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Home My WebLink About3/21/2023 - Regular1 MINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 6:00 P.M. ON TUESDAY, MARCH 21, 2023, IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA MEMBERS PRESENT: Bradley E. Grose, Mayor Michael W. Stovall, Vice Mayor Sabrina McCarty Laurie J. Mullins Keith N. Liles STAFF PRESENT: Pete Peters, Town Manager/Town Clerk Cody Sexton, Assistant Town Manager/Town Treasurer Antonia Arias-Magallon, Administrative Manager Jeremy Carroll, Town Attorney Fabricio Drumond, Police Chief Andrew Keen, Finance Director Bo Herndon, Public Works Director The Mayor called the meeting to order at 6:00 p.m. The Administrative Manager with Council Member Liles, Council Member McCarty, Council Member Mullins, Stovall, and Mayor Grose present. After a Moment of Silence, Council Member Liles, led the Pledge of Allegiance to the U.S. Flag. Under upcoming community events/ announcements, Council Member McCarty announced the following: April 1 – Farmer’s Market Opens from 9a.m. to 1 p.m.; April 1 – Clean Valley Day from 9 a.m. to 12 Noon – Plaza/Kroger’s Parking Lot. interested to visit one of the many restaurants and Defy Gravity, etc. More information can be found at each venue’s website or social media. And for more please visit the IN Vinton Facebook page and don’t forget to like and share. Under Council Member Activities, Council Member Mullins announced the following: March 13 – Mayor Grose and Vice Mayor Stovall attended the Finance Committee meeting; March 15 – Council Member Mullins March 18 – Mayor Grose attended the Vinton Car Show; March 16 – All five 2 Mayor Grose attended the Vinton Library Bike Rack unveil; March 6 – Roanoke County 200 Plan Reveal at the Vinton War Memorial; March 3 – Vinton Veterinary Hospital Grand Opening; February 28 – Vice Mayor Stovall and Council Member Liles Chamber at Twin Creeks; February 22 – Mayor Grose attended Salon 121 Grand Opening. Council Member Liles made a motion to approve the Consent Agenda as presented; the motion was seconded by Council Member McCarty and carried by the following vote, with all members voting: Vote 5-0; Yeas (5) – Liles, Grose; Nays (0) – None. Approved minutes of the Regular Council Meeting of February 21, 2023 Resolution No.2534 authorizing the Town Council to appropriate funds of $10,000 for Vinton’s Tree Inventory Project Resolution No.2535 appropriating funds of VRSA funds for Police Vehicle damage; adopted Resolution No.2536 appropriating damage – Supplemental; adopted Resolution No.2537 appropriating funds for Law Enforcement Summit. Under awards, introductions, presentations, proclamations, Mayor Grose Manager Sexton recognized Town Manager Peters for receiving ICMA Credential Manager appreciation from the Council. The next item on the agenda was a briefing from Town Attorney Jeremy Carroll for training on the Virginia Freedom of Information Act and public meeting rules. Mr. Carroll answered Council’s questions as needed. The PowerPoint will be available at the Town Clerk’s office as part of the permanent files record. The next item on the agenda was to consider adoption of a Resolution outstanding water and sewer five years old from the active records to a permanent file. Finance Director Keen made the presentation. Vice Mayor Stovall made a motion to adopt the Resolution as presented; the motion was seconded following vote, with all members voting: Vote 5-0; Yeas (5) – Nays (0) - None. Adopted Resolution No.2539 allowing the delinquent bills over five years old from the active records to a permanent file. 3 The next item on the agenda was to consider adoption of a Resolution Treasurer an outstanding Personal Property delinquent taxes and Vehicle License Fees over five years old from the active records to a permanent file. Finance Director Keen made the presentation. Council Member Mullins made a motion to adopt the Resolution seconded by Council Member McCarty and carried by the following vote, with all members voting: Vote 5-0; Yeas (5) – Grose; Nays (0) - None. Council Member Liles and Mayor Grose commented on the increase of the personal property taxes. Adopted Resolution No.2538 allowing the delinquent taxes and Vehicle License Fees over five years old from the active records to a permanent file. The next item under the agenda was project briefings by the Town Manager. Town Manager Peters gave an update on the Garthright Bridge’s questioned in a previous meeting. The bridge was originally built in 1952 and rebuilt in 1982 where the Council at the time made the motion to preserve the original plaque and add another. Town Manager Peters commented on the fire block properties. The Town is working with the owners and properties. There may be two additional properties owners and helping navigate the aftermath of the incident. The