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Home My WebLink About3/3/2020 - RegularAionlljag' zlmzll�� L&ICII&I-4 Bradley E. Grose, Mayor Sabrina McCarty Janet Scheid Michael W. Stovall STAFF PRESENT: Barry W. Thompson, Town Manager Susan N. Johnson, Executive Assistant/Town Clerk Jeremy Carroll, Town Attorney Pete Peters, Assistant Town Manager/Director of Economic Development Tom Foster, Police Chief Anita McMillan, Planning & Zoning Director Joey Hiner, Public Works Director The Mayor called the regular meeting to order at 7:00 p.m. The Town Clerk called the roll with Council Member McCarty, Council Member Scheid, Council Member Stovall and Mayor Grose present. Vice Mayor Liles was absent. Roll call After a Moment of Silence, Council Member McCarty led the Pledge of Allegiance to the U.S. Flag. Under upcoming community events, Council IN, wing.-I'llwuh 11 — 12:00-1:00 p.m. — Vinton Chamber Lunch N Learn — Berkshire Health & Rehab and March 24 — 10:00 a.m.-2:00 p.m. — Senior Expo Memorial. Council Member Scheid made a motion to approve the Consent Agenda as presented; the motion was seconded by Council Member Stovall and carried by the following vote, with all members voting: Vote 4-0; Yeas (4) — McCarty, Scheid, Stovall, Grose; Nays (0) — None; Absent (1) - Approved minutes of the Regular Coun Liles. meeting of February18, 2020 The next item on the agenda was a briefing or a Quarterly Report for the EPA Community-wid4 Brownfield's Assessment Grant. Pete Peters iremie �rief ctmments tyri-.e,,i t�e meeti6g #,ver to Lori Kroll with Draper Aden is Associates. Ms. Kroll made additional comments and then introduced Dr. Stephanie Houston. Dr. Houston part of the agenda package and is on file in th Town Clerk's Office as a part of the permanen record. 11 Council Member Scheid asked what property approval survey other than for the hotel site had been submitted. Dr. Houston responded the other property was 20 Hardy Road, the garage. Ms. site and was being reviewed by DEQ to check eligibility. If any State Trust funds have been used on the site, it would make it ineligible for this funding. Once it goes through the DEQ review, it is very quickly added into the EPA process. Council Member Scheid next asked if the hotel marketing study was an update or a new study. Mr. Peters responded that since the first study was have happened since then, it will be an update of the existing study. The updated study will also create a Performa based on what this hotel can generate in the sense of traffic, revenue and what the costs would be to operate. They will evaluate the general areas, but it will be specific to the location we have identified. The next item on the agenda was a briefing on the Notice of Invitation for Bids (IFB) for the construction of the Glade Creek Greenway Phase 21 and Intent to Award. Anita McMillan commented IFB was approximately 37% more than the estimated construction cost. If any bid that is more than 10%, Virginia Department of Transportation (VDOT) requires us to rebid. We received three bid was 7%. 0 and the tree clearing within the Greenway corridor that must to be taken down prior to April 15 th. cut down the smaller trees. The contractor has also indicated that he might be willing to cut down the trees if the contract has not been awarded prior to th April 15 . If we cannot take the trees down by April *Z IC;42TIZ41 six months. The lowest responsive bid was from Combs Land Solutions, which is the same contractor that did the Phase 1 of the Greenway. Mr. Peters commented that staff is very appreciative to VDOT for finding those additional funds. When you consider the grant funds and the funds that VDOT has come up with, we are getting almost a $700,000 project done for about $130,000 of Town funds. A five to one match is a good return on our funds and this is a critical connection to the entire Roanoke River Greenway system. Mr. Peters also expressed appreciation to Ms. McMillan for all of her work on the project. The Town Manager commented that he, Ms. McMillan and Mr. Peters have been working with the Finance Department and have come up with the match to fund the project. We plan to bring that to the next Council meeting to appropriate the funds. Ms. McMillan further commented that Phase 2B grant has been recommended for approval by the Roanoke Valley Transportation Planning Organization (RVTPO) to go to the Commonwealth Transportation Board (CTB) and hopefully by June we will know. KI as an agreement