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Home My WebLink About6/16/2020 - RegularI kTj I WTIIQA��lffi Bradley E. Grose, Mayor Keith N. Liles, Vice Mayor Sabrina McCarty Janet Scheid Michael W. Stovall A Al STAFF PRESENT: Pete Peters, Assistant Town Manager/Director of Economic Development Susan N. Johnson, Executive Assistant/Town Clerk Jeremy Carroll, Town Attorney Anne Cantrell, Finance Director/Treasurer Tom Foster, Police Chief Anita McMillan, Planning & Zoning Director OTHERS PRESENT: Debbie Adams, The Vinton Messenger tali 0 1 azz ras I I I F.11 A j&Q-4714-1 MR-0 (OKS] LON The Town Clerk called the roll with Council Member McCarty, Council Member Scheid, Council Member Stovall, Vice Mayor Liles and Mayor Grose present and announced there was a quorum of Council. The Town Clerk next Roll call announced the names of staff and • present, confirmed that the meeting was being held in accordance with Ordinance No. 1016 and Amendment 28 to • Bill 29 adopted at the 2020 Reconvened Session of the Virginia General Assembly and that everyone present was participating by electronic means. the Pledge of Allegiance to the U.S. Flag. Under upcoming community events/ announcements, Council Member McCarty announced the following: Lancer Lot has opened back up; tentative Mingle at the Market dates are July 11 with Uptown and Master Sergeant BBQ TIRC, TULF] Z111 111emuers voting: Vote 5-0; Yeas (5) — McCarty, Scheid, Stovall, Liles, Grose; Nays (0) — None. Under awards, introductions, presentations and proclamations, the Mayor read a Scheid and showed a picture of the gift from Coulcil. M The next item on the agenda was the consideration of public comments regarding the W I W41 2020, the Virginia Department of Housing and Community Development (DHCD) has set aside $6.6 million of CDBG Grant funds toward COVID- 19 response efforts. Town staff investigated opportunities where we could have some impact locally with the grant funds. We have prepared a $750,000 grant application to assist a local business with the purchase of additional equipment to increase their manufacturing of medical grade fabric used to produced PPE for medical gowns in hospital settings. Also, the business anticipates making an their annual production by over two million linear feet of fabric. In addition, the expansion will allow them to hire 30 additional employees, which is important to the CDBG application and 16 of those positions are expected to benefit low to moderate income individuals or households. and June 2, 2020; adopted Resolution No. 2361 appropriating funds in the amount of $152. 00 for the receipt of a check received for scrap metal property; adopted Resolution No. 2362 appropriating funds in the amount of $2,689.01 for the receipt of an insurance claim made on a Town Vehicle that was intentionally damaged/ vandalized by residents; adopted Resolution No. 2363 appropriating funds in the amount of $3,425.00 for the receipt of an insurance claim for a damaged guardrail at Lynn Haven Circle and Washington Avenue ig the funding as a reimbursement payment to the and as those hiring benchmarks are achieved. The Town has been successful in the past in utilizing CDBG funds through the Downtown Business Revitalization Improvements, Virginia Individual Development Account Program (VIDA) and the Cedar Avenue and W. Cleveland Avenue Housing and Community Infrastructure Rehabilitation Projects. XMI Vote 5-0; eas (5) — McCarty, Scheid, Stovall, Liles, Grose; Nays (0) — None. 0 4 is on file in the Town Clerk's Office as a-pari of the permanent record. The presentation included a breakdown of the total budget by fund, proposed budget highlights, recommended changes to the proposed budget as advertised, department position summary and the expenditure percentage breakdown. Council Member Scheid along with the Mayor and other Council Members expressed appreciation to Town staff for the hard work on the challenging budget this year. Urs Mes FA I Grant Application for the Town of Vinton COVID-19 Response Project as presented to Council and any other necessary documents Vice Mayor Liles made a motion to adopt the Ordinance as presented; the motion was seconded by Council Member Scheid and carried by the Adopted Ordinance No. 1018 approving thii; following roll call vote, with all members voting: Town of Vinton, Virginia budget for the fiscal Vote 5-0; Yeas (5) — McCarty, Scheid, Stovall, Liles, year beginning July 1, 2020 and ending Grose; Nays (0) — None, June 30, 2021 The next item on the agenda was to consider adoption of an Ordinance accepting and appropriating funds in the amount of $706,693 from the Commonwealth of Virginia for the locally -based allocation distributed as a component of the K Coronavirus Aid, Relief, and Economic Security (CARES) Act of 2020. Anne Cantrell first commented that a primary component of the CARES Act is $150 billion in assistance to state, local, impact of the COVID-19 pandemic. No towns in Virginia were direct recipients of this grant; however, according to the Coronavirus Relief Fund Agreement- Countie fair share to towns within their jurisdiction. Roanoke County has agreed to share with the • A 'at • aim maul Wo TKMV—T!WU1 ar-nuarit to 0.01,08i tr $706,693. Ms. Cantrell next commented on the qualifying expenses that the funds can be used for and tha) the Town is continuing to determine what is eligible on our list of