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HomeMy WebLinkAbout5/6/2014 - RegularM11114TES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 7:00 P.M. ON TUESDAY, MAY 6, 2014, IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA. MEMBERS PRESENT: Bradley E. Grose, Mayor William W. Nance, Vice Mayor 1. Douglas Adams, Jr. Robert R. Altice Matthew S. Hare STAFF PRESENT: Christopher S. Lawrence, Town Manager Elizabeth Dillon, Town Attorney Susan N. Johnson, Town Clerk Ryan Spitzer, Assistant to the Town Manager Barry Thompson, Finance Director/Treasurer Gary Woodson, Public Works Director Joey Hiner, Assistant Public Works Director Ben Cook, Police Chief The Mayor called the regular meeting to order at 7:00 Roll Call p.m. The Town Clerk Galled the roll with Council Member Adams, Council Member Altice, Council Member Hare, Vice Mayor Nance, and Mayor Grose present. After a Moment of Silence, Mr. Altice led the Pledge of Allegiance to the U.S. Flag. Under upcoming community events/announcements, Mr. Adams reminded everyone that on May 10th the Roanoke County Explore Park is having an open house, On May 11 th, for Mother's Day, the War Memorial will have a brunch and May 17th is the Vinton Wine Festival at the War Memorial. Also, on May 17the Transportation Museum in Downtown Roanoke is having EMS Day. Vice Mayor Nance made a motion that the consent agenda be approved as presented; the motion was seconded by Mr. Hare and carried by the following vote, with all members voting: Vote 5-0; Yeas (5) — Adams, Altice, Hare, Nance, Grose; Nays (0) — None, The next item on the agenda was a proclamation for National Police Week. Vice Mayor Nance read the Proclamation and then presented it to Chief Cook. Chief Cook announced that the Police Officer's Memorial Service will be May 13 1h at 700 p.m. at Melrose Baptist Church, The next item was a proclamation for Public Works Week. Mr. Adams read the Proclamation and then presented it to Gary Woodson, Public Works Director. M9111AMIS111 Under citizens' comments and petitions, Steve Muncy of Vinton and President of the Southampton Homeowners' Association, commented regarding the infrastructure of the water and sewer in the Southampton area. Currently there are three streets within the . neighborhood and they have a three to five year plan for improving the neighborhood. Part of that plan is to repave the streets and the parking lots, but they have not proceeded with the repaving because of the frequent water line breaks in the area. He and Lynn Knight, who was present and also a member of the HOA Board, requested Council to see what steps could be taken to improve or enhance the infrastructure there. 'Tice Iflayor Nance commented that staff is aware of the paving plans of the Southampton area and have made plans to replace the waterlines. The Town Manager further commented that a project scope has been put into the proposed budget for FY2014-2015 to fund all new waterlines for Southampton. Mr. Woodson commented that he would hope that they could start work on the project this Fall, weather depending, and once the Jefferson project is underway. The Mayor commented that he would like for the Town Attorney to keep Council informed of any new developments relating to the recent Supreme Court decision on prayer at public meetings. The next item for consideration was a Resolution approving the 2014-2015 operating budget for the Roanoke Valley Regional Cable Television. Elaine Bays - Murphy, Director of Cable Access, after brief background information, commented on the productions that were done for the Town —Arbor Day Celebration, Army Birthday/Flag Day Celebration, PSA for the Vinton Christmas Parade, Vinton Library Construction Launch, State of the Town Address, PSA for the Vinton Dogwood Festival, Vinton Branding, Vinton Library Groundbreaking and Vinton Historical Society Anniversary. Mr. Adams made a motion to adopt the Resolution as Adopted Resolution No. 2061 presented; the motion was seconded by Mr. Alfice and approving the 2014-2015 carried by the following roll call vote, with all members operating budget for the Roanoke voting: Vote 5-0; Yeas (5) — Adams, Altice, Hare, Nance, Valley Regional Cable Television Grose; Nays (0). N The next item was to consider adoption of a Resolution authorizing the Town Manager to execute current and future agreements and any modifications with the Virginia Department of Transportation for road system enhancements. Ryan Spitzer commented that since the Town will be receiving RSTP funds from the Federal Highway Administration, that agency requires a Adopted Resolution No. 2062 Resolution authorizing the Town Manager to execute all authorizing the Town Manager to agreements and modifications relating to any current or execute current and future future FHA funding. Mr. Hare made a motion to adopt agreements and any modifications the Resolution as presented; the motion was seconded ith the Virginia Department of by Vice Mayor Nance, and carried by the following roll w call vote, with all members voting: Vote 5-0; Yeas (5) — Transportation for road system Adams, Altice, Hare, Nance, Grose; Nays (0). enhancements The next item was a review of proposed updates to the Town of Vinton Emergency Operations Plan. Chief Cook commented that the Virginia Department of Emergency Services (VDEM) requires that every locality that elects to have an emergency services program update their Emergency Operations Plan. The basic plan was included with the agenda package for Council's review, It will be brought back to Council for consideration and approval at the May 20, 2014 meeting. Chief Cook further commented that Roanoke County also has an EOP and in the event of any large emergencies, we can reach out to Roanoke County to incorporate their plan into ours. a 91V I t 1110 11111frIg *1 Me UallIC 11S41L aL 0 ZZ-ffeel. The Town Manager commented that at this time the light is working off of a timer rather than a loop in the road. When the eastbound lane was repaved last year, the loop was removed in anticipation of paving the westbound lane. The paving is being completed now and the loops will be re -installed within the next month. The Mayor next commented that he had received a request to consider an additional street light on Giles Avenue, The Town Manager commented on the Town's policy regarding street lights and that he will take a look and follow up with the residents in that area. The Mayor next commented regarding the animal control policy and a request from a citizen that the Town make a comparison to surrounding cities, towns and counties and see if our policy is in line with those. He directed staff gather this information and make a report back to Council. The Town Manager commented that this relates to our Town Code limiting the number of animals to two per household. 1411 The Mayor closed by commenting that today was election day and that he still supports the Town elections being in May instead of November. He appreciates all of the citizens that took advantage of the opportunity to vote today. Comments from Council: Mr. Adams asked abou'l the update on the Farmers' Market and the Town Manager commented that staff would be bringing a presentation soon on policies of other localities and how they compare to our current policy. Mr. Altice commented that the changing of the election time is not a new topic, but he does not know how to get more citizens to vote. Vice Mayor Nance commented on the announcement of Clay Goodman's retirement from Roanoke County and he suggested that Council recognize Mr. Goodman at a future meeting for his r.ervices to the County as well as the Town. Mr. Hare made comments regarding the election and the sense of community during the entire process. Mr. Hare also commented that he had heard of some issues with the permitting for the new library and suggested that Council send a letter to our legislators. The Mayor directed staff to check into the matter and advise Council - if such a letter needs to be sent. The Town Manager commented that he would check with the Assistant County Administrator who is the manager for the project and report back to Council, Vice Mayor Nance made a motion to adjourn the Meeting adjourned meeting; the motion was seconded by Mr. Hare and carried by the following vote, with all members voting: Vote 5-0; Yeas (5) — Adams, Altice, Hare, Nance, Grose, Nays (0) — None. The meeting was adjourned at 7:55 p.m. �6 Bradley E. Grose, Mayor A SST: Susan N. J h n, Town Clerk V