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HomeMy WebLinkAbout5/21/2019 - RegularMINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 7:00 PAI ON TUESDAY, MAY 21, 2019, IN THE COUNCIL CHAMBERS OF THE VINTO MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTO VIRGIkft. Bradley E. Grose, Mayor Keith N. Liles, Vice Mayor Sabrina McCarty Janet Scheid Michael W. Stov;pll STAFF PRESENT: Barry W. Thompson, Town Manager Susan N. Johnson, Executive Assistant/Town Clerk Susan Waddell, Town Attorney Thomas Foster, Police Chief Anne Cantrell, Finance Director/Treasurer Joey Hiner, Public Works Director Pete Peters, Assistant Town Manager/Director of Economic Development Anita McMillan, Planning & Zoning Director The Mayor called the regular meeting to order at 7:00 p.m. The Town Clerk called the roll with Council Member McCarty, Council Member Scheid, Council Member Stovall, Vice Mayor Liles and Mayor Grose present. Roll call I Was 4 a RE 21 1-75g. UK*] RAN 1 &0151 a IM-052 4 a mm� Under upcoming community events/ announcements, Council Member McCarty announced the following: June 8 — Mingle at the Market with Low, Low Chariot; June 26 — 5:00 p.m. - Wolf Creek Greenway 2011 Anniversary Celebration and Bench Dedication. She also commented on Rosie's, summer activities available at the Lancer Lot and the success of the Grapes and Grain Festival this past weekend, Anita McMillan announced the elected officials float down the river on May 301. Chief Foster made comments and then read a quote from Gandhi, "The best way to find yourself is to lose yourself in the service of others." Council Member Scheid made a motion t4 approve the Consent Agenda as presented; the motion was seconded by Vice Mayor Liles and carned by the following voice vote, with all members voting: Vote 5-0; Yeas (5) — McCarty, Scheid, Stovall, Liles, Grose; Nays (0) — None. 14JEMM& tl&!K*Iaklolidll Under awards, introductions, presentations, th first item was the introduction of Ken Fay, Direct• of Real Estate Valuation for Roanoke County, Ann I Cantrell first commented that Billy Driver retired fro Roanoke County earlier this year and then read blo and introduced Mr. Fay. After addition comments from Mr. Fay, he was congratulated b Mayor and Council. The next items on the agenda were several Proclamations, The first Proclamation was for National Emergency Medical Services Week. Vice Mayor Liles read a portion of the Proclamation and then presented it to Chief Guffey. Chief Guffey then made comments regarding the theme for this year of "Beyond the Call". The second Proclamation was for National Public Works Week. Council Member Scheid read the Proclamation and made comments. After additional comments by Joey Hiner, the Mayor presented the Proclamation. The next item on the agenda was to consider adoption of an Ordinance amending Chapter 86, Taxation, Article V, Tax on Prepared Food and Beverages, Sections 86-167, Levy of the Vinton Town Code and establishing an effective date of August 1, 20% Anne Cantrell commented the amendment to the Town Code will allow the meals tax to go from five to six percent. This is included in the FY 2019-2020 budget that is proposed to be adopted after this action item. No further comments have been received other than the two that were a part of the Public Hearing at the last meeting. Council Member Scheid made a motion to approve Adopted Ordinance No. 1002 amending the Ordinance as presented; the motion was Chapter 86, Taxation, Article V, Tax on seconded by Vice Mayor Liles and carded by the Prepared Food and Beverages, following vote, with all members voting. Vote 5-0; Sections 86-167, Levy of the Vinton Yeas (5) — McCarty, Scheid, Stovall, Liles, Grose; Town Code and establishing an Nays (0) — None. effective date of August 1, 2019 The next item on the agenda was to consider adoption of an Ordinance approving the Town of Vinton, Virginia budget for the fiscal year beginning July 1, 2019 and ending June 30, 2020. The Town Manager commented that on May 7, 2019, Town staff submitted the FY 2019-2020 proposed budget to Council and to the citizens for consideration. That same night a Public Hearing was held and there were no public comments. This year's budget represents a balanced budget and the purpose is to plan necessary operating and capital expenditures 0 for the next fiscal year and to vision for the Town's future. With this proposed budget, we will provide the same level of quality services to our citizens, begin to set aside funding for our capital expenditures and provide a compensation increase to Town employees. The proposed budget also recognizes economic development initiatives throughout the Town, which will create synergy and bring continued growth to our Vinton economy. Thr-t-t the "IN" place to live, eat, work and play. The Town Manager then turned the meeting over to Anne Cantrell. Ms. Cantrell first commented there was a revision to the proposed Ordinance. The Town Manager found a discrepancy when funds were moved to the Stormwater Fund for the street sweeper and were not decreased out of the Capital Fund. The revised Ordinance was provided to Council. Ms. Cantrell next reviewed a PowerPoint presentation, which was a part of the agenda package and is on file in the Town Clerk's Office as a part of the permanent record. I Council Member Scheid asked if the debt of over 10% was a fair number or was it too high. Ms. Cantrell responded most of the debt is in the Utility Fund and not the General Fund, which is important to highlight. Overall it is a good standard and we would not want to go much over 10-15%. The State standard is that you cannot go above the assessed value and because our real estate is so low, we would never want to get close to that. The Town Manager commented that