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HomeMy WebLinkAbout5/3/2016 - RegularMINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 7:00 PM, ON TUESDAY,2016, IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA MEMBERS PRESENT: Bradley E, Grose, Mayor Matthew S. Hare, Vice Mayor Sabrina McCarty Janet Scheid MEMBER ABSENT: 1. Douglas Adams, Jr. STAFF PRESENT: Barry W. Thompson, Interim Town Manager Susan N. Johnson, Town Clerk Paul Mahoney, Town Attorney Richard W. Peters, Assistant Town Manager/Director of Economic Development Anita McMillan, Planning & Zoning Director Joey Hiner, Acting Public Works Director Anne Cantrell, Accounting Manager The Mayor called the regular meeting to order at 7:00 p.m. The Town Clerk called the roll with Council Member McCarty, Council Member Scheid, Vice Mayor Hare and Mayor Grose present. Council Member Adams was absent. After a Moment of Silence, Council Member McCarty led the Pledge of Allegiance to the U.S. Flag. frider upcoming community events, Council Member McCarty announced the Vinton Food and Wine Festival on May 21 st at the War Memorial and the first Mingle at the Market is June 11 t" also at the War Memorial. There is a Vinton Heritage & Storytelling Festival on May 14 1h from 10 a.m. to 2.00 p.m. at the Museum and the Library on Pollard Street, Gallop for the Greenway is at Rivers Edge Sport Complex on May 14 1h at 5:00 p.m. and River Fest is June 4th from 11:00 a.m. to 5:00 p.m. at Wasena Park. Vice Mayor Hare made a motion to approve the Consent Agenda as presented; the motion was seconded by the motion was seconded by Council Member Scheid and carried by the following vote, with all members voting: Vote 4-0; McCarty, Scheid, Hare, Grose; Nays (0) — None; Absent (1) - Adams. I 9611MM-9 Approved minutes of the regular meeting of April 5, 2016 The next item on the agenda was a Proclamation for oPolice Week. Council. read the Proclamation and presented it to the Police The next item on ♦ • . was a Proclamation for Public Works Week. Council Member McCarty read the Proclamation. The next item on • for •nal Emergency Medical Vice Mayor Hare .f the Proclamation an! Department.presented it to Lieutenant Rodgers on behalf of the Vice Mayer Hare commented on the Proclamations being for the same week in May and the fact that these three groups of employees work so well together for the common good of the citizens. The next item on the agenda was a report for April from the Vinton Volunteer First Aid Crew. Assistant Chief Wayne Guffey commented that with 468 possible hours the truck was marked up 586 hours or 125%. With the career and volunteer staff together there were 250 calls. Of 134 total volunteer calls, the responded to 100 and handled 03 for 69%, Out of the 41 calls that the career staff handled, 28 were second emergency calls. The Medic Truck was marked up 84% and the BLS Unit was 1 %. There were 1,813 man hours for April and the Fractile Response was 0.78. They had 250 man hours for the dogwood Festival. The next item on the agenda was to consider adoption of an Ordinance amending Section 86- 287, Itinerant Vendors Generally; Tax Rate of Article Vlll, License, Chapter 86, Taxation of the , Vinton Town Code. Barry Thompson commented that this item needs to be tabled until the May 17th meeting. The Town Attorney advised late in the afternoon that there are some additional changes that need to be reviewed from the State Code before our Ordinance can be adopted. Vice Mayor Hare made a motion to table the matter . Tabled the adoption of an Ordinance to the May 17 meeting; the motion was seconded amending Section 86-287, Itinerant by Council Member McCarty and carried by the Vendors Generally, Tax Rate of following vote, with all members voting: Vote -0; Article Vlll, License, Chapter 86, Yeas (4) — McCarty, Scheid, Hare, Grose, Nays (0) Taxation of the Vinton Town Corte to -- None; Absent (1) - Adams. the May 17th meeting 9 t 2 '41, new bonds are callable at any time without any pre- payment penalty. Mr. Mulroy next gave a summary of the current bonds and a summary of the savings. He noted that the industry benchmark threshold on whether to proceed with refunding or not is if the present value savings in debt service as a percent of the bonds being refunOrd is higher than three percent. The savings here is about 12.2% which is well in excess of that threshold, Vice Mayor Hare asked if the maturity was the same and Mr. Mulroy responded yes. Vice Mayor Hare next asked if we wanted to keep the interest and principal payment the same, Mr. Thompson responded that he did not know if that was an option or not and Mr. Mulroy commented that they could look into it and report back to the Mr, Thompson what the options are. Vice Mayor Hare also asked if anything would stop us from making the normal payment and applying the savings back to the principal, Mr. Mulroy responded that would be shortening the term, which is also an option. Vice Mayor Hare next asked about the leasing program and Mr. Mulroy responded that it is a lease - purchase for rolling stock or police vehicles. Mr. that Yvit uGt4 the hook truck and he would like to see what this program could do for us the next time we lease police vehicles. The next item on the agenda was a briefing on the Virginia Department of Transportation's (VDOT) Request for the Town of Vinton to Execute the Programmatic Project Administration Agreement (PPAA) Extension Addendum for Glade Creek Greenway Phase 1 Revenue Sharing Project. Anita McMillan commented that the first agreement was signed in 2013 and will expire on June 30, 2016. In order to continue with the current agreement for the Project, we need to execute an addendum to extend the agreement until June 30, 2019, A resolution to authorize the Interim Town Manager will be presented at the May 17th meeting for Council's approval. The next item on the agenda was briefing on Botetourt County's request to join the Roanoke Valley Greenway Commission and the Amended and Restated Intergovernmental Agreement establishing the Roanoke Valley Greenway Commission to M a ME • 0 The Mayor next announced the results • the Election —Keith Liles received 298 votes; Janet Scheid received 212 votes and Doug Adams received 182 votes. He was also re-elected to another four-year term. 9 Comments from Council Members: Vice Mayor' Hare commented on the success of the Dogwood Festival. He also congratulated Council Member Scheid, Keith Liles and the Mayor. Council Member Scheid also commented on the Dogwood Festival. She expressed thanks to Anita McMillan for arranging the tour of the Town last week as part of the Greenway Commission meeting. She also commented that she felt honored to be elected to Cotjtcil. Council Member McCarty congratulated the Mayor and Council Member Scheid and commented that Council Member Adams will be missed, She also commented on the Dogwood Festival. Council Member Scheid made a motion to adjourn the meeting; the motion was seconded by Vice Mayor Hare and carried by the following vote, with all members voting: Vote 4-0; Yeas (4) — McCarty, Scheid, Hare, Grose; Nays (0) — None; Absent (1) - Adams. The meeting was adjourned at 7:55 p.m. Meeting adjourned KID Bradley E. Grose, Mayor 0