expenditures. Some of the considerations are impro �,; business assistance, laptops and related personal protective equipment. Because of the timing, a portion of our funds were spent before June 30th and we have to account for their portion of the revenue and expense in our June 30, 2020 Financial Statement. We are requesting that 19011 Rig 0 Lai WWI lip a lei 0 1 1�w few mmm In response to a question regarding the 8.6%, Ms. Cantrell commented that is the percentage that is used to calculate sales tax that we receive from Roanoke County. Council Member Scheid asked when clarification would be received if items need to be spent or encumbered by December 30th. Mr. Peters responded that the most recent information indicated that the funding needs to be spent by December 30th. The Town Attorney also 41 to be spent by December 301h. 12 through the Town at all. The Town Attorney further commented that he has seen other jurisdictions handle the funds this same way. There is the potential for an audit by the Treasury Department and a repayment obligation if the money is spent for something that does not qualify and this could be addressed in a contract. Ms. Cantrell next commented that our auditors are going to review 4 i #= make sure they are comfortable with them before sending to the County. Council Member Scheid made a motion to adopt the Ordinance as presented; the motion was seconded by Council Member Stovall and carried by the following roll call vote, with all members voting: Vote 5-0; Yeas (5) — McCarty, Scheid, Stovall, Liles, Grose; Nays (0) — None. The next item on the agenda was to consider adoption of a Resolution to transfer funds in the General Fund and Utility Fund between line items FY 2019-2020 Budget. Anne Cantrell commented t�.?t e2r-X Jux-e we_z4reC2St #lutiur 2GC#UAtS tt see what department line items are going to be overspent and where there are available funds to move to those line items. Our auditor requires this because our budget is adopted by department. If a department is overspent at the end of the year, a _1014Wme lion call vote, with all members voting: Vote 5-0; eas (5) — McCarty, Scheid, Stovall, Liles, Grose; Nays The next item on the agenda was to consider of Rosie's Gaming Emporium. Pete Peters other locations in Virginia as well as the facilities tXey St2tes 19Pandemic. Rosie's was quick to take action and created a re -opening plan that was a part of the agenda package called Rosie's Extra -Care. Unfortunately, historic horse racing facilities were not included in Phase 11 of the Governor's re- Adopted Ordinance No. 10 19 accepting and appropriating funds in the amount of $706,693 from the Commonwealth of Virginia for the locally -based allocation distributed as a component of the Coronavirus Aid, Relief, and Economic Security (CARES) Act of 2020 Adopted Resolution No. 2365 to transfer funds in the General Fund and Utility Fund between line items and cost centers to balance these accounts in the FY 2019- 2020 Budget 9 opening plan that took effect on June 5 th . However, on that date it was estimated that 60% of similar facilities across the United States including facilities in Maryland, West Virginia, Kentucky and Tennessee had all reopened. This Resolution is one that several other governments that host Rosie's facilities in their jurisdictions are offering to support their reopening. The plan is to submit this to the Governor's Office in hopes that he will reconsider allowing them to reopen under Phase 11 or at least within Phase 111. We have not been given any word about how Phase III would be rolled out and that information will be released this coming Thursday. Rosie's is one of the few businesses in Vinton that has not been allowed to reopen under Phase 11. Council 1,11ember Stovall commented that he would send Council a direct email address to the Governor and suggested that they also send an email in support of the reopening of Rosie's. Council Member McCarty made a motion to adopt the Resolution as revised; the motion was seconded by Council Member Scheid and carried by the following roll call vote, with all members voting: Vote 5-0; Yeas (5) — McCarty, Scheid, Stovall, Liles, Grose; Nays (0) — None. The next item on the agenda was to consider adoption of a Resolution ratifying and approving the Town of Vinton Strategic Plan 2020-2025. Pete Peters commented that on February 21, 2020, Council and the Leadership Team participated in a Retreat facilitated by the Council of Community Services to help us develop a new strategic plan. The five-year Strategic Plan includes a new Mission Statement, Vision and Goals for the Town and this along with our annual budget will serve as our guiding documents for the next five-year period. The Plan will be posted on our Town website and social media. RUM 5 Gar-flil 51pipari ul Me reu�rerllng*T W99w, Emporium I - - (=,*7f ri7YWc-U,,o r-wr I it I i e Me a on the importance of having a five-year plan. Council Member Scheid commented on the pay plan study that was a part • the retreat and the great momentum at the time to implement part of the plan. She hoped at some time in the not too distant future, Council would be able to get back to the plan. Council Member Stovall and the Mayor both agreed that we need to get back on track to implementing that plan. Vice Mayor Liles made a motion to adopt th,-,-,. by Council Member McCarty and carried by the following