there is a publication every year after the transmittals of the audits. Ms. Cantrell commented she can pull that information and an official debt policy could be considered by the Finance Committee. Council Member Stovall commented on the great job by staff on the budget and the due diligence to show the citizens where the one percent meals tax increase was going along with the re -opening of the capital fund and the two percent cost of living adjustment for the employees, The Mayor expressed appreciation to staff and Council for all of the work on the budget Vice Mayor Liles made a motion to approve the Ordinance as revised; the motion was seconded by Council Member McCarty and carried by the following vote, with all members voting: Vote 5-0; Yeas (5) — McCarty, Scheid, Stovall, Liles, Grose; None. Adopted revised Ordinance No, 1003 approving the Town of Vinton, Virginia budget for the fiscal year beginning July 1, 2019 and ending June 30, 2020 9 The next item on the agenda was to consider adoption of a Resolution authorizing the renewal of the Town of Vinton Employees' group health insurance coverage with The Local Choice Program • the contract year July 1, 2019 through June 30, 2020. In the absence of Donna Collins, the Town Manager commented this year's renewal does not have an increase in premium and the Key Advantage 250 and Key Advantage 1000 plans will continue to be offered. The open enrollment period has been completed and we will be prepared for our July I" renewal. Council Member Stovall made a motion to approve Adopted Resolution No. 2299 authorizing the Resolution as presented; the motion was the renewal of the Town of Vinton seconded by Council Member McCarty and carried Employees' group health insurance by the following vote, with all members voting: Vote coverage with The Local Choice Program 5-0; Yeas (5) — McCarty, Scheid, Stovall, Liles, for the contract year July 1, 2019 through Grose; Nays (0) — None. June 30, 2020 The next item on the agenda was to consider adoption of a Resolution authorizing the Town Manager to file an application for allocation of Virginia Department of Emergency Management (VDEM) for funding through the Federal Emergency Management Agency (FEMA)'s Hazard Mitigation Grant Program (HMGP) for the acquisition, occupant relocation, and demolition of a number of flood - impacted properties located at the confluence of the Glade and Tinker Creeks floodway area. Anita McMillan commented that Council was briefed at their last meeting about the project. This would be the third application, with the last HMGP grant application being done in 2005, Because of Hurricane Florence and Tropical Storm Michael, these grant funds have become available. The project area is in the vicinity of Cedar Avenue, Glade Street • Etna Avenue. There are approximately 19 residential units made up of two triplexes and 13 mobile home units. The budget for the grant application is estimated at $928,1;65 to relocate and demolish the existing residences, They are in the area. Summit Design will be submitting the grant application on behalf of the Town. This is a voluntary program and if the property owners are not willing to participate, we will not do the project. There are only four and they will be notified about the application. With the two grants in the past, the State provided the 20% match. The grant is 75/25 with 75% being the federal funds, 20% from the State and 5% from the • which administrating the grant can be counted toward the match. Council Member Scheid asked if the Resolution before Council tonight was to authorize the preparation of the application that is due May 311t, Ms. McMillan responded that was correct. Council Member Scheid next asked when the property owners and residents would be notified, Janet Jonas with Summit Design responded the property owners were notified last week through registered mail and three of the four reply cards have been returned. If Council authorizes Summit to proceed Adopted Resolution No. 2300 authorizing they will begin to contact the residents immediately. the Town Manager to file an application The notification contained a copy of the application for allocation of Virginia Department of form, explained that we were considering applying Emergency Management (VDEM) for for the grant and a brief outline, funding through the Federal Emergency Management Agency (FEMA)'s Hazard Council Member Stovall made a motion to approve Mitigation Grant Program (HMGP) for the the Resolution as presented; the motion was I acquisition, occupant relocation, and seconded by Vice Mayor Liles and carried by the demolition of a number of flood -impacted following vote, with all members voting: Vote 5-0; properties located at the confluence of Yeas (5) — McCarty, Scheid, Stovall, Liles, Grose; the Glade and Tinker Creeks floodway Nays (0) — None. area The next item on the agenda was to consider'i adoption of a Resolution approving certain pre- tht Block Grant (CDBG) administered by the Virginia Department of Housing and Community m Development (VDHCD) for the Vinton irginia Individual Development Accounts Program The Town Manager commented that the Town applied for and was awarded this $200,000 grant in partnership with The Advancement Foundation (TAF). The Town is required to approve certain pre - contract documents before execution of the Contract with VDHCD. The Town Manager then turned the meeting over to Pete Peters to handle Items E, F ,iind G. Mr. Peters first commented that he had a series of administrative functions to present to Council for action that are required by DHCD prior to being awarded a contract to receive the funds and administer the grant program. The first Resolution contains four specific documents which are the Program Design, Project