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Home My WebLink About6/19/2012 - Regular1T11F:UA2AkR3= Bradley E. Grose, Mayor Carolyn D. Fidler, Vice Mayor Robert R. Altice Matthew S. Hare William W. Nance STAFF PRESENT: Christopher S. Lawrence, Town Manager Susan N. Johnson, Town Clerk Theresa Fontana, Town Attorney Stephanie Dearing, Human Resources Director Chris Linkous, Fire/EMS Captain Barry Thompson, Finance Director/Treasurer Gary Woodson, Public Works Director Ben Cook, Police Chief Mary Beth Layman, Special Programs Director Anita McMillan, Planning & Zoning Director Lauren Hodges, Facility Manager Joey Hiner, Assistant Public Works Director The Mayor welcomed everyone to the Recognition Ceremony honoring Vice Mayor Fidler. The Mayor then read a proclamation for Vice Mayor Fidler which was presented to her along with a clock and gift from Council. r The Town Manager made comments and then presented her with a -• • Town" poster from the Town staff. After comments from Ms. Fidler, the Mayor then opened the floor and comments were received from Dick Cranwell, Barney Arthur, Patricia Puller and other Council members, The Mayor next called the regular meeting to order at Roll Call 7:30 p.m. The Town Clerk called the roll with Council Member Altice, Council Member Hare, Council Member Nance, Vice Mayor Fidler, and Mayor Grose present, NOW to the U.S. Flag. Mr. Nance made a motion to approve the consent agenda as presented; the motion was seconded • Mr. Altice and carried by the following vote, with all members voting: Vote 5-0; Yeas (5) - Altice, Hare, Nance, Fidler, Grose-, Nays (0) - None. Approved minutes of June 5, 201 Resolution No. • re-appointi Bradley E. Grose to the Roano Valley Alleghany Region `z Commission and Resolution N the Roanoke Valley Greenw- Commission I The next item on the agenda was a report on synthetic drug enforcement activities. Chief Cook made comments about the current epidemic with synthetic drug use (also bath salts) and how it is affecting localities nationwide. All the area police chiefs have developed a partnership with State and Federal law enforcement agencies along with other agencies to try through direct enforcement and education to get the drug off the street. The next item on the agenda was consideration of a Approved Resolution No. 1974 Resolution awarding a bid and executing a contract to awarding a bid and authorizing the replace the water chiller at the Vinton Fire and EMS Town Manager to execute a Building. The Town Manager commented that we have contract with Valley Boiler & been working on two HVAC replacement projects, one for Mechanical to replace the water Public Works and one for the Fire and EMS Building. The chiller at the Vinton Fire and EMS projects were put out to bid and we were successful with Building the chiller replacement for the Fire and EMS Building. The Resolution approves awarding that bid and a contract to Valley Boiler & Mechanical to replace the chiller, reworking of the mechanical room and a service contract, The Public Works project still came in over budget and that will be brought back to Council for consideration at a later date. The Town Manager indicated that a Resolution will be presented to Vice Mayor Fidler made a motion to approve the Resolution as presented; the motion was seconded by Mr. Nance and carried by the following roll call vote, with all members voting- Vote 5-0; Yeas (5) - Altice, Hare, Nance, Fidler, Grose; Nays (0) - None. The next item was to consider a Resolution authorizing Adopted Resolution No. 1975 the transferring of funds to close out the Capital authorizing the Town Treasurer/ Improvement Fund (CIP). Barry Thompson explained Finance Director to transfer funds that a balance has been showing in the CIP fund for to close out the Capital several years and the auditors requested this action by Improvement Fund (CIP) Council to close out the CIP fund. Mr. Hare made a motion to approve the Resolution as presented; the motion was seconded by Vice Mayor Fidler and carded by the following roll call vote, with all members voting: Vote 5-0; Yeas (5) - Altice, Hare, Nance, Fidler, Grose; Nays (0) - None. The next item was an update on the electronic Council agenda proposal. The Town Manager indicated that he had been asked to evaluate and provide Council with a proposal of moving to electronic Council agendas. The best course of action is to use the iPad. There would be a savings of $1,000 in direct costs, but the most savings 9 would be recognized in the time involved in the preparation of the agenda package and the delivery time involved by the Police Department. Under a State contract, the iPads would run $535.97 each, which includes the iPad 2 Wi-Fi + 3G for Verizon plus a folio case and we would need to purchase three (3) for Council and one for the Town Clerk. Two Council Members currently have their own iPad. Roanoke County, who handles our IT account, is fine with the purchase of the iPads and the only thing required will be for each individual to sign an Agreement to access the Town's email on the iPad. There are funds in the FY2011-2012 budget and the Town Manager is requesting approval from Council to proceed. Mr. Nance asked about the Town incurring a monthly service fee for wireless intemet service and the Town Manager responded that he did not think we would need to incur that cost. The Mayor commented that he would use his personal wireless service at home and Mr. Hare indicated he would not use 3G, but he needed to have something to use other than his business computer and the Mayor agreed. Vice Mayor Fidler made a motion to move Approved ahead with the purchase of the iPads and electronic proposal ,?gendas; the motion was seconded by Mr. Hare and agendas carried by the following vote, with all members voting: Vote 5-0; Yeas (5) - Altice, Hare, Nance, Fidler, Grose; Nays (0) - None. The Mayor announced that the Town has been awarded a $700,000 Downtown and Economic Revitalization Grant from the 2012 Community Development Block Grant (CDBG) by the Virginia Department of Housing and Community Development: (VA DHCD) and expressed thanks to Town staff, the Downtown Management Team and citizens for the part they played over the past three years in the applications for this grant, The Town Manager then mentioned some key areas that have been targeted for revitalization with the grant funds. Mr. Thompson announced that the Treasurer's Association of Virginia is meeting in the Roanoke Valley from June 20-22 and the welcoming reception will be held at the War Memorial hosted by the Town. Mr. Thompson also announced that he has been selected as one of two Town Treasurers to serve on an advisory board for an Investment Pool with VML/VACo. 0 Anita McMillan announced that the Regional Commission would be hosting a stormwater meeting on June 28'h at 3:00 p.m. The Mayor commented that Council needs to be checking their schedules to come up with a date for a Council retreat in late summer or early fall and to be thinking about any items for the agenda. He also congratulated the Vinton Chamber for the good turn -out at the Mingle at the Market. Comments from Council —Mr. Nance also congratulated the Chamber for the successful Mingle at the Market and mentioned that Chief Cook has invited local law enforcement officers and commonwealth attorneys to the War Memorial on June 29th. Chief Cook announced a Bike Rodeo event at Vinton Baptist Church on Saturday, June 23d, from 10-2 and Mary Beth Layman announced that Shake, Bake and Sprout would also be going on at the same time at the Farmer's Market. ATTEST: AusainN. JLo )j�ownVCleWrk AP VED: N/ radjley104�t se, M6Wr--/ * 0