roll call vote, with all members voting: • 5-0; Yeas (5) — McCarty, Scheid, • Liles, • Nays (0) — None. Pete Peters commented that Roanoke City Council approved a measure to allow e-bikes on their Greenways and trails at Carvins Cove as a result of legislation passed by the General Assembly. If the Town takes no • e-bikes would be allowed on Vinton Greenways. We are stillwaiting tt se6ywehat Ktanvk6 C#v'nty isgiting t* do. Council Member Scheid commented on the difference in the City, County and the Town between paved, cinder surface and natural surface greenways. She felt that some of the • would be appropriate for Class 1 e-bikes, but that Class 2 or 3 e-bikes would not be appropriate, especially on the unpaved greenways. There will be public safety and potentially maintenance issues. In response to a question from Vice Mayor # I "07�73MITWIW�qq E 9 9 -HT# M-na V re I I Mr. Peters further commented th st ff will • 2ny further updates back to Council. Chief • announced that • the recommendation of the National Night Out Organization, the National • Out Event originally scheduled for August 2, 2020 has been rescheduled to October 6, 2020. Chief Foster also announced that some reconnecting events are being planned for the community and more details will be provided at a later time. Adopted Resolution No. 2367 ratifying and approving the Town of Vinton Strategic Plan 2020-2025 h Under reports from Council Committees, Anns Cantrell commented that the Finance Committe,; met electronically on June 9, 2020. At thai meeting, the Committee reviewed the Scrap Metal, Dump Truck and Guardrail Damage Resolutions and the CARES Act Funding Budget Resolution. The Committee also reviewed the April 2020 Financial Report, the FY 2021 budget and the June budget transfer Resolution. Ms. Cantrell ON WRIAIKIINEI IM-7.1-141 Council Member Scheid made a motion to approve the April 2020 Financial Report as presented; the motion was seconded by Council Member Stovall and carried by the following vote, with all members voting: Vote 5-0; Yeas (5) — McCarty, Scheid, Stovall, Liles, Grose; Nays (0) — None. Approved April 2020 Financial Report Under appointments to Boards/Commissions/ Committees, Vice Mayor Liles made a motion to appoint Anne Cantrell to the Greater Roanoke Transit Company Board for a one-year term beginning July 1, 2020 and ending June 30, 2021; the motion was seconded by Council Member Appointed Anne Cantrell to the Greater Stovall and carried by the following vote, with all Roanoke Transit Company Board for a one - members voting: Vote 5-0; Yeas (5) — McCarty, year term beginning July 1, 2020 and Scheid, Stovall, Liles, Grose; Nays (0) — None. ending June 30, 2021 The Mayor expressed appreciation to the Police Department for their involvement in a recent parade for a local citizen's birthday. The Mayor next read prepared comments and expressed appreciation to outgoing Council Member Scheid for her service. The Mayor next commented on the reconnecting events that were previously mentioned by Chief Foster. Because of the COVID-19 Pandemic, many of the important events in Town have had to be cancelled. These events attract many visitors, are very important to our citizens and give us an opportunity to connect with our neighbors and friends. The idea is to hold a series of block parties/social gatherings/reconnect events to allow us to reconnect and re-engage with each other as neighbors and friends. These events would be similar to the very family friendly National Night Out Events held by the Vinton Police Department and he has asked the Police Department to sponsor these events with the assistance of all of the Town f 01*1411 rzlfil&� I Om MMM010 ir-K14194relfal place at the time due to the COVID-19 Pandernic. -iuring the week so as to not interfere with any P.cheduled weekend events. Comments from Council Members: Council Member Stovall made comments and expressed appreciation to outgoing Council Member Scheid. He next commented on the pot holes on Mountain View Road that need repairing and suggested that perhaps Council Members and any members of Town staff do a "meet and eat" in a local restaurant prior to some Council meetings. He expressed appreciation to Town staff again for their work during the COVID-19 Pandemic. Council Member McCarty commented that the reconnecting events was a great idea, commented on the pot holes on Mountain View Road and then read prepared comments and e w-- C-- Council Member Scheid. Vice Mayor Liles commented that the concurred with the reconnecting events, doing a "meet and eat" before Council meetings and made comments and expressed appreciation to outgoing Council Member Scheid. ENRON W more out of this experience than she has given, If she has made a little bit of difference, then she is grateful. She thanked the Council that originally selected her to serve to complete the term of Wes Nance and expressed appreciation to Council Member Hare for all that he taught her on the Finance Comm iftee. She also commented that the Council Member McCarty made a motion to adjourn the meeting; the motion was seconded by Vice Mayor Liles and carried by the following vote, with all members voting: Vote 5-0; Yeas (5) — McCarty, Scheid, Stovall, Liles, Grose; None. The meeting was adjourned at 8:30 p.m. Meeting adjourned F.Illay Bradley E. Grose, Mayor ATTEST: 4tJON'L"Ar"Pkil�t L Susan N. Johnson, CMS;, Town Clerk IR