Member Scheid, Vice Mayor Hare and
Mayor Grose present. After a Moment of Silence,
Council Member McCarty led the Pledge of
Allegiance to the U.S. Flag.
Under upcoming community events, Council
Member McCarty announced the first Mingle at the
Market on June I 11h at the War Memorial.
Council Member Scheid made a motion that thz.
Consent Agenda be approved as presented; the
motion was seconded by Council Member Adamt
and carried by the following vote, with all members
voting: Vote 5-0; Yeas (5) — Adams, McCarty,
Scheid, Hare, Grose; Nays (0) - None.
Chief Foster introduced Andrew DiCarlo, a n
Police Officer with his Department. 1
The next item on the agenda was a presentation
of Certificate of Achievement for Excellence in
Financial Reporting for Fiscal Year Ended June 30,
2015 awarded to the Treasurer/Finance
Department, Vice Mayor Hare made brief
comments and presented the award to Barry
Approved minutes of the regular
meeting of May 17, 2016
Thompson, Interim Town Manager/Financ
Director/Treasurer. Mr. Thompson expresse
appreciation to his entire department an
recognized Anne Cantrell, Lydia Verdillo an
GinaMarie Overstreet who were present at th
meeting. I
Under citizens' comments and petitions, Roy
McCarty of ♦ Jackson ♦ made comments
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town. He also commented on the cat population
and requested Council to provide for a full-time
Animal Control Officer again to assist with these
issues.
Chief Foster commented that due to a shortage of
officers in the Police Department, the full-time
Animal Control Officer was re -assigned to patrol to
make sure that primary calls for service were being
handled. However, with the addition of new
officers, Officer Hurt will be going back to Animal
Control/Comm unity Services full-time soon. He
Vice Mayor Hare commented that about four years
ago, a decision was made by Council to discontinue
wildlife management and just handle cats and dogs
for budget reasons. After further comments, the
Mayor asked staff to further review the issues
brought up by Mr. McCarty.
The next item on the agenda was to consider
adoption of an Ordinance approving the Town of
Vinton, Virginia budget for the fiscal year beginning
July 1, 2016 and ending June 30, 2017. Anne
Cantrell began with a PowerPoint presentation and
first commented on the total recommended budget
of $12,613,788. This is a slight change from the
proposed budget in the General Fund from that was
previously presented due to the fact of an increase
in the Virginia 599 • The Utility and Stormwater
Funds remain the same. The total increase is
$18,320 from the prior year adopted budget.
The main changes in the budget were the $6,09
increase in the Virginia 599 fund that the town wil
be receiving. There is also a net effect on th
General and Utility Funds for the debt savings wit
a decrease in the debt budget and an increase i
the contingency to allow for the savings to b1i .-,Ilocated during the fiscal year. The budge .
0
'fl'ith regard to changes in employee benefits, th
budget includes a 2% increase for full-time and part
time positions as well as a market adjustment t]
some positions based on the compensation study.
The only revenue item with change is an increase i
the transient occupancy tax from 2% to 7%. Thi
will be a small impact on the budget, but shoul
help in the future for economic developmen
opportunities. 11
Ms. Cantrell next commented that there is a 3,87%
decrease from last year's approved budget in the
General Fund due to CDBG funds decreasing.
There is a slight increase in the Utility Fund of
1.82% or $66,001. The capital items to be funded
are $85,000 in the General Fund and $305,250 in
the Utility Fund. Debt service will be $467,307 in
the General Fund and $721,445 in the Utility Fund
which does include the savings from the refunding
of the two bonds. The total for milling and paving
for the year will be $374,984 and the total
contingency added is $29,835
Next a slide was shown giving the details of the
capital improvement budget for the fiscal year. The
slides following showed a graph and breakdown of
the General Fund revenues with a comparison of
the past two fiscal years as well as a similar graph
and breakdown for General Fund expenditures.
The next few slides showed a summary of the
accounts under the categories of Administration,
Public Safety, Public Works, Special Programs,
Community Development and other expenses and
After Ms. Cantrell commented briefly on each major
changes in each category, Vice Mayor Hare
commented that the 2% raise was not included for
Town Council.
T-Vith regard to the Utility Fund, W the next e,
showed a graph and comparison of the past tw
fiscal years of the revenues. There was also
,*�raph shown and a comparison slide for th)
expenditures. I
Ms. Cantrell next commented on the creation of the
new Stormwater Fund. The main purpose was to
track stormwater expenses incurred in both funds.
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to this Fund of $299,792.00. In addition to th 'it
amount is also an addonal $30,000 for antic paeq
consultant expenses to assist in evaluating the neeci
for a future stormwater fee. M
Vice Mayor Hare commented on the fact that this
budget closes the pool, but the reallocation of those
funds went into needed projects. He further
commented that the increase for employees was
long overdue as well as the adjustments from the
otll of the employees.
The Mayor also commented on the increase for the
employees and expressed appreciation to the
Finance Committee and staff for all the work on the
budget as well as appreciation to all of the
employees. He next commented on the increase
in the 599 funds from the State and Mr. Thompson
commented that this was the first increase in
2pproximately six years.