Management Plan, Project Budget and Request for Prior Authorization of Costs. Adopted Resolution No. 2301 approving certain pre -contract documents for the Council Member Scheid made a motion to approve Community Development Block Grani the Resolution as presented; the motion was (CDBG) administered by the Virginia seconded by Council Member McCarty and carried Department of Housing and Community by the following vote, with all members voting: Vote Development (VDHCD) for the Vinton 5-0; Yeas (5) — McCarty, Scheid, Stovall, Liles, Virginia Individual Development Grose; Nays, (0) — None. Accounts Program (VIDA) on The next item on the agenda was to consider adoption of Resolutions approving a Non - Discrimination Policy, a Residential Anti - Displacement and Relocation Assistance Plan Certification, a Business and Employment Plan and a Fair Housing Certification for the Vinton Virginia Individual Development Accounts Program (VIDA), Mr. Peters commented that this action item contains four individual Resolutions pertaining to several policies, certifications and requirements by DHCD. The first Resolution was to approve a Non - Discrimination Policy which states that the Town would not discriminate against any employee based on race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, or disability. Council Member Stovall made a motion to approve the Resolution as presented; the motion was seconded by Council Member McCarty and carried by the following vote, with all members voting: Vote 5-0; Yeas (5) — McCarty, Scheid, Stovall, Liles, Grose; Nays (0) — Adopted Resolution No. 2302 approving None. a Non -Discrimination Policy Mr. Peters next commented that the second Resolution was to approve a Residential Anti - Displacement and Relocation Assistance Plan Certification to advertise that the Town would be undertaking this grant, but there were no anticipated relocation activities planned for this particular grant program. Council Member McCarty made a motion to approve the Resolution as presented; the motion was seconded by Council Member Scheid and carried by the following vote, with all members Adopted Resolution No. 2303 approving voting: Vote 5-0; Yeas (5) — McCarty, Scheid, a Residential Anti -Displacement and Stovall, Liles, Grose; Nays, (0) — None. Relocation Assistance Plan Certification Mr. Peters next commented that the third Resolution was to approve a Business and Employment Plan which states that the Town will notify contractors that this grant is taking place and encourages to the extent possible that contractors hire employees of I*w-inc#rne ndigh.**rh***1s w1thin thd Artject sei-,fice area. Vice Mayor Liles made a motion to approve the Resolution as presented; the motion was seconded by Council Member McCarty and carried by the following vote, with all members voting: Vote 5-0; Yeas (5) — McCarty, Scheid, Stovall, Liles, Grose; Nays (0) — None. Mr. Peters next commented that the fourth Resolution was to approve a Fair Housing Certification, which states that the Town will take affirmative action to enlist and participate in fair housing training and other activities throughout the Adopted Resolution No. 2304 approving a Business and Employment Plan duration of the grant program. This means that staff will attend the Fair Housing Certification training throughout the year of each year that the program grant is administered. Council Member Scheid made a motion to approve the Resolution as presented; the motion was seconded by Council Member Stovall and carried by the following vote, with all members voting.- Vote 5-0; Yeas (5) — McCarty, Scheid, Stovall, Liles, Grose; Nays (0) — Adopted Resolution No. 2305 approving None. a Fair Housing Certification The next item on the agenda was to consider adoption of a Resolution authorizing the Town Manager to execute a Memorandum of Understanding (MOU) between the Town and The Advancement Foundation for the Vinton Virginia Individual Development Accounts Program (VIDA). Mr. Peters commented that this MOU outlines the specific agreement and the relationship between the Advancement Foundation and the Town for the receipt of the grant funds and the execution of the VIDA Program. At the recommendation of our Town Attorney, the MOU has been revised and an updated copy was provided to Council. Vice Mayor Liles Adopted Resolution No. 2306 authorizing made a motion to approve the Resolution as the Town Manager to execute a presented; the motion was seconded by Council Memorandum of Understanding (MOU) Member Scheid and carried by the following vote, between the Town and The with all members voting: Vote 5-0; Yeas (5) — Advancement Foundation for the Vinton McCarty, Scheid, Stovall, Liles, Grose; Nays (0) — Virginia Individual Development None. Accounts Program (VIDA) The Town Manager reminded Council of the Vinton Volunteer Appreciation Event on June 11" from 6:30-8:00 p.m. at the Charles R. Hill Community Center. This is a time to recognize all of our volunteers for their service on the Town's Boards, Commissions and Committees. As part of the new MOU with Roanoke County, the Vinton Fire & EMS employees will be transitioned to Roanoke County effective July ls'. Council will be honoring them at the June 4 1h meeting beginning with a reception at 6:00 p.m. and further recognition during the meeting. This is similar to what Council did when the Dispatch Center merged with Roanoke County, The Town Manager also reminded Council of the invitation to the Gladetown/Carline/Midway Reunion picnic on 1h August 31d and the memorial service on August 4 . Under reports from Council Committees, Anne Cantrell first commented that the Finance Committee met on May 13, 2019 and then reviewed a PowerPoint presentation, which was a part of the agenda package and is on file in the I