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HomeMy WebLinkAbout6/15/2021 - Regular1 AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, JUNE 15, 2021, AT 7:00 P.M. BY ELECTRONIC COMMUNICATIONS PURSUANT TO SECTION 15.2-1413, CODE OF VIRGINIA (1950), AS AMENDED, ORDINANCE NO. 1016 AND SECTION 4-0.01(G) OF CHAPTER 1289 OF THE 2020 ACTS OF THE VIRGINIA GENERAL ASSEMBLY MEMBERS PRESENT: Bradley E. Grose, Mayor Sabrina McCarty, Vice Mayor Keith N. Liles Michael W. Stovall MEMBERS ABSENT: Laurie J. Mullins STAFF PRESENT: Pete Peters, Town Manager Cody Sexton, Assistant Town Manager Susan N. Johnson, Executive Assistant/Town Clerk Jeremy Carroll, Town Attorney Anne Cantrell, Finance Director/Treasurer Fabricio Drumond, Police Chief Anita McMillan, Planning & Zoning Director Nathan McClung, Principal Planner The Vinton Town Council meeting was held via The Town Clerk called the roll with Council Member Liles, Council Member Stovall, Vice Mayor McCarty and Mayor Grose present and announced there was a quorum of Council. Mullins was absent. confirmed that t Section 4-0.01(g) of Chapter 1289 of the 2020 Acts of the Virginia General Assembly and that everyone present was participating by electronic means. Roll call After a Moment of Silence, Council Member Liles led the Pledge of Allegiance to the U.S. Flag. Under upcoming community events/ announcements, Vice Mayor McCarty announced the following: June 16, June 23 and June 30 – 5:30-8:30 p.m. - Wednesday $5 Cheap Skates - Lancerlot; June 18 – Town offices will be closed for the Juneteenth holiday; June 19 – 5-7:00 p.m. - Ministries concert and fundraiser – Farmers’ Market; 2 Mingle at the Market with 7 Mile Ford – Farmers’ Market; July 3 – 10:00 a.m. - Ridin’ to the Market - first ride leaving from Vinton Farmers’ Market going to the Roanoke City Market; July 4 – 6:30 p.m. – July 4th Celebration followed by fireworks at 9:30 p.m. – Vinton War Memorial; July 10 – 7-10:00 p.m. – Mingle at the Market with Five Dollar Shake – Farmers’ Market. The next item on the agenda was a briefing on the 2019 Roanoke Valley- Mitigation Plan that was adopted on October 15, 2019 by the Vinton Town Council. Nathan McClung first commented that in 2019 the Roanoke Valley- Alleghany Regional Commission (RVARC) Town worked together to adopt the Hazard Mitigation Plan and all of the l jurisdiction are to review the projects included in the Plan to determine their current status. Mr. McClung commented on those that were highlighted. With regard to the requirement to provide a brochure, Mr. McClung commented that the brochure provided with the agenda package will be distributed this June touches the 100-year flood plain determined by the Federal Emergency Management Agency (FEMA). Mr. McClung next commented t anticipating receiving a flood sensor to be placed below the Gus Nicks Boulevard bridge to allow the flood levels of the Glade Creek to be closely monitored. Currently the only monitor is on Tinker and Glade, but it will be beneficial for the Glade Creek to be isolated for the Town. The Mayor asked if the 10% discount that citizens can get on their flood insurance is automatic or do they have to request it. Mr. McClung responded that it is not automatic and that a brochure and letter is sent to every insurance agent within the Town to make them aware of it. The Town Attorney also commented that property owners would be well advised to make the inquiry to get the discount. The next item on the agenda was a briefing on American Rescue Plan Act (ARPA) of 2021 3 high-level overview and will not go into how we can spend the funds or detail about specific projects. Mr. Sexton then reviewed a PowerPoint presentation that was a part of the agenda package and will be on file in record. In closing, Mr. Sexton commented that later in the Summer as Staff gets additional information, we will be engaging Council along with other stakeholders and interested parties to see what projects may rise to the top of the list. In response to a question Stovall regarding the first installment of the funds, Mr. Sexton commented that the Town could start spending that amount immediately under the guidelines Staff is trying to be cautious about jumping too fast and missing opportunities that may come from the State or the Federal Infrastructure Bill. We also realize that there are 95 other counties and 100 other towns in the engineering firms fairly quickly as well. Council infrastructure is a huge component of these funds and long range benefit the Town. The next item on the agenda was to consider adoption of an Ordinance July 1, 2021 and ending June 30, 2022. Anne Cantrell first commented that this year’s budget represents a balanced budget with an optimistic outlook despite the lingering impact of the COVID- locality. The purpose of the annual budget is to plan for within current re plans and vision of the Town Council. There are no service reductions in this budget and the Town was able to reinstate many of the prior year programs such Tech compensatio paving funding. The FY 2021-2022 budget for all funds totals $14,179,981 which is a 21% increase from FY2021. The Vinton Messenger on May 20 and May 27, 2021 and the Public Hearing was held on June 1, 2021. 