Tice Mayor Hare made a motion to adopt the Adopted Ordinance No. 972
Ordinance as presented, the motion was seconded approving the Town of Vinton,
by Council Member Scheid and carried by the Virginia budget for the fiscal year
following roll call vote, with all members voting: beginning July 1, 2016 and ending
Vote 5-0;Adams, McCarty, Scheid, June 30, 2017
Hare, Grose; Nays (0)
The next item on the agenda was to consider
adoption of an Ordinance of an Ordinance
amending Article VII, Transient Occupancy Tax of
Chapter 86, Taxation, of the Vinton Town Code and
establishing an effective date. Mr. Thompson
began by commenting that he was advised by the
Town Attorney today that this item needs to treated
as a briefing. Initially it was thought that since this
increase was considered as part of the adoption of
the budget that it was property advertised as part of
the Public Hearing for the budget. In reviewing the
State Code, we realize that it needs to have a
separate Public Hearing. We will advertise it and
have a Public Hearing at a future meeting. The
Ordinance will raise the transient occupancy tax
from 2% to 7% and the other changes in the
language will bring our current ordinance in
compliance with the State Code.
Vice Mayor Hare made a motion to table the matter Tabled adoption of an Ordinance
to a future meeting; the motion was seconded by amending Article VII, Transient
Council Member McCarty and carried by the Occupancy Tax of Chapter 86,
following vote, with all members voting: Vote 5-0; 1 Taxation, of the Vinton Town Code
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Yeas (5) - Adams, McCarty, Scheid, Hare, Grose; and establishing an effective date to
Nays (0) - None. I a future meeting
The next item on the agenda was to consider
adoption of a Resolution of a Residency Policy for
Council Appointive Officers. Mr. Thompson
commented that this Policy would affect four
appointive officers —the Town Manager, Chief of
Police, Town Treasurer and the Fire Chief, which
are all identified in the Town Code. Currently the
Town Manager is required to live within the Town
corporate limits. This new Policy would require that
all of these officers live within the town limits or the
utility service area. After comments, Council
Member Adams made a motion to adopt the
Resolution as presented, the motion was seconded
by Council Member Scheid and carried by the
following roll calf vote, with all members voting:
Vote 5-0; Yeas (5) - Adams, McCarty, Scheid,
Hare, Grose; Nays (0) - None.
The Town Manager gave Council an update or
the forced sewer issue on Hardy Road, the sir�b
holes at Pine Street and Coolbrook, on Jefferson, in
arr,
Chestnut. He also commented that the Town did
receive the grant for the new ambulance.
The next item on the agenda was the
appointment of the Town Manager, After brief
comments, Vice Mayor Hare made a motion to
appoint Barry W. Thompson as the permanent
Town Manager; the motion was seconded by
Council Member Adams. The Mayor asked if there
were any other nominations; hearing none the
nominations were closed. The motion carried by
the following roll call vote, with all members voting:
Vote 5-0; Yeas Adams, McCarty, Scheid,
Hare, Grose; Nays (0) - None.
The -Itayor and Council made comments an4-
congratulated Mr. Thompson following which Mr.
Thompson made brief comments.
The Mayor commented on the retirement of
Richard Turner as principal of William Byrd High
School and the success of the community meeting
last night regarding the proposed rezoning of the
former library property. He also expressed thanks
to Deputy Chief Linkous and his department for
supporting a special event at the Longwood
apartments.
Adopted Resolution No. 2151
establishing a Residency Policy for
Council Appointive Officers
Appointed Barry W. Thompson as
Town Manager
9
Comments from Council: Council Member
McCarty expressed thanks to Joey Hiner for how he
responded to a business owner that was affected by
the sewer situation on Hardy Road. She next
asked for an update on the skateboard park. Mr.
Thompson responded that staff had a conference
call with FEMA and VDEM, They requested
additional information and staff has responded to
the request. Council Member Adams announced
that Wayne Guffey is now the new Rescue Squad
Chief.
The Mayor asked if the two items listed under
the Work Session could be moved up on the
agenda. Vice Mayor Hare made a motion to move
the Work Session items to briefing items on the
agenda; the motion was seconded by Council
Member Adams and carried by the following roll call
vote, with all members voting: Vote 5-0;
Adams, McCarty, Scheid, Hare, Grose; Nays (0) -
None.
The next item on the agenda was a briefing on
the Itinerant Vendors Ordinance and Mobile/
Temporary Food Unit Policy and License
Information. Anita McMillan commented that at the
last Council meeting, there were questions
regarding the proposed Ordinance and Policy. Staffi
has submitted the proposed changes.
The changes on the Ordinance are the deletion of
the license fee charge for special events. This has
been a part of the Town Code for the last 20 years,
but has never been charged. As discussed in prior
meetings, at the recommendation of the Planning
Commission the proposal is to reduce the itinerant
vendor fee from $500 to $50 in line with the
adjoining localities.
With regard to the Policy, Item No. 2 that relates to
the license fee has been deleted, Also Item No. 5
that relates to the reporting of exact dates and
locations has been deleted. With regard to the Use
Permission form, the exact dates and locations
have been deleted,
Council Member Scheid commented that she would
like the Policy to be more specific to the Dogwood
Festival and only apply to the Saturday.
Discussion ensued on the possible impact of the
erant vendors on the brick and mortar
restaurants in Town, how to limit the number of
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101
days that someone could vend and the issue of
enforcement. Mr. Thompson commented that these
changes would bring us more in line with what
Roanoke City, Roanoke County and some other
localities are doing. There have been requests for
some food vendors in the past and they are not
interested because of the current fee.
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