demolition is imminent, and Town Staff will keep the general public up to date. Town Manager Peters commented on restaurant coming downtown at 107 South Pollard street. The restaurant is currently working on setting up utilities. The Town’s primary system runs through that block Street. In order to make the utility connections, the Town is working with a contractor to see when work can be done. There will be an inspection from the Western Virginia W some hard road closures and some that will still allow traffic. The Town will communicate with the public on the routes and detours. The Town will visit downtown businesses to inform them as well. 4 Mayor Grose expressed appreciation for the fire block project update and Town will notify the public. Under reports from Council Committees, Mr. Keen first commented on the Finance Committee meeting on March 13, 2023. Mr. Keen commented on the Resolution for Police vehicle damage and the supplemental appropriation. commented on the $150.00 in donation from other Police Chiefs for the Law Enforcement Summit. Mr. Keen next commented on the Tree Inventory grant that will help the Town identify what trees Town property and which have diseases or are in a dangerous spot. Mr. Keen next commented on the Woodland Place Stream Restoration Project which will have a Public Hearing at the next Town Council Meeting. Mr. Keen commented on the Statements which show $ hand. The general fund has increased about $500,000.00. This increase is m delinquent personal property billings. The utility fund cash grew about $600,000.00 due to the debt reimbursement payment from the Water Authority. All accounts are currently interest bearing. The interest rates and money in the accounts are anticipate to generate about $23,000.00 monthly coming in. The Committee had an investment discussion about an expiring CD that expired March 17. The Town surveyed and compared local banks. The Committee came up with a decision to move them into a fully liquid money market account tied to the Federal Reserve’s base rate minus10bps. The current rate is at 4.47%. Vice money. Mr. Keen requested the approval of the November 2023 Financial Statements. Council Member Liles made a motion to approve the November 30, 2022, December 31, 2022, and January 31, 2023 Financial Statements as Member McCarty and carried by the following vote, with all members voting: Vote 5-0; Yeas (5) – Liles, Mullins, Stovall, McCarty, Grose; Nays (0) - None. Approved November 30, 2022, December 31, 2022, and January 31, 2023 Financial Statements. 5 Mr. Herndon first commented on the Public Works Committee Meeting on March 15, 2023. Mr. Herndon commented on the Town’s GPS timers have been installed and well. Mr. Herndon next completion of Garthright Bridge. The project was delayed about 30 days turned out well. Cleveland Avenue water line project. As of Friday, th April. Mr. Herndon commented that Glo Fiber is still in town and installing. The fiber has been put in, and residents can call them up and request services. Mr. Herndon commented that t Nicks have been replaced as well as more lights with Stormwater projects. T Farmers Market that is now completed. The Town will have about four more projects to work on. The Town is currently working with Thrasher United Methodist Church on the sinkhole in their parking lot. Mr. Herndon commented on the refuse collection and how the Town is looking at different ways to be more efficient with picking up refuse. Council Member Liles commented on the street lights throughout the Town and questioned if there would be more lights replaced. Mr. Herndon commented that the lights were over 20 years old and were covered and replaced for free. As long as they are 20 years old, they should be able to replace them. The goal is to replace the lights in the whole Town. Vice Mayor Stovall commented on the Town’s birthday and the Pok-E-Joe’s soft opening. Council Member Mullins expressed excitement for the projects McCarty expressed appreciation lunch that the Town hosted for March birthdays and RND coffee. Council Member McCarty and Council Member Liles congratulated Town Manager Peters on the certification. Council Member Liles expressed Appreciation. 6 Mayor Grose expressed appreciation to Corey for inviting Council to the soft opening of Pok-E- Joe’s. Mayor Grose also expressed appreciation for and the Vinton Car Show. Town Manager Peters commented on Council Retreat that will take place on Friday, March 24, 2023 at 9:00 a.m. Council Member Mullins made a motion to adjourn the meeting; the motion was seconded by Council Member Liles and carried by the following vote, with all members voting: Vote 5-0; Yeas (5) – Liles, McCarty, Mullins, Stovall, Grose; Nays (0) – Meeting Adjourned APPROVED: Bradley E. Grose, Mayor ATTEST: _________________________________ Richard W. Peters Jr., Town Clerk