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HomeMy WebLinkAbout5/7/2013 - Regulara ;191 InN I f let I LOMAT E-11 WIN MEMBERS PRESENT: Bradley E. Grose, Mayor William W. Nance, Vice Mayor 1. Douglas Adams, Jr. Matthew S. Hare MEMBERS ABSENT: Robert R. Altice Susan N. Johnson, Town Clerk STAFF PRESENT: Christopher S. Lawrence, Town Manager Elizabeth Dillon, Town Attorney Ryan Spitzer, Assistant to the Town Manager Ben Cook, Police Chief Gary Woodson, Public Works Director Barry Thompson, Finance Director/Treasurer Karla Turman, Assoc. Planner/Code Enforcement Ofcr. Joey Hiner, Assistant Public Works Director i r4l,17p= The Town Manager introduced Brandon Gann, our Summer Intern from Virginia Tech's Public Administration Program. Two of his primary projects will be an Accounting Policy Manual and an update to our Purchasing Procurement Policy. The work session related to a briefing on a request for a fifty (50) foot wide by approximately one hundred and fifty (150) foot long undeveloped right-of-way, known as Daleview Drive, Map of Section No. 4, Bali Hai, Plat Book 6, Page 30, to be closed, vacated, and deeded to the adjoining property owners, Anita McMillan, Planning & Zoning Director, commented that some time ago Mr. Overbay contacted her department regarding a 25 acre parcel he owns in the City of Roanoke. He indicated that earlier he had contacted the Town about having the property readjusted to the Town, but the City did not want that to happen. He also contacted Public Works about the possibility of having the Town supply water and sewer Q,ervices to the property. W41401 Currently there are two driveways located in the right-of- way. By a letter dated October 8, 2012 to Mr. Overbay, he was instructed to contact the two property owners of his intention. When we first met with him, he indicated that one lot would be using this undeveloped right-of-way and the other lot would come from the other side. However, when we received the plat in January, the lot is divided in the middle and this right-of-way will serve both lots. He indicated he had been in contact with the two owners, driveways. Also, since the property is in the City, whic jurisdiction would provide Fire/EMS services, pofi protection, solid waste disposal, and school bus service When we met with Mr. Overbay again in March, we aske him if he would consider developing the undevelope Daleview Drive right-of-way to as least a hammerhea drive -way. He stated that he did want to do that, bu wanted to petition to vacate the right-of-way. Onc vacated, 25 feet x 150 feet will be deeded to 647 Olney an the other 25 feet x 150 feet to 701 Olney. In turn th property owners will each deed 10 feet x 150 feet (total o 20 feet x 150 feet) to Mr. Overbay to have access to the two lots. Prior to the Planning Commission work session on April 1 1'h, a statement was received signed by both the Quams and the Slighs agreeing to the undeveloped right-of-wa being vacated and deeding the portion back to Mr. Overbay, However, the statement was not notarized and was not signed in front of staff. It also contained incorrect information. Mr. McMurry, the surveyor, indicated that they would be present at the Planning Commission Public Hearing and could sign a new statement. Mr. McMurry attended the Public Hearing on Mr. Overbay's behalf. He stated they would like to table the request because they were not able to get the property owners to sign a new statement. The two property owners and Mr. Bennett, a resident of Olney Road were also present. We held the Public Hearing and Mr. Bennett spoke on behalf of Mr. Sligh saying that they felt they were misled into signing the statement and were concerned about what would happen to their driveways. Mr. Quam came to the office prior to the meeting and expressed concern that his concrete driveway would be damaged especially if a water line is to be run to serve the two lots. The Planning Commission asked Mr. Quam why he put his concrete driveway in the undeveloped area and he indicated that the developer told him he could. Mr. Sligh said the driveway was already there when he purchased the property. 0 Mr. McMurry then asked if he submitted a revised plat, would the Town approve it. He did submit a revised plat, but it is completely different and there is no confirmation or anything to show us how these two lots will be accessed, There are too many uncertainties. We did tell Mr. Quam and Mr. Sligh that they can request that it be vacated and each be deeded a 25 feet x 150 feet portion. They indicated they wanted to leave it as is. In summary, the Town Manager commented that the matter is not ready to come before Council for their consideration, All of the parties need to be in complete agreement. He recommended that that Council not hold their Public Hearing on May 21't. The Mayor agreed to postpone the Public Hearing since the Petitioner had asked for continuation at the Planning Commission Public Hearing. Vice Mayor Nance asked if the application covers the advertisement