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HomeMy WebLinkAbout6/7/2022 - Regular1 MINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 6:00 P.M. ON TUESDAY, JUNE 7, 2022, IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA MEMBERS PRESENT: Bradley E. Grose, Mayor Sabrina McCarty, Vice Mayor Keith N. Liles Laurie J. Mullins Michael W. Stovall MEMBER ABSENT: Susan N. Johnson, Executive Assistant/Town Clerk STAFF PRESENT: Cody Sexton, Assistant Town Manager Jeremy Carroll, Town Attorney Fabricio Drumond, Police Chief Donna Collins, Human Resources/Risk Management Director Anita McMillan, Planning & Zoning Director Jamie Hurt, Capital Projects Manager The Mayor called the meeting to order at 6:00 p.m. Donna Collins called the roll with Council Member Liles, Council Member Mullins, Council Member Stovall, Vice Mayor McCarty and Mayor Grose present. Roll call After a Moment of Silence, Council Member Liles led the Flag. announcements, Vice Mayor McCarty announced the following: July 4 – Vinton History Museum will be closed; July 4 – 8:00 a.m. – Boys & Girls Club 4 on the 4th – War Memorial; July 4 – 6:30-10:00 p.m. – TOV Celebration – War Memorial; June 10 – 8:00 p.m. – The Outlaws and June 18 – 8:00 p.m. – Solastixs – Rosie’s; Saturdays – 7:30 p.m. – open ice skating – Lancer Lot; every Wednesday - 6:30 p.m. – Bingo, every Thursday - 6:30 p.m. - Trivia and every Friday – 6:30-9:30 p.m. – live music - Twin Creeks; June 11 – 7-10:00 p.m. – Market with 5 Shades of Grey – Farmer’s Market and June 18 – 3-7:00 p.m. – 1st Cruise-In – Farmer’s Market and will be held 3rd Saturday of each month dedicated to Billy Vinyard. success of the Vinton History Cream Social and the Ironman Council Member Liles made a motion to approve the 2 motion was seconded by Vice Mayor McCarty and carried by the following vote, with all members voting: Vote 5-0; Yeas (5) – Liles, Mullins, Stovall, McCarty, Grose; Nays (0) – None. Approved minutes of the Regular Meeting of May 17, 2022 The next item under awards, introductions, presentations and proclamations was a proclamation for National Safety Month. Council Member Stovall read the Proclamation. Donna implementations Safety Committee. The next item on the agenda was the proposed FY 2022-2023 Town of Vinton Budget. p.m. Cody Sexton first presentation tonight was provided previously at the May 17, 2022 m Town Manager. Mr. Sexton next reviewed the PowerPoint presentation, which was a part of the agenda package and Clerk’s Office as a part of the permanent record. With regard to the breakdown of the total budget, the majority of the expenditures in FY23 are from capital due to the one-time funds from American Rescue Plan Act (ARPA) and the transfer of the Utility Fund which is allowing us to pursue capital projects within the next year. It is anticipated that this posture will continue for two to three years. Mr. Sexton next commented there is consistent growth across all revenue projection of a 30% increase Property Taxes. We continue to see taxes such as pari-mutuel, meals and sales taxes to be very robust, but we are trying to account for what the economy consumer driven. The major increase in the Grant Fund comes from Government. We are budgeting the second payment of $4.2 million and using that for capital expenses and a part of the transition of the water and wastewater system to the Western Virginia Water Authority (Water Authority). Public Hearing opened 3 It has not been too many years ago that we had no capital fund. In FY23 we are using the one- Fund and a small transfer from the General Fun We are proposing more than $2.6 million in capital projects which are Some of the largest capital and stormwater projects. The Mayor commented noting that this year’s paving budget will be over $1 million. Mr. Sexton commented this is due to expenditure savings throughout the year. Mr. Sexton next commented that we are investing in engineering and design for Road to continue to move that project forward Also, we are Greenway Phase 2b, planning for 3rd Street, traffic signal improvements, museum repairs and other equipmen operations of the Town. Prior to FY23, the Stormwater Fund was funded equally 50% from the Utility Fund and 50% from completely from the General Fund. With regard to the Debt Schedule, commented debt associated with the utility system moving considering an increa pay-off all remaining debt that the Town holds and has a 100% obligation on. With the FY23 budget the Town will not have any debt that obligation to the Town. Mr. Sexton next commented that no action will be required after the Public Hearing and Council will consider adoption of the FY23 budget on June 21, 2022 effective July 1, 2022. After comments from Council regarding the debt, Mr. Sexton commented that it is very unusual for a locality to be in this position. We are very blessed with our financial circumstances coming out of the COVID-19 pandemic and going through 4 off the debt. Since we have such a strict fund balance policy, paying off that debt was one of the ways that we were able to make the utility system budget to continue and even increase the level of services that we will be providing moving forward. Hearing no further comments, t the Public Hearing at 6:26 p.m. Public Hearing Closed The next item on the agenda was the consideration of public comments concerning the proposed amendment to the Town of Vinton’s FY 2021-2022 budget to appropriate funding for VML 2018 Knuckleboom Bond, street maintenance projects, and projected $1,371,790.38 in the General Fund, Utility Fund, and Capital Fund. The Mayor opened the Public Hearing at 6:27 pm. Cody Sexton first commented that over the past several years the Town has done a very active job of monitoring our revenue streams projections expenditures. This item serves as an end-of-year clean- before the end of the year. Council has been provided with a of the budget transfers. The grand total of $1,371,790.39 revenue streams. Mr. Sexton next commented that one of the new expenditures to be c transfers in addition to covering some overages in departments are striping and marking program in the entire Town for all 88 lane miles. Moving forward we will budget a more alternating schedule, but catch us up to where we need to be. Works Equipment in the amount of $349,584.50 Public Hearing Opened 5 amount of $87,859.41 Also, we are planning a $200,000 transf $100,000 will be for Project and the other $100,000 will be for general The vast majority of the fun $654,443.91 are coming from projected overages in revenue streams in the General Fund. Also, we are transferring some Department from their vacancy savings. With regard to the Utility Fund, you will recall that the Town closed on a the Water Authority Treatment Facility. There are some invoices that the Town needs to pay prior to the utility transfer and this action tonight will allow us to receive the bond proceeds and then pay the invoices to cover our share prior to June 30, 2022. This is one of after July 1st and come off of our books. Hearing no further comments, t the Public Hearing at 6:30 p.m. Council Member Mullins adopt the Resolution, with the revised transfer list; the motion was seconded by Stovall and carried by the following roll call vote, with all members voting: Vote 5-0; Yeas (5) – Liles, Mullins, Stovall, McCarty, Grose; Nays (0) – None. Public Hearing Closed amending the Town of Vinton’s FY 2021-2022 budget to appropriate funding for VML 2017 Virginia Water Facilities Revolving Fund GO projected operational expenditures in the total Fund, Utility Fund, and Capital Fund The next item on the agenda was to consider Funds to the Water Authority in the amount of up to $5.7 million. Cody Sexton commented that Authority is the Town’s ARPA funds to the Water Authority for 6 agreement formalizes the transfer of those funds and provides some guidelines and stipulations for subrecipient. The Town Attorney commented that as a recipient of the ARPA funds we can grant the funds to a subreci degree of control to make sure they are used for a proper purpose. We were able to structure this which obligations that the Water Authority and the Town have to the Department of Treasury. Council Member Stovall adopt the Resolution as presented was seconded by Council Member Liles and members voting: Vote 5-0; Yeas (5) – Liles, Mullins, Stovall, McCarty, Grose; Nays (0) – None. Adopted Resolution No. 2502 authorizing the Subrecipient between the Town of Vinton and the Western Virginia Water Authority for the award of ARPA Funds to the Authority in the amount of up to $5.7 million The next item on the agenda was to consider Manager to execute a Public Right-of-Way owned by Greenway Construction, Inc. – 1323 public right-of- along the western boundary of the two properties. Anita McMillan first commented that Tim Greenway contacted Town staff to make sure the vacant parcel (1323 Duke Drive) property has to have a road frontage. Also, under a different section an undeveloped right-of-way can be developed if it has been recorded and property owner. Staff has worked Greenway and the Town Attorney this Agreement and Mr. Greenway has approved it. Terms of the Agreement include that the Town will not be responsible for undeveloped portion or snow removal. The owner will also be responsible for placing and removing their refuse cart(s) 7 The Town Attorney commented this is property that the Town had no interest in developing; however, there is a third parcel at the end which The Town does not want to vacate this strip, but wanted to allow Mr. Greenway the opportunity to develop the roadway. This Agreement will allow him to develop it and maintain it. In response to a question from Liles as to why the their refuse cart to the top of the road, the Town maintained roadway, so the Town vehicles did not go down that one-way strip. transferred to whoever buys the property. Council Member Liles made a motion to adopt the Resolution as presented seconded by Vice Mayor McCarty and carried by voting: Vote 5-0; Yeas (5) – Liles, Mullins, Stovall, McCarty, Grose; Nays (0) – None. Adopted Resolution No. 2503 authorizing the Town Manager to execute a Public Right-of- Agreement between Greenway Construction, Inc. and the Town of Vinton for access to two properties owned by Greenway Construction, Inc. – undeveloped public right-of- from Duke Drive along the western boundary of the two properties Cody Sexton commented that beginning this water will be flowing into the Town from Carvins Cove through Water Authority and the Town. Water Authority personnel will be in Town flushing hydrants, ensure that everything is running smoothly. A been sent out with a due date of next week. The next bill will be from the Water Authority. Mr. Sexton next commented that the Carvins Cove water is softer than the well water, so as it starts to flow into the Town’s pipes, it will dissolve minerals and can lead to cloudiness. Also, the system over the next 60-90 days can stir up sediment in the pipes. Mr. Sexton next commented that when Roanoke City was expanding their water system Water Authority w interconnections were put in the ground between 8 system. In the event there was ever a drought emergency, they would be able to feed water to our system. Occasionally, we have purchased bulk water the intersection of Pollard and Virginia. Council Members commented on the utility system transfer to the Water Authority success of the Ironman and the restaurant shout- out was for Jerry’s. transfe Ramsburg and others who filled in for staff at the meeting. adjourn the meeting; the motion was seconded by Vice Mayor McCarty and carried by the following vote, with all members voting: Vote 5-0; Yeas (5) – Liles, Mullins, Stovall, McCarty, Grose; Nays (0) APPROVED: Bradley E. Grose, Mayor ATTEST: _________________________________ Susan N. Johnson, CMC, Town Clerk