4 Vice Mayor McCarty made a motion to adopt the Ordinance as presented; the motion was seconded by Council Member Stovall and carried by the following roll call vote, with all members voting: Vote 4-0; Yeas (4) – Liles, Stovall, McCarty, Grose; Nays (0) – None; Absent (1) - Mullins. Adopted Ordinance No. 1034 approving the Town of Vinton, Virginia budget for the fiscal year beginning July 1, 2021 and ending June 30, 2022 The next item on the agenda was to consider between line items and cost centers to balance these accounts in the FY 2020-2021 Budget. Anne Cantrell commented that d accounts balances that we can use to balance these accounts and these transfers monies within the budget are used first. In order to account for a debt refinancing entry and a couple of grant appropriations, a revenue appropriation was used, but did not exceed 1% of the variances prior to the review of the audit in order to avoid any audit comments. Ms. Cantrell next language that the new appropriations were less than 1% of the current total adopted budget. Council Member Liles made a motion to adopt the Resolution as revised; the motion was seconded by Vice Mayor McCarty and carried by the following roll call vote, with all members voting: Vote 4-0; Yeas (4) – Liles, Stovall, McCarty, Grose; Nays (0) – None; Absent (1) - Mullins. Adopted Resolution revised, to transfer funds in the General Fund, Grant Fund and Stormwater Fund between line items and cost centers to balance these accounts in the FY 2020- 2021 Budget The next item on the agenda was to consider adoption amount of $1,352.17 from the Revenue Account- Operating Budget Account-Maintenance and Repair of Equipment to repair a police vehicle. insurance filing was made and the revenue has been received and needs to be appropriated to the Police Department Operating Budget. Council Member Stovall made a motion to adopt the presented; the motion was seconded by Council Member Liles and carried by the following Adopted Resolution No. 2436 to transfer funds in the General Fund, Grant Fund 5 Liles, Stovall, McCarty, Grose; Nays (0) – None; Absent (1) - Mullins. accounts in the FY 2020-2021 Budget The next item on the agenda was to consider Public Works budget. Anne Cantrell commented that Griffin W These funds need to appropriated to the Public Works Operating Budget. Vice Mayor McCarty motion to adopt the Resolution as presented motion was seconded by Council Member Liles and carried by the following roll call vote, with all members voting: Vote 4-0; Yeas (4) – Liles, Stovall, McCarty, Grose; Nays (0) – None; Absent (1) - Mullins. Adopted Resolution $364.20 received for scrap metal to the Public Works budget. The next item on the agenda was to consider adoption Manager to execute a Contract for Professional Legal County Commonwealth’s Attorney. Manager commented that Council was briefed on this Contract at their June 1, 2021 meeting. This is a two- year contract beginning July 1, 2021 and ending June 30, 2023. Council Member Liles made a motion to adopt the Resolution as presented seconded by Council Member Stovall and carried by the following roll call Vote 4-0; Yeas (4) – Liles, Stovall, McCarty, Grose; Nays (0) – None; Absent (1) - Mullins. Adopted Resolution No. 2348 Commonwealth’s Attorney The next item on the agenda was to consider adoption Manager Development (DHCD) and the Town for the Industrial Redevelopment Project. commented that this Agreement is for the IRF grant that has been awarded to the Town in the amount of disrepair and are no longer in active use. Since the ownership of this property is going to be held privately and not publicly, it is the Town’s responsibility to offer these funds to the developer in the form of a loan. The Town will distribute these funds to the developer who in turn will redevelop and rehabilitate Gish Mill. The loan funds are then paid back to the Town and we can 6 them into future economic development projects within the Central Business District. The Town Manager expressed appreciation to Nathan McClung and Anita application and to DHCD for their support. This is the fifth grant in the last six years that has been awarded to the Town totaling just short of $1.5 million and the Town Manager commented on each of those grants. Council Member Liles made a motion to adopt the Resolution as presented; the motion was seconded by Council Member Stovall and carried by the following roll call vote, with all members voting: Vote 4-0; Yeas (4) – Liles, Stovall, McCarty, Grose; Nays (0) – None; Absent (1) - Mullins. Adopted Resolution the Town for the Industrial Revitalization Redevelopment Project The next item on the agenda was to consider adoption of a Resolution granting a loan to Gish Mill the Mayor and/or the Town Manager to execute the necessary documents to complete said loan to Gish Mill Davii, LLC. The Town Manager commented all of the financing will be provided by reimbursement for the through the Roanoke County Economic Development Authority. All proceeds will be paid back to the Town for future redevelopment projects within the Town. The loan is for a 30-year term with a 2.5% interest rate DHCD is very flexible in how we draft and create the terms of the loan. This is a very large project and has a considerable amount of private financing involved so the loan has been structured for a 20-year deferment essentially suspended. This will allow the developers to pay begin to pay back the loan. This could be accelerated depending on how well the project does. property were to be sold before the term of the loan is completed, the Town could require the loan to be paid back from the proceeds of the sale. There are several