between the Town, Roanoke County and Roanoke City to form a governmental and educational station. The actual studio was dedicated at the Jefferson Center in Downtown Roanoke on August 11, 1994. They are governed by the RVTV Committee which includes representatives from the three localities. The Town's representatives are Council Member McCarty, Pete Peters and Sara Reid, the citizen representative. The most exciting thing that happened over the past year, which took two years to do, was on May 10, 2019, RVTV transitioned to a totally digital upgrade. Ms. Bays -Murphy next commented on the videos produced in 2019 for the Town. The Vinton Projects Tour video, which was shown at the State of the Town, showed off the recently purchased drone and Mr. Peters was instrumental in helping to get the drone for RVTV, which has been a game -changer. She also commented on 15 regional videos that were produced for the three localities. Council Member Scheid asked of all the videos produced for the Town, which received the most attention. Ms. Bays -Murphy responded the Projects Tour and the Billy Byrd Apartments Ribbon -Cutting. Council Member McCarty commented on how much she has learned since she has been on the Committee and encouraged Council to visit and take a tour of the studio. Ms. Bays -Murphy commented that she would be glad to give a tout at any time. Council Member McCarty made a motion to approve the Resolution as presented; the motion was seconded by Council Member Scheid and carried by the following vote, with all members voting: Vote 4-0; Yeas (4) — McCarty, Scheid, Stovall. Grose: Uays (01 — Of I F . AT-97WIM 2020-2021 operating budget for the Roanoke Valley Regional Cable Television Committee M The next item on the agenda was to consider adoption of a Resolution adopting Title VI of the Civil Rights Act Implementation Plan. Anita McMillan commented that Council was briefed on at -j 5iziniznt to have this Plan since the Town is a Local Public Agency (LPA) receiving federal -aid funding. The draft of the Plan has been reviewed by the Virginia Department of Transportation (VDOT) Salem District Civil Rights Division and the Central Division in Richmond and they have approved the Plan. The Town will be the first locality within the Salem District to adopt the Plan. Ms. McMillan next commented that the only in Tagalog. The Town Attorney has indicated that we need to add on Page 7, Section A, the terms .1 race" and "religion". The Town Attorney commented that Title VI of the Civil Rights Act specifically relates to race and Title VII of the Civil Rights Act of 1964 includes religion. Ms. McMillan further commented that Donna Collins, the Town's Human Resources Director and Risk Manager will be the Title VI Coordinator. Resolution adopting the revised Plan; the motion was seconded by Council Member Scheid and carried by the following vote, with all members voting: Vote 4-0; Yeas (4) — McCarty, Scheid, Stovall, Grose; Nays f0) — None, Absent (1) - Liles. Under reports from Council Committees, Joey W #YY. k, C41r1FfTi#edu met on February 27, 2020. The Committee discussed the right-of-way ordinance and suggested that Council Members have an opportunity to visit some of the areas that would be affected by the Ordinance. Mr. Herndon will be scheduling the visits. Staff will also be creating a list of defined locations that will be maintained by Public Works to go along with the Ordinance. T!ith regard to paving, after a presentation o Mountain View Road at the Council Strategi Planning Retreat, Council directed staff to do som if the worst areas with a budget of $10-15,00 rather than doing a full -overlay at a cost ol I F6 revised Title VI of the Civil Rights Act Implementation Plan R on America I'T'eek and that Sergeant Caldwell was at several school events. Comments from Council: Council Member Stovall commented on the success of the Retreat. He congratulated Laurie Mullins in the audience who will be running for a Council seat. Council Member McCarty also commented on the success of the Retreat and the great Town staff. Council Member Scheid made a motion to adjourn the meeting; the motion was seconded by Council Member McCarty and carried by the following vote, with all members voting: Vote 4-0; Yeas (4) — McCarty, Scheid, Stovall, Grose; Nays (0) — None; Absent (1) - Liles. The meeting was adjourned at 8:07 p.m. Meeting adjourned UTOW160WARWO Bradley E. Grose, Mayor ATTEST: ju laztJ ff - I "I Susan N. Johnson, ?CC, Town Clerk 0