costs. Ms. McMillan responded that in the past we have not charged for advertisement costs, only the survey costs. However, it is in our current policy and under the circumstances, we are going to send Mr. Overbay an invoice for the advertising costs, The work session was adjourned at 6:30 p.m. A reception for Shirley Patsel was held in the Municipal Building Lobby, The Mayor called the regular meeting to order at 7:00 p.m. The Acting Town Clerk called the roll with Council Member Adams, Council Member Hare, Vice Mayor Nance, and Mayor Grose present, Council Member Altice was absent. After a Moment of Silence, Council Member Adams led the Pledge of Allegiance to the U.S. Flag. Vice Mayor Nance made a motion to approve the April 2, 2013 and April 16, 2013 minutes-, the motion was seconded by Mr. Hare and carried by the following vote, with all members voting: Vote 4-0; Yeas (4) — Adams, Hare, Nance, Grose; Nays (0) — None; Absent The next item on the agenda was a presentation of the 2012 Super Star Award by the Virginia Department of Emergency Management (VEDM) to Shirley Patsel. Chief Cook introduced Linda Rueben with VDEM. Ms. Reuben commented that in their Preparedness Division they honor volunteers who assist with law enforcement, fire programs and citizens in general. She explained the i recognition program and that Virginia Dominion Power is a partner, Gail Hundley representing Valley Bank and Virginia First was also present. Approved minutes of April 2, 201 and April 16, 2013 1 I Ms. Ruben then read the statement from Chief Cook nominating Ms. Patsel for the award and then presented her with a certificate. Ms. Hundley presented an IOU from Virginia First for a leather bound notebook and gave her an umbrella from Valley Bank. She then explained the partnership the two entities have with VDEM. The Mayor then expressed his appreciation on behalf of Council. The next item was a presentation by the Roanoke Valley Preservation Foundation in celebration of National Historic Preservation Month. Mr. George Kegley, a Board member of the Roanoke Valley Preservation Foundation, made brief comments. Each year May is recognized as Preservation Month and this year is the 25th anniversary. The theme this year is "See! Save! Celebrate!" and he invited Council to join in a celebration on Thursday, May 2T" at the History Museum of Western Virginia. Mr. Kegley then made further comments on a list of statistics relating to preservation, The next item was a Proclamation declaring National Drinking Water Week for May 5 to May 11, 2013. Vice Mayor Nance read the Proclamation. The next item was a Proclamation declaring National Police Week for May 12 to May 18, 2013. Mr, Hare read the Proclamation. The Town Manager introduced David Flagler, the new Roanoke Center for Animal Control and Protection Executive Director and also a new resident of the Town. He introduced again Brandon Gann our summer intern. He also introduced Amy Peterson of the Leadership Program with the Roanoke Regional Chamber of Commerce. The next item on the agenda was a Public Hearing receive public comments regarding a proposed Ordinan to amend Appendix it Zoning, Article IV, Distri Regulations, Division 8, M-1 Limited Industrial District, the Vinton Town Code. Karla Turman, Associa Planner/Code Enforcement Officer made brief commen that this Code amendment stems from a Special U Permit for the impound lots. Council was briefed at th March 51h meeting on the need to amend the Town Code be consistent with the Code of Virginia. The State Co requires a period of longer than 30 days and our curre Code states no more than 30 days. Upon advice from o Town Attorney, the Planning Commission is recommendi a period of no more than 90 days for a vehicle to be store &I ou The Mayor opened the Public Hearing at 7.25 p.m. Public Hearing opened and closed Hearing no comments the Public Hearing was closed at 7:26 p.m. Adopted Ordinance No. 936 to Hearing no comments from Council, Mr. Adams made a amend Appendix B, Zoning, Article motion to adopt the Ordinance as presented; the motion IV, District Regulations, Division 8, was seconded by Mr. Hare and carried • the following roll M-1 Limited Industrial District, of call vote, with all members voting: Vote 4-0; Yeas (4) — the Vinton Town Code ♦#. Hare, Nance, Grose; Nays (0); Absent The next item for consideration was a Resolution to accept $6,323.00 received from Byrne Justice Assistance Grant from the Department of Criminal Justice and to appropriate the Town's required $632.00 match for a surveillance system and cameras. Chief Cook made 10111mr.12 I IYAO.L11 w-1 ge ga - mmw I I to lit - 0 A question was asked regarding putting a camera in the main lobby of the building. Chief Cook indicated extra t cameras can be added to the system, but he does no jj know the cost involved, He indicated that someone had also suggested the Higher Ground Monument at the War Memorial as a location for a camera. The Town Manager commented that staff can look at the cost of adding a 0