Guarantors, Unconditional Guaranty and a Restriction Agreement. Vice Mayor McCarty made a motion to adopt the 7 Council Member Liles and carried by the following roll call vote, with all members voting: Vote 4-0; Yeas (4) – Liles, Stovall, McCarty, Grose; Nays (0) – None; Absent (1) - Mullins. After comments from the Mayor and Council Member Stovall, Council Member Liles commented on the time that Doug Forbes Historical Society came to a C commented to Council that the Gish Mill was a part of the Town’s history and it should be preserved. The Mayor further commented that this property has much more value to the Town than it would the average real estate investor and now it seems it is going to prove to be a valuable economic development project as well. amount of $468,750 from the Industrial Revitalization Fund authorizing the Mayor and/or the Town documents to complete said loan to Gish Mill Davii, LLC. The Town Manager reminded everyone that the July 6th Council meeting will be in-person Chambers at 6:00 p.m. The Town is partnering with the American Revolution (DAR) program to collect and recycle household plastics in an effort to receive a Corporation for the Glade Creek Greenway in Vinton. Building and the Community Center. The Town is applying for a Community Impact Grant through DHCD for housing and mixed-use development planning. The concentration will be on the River Park Shopping Center to assess the best use of not only the strip mall itself but the parking and some other developable greenspace around it. agree Council in July. The next to our downtown and has a parking lot that is not used a large part of the week. The arrangement will be that we will share in some of the maintenance of downtown business owners and employees to park at the Church as opposed to parking in front of their store fronts or beneficial for patrons. Several years ago, the Town grant from the 8 a very beneficial program for the Town. The grant has been used for Gish Mill and the hotel site. Currently an assessment is being done adjacent to the hotel site, the former Steve’s Garage behind the Municipal Building, the Cleveland Mart and Upholstery studio in that area as well as the former garage and Kenny Burger on Hardy Road owned by the Montuori family. Under Reports from Council Committees, Anne Cantrell provided a report on the April 2021 Financial Report and r which will be on file in the Town Clerk’s Office as a part of the permanent record. Vice Mayor McCarty made a motion to a April 2021 Financial Report as presented; the motion was seconded by Council Member Stovall and carried by the following vote, with all members voting: Vote 4- 0; Yeas (4) – Liles, Stovall, McCarty, Grose; Nays (0) – None; Absent (1) - Mullins. Approved April 2021 Financial Report Under Appointments to Boards/Commissions/ Committees, the Town Clerk read the following list of appointments that Council needed to consider: Teresa Davis as a full member to the Board of Zoning January 16, 2025; Roanoke Transit Company for a new one-year term beginning July 1, 2021 and ending June 30, 2022; Mayor Grose to the Roanoke Valley-Alleghany Regional Commission Executive Committee for a new three- June 30, 2024; Janet Scheid to the Roanoke Valley Greenway Commission for a new three- beginning July 1, 2021 and ending June 30, 2024; Planning Organization (RVTPO) as the non-voting McMillan beginning June 15, 2021 and ending June 30, 2023 and Cody Sexton to the Western Virginia Regional Industrial Facility Authority to complete the unexpired term of Barry W. Thompson beginning June 15, 2021 and ending February 3, 2022. Hearing no other nominations Council Member Liles made a motion to approve the nominations as presented; the motion was seconded by Vice Mayor Michelsen beginning June 15, 2021 and ending January 16, 2025; Anne Cantrell Company for a new one- beginning July 1, 2021 and ending June 30, 2022; Mayor Grose to the Roanoke Valley- Executive Committee for a new three- year term beginning ending June 30, 2024; Janet Scheid to Commission for a new three- beginning July 1, 2021 and ending June 30, 2024; Cody Sexton to the Roanoke Organization (RVTPO) as the non-voting member to complete the unexpired term 2021 and ending June 30, 2023; Cody Sexton to the Western Virginia Regional Thompson beginning June 15, 2021 and ending February 3, 2022. 9 all members voting: Vote 4-0; Yeas (4) – Liles, Stovall, McCarty, Grose; Nays (0) – None; Absent (1) - Mullins. The Mayor encouraged anyone who is serving on Committees for the Town to apply. The Mayor congratulated the William Byrd High School 2021 graduates success of the Ironman 70.3 Event and the first Mingle at the Market Miller for organizing the Flag Day and Army Birthday event this past Sunday at the Vinton War Memorial. Comments from Council: Vice Mayor McCarty expressed appreciation to Town staff Member Liles commented that he received the water- line replacement brochure in the mail yesterday and encouraged residents to read the brochure and that he is looking forward to being back in-person for the July 6th Council meeting. Council Member Liles made a motion to adjourn the meeting; the motion was seconded by Vice Mayor McCarty members voting: Vote 4-0; Yeas (4) – Liles, Stovall, McCarty, Grose; Nays (0) – None; Absent (1) - Mullins The meeting was adjourned at 8:32 p.m. APPROVED: Bradley E. Grose, Mayor ATTEST: ______________________________ Susan N. Johnson, CMC, Town Clerk